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HomeMy WebLinkAboutContract 44806-A3 CITY SECRETARY. CONTRACT NO. � INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM FY2017 PECE[VED - NOV-,1,201.6_ OFFICIAL RECORD CITY OF FORT WOR CITY SECRETARY 117YSECRE ARY FTT,WORTH,TX INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM THIS AGREEMENT is entered into by and between the City of Fort Worth, Texas, a home-rule municipal corporation situated in Tarrant, Denton, Parker, and Wise Counties, Texas, hereinafter called "Fort Worth," acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and Upper Trinity Regional Water District, a conservation and reclamation District created pursuant to Article XVI Section 5.9 of the Constitution of State of Texas and situated in Denton County, Texas, hereinafter called "District" acting herein by and through Lance Vanzant its duly authorized President of Board of Directors. DELIVERY OF NOTICES Any notices required to be given under this Agreement shall be delivered as follows: If to Fort Worth: Cody Whittenburg, Environmental Program Manager Code Compliance—Environmental Management Division City of Fort Worth 1000 Throckmorton Fort Worth,Texas 76102 If to District: Thomas E.Taylor, Executive Director Upper Trinity Regional Water District PO Box 305 Lewisville,TX 75067 FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 2 of 23 OPERATIONAL CONTACTS District's Operational Contact Persons: Designated person is:Jason Pierce telephone number: 972-219-1228 Mobile phone number(24-hour) where he or she can be reached: 940-391-3786 Email address:JPierce@utrwd.com Alternate person is Jody Zabolio telephone number: 972-219-1228 Mobile phone number(24-hour) where he or she can be reached: 214-991-2843 Email address:JZabolio@utrwd.com VOUCHER UTILIZATION District: X DOES wish to use a voucher system for its residents visiting the ECC or a mobile event. DOES NOT wish to use a voucher system for its residents visiting the ECC or a mobile event. If a voucher system will be used only residents with an official voucher provided by District will be allowed to drop wastes off at the ECC or at mobile events in District. A copy of the official voucher must be attached to this agreement. INVOICE DELIVERY Invoices to District shall be delivered to: Jason Pierce Name Manager of Watershed & Contract Services Department(if applicable) PO Box 305 Street Address or PO Box Lewisville, TX 75067 City,State,ZIP JPierce@utrwd.com email address for billing questions and correspondence District shall notify Fort Worth in writing if the above contact information changes during the term of this Agreement. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 3 of 23 WITNESSETH WHEREAS, Texas Government Code, Chapter 791, authorizes the formulation of interlocal cooperation agreements between and among local government entities; and WHEREAS, Texas Government Code, §791.011 provides that a local government may contract with another local government to perform governmental functions and services, and §791.003(3)(H) defines waste disposal as a governmental function and service; and WHEREAS,Texas Government Code, §791.025 provides that a local government may agree with another local government to purchase services; and WHEREAS, Fort Worth and District desire to enter into an interlocal agreement whereby Fort Worth will purchase the services of a waste disposal/recycling firm or firms and will administer a household hazardous waste collection program; and WHEREAS, Fort Worth and District mutually desire to be subject to the provisions of Texas Government Code, Chapter 791, also known as the Interlocal Cooperation Act. NOW THEREFORE, it is agreed as follows: 1. DEFINITIONS A. Unless a provision in this Agreement explicitly states otherwise,the following terms and phrases, as used in this Agreement, shall have the meanings hereinafter designated. Act of God means an act occasioned by the direct, immediate, and exclusive operation of the forces of nature, uncontrolled or uninfluenced by the power of humans and without human intervention. Bill of Lading lists the contents of the mobile collection unit. Environmental Collection Center (ECC) means the City of Fort Worth Code Compliance- Environmental Management Division facility located at 6400 Bridge Street, Fort Worth, Texas, which is to be used by Fort Worth for the aggregation of household hazardous wastes that have been brought to the facility by participating entities' households for subsequent recycling, disposal, and/or reuse. Environmental damages means all claims,judgments,damages, losses, penalties,fines, liabilities (including strict liability), encumbrances, liens, costs, and expenses of investigation and defense of any claim, whether or not such claim is ultimately defeated, and of any good faith settlement or judgment, of whatever kind or nature, contingent or otherwise, matured or un-matured, foreseeable or unforeseeable, including without limitation reasonable attorney's fees and disbursements and consultant's fees, any of which are incurred subsequent to the execution of this Agreement as a result of the handling, collection, transportation, storage, disposal, FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 4 of 23 treatment, recovery, and/or reuse of waste pursuant to this Agreement, or the existence of a violation of environmental requirements pertaining to same, and including without limitation: (a) Damages for personal injury and death, or injury to property or natural resources; (b) Fees incurred for the services of attorneys,consultants,contractors,experts, laboratories and all other costs incurred in connection with the investigation or remediation of such wastes or violation of environmental requirements including, but not limited to, the preparation of any feasibility studies or reports or the performance of any cleanup, remediation, removal, response, abatement, containment, closure, restoration or monitoring work required by any federal, state or local governmental agency or political subdivision, or otherwise expended in connection with the