HomeMy WebLinkAboutResolution 4692-10-2016 A Resolution
NO. 4692-10-2016
STATEMENT EXPRESSING
OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE VILLAGE
CREEK WATER RECLAMATION FACILITY WATERLINE IMPROVEMENTS PROJECT
WHEREAS, the City of Fort Worth, Texas (the "City") is a home-rule municipality and
political subdivision of the State of Texas; and
WHEREAS, the City expects to pay expenditures in connection with the design,
planning, acquisition and construction for the Village Creek Water Reclamation Facility
Improvements project as shown on the attached map (the "Project") prior to the issuance of
obligations by the City in connection with the financing of the Project from available funds;
and
WHEREAS, the City finds, considers, and declares that the reimbursement of the City
for the payment of such expenditures will be appropriate and consistent with the lawful
objectives of the City and, as such, chooses to declare its intention, in accordance with the
provisions of Section 1.150-2 of the Treasury Regulations, to reimburse itself for such
payments at such time as it issues obligations to finance the Project;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FORT WORTH, TEXAS:
Section 1. The City reasonably expects debt, as one or more series of obligations, may
be issued or incurred by the City with an aggregate maximum principal amount not to exceed
$500,000.00 for the purpose of paying the aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures. No
obligations will be issued by the City in furtherance of this Statement after a date which is later
than 18 months after the later of(1) the date the expenditures are paid or (2) the date on which
the property, with respect to which such expenditures were made, is placed in service.
Section 3. The foregoing notwithstanding, no obligation will be issued pursuant to this
Statement more than three years after the date any expenditure which is to be reimbursed is
paid.
Adopted this 251h day of October, 2016. �a°°FOdtr 4
ATTEST. G
Ov o �aC
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By: - /' �
M ry J. Kayser, City Sec ary aa�ana a4
�FbRTWUTH
Task Order Authorization
to
JQ Infrastructure, LLC
GENERAL ENGINEERIGN SUPPORT SERVICES CONTRACT
CSC N 45845,approved by M&C C-26875 on July 22,2014
Engineer is herby authorized to proceed with work Indicated below and more fully described in the attached proposal,
in accordance with the City Secretary Contract(CSC)Indicated above
Task Order No. Description Proposal Date Authorization
Date
'L Design of Reclaimed/Recycle Water System Improvements at 3/10/2016 3/14/2016
Village Creek WRF
See attached proposal for detailed description
Fee not to exceed$58,100.00 without prior written approval
Authorized By:
Farida Goderya,PhD,PE
Fort Worth Water Department
Office:817-392-8214;Cell 817-851-4910
Farida.GodervaLS fortworthtexas.aov
Ch),of Fort Words—Working together to build a strong communlq,
FORTWORTH.
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H:\CFW\IEng Support Contract\Overall Summary&Progress updates\summary of work,FSG.xlsx 3/14/2016
3.10.2016
Ms.Farida Goderya,PE
Senior Project Manager
City of Fort Worth Water Department
1000 Throckmorton Street
Fort Worth,Texas 76102
Re: General Engineering Support Services(CSCN45845)
Task Order 012—Design of Reclaimed Plant Water System Improvements at
Village Creek Water Reclamation Facility
Dear Ms.Goderya,
JQ Infrastructure, LLC (JQ)is pleased to express our interest in providing professional engineering services to the
City of Fort Worth Water Department(FWWD)for the referenced project and offer the following proposal for your
consideration.
SCOPE OF THE PROJECT
The scope of this project is based on the findings and proposed system improvements outlined in the Village Creek
WRF Service Evaluation Technical Memorandum, December 3, 2014. We understand the scope of the project to
be topographic survey for, and preparation of two (2) separate construction bid packages that include contract
documents, technical specifications. Bid phase assistance and construction phase services for each construction
project are included in the scope of services.Projects are as follows:
• Project No. 1: Construction of approximately 830 LF of 8-inch diameter pipeline, 65 LF If 8-inch pipeline
and construction of required appurtenances Including valves, fittings, hydrants, encased crossings, and
pavement removal and repair.The total construction cost for this project is anticipated to be$160,000.
• Project No.2:Construction of approximately 1,000 linear feet(LF)of 16-Inch diameter pipeline,
construction of required appurtenances including valves,fittings,hydrants,encased crossings,and
pavement removal and repair.The total construction cost for this project Is anticipated to be$270,000.
SINUUMi IOW I SURVEYING
I
City of Fort Worth Water Department
3,10.16
Page 2 of 4 i
TASK 1:GENERAL PROJECT MANAGEMENT
JQ will perform all general administrative duties associated with the project, Including progress monitoring,
scheduling, coordination with FWWD, general correspondence, office administration and Invoicing. These duties
include maintaining day to day with FWWD on an as-needed basis,ensuring the needs of the FWWD are met in a
timely manner and ensuring that the work is executed in accordance with the work plan,budget and schedule.
JQ will prepare notes, memorandums and reports and provide copies of these documents as required by FWWD
for completion of tasks outlined in this Scope of Work.
JQ shall implement a formal Quality Assurance/ Quality Control program and provide senior engineering level
review of all documents,engineering drawings,calculations,specifications and other deliverables that are included
in this Scope of Work.
