HomeMy WebLinkAboutContract 48335 CITY SECRETARY �,
INTERLOCAL AGREEMENT
BETWEEN
FORT WORTH INDEPENDENT SCHOOL DISTICT
AND THE CITY OF FORT WORTH
In consideration of the mutual covenants, promises, and agreements contained herein, THIS
AGREEMENT ("Agreement") is made and entered into between CITY OF FORT
WORTH, a home rule municipal corporation of the State of Texas, ("City") acting by and
through Valerie R. Washington, its duly authorized Assistant City Manager, and FORT
WORTH INDEPENDENT SCHOOL DISTRICT, hereinafter referred to as ("District")
acting by and through Dr. Kent P. Scribner, Superintendent, its duly authorized
representative.
RECITALS
WHEREAS, City has determined that After School Programs are necessary to
support crime prevention in the City during Fiscal Year 2017 to meet one or more of the
Crime Control and Prevention District ("CCPD") goals, which are (1) to support efforts to
reduce violent crime and gang-related activities through enhanced enforcement activities and
crime prevention programs, (2) to support efforts to increase the safety of residents and to
decrease crime throughout Fort Worth neighborhoods, and (3) to support efforts to increase
the safety of youth and reduce juvenile crime through crime prevention and intervention
programs; and
WHEREAS, City Council of Fort Worth and the Fort Worth Independent School
District Board of Trustees have determined that the security and well-being of students at
elementary and middle schools during after-school hours of 3:00 PM to 6:00 PM are of prime
importance; and
WHEREAS, City and the District agree that the activities of elementary and middle
school children during these critical hours are of paramount importance to both government
entities; and
WHEREAS, District proposes to continue an After School Program ("FWISD
After School Program") in conjunction with City.
NOW,THE, in consideration of the mutual covenants herein expressed,
the parties agree as follow:
AGREEMENT DOCUMENTS
The Contract documents shall include the following: —_
1. This Agreement for the FWISD After School Program OFFICIAL RECORD
CITY SECRETARY
FY 2017 Interlocal Agreement FWISD After School Program FT.WORTH?TX
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2. Exhibit A—Scope of Work
3. Exhibit B—Budget
4. Exhibit C—Request for Reimbursement
5. Exhibit D—Program Activities Report
6. Exhibit E—Program Effectiveness Measurement Report
7. Exhibit F—Request for Budget Modification
All Exhibits attached hereto are incorporated herein and made a part of this Agreement for all
purposes. In the event of any conflict between the documents,the terms and conditions of
this Interolocal Agreement shall control.
The term"City" shall include City, and its officers, agents, employees, and representatives.
The term"District"shall include District, and its officers, agents, employees,representatives,
servants, contractors,and subcontractors.
The term"Party"shall refer to either City or District.
The term"Parties" shall refer to both City and District.
1. AGREEMENT
District covenants and agrees to fully perform, or cause to be performed, with good faith
and due diligence, all work and services described in Exhibit"A," Fort Worth ISD After-School
Program Goals, Performance Measures and Outcomes FY 2017 attached, and incorporated
herein for all purposes incident to this Agreement. District agrees to spend the Program Funds in
accordance with its approved Budget Summary and Budget Narrative, described in Exhibit "B,"
attached and incorporated herein for all purposes incident to this Agreement. City and District
together covenant and agree to fully cooperate in the operation of this project and both parties
agree that:
A. A Coordinating Board shall continue to oversee the implementation and operation
of the After-School Program. The Coordinating Board shall consist of thirteen
positions. Members of the Board shall serve no more than two terms of three
years each, however, positions with asterisks (*) are permanent board members
and will not be affected by the term limit rule. Community members will be
selected by the Coordinating Board.
District—Four Positions
1. Representative of the Superintendent, District*
2. Director, Student Discipline and Placement*
3. Director, Leadership and Learning Network*
4. Executive Director,Art Education or Instructional Music or Athletics
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City of Fort Worth—Four Positions
5. Representative of the City Manager, City of Fort Worth*
6. Chief of Police, City of Fort Worth or designated representative*
7. Director,Parks and Community Services, City of Fort Worth*
8. Representative of the City of Fort Worth Library Department.
Community Members—Five Positions
9. President, Safe City Commission*
10. Director or Assistant Director, Tarrant County Juvenile Services*
11. At-large Community Member
12. At-large Community Member
13. At-large Community Member
At-large Community members shall have experience that includes one of more of
the following categories;
• Fort Worth Council of PTAs
• District Advisory Board
• Child Care Management System (CCMS)
• United Way of Metropolitan Tarrant County
• Legal professions
• Financial professions
• Health and wellness professions
• Marlceting/media professions
• Foundations or philanthropy
• Evaluation
The Coordinating Board shall have the following responsibilities;
1. Approve program-wide scope, goals and objectives
2. Approve site selection process
3. Select sites based on selection criteria
4. Evaluate reported results from campus programs
5. Evaluate funding needs
6. Recommend future direction and standards
B. The District shall be responsible for day-to-day administration of the After-School
Program and will at a minimum employ a Director and two Program
Coordinators.