existence of such wastes or violations of environmental requirements,and including without limitation any attorney's fees, costs and expenses incurred in enforcing this Agreement or collecting any sums due hereunder; and (c) Liability to any third person or governmental agency to indemnify such person or agency for costs expended in connection with the items referenced in subparagraph (b) herein. Environmental requirements means all applicable present and future statutes, regulations, rules, ordinances, codes, licenses, permits, orders, approvals, plans, authorizations, concessions, franchises, and similar items, of all governmental agencies, departments, commissions, boards, bureaus, or instrumentalities of the United States, states, and political subdivisions thereof and all applicable judicial, administrative, and regulatory decrees, judgments, and orders relating to the protection of human health or the environment, including without limitation: (a) All requirements, including but not limited to those pertaining to reporting, licensing, permitting, investigation, and remediation of emissions, discharges, releases, or threatened releases of hazardous materials, pollutants, contaminants, or hazardous or toxic substances, materials, or wastes whether solid, liquid,or gaseous in nature, into the air, surface water, groundwater, storm water, or land, or relating to the manufacture, processing, distribution, use, treatment, storage, disposal, transport, or handling of pollutants,contaminants,or hazardous or toxic substances,materials,or wastes,whether solid, liquid, or gaseous in nature; and (b) All requirements pertaining to the protection of the health and safety of employees or the public. Force maieure means decrees of or restraints by a governmental instrumentality other than the Parties, acts of God, work stoppages due to labor disputes or strikes, failure of Fort Worth's contractor(s) to perform pursuant to their agreements with Fort Worth for the conduct of the collection of household hazardous waste, fires, explosions, epidemics, floods, extreme weather, riots,war, rebellion, and sabotage. Household hazardous waste (HHW) means any solid waste generated in a household by a consumer which,except for the exclusion provided for in 40 CFR§261.4(b)(1),would be classified as a hazardous waste under 40 CFR Part 261. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 5 of 23 Manifest means the uniform hazardous waste manifest form(s) that must accompany shipments of municipal hazardous waste or Class 1 industrial solid waste. Mobile collection event means a household hazardous waste collection event by District utilizing a mobile collection unit. Mobile Collection Unit(MCU) means a non-self-propelled vehicle used for the periodic collection of household hazardous waste by District, off-site of the ECC, which is transported to the ECC to dispose of the household hazardous waste collected at the mobile collection event. Mobile Collection Units owned by Fort Worth are designed to hold the hazardous waste of approximately 50 to 75 households. Participating Entities, when used in the plural, means Fort Worth, District, and all other entities which have entered into interlocal agreements with Fort Worth for the ECC household hazardous waste collection program. Person means an individual,corporation,organization,government,or governmental subdivision or agency, business trust, partnership, association, or any other legal entity. Waste has the same meaning as "solid waste" as that term is defined in Texas Health and Safety Code §361.003, and including hazardous substances. B. Unless a provision in this Agreement explicitly states otherwise, the following abbreviations, as used in this Agreement, shall have the meanings hereinafter designated. CERCLA - Comprehensive Environmental Response, Compensation, and Liability Act, its amendments, associated case law, and state counterparts. CPR-cardiopulmonary resuscitation. DOT- United States Department of Transportation. ECC—Fort Worth Environmental Collection Center. EPA- United States Environmental Protection Agency. HAZCAT- hazardous categorization. HAZWOPER- hazardous waste operations and emergency response and the training, certification, and legal requirements associated therewith. HM - hazardous materials. HHW- household hazardous waste. MCU - Mobile Collection Unit. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 6 of 23 TCEQ—Texas Commission on Environmental Quality. 2. PURPOSE The purpose of this interlocal agreement (hereafter "Agreement") is the provision of services by Fort Worth to District whereby, subject to the terms and conditions specified below, Fort Worth will administer and supervise a regional household hazardous waste collection program, which will be available to households within DISTRICT as described herein. 3. TERM This Agreement shall be effective from October 1, 2016 or the date the last party has signed this Agreement, whichever is later, through September 30, 2017; however, the duties and responsibilities of the Parties for events which occurred during the term of the contract shall survive. If Participating City has mobile collection events scheduled during the months of October through December 2017 and this Agreement has not been renewed by the end of the regular term, this agreement shall be extended on a month to month basis until the mobile collection events have been completed or cancelled by District. In addition, this agreement may be extended by the duly authorized, mutual, and written agreement of the parties for one (1) additional one-year term. 4. SERVICES OF FORT WORTH Fort Worth agrees to perform the following services for District in connection with the ECC household hazardous waste collection program: A. Fort Worth will administer a regional household hazardous waste collection program. This program will include the operation of the Environmental Collection Center, which will accept for disposal and/or recycling household hazardous waste from households located within the District. Fort Worth shall not accept compressed flammable gas containers; radioactive materials; explosives or potentially shock sensitive materials; biological, etiologic, or infectious materials; wastes from businesses; or any other wastes that Fort Worth has determined are unacceptable. Commercial waste is never accepted by Fort Worth. B. Fort Worth will employ or retain personnel to provide the services necessary to perform Fort Worth's obligations in this Agreement. C. Fort Worth will enter into a contract(s) with a waste disposal/recycling firm(s) for the handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of household hazardous waste that is collected at the ECC or during mobile collection events. