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HomeMy WebLinkAboutCP 18 ti. W 0:0)MU;8WM POLICY PROPOSAL j DATE FILE NUMBER SUBJECT Payment for Fire PA0E_1_OF 2 12/17/76 CP-18 and Police Services PROPOSAL PROPOSED BY: Councilman CITY MANAaw E r i Henry Meadows On August 30, 1976, the City Council approved M&C G-3148 outlining criteria for the payment for Fire and Police services by sponsors of various public events. The i current City policy states that charges for such services wi•11- be based on whether the event is free or has an admission charge. Three very important activities to the City and citizens of Fort Worth which charge an admission fee, must be' specifically addressed as a result of this new policy. • These annual events are: 1) Southwestern Exposition and Fat Stock Show 2) Mayfest 3) Oktoberfest These events are all intended for the enjoyment of all Fort Worth residents with most of the net proceeds for these activities returned to the local economy through vari- ous types of community projects including improvements to WRMC facilities, park and recreation improvements and cultural benefits. Furthermore, since many of these activities are conducted either in City-owned facilities, or on City property, it is in the best interest of the City of Fort Worth that they receive adequate Fire and Police coverage to protect the City's interests. Police services at such events should be provided for crowd control purposes only, with expenses for protecting cash and egnilment owned by, the producer of the event • to be borne by, the producer, Crowd control will not include the use of on duty policemen at the ticket entrances to the event. - Guidelines for the number of policemen to be made available at such events should be developed by the. Chief of Police. One guideline Wight be to assign a specific number of policemen to an average daily ratio of visitere based on previous years attendance. The police may operate out of a central location which has communica- tions equipment to other areas of the facilities provided by the event sponsor. Fire coverage should be provided at WRMC because the facilities are City-owned and the potential for fires is greater during the Exposition. The Fire Chief should develop the criteria for determining the number of personnel and type of equipment _ needed for adequate protection. LEGALITY • FUGAL NOTE La CITY MANAGER'S COMMENTS PAGE- OF-POLICY PROPOSAL (cont'd) Recommendation It is recommended that the City Council: 1) Authorize the Southwestern Exposition and Fat Stock Show, the Mayfest and the Oktoberfest to receive adequate Fire and Police coverage, as defined by the respective Chiefs, with the costs to be borne by the City of Fort Worth; and 2) Amend the Council Policy and appropriate Administrative Regulation to exclude these three events from payment of the Fire and Police services identified by the M&C. Legality No comment required. Fiscal Note It is difficult to estimate the City's expense of providing police for crowd control. The number of officers assigned to this function would be at the discretion of the Chief and would depend upon the situation at the event as well as other police requirements in other areas of the city. Based on previous experience it is estimated the City's cost of providing "crowd control" only inside the Stock Show grounds is approximately $10,000. Traffic assistance outside the grounds would continue to be provided at City expense. The estimated cost for "crowd control" at the Mayfest is $5,000. No expense for police service has, previously been borne by the City for Oktoberfest. City Manager's Comments Fort Worth is fortunate to have three outstanding events such as the Stock Show, Mayfest and Oktoberfest. In addition to providing an opportunity, to residents for recreational activities, the events make contributions to facilities and activities which further benefit the City and its residents. However, in preparing M&C G--3148, staff evaluated the impact of utilizing Fire and Police personnel at such events since this does curtail the overall protection available to the residents of the. entire city. Staff recommended, and still believes, that the criteria for determining when an event should receive City-paid protection should be based on the concept that the function is open to all residents of the City at no charge, and is not a promotional or convention event. CITY OF FORT WORTS., TEM, THE SUBJECT MATTER OF THIS M. &C.. C. WAS PRESENTED TO THE CI Y CCUITCIL 61.ID WAS AF's',: J 'b Henry Meadows, Councilman CITY F FORT WORTH 'INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 2831 -M'�Tf Ade �ofFoar�o� To the Mayor and Members of the City Council December 29, 1976 u�s �reXay. Subject: CP-18 - PAYMENT FOR FIRE AND POLICE SERVICES On December 20, 1976, CP-1$, Payment for Fire and Police Services, was pre- sented for City Council consideration. The proposal made was to permit City fire and police forces to serve at the Southwestern Exposition and Fat Stock Show, Mayfest and Oktoberfest, at City expense. The criteria for these events was that they are intended for the enjoyment of all City residents and that most of their net proceeds are returned to the local economy through various types of community projects. It was proposed that police services would be provided for crowd control pur- poses only and fire coverage would be provided at Will Rogers Memorial Center because the facilities are City--owned. The Chiefs of both departments were to develop the criteria for determining manning and equipment needs. • Council requested information concerning what additional costs would be in- volved in providing fire and police services to all non-profit organizations. Staff has compiled the following list of organizations which use City police services either because of their desire to do so or because of a contractural requirement that they do so. Group A is a list of organizations which use WRMC facilities, showing the amount paid by these organizations for police service: Group A Texas Golden Gloves $1,200 Fort Worth Kennel Club 260 Southwest High School 75 West Side Kiwanis 30 Paschal Ex-Students Association 75 Arlington Heights High School Ex-Students Association 75 North Texas High School Rodeo Assn. 250 Fort Worth Gem & Mineral Show 192 March of Dimes 700 Moslah Temple 2,125 Senior Citizens Fair 567 St. Joseph Mutual Society 75 National Cutting Horse Assn. 800 Scout-A-Rama 240 Tarrant County Junior College 25 Southside Optimist Club 11000 Total $7,689 ISSUED BY THE CITY MANAGER - FORT WORTH, TEXAS - INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 2831 - Page 2 pESORT p To the Mayor and Members of the City Council December 29, 1976 0 u s �TExah* Subject: CP-18 - PAYMENT FOR FIRE AND POLICE SERVICES Group B (Non-Profit Organizations Using Police Services at non City-Owned Facilities) Miss Texas Pageant $20200 TCU (football and basketball games Colonial N.I.T. 8,500 Public School Athletic Facilities * Cost figures not readily available While continuing to recommend that the current policy as adopted by the City Council on August 30, 1976, be continued, staff believes that providing firemen and fire fighting equipment at WRMC at City cost during the Stock Show is a legitimate request due to the need for protection of City buildings and because firemen are available to respond to other calls, and recommends that this item be given due consideration. Respectfully submitted, R. N. Line City Manager RNL:ms ISSUED BY THE CITY MANAGER - FORT WORTH, TEXAS -