TASKS 2:
Task 2 consists of topographic survey,plan review,detailed design for Project No. 1 and No.2 as described above.
The following items are included in this task:
• Topographic survey required for design of the alignment as described In the Technical Memorandum.
• Review of existing plans and reports.
• Development of a base file that includes surface and subsurface features(structures,paving utilities,etc.)
along the proposed alignment that will be used for design development.
• Confirmation/adjustment and development of final alignment.
• Development of 60%plans and specifications for review by FWWD.
• Development of 90%plans and specification,incorporating comments from previous submittal,for review
by FWWD.
• Development of final sealed bid documents.
Task 3 Bid Phase Assistance(for bidding of 8-Inch line only):
• Bid phase assistance includes:
o Participation in one(1)pre-bid meeting.
o Written responses to requests for Information (RFIs) from bidding contractors during the bid
phase.
o Development of one(1)written addenda that Incorporates responses to RFIs,clarifications,etc.
o Review and tabulation of all bids, and recommendation of award to FWWD based on qualified
bids.
Task 4:Construction Phase Services(for construction of 8-Inch line only):
• Construction phase services include:
• Review of up to eight(8)contractor shop drawing submittals.
• Review of one RFI/Contract Modification Request/Field Order and associated written response.
• Conduct up to three(3)construction observation site visits.
• Review up to three(3)contractor pay applications.
• Conduct a site visit for review of the substantially complete project and develop a punch list of
items for completions.
• Conduct a review to confirm completion of the punch list items.
• Prepare As-Built plans based on Contractor red-lines.
VRIMURAL I CIVIL I SURVEY11116 AUS1111 I DAUAS I IuRMOR111 I SAIIA1110110
City of Fort Worth Water Department
3.10.16
Page 3 of 4
Excluded From Basic Services
I. Exhaustive or detailed opinions of probable construction costs.
2. Geotechnical engineering/evaluation.
3. Boundary surveys.
4. Permitting of any type.
5. Level"A"Subsurface Utility Engineering,
6. Flow modeling or flow analysis to size pipe or determine system hydraulics.
Schedule
JQ will provide detailed design on a schedule to be determined and agreed upon by FWWD and JQ upon approval
of this Task Order.
FEES
We propose to provide the following engineering services to be billed on a time(hourly) and materials basis for a
not to exceed fee of$56,300 based as follows:
Task 1:Project Management $1,600
Task 2:Project Design,
Bid and Construction Phase $42,100
Task 3:Bid Phase Assistance $1,900
Task 4:Construction Phase Services 56.000
Design Service Total= $51,600
T000granhic Survey $6.500
Total LS Fee= $58,100
T&M and authorized additional services that may include but not be limited to items designated as Special Services
In Attachment A,will be billed at the following hourly rates plus reimbursable expenses:
Principal/Partner $155.00/hour
Senior Project Manager $134.00/hour
Engineering Technical Lead $134.00/hour
Project Manager $117.00/hour
Senior Project Engineer $100.00/hour
Project Engineer/Construction Manager $87.00/hour
Inspector $83.00/hour
Senior Technician $75.00/hour
Technician $62.00/hour !
Administrative $42.00/hour
REIMBURSABLE EXPENSES
Reimbursable expenses will be invoiced at 1.10 times net cost to JQI. Reimbursable expenses include:
-Travel expenses including mileage at$0.50 per mile.
-Reprographic and photographic services.
S1RUCnIRAi I cunt I Suave;iiw AUSTIN I I)AUAS I ICII(T nNII SAIIAIION10
City of Fort Worth Water Department
3.10.16
Page 4 of 4
-Delivery service charges.
-Authorized sub-consultant fees.
PAYMENT SCHEDULE
Invoices for progress payments of the basic fee will be billed each month for services performed during the prior
month.
We appreciate your consideration and look forward to working with you.