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 7 of 23 D. Fort Worth will, if requested in writing by District, provide District with copies of waste manifests for shipments of waste from the ECC. E. Fort Worth will,if requested in writing by District,provide District a monthly report of the District's households who disposed of household hazardous waste at the Environmental Collection Center or a mobile collection event. F. Fort Worth will issue a report and an invoice at the end of each quarter detailing the number of District's households that disposed of household hazardous waste at the Environmental Collection Center or at mobile collection events. G. Fort Worth will act under this Agreement in accordance with all applicable state and federal laws. H. Mobile Collection Events DISTRICT may schedule a mobile collection event to be operated by Fort Worth personnel using one of Fort Worth's MCUs or conduct their own mobile collection events using either District's MCU or Fort Worth's Reserve MCU (as available). State regulations require notification to the Texas Commission on Environmental Quality(TCEQ)at least 45 days prior to conducting the event. 1. Fort Worth Operated Events: If District would like to schedule a mobile collection event with the Fort Worth Mobile Collection Unit, District shall contact the ECC as soon as possible for a list of available dates. The time and location shall be agreeable to both parties. District may schedule one mobile collection event each contract year. Fort Worth will file notification of the event with TCEQ as required by 30 TAC§335.403. (a) Scheduling Events Fort Worth will begin scheduling mobile collection events for the 2017 calendar year on January 9, 2017. To ensure proper notification to TCEQ, events must be scheduled at least sixty (60) days ahead of the proposed date. District acknowledges that Fort Worth contracts with other municipalities and that Fort Worth will be accommodating each District's request on a first come first served basis.Therefore, District acknowledges that its chosen date to schedule a mobile collection event may be reserved by another city and District will have to then choose another date. District will, in no event, be entitled to any damages or recovery of any costs, except as provided herein. Only one mobile collection event using Fort Worth staff and equipment per city is entitled under this contract. Additional events may be accommodated if feasible. (b) Location If District chooses to hold the Mobile Collection Event on private property, District shall obtain a signed waiver from the owner of the property sixty (60) days prior to the event.The waiver shall be in the form of Exhibit B or similar form approved by Fort Worth. The signed waiver must be sent to Fort Worth sixty (60) days before the Mobile Collection Event. If the signed waiver is not sent to Fort Worth FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 8 of 23 sixty (60) days before the Mobile Collection Event, Fort Worth will not send the Fort Worth Mobile Collection Unit to the event and District will, in no event, be entitled to any damages or recovery of any costs, except as provided herein. All events must be held on an impervious surface. (c) At the Mobile Collection Event, District acknowledges and agrees that Fort Worth shall accept household hazardous waste from the first 50 households that show proof of residency at the Mobile Collection Event. After the first 50 households, Fort Worth will determine in its sole discretion how much more waste it can accept for proper transport back to the ECC. If more households arrive at the event than Fort Worth can accept, District will in no event be entitled to any damages or recovery of any costs, except as provided herein. (d) Due to the lack of storage space at the ECC, District acknowledges and agrees that if it requests the Fort Worth Mobile Collection Unit at a mobile collection event, a District's MCU shall not also be at the event. (e) Fort Worth, in its sole discretion, will determine whether to send the Fort Worth Mobile Collection Unit to District's Collection Event during adverse weather, the threat of adverse weather, or other hazardous conditions including but not limited to sleet, snow, rain, mist or hail. In the event Fort Worth determines not to send the Fort Worth Mobile Collection Unit, Fort Worth shall attempt to notify persons listed herein as an"Operational Contact"by the District and shall attempt to send a Fort Worth employee to the District's event to tell any residents that come to dispose of household hazardous waste that the Fort Worth Mobile Collection Unit will not be coming to the event, but the resident can go to the ECC to dispose of the waste.A map with directions to the ECC also will be provided. (f) The Participating City agrees to collect collection data at the MCU and provide Fort Worth with a list of total MCU participants and total quantities of wastes listed in an Excel spreadsheet in a template provided by Fort Worth as Exhibit C, within ten (10) days of the mobile collection event. No vouchers, sign-in sheets, or copies of either will be accepted by Fort Worth. 2. District Mobile Collection Unit: (a) Fort Worth agrees to accept household hazardous waste from mobile collection events conducted by District using District's MCU in accordance with the terms of this Agreement. (b) Fort Worth agrees to restock the items it removes from District's MCU, however, Fort Worth shall only restock items listed in Exhibit "A", attached and incorporated herein as if set forth. 3. Loan of the Reserve Mobile Collection Unit FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 9 of 23 The reserve MCU is a specially designed and equipped thirty-six(36)foot gooseneck box- trailer and one (1)ton pickup owned by Fort Worth. District may request the loan of Fort Worth's Reserve MCU free of charge for use in a Household Hazardous Waste collection event when available. District may use the Reserve MCU to transport HHW to Fort Worth's ECC or another collection center that may lawfully receive HHW. District shall provide Fort Worth with a written request,facsimile or e-mail at least sixty(60)days prior to the event date for which the request is made. Fort Worth shall have sole determination whether the Reserve MCU is available for use by District and shall notify District as soon as is reasonably practicable of such decision. Fort Worth shall not participate in nor be responsible for any part of the District's HHW Collection Event unless and except by written mutual agreement. (a) Fort Worth shall disclose any known problems the Reserve MCU may have in performing the tasks necessary for the HHW Collection Event. Prior to issuance of the Reserve MCU, a pre-trip inspection for potential maintenance problems will be performed by Fort Worth. Also, both parties will complete a pre-trip aesthetic assessment. District shall be responsible for all certifications and insurance necessary for the proper operation of the Reserve MCU. (b) District agrees to maintain and return the Reserve MCU in as good condition as it was in when District took possession for use. District shall return the Reserve MCU to Fort Worth in a timely manner and as mutually agreed upon. (c) District shall be responsible for all property damage, personal injury or death caused by District's employees,volunteers, contractors,or agents and arising out of the use of the Reserve MCU during the term of this Agreement. (d) It is expressly understood and agreed that, in the execution of this Agreement, neither of the parties waives, nor shall be deemed hereby to waive,any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions. By entering into this Agreement the parties do not intend to create any obligations, expressed or implied, other than those set forth herein and this Agreement shall not create any rights in parties not signatories hereto. 5. DUTIES OF DISTRICT District agrees to perform the following duties in connection with the household hazardous waste collection program: A. District will designate one of its employees, and another as an alternate, to act as its household hazardous waste collection Operational Contact to interact with Fort Worth as designated on the signature page to this contract. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 10 of 23 B. District will coordinate and fund all program advertising targeted to its own citizens, as it deems necessary. Such advertising shall include the type of wastes that will be accepted at the ECC, the requirement of proof of residency, and weather cancellation information. C. District shall notify its residents of the ECC hours of operation and dates it is closed as provided in Section 9 "The Environmental Collection Center Hours of Operation." D. District may choose to utilize a voucher system for its residents in order for them to bring HHW to the ECC. If District chooses to use such a system, it shall designate so herein and include a copy of the official voucher. In addition, if a citizen from a District that utilizes a voucher system comes to the ECC or a mobile collection event without a voucher, District acknowledges and agrees that Fort Worth will not accept the household hazardous waste until District authorizes the acceptance in writing. E. District may submit a written request for a monthly report listing the number of its city's households that have disposed of household hazardous waste at the ECC or a mobile collection event. F. District shall provide traffic control and signage for the mobile collection event,and shall provide personnel to assist Fort Worth with the offloading of material, surveys, and screening of persons dropping off household hazardous waste. Prior to the event, the parties shall agree upon the details of the traffic control, signage, and personnel assistance. G. If a District resident presents waste that was collected from multiple households, Fort Worth reserves the right to charge the District based on the total number of households from which the waste originated even if the resident has only one voucher. H. District shall provide a means for disposing of solid waste(e.g. boxes,trash,containers)on site during a mobile collection event. I. Mobile Collection Events using District's MCU or Reserve MCU 1. District is responsible for proper notification to TCEQ as required by 30 TAC§335.403. 2. District shall advise the ECC at least 72 hours in advance of its mobile collection events. District shall collect only HHW during a mobile collection event.Wastes from commercial, agricultural, and industrial sources shall not be accepted. District shall not accept compressed flammable gas containers; radioactive materials; explosives or potentially shock sensitive materials;biological,etiologic,or infectious materials;or any otherwastes that Fort Worth has determined are unacceptable. 3. In accordance with the latest DOT requirements, District's MCU operators will properly categorize, package, mark,label,and load into the MCU,all wastes received at the mobile collection event. Recyclable products(used oil, used oil filters, latex paint, recyclable anti- freeze, lead-acid batteries, and fluorescent lights) will be segregated into containers for recyclables. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 11 of 23 4. After accepting wastes, District's MCU operators shall thoroughly check each container for proper labeling and identification. If a container is properly identified,the material will be segregated according to hazard class and prepared for packaging. If a container does not have adequate labeling to permit identification, the MCU operators shall then attempt to identify the material from its physical characteristics using HAZCAT analysis and from information provided by the household presenting the waste. 