Sincerely,
JQ INFRASTRUCTURE, LLC
A, la----
C.Raajan Mehta,PE
Principal
i
STRUMIRM CIVIL SURVEYPIG AUSTM OWAS fORMORTH SAIMITOM)
1
City of Fort Worth Water Department
Village Creek WRF Service Water System Improvements
JO Infrastructure,LLC
FEE BREAKDOWN-DRAFT
PREPARED BY:R.Mehta
LAST REVISED:3/10/2016
1
Project Direct Costs Sub-Total
Task Description Principal, Senior En ineer Admin CAM miles
hrs PM,his. 9 hrs. Graphics (mileage, (Rounded up to
hrs. eo ies etc)s nearest 5100
1 General Management and Overhead
1.1 Project Manan ement(contract coordination,etc, 2.00 4,00 8.00 $ 1,200.00
1.2 Administrative Support 8.00 $ 400.00
1.3 Invoicing $
$ 1.600.00 $ 1,600.00
2 Projectl Bd Documents/Bidding/Construction
2.1 Review of Existing Plans and Reports 2.00 4.00 $ 700.00
2.3 Base File Preparation 4.00 16.00 $ 1,600.00
2.4 Confirm Alignment 2.00 $ 50.00 S 300.00
2.5 60°/Plans and Specfcations.OPCC 4.00 100.00 200.00 S 100.00 S 24,400.00
2.6 100%Plans and Specifications,OPCC 4.00 8.00 40.00 80.00 $ 100.00 $ 11,300.00
2.7 Sealed Bid Documents 8.00 20.00 10.00 $ 200.00 $ 3.800.00 $ 42,100.00
$ 42,100.00
3 113id Phase Assistance
2.8.1 Pre-proposal meeting 2.00 $ 50.00 S 400.00
2.8.2 RFI 1.00 2.00 $ 400.00
2.8.3 Issue Addenda 1.00 2.00 4.00 $ 700.00
2.8.4 Bid Tabulation and Recommendation 1.00 2.00 S 400.00 $ 1,900.00
$ 1,900.00
4 Construction Phase for 8-Line On
2.9.1 Submdals(anticipate 8) 4.00 24.00 $ 2.700.00
2.92 RFIs/Field Orders/CMR(anticipate 1) 1.00 4.00 $ 500A0
2.9.3 Consinrction Observation Site Visits(3) 1.00 4.00 $ 150.00 $ 700.00
2.9.4 Pa App Review 3) 1.00 6.00 $ 700.00
2.9.5 Substantial Completion/Punch List(1) 1.00 2.00 $ 50.00 S 400.00
2.9.6 Final Completion 1.00 2.00 S 50.00 S 400.00
2.9.7 As-Built Preparation 1.00 5.00 $ 600.00 $ 6,000.00
$ 6.000.00 $ 51,600.00
Special Services
Survey S6.500-50 $ 6.500.00
S 58,100.00
TOTAL Is 55,100.00
Totals 6.00 41.00 218.00 16100 315.00 7260.00
7dFaYNors _..... -- -Hours
S 58,100.00
M IFRE% 0.00%
Princ. Sin.PE Prof.Eng.Admin. CADD
Hourly Rates= S ISMS S 133.33 $ 87.S0 $ 41.67 b 75"
JO Infrastructure,LLC 3/142016
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 1012512016 - Resolution No. 4692-10-2016
DATE: Tuesday, October 25, 2016 REFERENCE NO.: **G-18866
LOG NAME: 60VILLAGE CREEK WRF SERVICE WATERLINE IMP
SUBJECT:
Adopt Resolution Expressing Official Intent to Reimburse Expenditures with Proceeds of Future Debt for
the Village Creek Water Reclamation Facility Service Waterline Improvements Project No. 100512
(COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council adopt the attached resolution expressing official Intent to
Reimburse expenditures with proceeds of future debt for the Village Creek Water Reclamation Facility
(VCWRF) Service Waterline Improvements Project.
DISCUSSION:
On July 22, 2014 (Mayor and Council Communication (M&C) C-26875), the City Council authorized the
execution of a General Engineering Support Services Contract with JQ Infrastructure, LLC in the amount
of$500,000.00 for General Engineering Services on Water and Wastewater projects with two renewal
options (City Secretary No. 45845). On March 14, 2016, a Task Order 012 - Design of Reclaimed/Recycle
Service Waterline Improvements at Village Creek Water Reclamation Facility (VCWRF) was issued under
this support contract.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer
Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along with the
appropriation authority authorized under the Direct Purchase Note Program will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the Direct Purchase Note Program or earlier issuance of Water and Sewer revenue bonds than is
currently planned. Once debt associated with this project is sold, bond proceeds will be used to reimburse
the Water and Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement
Resolution.
The City Council adopted the Water Department's Fiscal Year 2016-2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council-adopted plan includes this specific project,
with funding identified through the DPN program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. Adoption of this
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-
Logname: 60VILLAGE CREEK WRF SERVICE WATERLINE IMP Pagel of 2
exempt bond proceeds.
This VCWRF Service Waterline Improvements Project is currently under design and expected to start
construction March 2017, the anticipated duration for construction is six months. Upon completion of the
VCWRF Service Waterline Improvements Project, it is anticipated that there will be no impact to the Water
Department's Operating Budget.
The award of the construction contract will be presented to council on a future M&C.
This VCWRF serves ALL COUNCIL DISTRICTS and is located in COUNCIL DISTRICT 5.
This M&C does not request approval of a contract with a business entity.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that the appropriation is available as directed by M&C G-18625 in the
Water& Sewer DPN Fund Programmable Project No. P00007 for the Village Creek Water Reclamation
Facility Service Waterline Improvements Project and upon approval of the above recommendations and
adoption of the attached reimbursement resolution, funds will be available in the current capital budgets as
appropriated, of the Water& Sewer DPN Fund as depicted in the table below:
Current Proposed
FUND Appropriations _ Appropriations Project Total"
Water&Sewer DPN Fund 56011 $350,000.00 $0.00 $350,000.00
Project Total $350,000.00 $0.00 F $350,000.00
* Numbers are rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfeld 2
FROM
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Carman (8246)
Additional Information Contact: Farida Goderya (8214)
Logname: 60VILLAGE CREEK WRF SERVICE WATERLINE IMP Page 2 of 2