5. The District's MCU operators shall package all hazardous materials in accordance with United States Department of Transportation (DOT) requirements, United States Environmental Protection Agency (EPA) requirements, and all other applicable federal and state requirements. After all the wastes have been properly identified and segregated, the MCU operators will reexamine the wastes for compatibility, list them on the container content sheets,and pack them into drums.Oil-based paints and latex paints shall be bulked separately in 55-gallon drums, or if the paint is left in its container, the paint can be packed in a lined cubic yard box,and packed and labeled according to federal and state regulations. DISTRICT shall not transport waste that is not HHW to the ECC. DISTRICT agrees to make its own arrangements to dispose of any non-HHW waste collected at the event. 6. Prior to transporting the HHW from the collection event site, District's MCU operators shall complete a Bill of Lading, and shall keep the Bill of Lading in the cab of the truck hauling the MCU during transportation of the HHW to the ECC. District shall require that a minimum of one copy of the latest North American Emergency Response Guidebook be kept within the cab of the truck. 7. During transportation, District's MCU operators shall placard the MCU for transportation of hazardous waste in accordance with federal and state law. 8. Upon the return of the MCU to the ECC, District's MCU operators shall follow the instructions of Fort Worth regarding the placement of the MCU for unloading. Fort Worth shall take possession of the MCU from District after the MCU has been properly parked for unloading in accordance with Fort Worth's instructions and all required documents have been delivered to the ECC manager or his designee at the ECC. Fort Worth shall, within a reasonable amount of time, unload the HHW from the District's MCU and store the unit at the ECC.After being contacted, District shall pickup their unit within 10 days. 9. If Fort Worth, in its sole discretion, determines that District's MCU operators improperly packaged any of the HHW delivered to the ECC, Fort Worth shall repackage such waste, and District shall reimburse Fort Worth as set forth herein. 10. If a spill emanating from the District's MCU or the Reserve MCU occurs at the ECC while the MCU is still in District's possession, Fort Worth shall take control of the spill response and District will reimburse Fort Worth for its response costs as set forth herein. 6. USE OF WASTE DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 12 of 23 A. Fort Worth will enter into a contract(s) with a waste disposal/recycling firm(s) for the handling, collection, transportation, storage, disposal, treatment, recovery, and/or reuse of household hazardous waste, from the ECC. B. Such firm(s)shall be required pursuant to the contract(s)to assume generator status for the waste collected, (excluding used oil, lead-acid batteries and antifreeze)to choose a disposal site for the waste subject to Fort Worth's approval, and to indemnify Fort Worth and participating entities against any and all environmental damages and the violation of any and all environmental requirements resulting from the handling, collection, transportation, storage, disposal, treatment, recovery, and/or recycling of waste collected pursuant to this agreement, when said environmental damages or the violation of said environmental requirements was the result of any act or omission of contractor, its officers, agents, employees, or subcontractors, or the joint act or omission of contractor, its officers,agents,employees,or subcontractors and any other person or entity. C. THE PARTIES RECOGNIZE THAT ALTHOUGH THE FIRM (S) WILL BE REQUIRED TO ASSUME GENERATOR STATUS, THIS ASSUMPTION WILL NOT RELIEVE DISTRICT OF LIABILITY FOR THE WASTE UNDER FEDERAL LAW AND STATE LAW. Fort Worth will arrange for recycling vendors for used oil, batteries, antifreeze, and other materials, as it deems appropriate. 7. REUSE OF COLLECTED MATERIALS A. From time-to-time Fort Worth will make available to residents and businesses of Fort Worth, as well as, District and residents and businesses of District for their use, collected household hazardous waste materials that are suitable for reuse, such as paint, fertilizer, motor oil, and antifreeze. Fort Worth shall not charge for any materials that are picked up for reuse. B. Some materials made available for reuse may have been consolidated and filtered by Fort Worth prior to being made available. Used antifreeze will have been consolidated in a barrel, filtered, and pH balanced, and new antifreeze may have been added to the barrel. C. In regards to materials accepted by District, its employees, residents, or any other person FORT WORTH MAKES NO REPRESENTATIONS,WARRANTIES, OR GUARANTIES THAT: 1. the container contents are what the label indicates; 2. the container contents are those originally placed into the container by the manufacturer; 3. the product is of the quality intended for its use; 4. the contents of the container have been stored properly; 5. the instructions on the container label for use,storage,and first aid are current or correct; 6. the container is in unimpaired condition; FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 13 of 23 7. the product is still approved for use (i.e., it has not been banned or recalled); and 8. the product can be used without risk to persons, property or the environment. FURTHERMORE,ALL WARRANTIES,EXPRESS AND IMPLIED,ARE SPECIFICALLY DENIED. DISTRICT SHALL NOTIFY RECIPIENTS OF THESE TERMS AND CONDITIONS. D. District shall contact the ECC manager to arrange a pickup time to obtain materials. DISTRICT agrees that it shall not return to Fort Worth, directly or indirectly, any materials it obtains from Fort Worth under this paragraph. E. INDEMNIFICATION REGARDING REUSED OR RECYCLED MATERIALS. 1. IN REGARDS TO REUSED OR RECYCLED MATERIALS ACCEPTED BY DISTRICT, DISTRICT DOES HEREBY WAIVE ALL CLAIMS, INCLUDING PRODUCTS LIABILITY CLAIMS, AND RELEASES, AND HOLDS HARMLESS THE CITY OF FORT WORTH, AND ALL OF ITS OFFICIALS, OFFICERS, EMPLOYEES, AGENTS, AND VOLUNTEERS, IN BOTH THEIR PUBLIC AND PRIVATE CAPACITIES, FROM ANY AND ALL LIABILITY, CLAIMS, SUITS, DEMANDS, EXPENSES OF LITIGATION, OR CAUSES OF ACTION WHICH MAY ARISE BY REASON OF INJURY TO PERSONS,LOSS OF PROPERTY, DAMAGE TO PROPERTY, OR LOSS OF USE OF ANY PROPERTY , OCCASIONED BY THE TRANSPORTATION,STORAGE,HANDLING,USE,AND DISPOSAL BY DISTRICT OF ANY MATERIALS ACCEPTED BY DISTRICT UNDER THIS AGREEMENT FROM FORT WORTH. 2. IF THE DISTRICT DOES NOT AGREE TO THE INDEMNIFICATION AND WAIVER IN PARAGRAPH E ABOVE, THEN THE DISTRICT SHALL NOT ACCEPT, NOR ALLOW ANY OTHER PERSON TO ACCEPT ANY OF THE REUSED OR RECYCLED MATERIALS AND SHALL NOT BE REQUIRED TO AGREE TO THE WAIVER IN PARAGRAPH E. Initial here to reject term 7.E.1 and accept alternate term 7.E.2. F. In regards to materials accepted by residents or businesses of Participating Entities, FORT WORTH MAKES NO REPRESENTATIONS, WARRANTIES OR GUARANTIES THAT: 1. the container contents are what the label indicates; 2. the container contents are those originally placed into the container by the manufacturer; 3. the product is of the quality intended for its use; 4. the contents of the container have been stored properly; 5. the instructions on the container label for use,storage,and first aid are current or correct; 6. the container is in unimpaired condition; 7. the product is still approved for use (i.e., it has not been banned or recalled); and FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 14 of 23 8. the product can be used without risk to persons, property or the environment. FURTHERMORE,ALL WARRANTIES, EXPRESS AND IMPLIED,ARE SPECIFICALLY DENIED. G. District shall attempt to inform its residents and businesses that if they go to the Environmental Collection Center to pick up household hazardous waste for reuse, a release of liability must be signed to accept the household hazardous waste for reuse. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 15 of 23 8. RIGHT TO REFUSE WASTE District agrees that Fort Worth shall have the right to refuse to accept waste at the ECC from District or District's resident, if in the reasonable judgment of Fort Worth: A. The waste is not household hazardous waste; B. The waste fails to meet other established criteria established by this Agreement, or that have been established by Fort Worth subsequent to the execution of the Agreement; C. The individual does not have sufficient identification to establish that he/she is in fact a resident of District; D. District has implemented a voucher system for its residents to dispose of waste,and the individual does not have a valid voucher; or E. The waste or the individual presents a hazard to the ECC or to persons or property at the ECC. 9. ENVIRONMENTAL COLLECTION CENTER HOURS AND DAYS OF OPERATION A. Hours of Operation During the term of the Agreement,the ECC's hours of operation are as follows: Thursday and Friday 11:00 a.m. --7:00 p.m. Saturday 9:00 a.m. --3:00 p.m. B. Days the Environmental Collection Center will be closed During the term of the agreement,the ECC will be closed on the following holidays that are observed on days the ECC would otherwise be open to the public: Thanksgiving holiday,Thursday and Friday, November 24-25, 2016 Christmas holiday,Saturday, December 24, 2016 New Year's holiday,Saturday, December 31, 2016 In addition to the above closures Fort Worth employees may not be available to conduct mobile collection events on other dates to conduct mobile collections within the City of Fort Worth, although the ECC will remain open on those days.The ECC may close due to furlough days or other causes, and the City of Fort Worth does not represent to Participating City that the ECC will be open on any particular days. If additional closures due to any cause are necessary Fort Worth will notify Participating City prior to the closure unless due to an unforeseeable FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 16 of 23 C. Notifying Residents District agrees to notify its residents of the ECC's hours of operation and dates it will be closed. DISTRICT also may advertise the 24-hour Environmental Collection Center telephone number: 817-871-5257. 10. COMPENSATION As fair compensation for the services provided by Fort Worth pursuant to this Agreement: A. District agrees to pay Fort Worth the sum of$47.00 per household per visit to the ECC (or per participating household in a Mobile Collection Event) to dispose of household hazardous waste. If a District resident presents waste that was collected from multiple households, Fort Worth reserves the right to charge the District based on the total number of households from which the waste originated. B. If Fort Worth determines that District's MCU operators improperly packaged any of the HHW delivered to the ECC, Fort Worth shall repackage such waste, and District shall reimburse Fort Worth for its staff time at$20.00 an hour and the cost of supplies. C. If a spill emanating from the District's MCU or the Reserve MCU occurs at the ECC while the MCU is still in District's possession, Fort Worth shall take control of the spill response and District will reimburse Fort Worth for its response costs for City staff time ($60.00 per hour) plus the cost of supplies and the actual costs for the spill response and remediation incurred by the City of Fort Worth for third party contractors and responding governmental agencies. D. The amount due to Fort Worth for services provided under this Section, Paragraphs A, B, and C, shall be billed to District quarterly. District shall pay Fort Worth within 30 days of receiving a bill from Fort Worth. If Fort Worth does not receive payment within 30 days, Fort Worth shall inform District in writing that it will not accept any household hazardous waste from DISTRICT's residents and that Fort Worth will not participate in a mobile collection event or provide a mobile collection unit until paid. E. At the end of the term of this Agreement, Fort Worth shall provide a final accounting to District, which will include the total number of District's households which participated in the program, repackaging fees, if any, and the total cost of spill response charged to DISTRICT, if any. F. Pursuant to the requirements of Government Code §791.011 (a)(3), the amount due to Fort Worth under Subparagraph D.above shall be paid from revenues currently available to District in the present fiscal year. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 17 of 23 11. ARTWORK, "CAPTAIN CRUD AND THE CRUDDIES," AND PROMOTIONAL MATERIALS LICENSE AGREEMENT Fort Worth is the owner of"Captain Crud" and the Cruddies (`Bloomer," "Otto," "Pestie," "Scrub," and "Van Goo") and the recycling buddies ("Scrappy," "Juggles," and "Cana Nana"), "Conquer Your Crud," and "Crud Cruiser", and therefore all ownership rights belong to Fort Worth. Fort Worth has registered these marks as service marks with the Secretary of State. A. Fort Worth hereby grants to District a non-transferable, non-exclusive license to use all the artwork and promotional materials that may be provided by Fort Worth to be used solely in the conduct of the business of District's disposal and recycling of household hazardous waste programs. If District wishes to use to Licensed Art and/or Promotional Materials in other limited situations, District must first obtain express written consent from Fort Worth. B. Fort Worth may provide licensed Artwork and Promotional Materials to District pursuant to the terms of this Agreement. District acknowledges that by virtue of this License, District acquires only the right to use the original and permitted duplicate copies of the Licensed Artwork and Promotional Materials and does not acquire any rights of ownership in the Licensed Artwork and Promotional Materials, which rights shall remain exclusively with Fort Worth. If District wants to modify or change the artwork and/or promotional materials in any manner, District hereby agrees to contact Fort Worth in writing to obtain written consent before modifying or changing any artwork and/or promotional materials. 12. IMMUNITY It is expressly understood and agreed that, in the execution of this Agreement, none of the Participating Entities waives, nor shall be hereby deemed to waive, any immunity or defense that would otherwise be available to it against claims arising in the exercise of governmental powers and functions, and that the services described in this Agreement are a governmental function. 13. FORCE MAJEURE A delay or failure of Fort Worth to perform services pursuant to this Agreement shall be excused to the extent that the delay or failure to perform resulted from a force majeure event, and the delay or failure was beyond the control of Fort Worth and not due to its fault or negligence. DISTRICT shall not have,and hereby waives, any claim whatever for any damages resulting from delays or failure to perform caused by a force majeure event. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 18 of 23 14. TERMINATION The parties shall each have the right to terminate the Agreement for any reason, with or without cause, upon thirty (30) days written notice to the other party. Upon termination, the parties shall be released from all contractual obligations to the other party excluding"USE OF WASTE DISPOSAL/RECYCLING FIRMS FOR HOUSEHOLD HAZARDOUS WASTE" "REUSE OF COLLECTED MATERIALS" and ARTWORK, "CAPTAIN CRUD AND THE CRUDDIES," AND "PROMOTIONAL MATERIALS LICENSE AGREEMENT" and any terms and conditions arising from events occurring during the term of the contract . 15. ENTIRETY This Agreement contains all commitments and Agreements of the parties hereto, and no other oral or written commitments shall have any force or effect if not contained herein, except that this Agreement can be amended or modified by the parties if such amendment or modification is in writing and signed by District and Fort Worth. 16. SEVERABILITY In the event anyone or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provisions had never been contained herein. 17. VENUE Should any action, real or asserted, at law or in equity, arise out of the terms and conditions of this Agreement,venue for said action shall be in Tarrant County,Texas. 18. AUTHORITY This Agreement is made for Fort Worth and District as an Interlocal Agreement, pursuant to Texas Government Code, Chapter 791. 19. AUTHORIZATION The undersigned officers and/or agents of the parties hereto are properly authorized officials and have the necessary authority to execute this Agreement on behalf of the parties hereto,and each party hereby certifies to the other that any necessary resolutions extending such authority have been duly passed and are now in full force and effect. FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 19 of 23 SIGNATURE PAGE INTERLOCAL AGREEMENT FOR PARTICIPATION IN FORT WORTH'S ENVIRONMENTAL COLLECTION CENTER HOUSEHOLD HAZARDOUS WASTE PROGRAM CITY OF FORT WORTH UPPER TRINITY REGIONAL WATER DISTRICT By: By: i" Fernando Costa Lance Van a Assistant City Manager President, Board of Directors / Date:_io0Date: --�-Lt . � , APPROVED AS TO FORM APPROVED AS TO FORM AND LEGALITY: AND LEGALITY: General Counsel Assistant City Attor ey C N Q IS*r+LOVeZ P_ty,u 05 OF 0,0°000°°,0®00 �o ATTEST: n EST: A0 �cc) OOo g / s� G o 00 Mary J. Ka se '` Secretary, Board of Directors City Secret ry 'Contract Author nation Date _ _ -OFFICIAL ftE�®R® CITY SECRETARY G K MnR.TH9 TX FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 20 of 23 Exhibit "A" RESTOCKING LIST FOR THE MOBILE COLLECTION UNIT Material Amount Restocked Special Needs Remarks 55 gallon open top drums Amount taken off the (open top for loose packs) trailer 55 gallon drums(closed Amount taken off the top)(oil,antifreeze, bulk trailer flammable materials and one extra) Fiber drums(55 or 30 Amount taken off the gallon)Aerosols,acids, trailer bases and oxidizers) Gaylord box liners Amount taken off the (plastic) trailer 55 gallon drum liners Amount taken off the trailer 5 gallon buckets Amount taken off the (filters/haz chemicals) trailer Survey Forms Amount taken off the trailer Labels/drum placard Amount taken off the trailer Gaylord boxes Amount taken off the trailer Absorbent pads Amount taken off the trailer Vermiculite Amount taken off the trailer Oil dry Amount taken off the trailer Promotional Materials& Amount needed Brochures FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 21 of 23 Exhibit"B" WAIVER AND RELEASE OF LIABILITY FOR COLLECTION OF HOUSEHOLD HAZARDOUS WASTE I being the owner of property located at have been asked by the Upper Trinity Regional Water District(DISTRICT)to allow a mobile collection event on my property to collect household hazardous waste on the ,20 . I hereby give my permission to District and the City of Fort Worth, to hold a household hazardous waste collection event on my property in which District has asked the City of Fort Worth to send its mobile collection unit to collect the household hazardous waste that is brought to the event. Therefore, I hereby RELEASE, DISCHARGE, HOLD HARMLESS, INDEMNIFY the City of Fort Worth or its officers, agents, and employees and the Upper Trinity Regional Water District and its officers, agents, and/or employees for any and all claims, demands, liability, causes of action, actions or suits of any character that I may have against the City of Fort Worth or its officers, agents, and/or employees and DISTRICT or its officers,agents,and/or employees for any property loss or damage,for any and all personal injury including death or any other damage of any kind or character which may arises or that arises from allowing DISTRICT to hold a household hazardous waste collection event, in which the City of Fort Worth sends its mobile collection unit on my property. I have read this Waiver and Release and fully understand its terms and conditions. I have not been influenced in any extent whatsoever by any representation or statements not contained in this Agreement. Signature Date Witness Date FY 2017 Interlocal Agreement—Household Hazardous Waste Program Page 22 of 23 T o Location Address Number of Paint'- number Street Zip COde Households latex 0 0 v D oa ro i S O C N O S O S Co N PTI N CL C) o O c r v m m x n � - Z rr Herbicides, D o Solvents/ Aerosol Oil Auto Cleaners) Cooking Light Household Other -� Motor oil Antifreeze pesticides, D flammable cans Filters batteries corrosives oil bulbs batteries (description) fertilizer O z D a oa N W O 11 W _.... M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas FORTIVORTI3 L' COUNCIL ACTION: Approved on 9/10/2013 REFERENCE * 20ENVIR COLLECTION CENTER DATE: 9/10/2013 NO.: C-26421 LOG NAME: ILA FY2014 PARTICIPATING ENTITIES CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Interlocal Agreements with Various Municipalities and Other Governmental Entities for Participation in the Environmental Collection Center Household Hazardous Waste Program (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of Interlocal Agreements with various local municipalities and other governmental entities for their participation in the Environmental Collection Center Household Hazardous Waste Program. DISCUSSION: The City's Environmental Collection Center is now in its 16th year of operation collecting household hazardous waste from the residents of Fort Worth and surrounding communities on a year round basis. In order for non-Fort Worth residents to participate at the center, each entity is required to enter into an Interlocal Agreement with the City of Fort Worth. The term for these Agreements will be for Fiscal Year 2014 (October 1, 2013 through September 30, 2014) with three one-year options to renew (through Fiscal Year 2017). Renewal may be effected by written notification by the City Manager or his designated representative to the participating entity within 30 days of the expiration of the prior term and does not require specific City Council approval. The rate per household for the period covered by these Agreements is $47.00 per household. It is anticipated that approximately $760,000.00 will be collected annually under these Agreements. During Fiscal Year 2013, 46 entities signed participation Agreements with the City of Fort Worth. For the upcoming year, it is expected that all of these entities will participate. This Agreement outlines the responsibilities of each party, establishes the rate for participation, details procedures for loan of mobile collection unit, and delineates the usage of service marked public education materials. The City of Fort Worth is responsible for overall operation of the center including contracting with a hazardous waste disposal company for transportation and disposal of materials collected. The following entities are expected to execute an Agreement to participate in Fiscal Year 2014: Arlington Haslet Roanoke Azle Hood County Saginaw Bedford Hurst Sherman Benbrook Johnson County Southlake Burleson Joshua Stephenville Cedar Hill Keller Tarrant County Cleburne Kennedale Tarrant Regional Water District Colleyville Lake Worth Trophy Club Crowley Lakeside Upper Trinity Regional Water District http://apps.cfwnet.org/council_packet/Mc_review.asp?ID=18 879&councildate=9/10/2013 11/2/2016 M&C Review Page 2 of 2 Dalworthington Mansfield Watauga Gardens Decatur Midlothian Waxahachie Euless North Richland Hills Weatherford Glenn Heights Oak Leaf Westlake Godley Pantego Westover Hills Grand Prairie Parker County Westworth Village Grapevine Richland Hills White Settlement Haltom City River Oaks FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that the Transportation and Public Works Department is responsible for collection and deposit of the funds due to the City. TO Fund/Account/Centers FROM Fund/Account/Centers R103 488220 0201100 $760,000.00 Submitted for City Manager's Office by_ Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Michael Gange (6569) ATTACHMENTS http://apps.cfwnet.org/council_packet/Mc_review.asp?ID=18 8 79&council date=9/10/2013 11/2/2016