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C. The District shall establish a site-based advisory committee at each middle and
elementary school that operates an After-School Program. This committee may be
a new body, a group continued from a previous year of after-school operations, or
the site-based management team provided it includes the principal and
representatives of the community, faculty, and student body.
D. The District shall continue to work with an independent entity to conduct an in-
depth longitudinal evaluation of the After-School Program. The evaluator shall
provide an overview and feedback on existing programs and recommendations for
improvement.
E. The City Council of Fort Worth and the Fort Worth Independent School District
Board of Trustees shall meet annually to review the After-School Program.
2. ADMINISTRATION AND RECORDS/REPORTS
A. The mission of the After-School Program shall be to enable needs-based after-
school programs in a safe environment that result in educational,physical, and
social development for elementary and middle school aged children.
1. The associated program goals, performance measures, and activities are listed
in Exhibit A.
2. Operational Imperatives of the After-School Program are to ensure that
program participants achieve improvement in core program outcomes through
an accountable system of measurement.
3. To ensure that existing programs are not duplicated, or if appropriate, are
expanded or complimented through an inventory and evaluation of existing
programs.
B. CITY will:
1. Ensure the implementation of the goals of the After-School Program.
2. Monitor sites to ensure quality and compliance of programs.
3. Monitor program compliance.
4. Make recommendations regarding programming.
5. Assist/participate with Campus Advisory Committees.
6. Provide funding for program pursuant to the amounts identified in Exhibit
B.
7. Approve the After-School Program Service Provider, but such
approval shall not be unreasonably withheld.
C. DISTRICT will:
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1. Provide guidance and direction in the development of programs and
activities on campus.
2. Supervise, monitor, and guide to ensure alignment of project activities
with program guidelines.
3. Identify appropriate District students for referral and program
participation.
4. Assist in the recruitment of students.
5. Obtain parental permission for student participation in program.
6. Provide appropriate student orientation.
7. Provide access to necessary use of facilities that are conducive for
program activities daily, including use of a telephone.
8. Provide regular program updates to respective Site-Based Management
Teams.
9. Provide program compliance and project development assistance through
the Campus Advisory Committee or Site-Based Management Team.
10. Coordinate planning for tutoring.
11. Ensure After-School staff is receiving support from teachers at the school.
12. Ensure the safety of students After-School.
13. Provide internal and external evaluation services.
14. Select a third-party After-School Program Service Provider. District shall
provide the name of After-School Program Service Provider to the CITY
for approval within ten (10) days after selection by District. The After-
School Program Service Provider shall not provide any services under this
Agreement until approved by the CITY.
15. Provide CITY with a copy of their Agreement with the approved After-
School Program Service Provider.
16. Ensure that the approved After-School Program Service Provider is in full
compliance with this Agreement.
3. RECORDS AND TRAIlVING
A. Records to be submitted to CITY by DISTRICT:
1. Annually District shall submit
a. A list of participating schools. The list shall
include a contact person for each campus, a telephone number, and e-mail
address.
b. Current school year calendar
c. Discipline Policy
d. Staff Training Schedule
e. Student Enrollment Procedure
£ Student Recruitment Procedure
g. Lesson plans,to include planned annual/monthly schedule of activities
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2. Monthly
a.Performance Activity Report showing success in meeting the
goals and measurements as outlined in Exhibit A to this
Agreement.
b.Attendance records shall be taken daily and submitted monthly
and shall include:
1)Number of students registered or enrolled.
2)Participation—average daily attendance.
c. Coordinating Board meeting schedule and minutes.
B. Records to be maintained on site:
1. Participant registration
2. Parental consent forms
3. Written Safety Policy and Procedures
4. Disciplinary actions
5. Staff training records
C. Reports that provide a method of evaluation for improvements in
Academics, Social Skills,and Recreational Activities.
1. Pre-program
2. Mid-year
3. Post program
4. Responsibilities of District. District covenants and agrees to fully perform, or cause to
be performed, with good faith and due diligence, all work and services described in Exhibit
"A"—Program Scope of Work, attached, and incorporated herein for all purposes incident to
this Agreement. District shall be responsible for day-to-day administration of the FWISD
After School Program. District agrees to expend the Program Funds in accordance with its
FWISD After School Program budget, described in Exhibit`B," attached. Program activities
shall be reported in accordance with Exhibit "D," attached and effectiveness measurements
shall be reported in accordance with Exhibit"E,"attached.
5. Program Funds.
5.1 In no event shall the total distribution of Program Funds from City made to the
District during the term of this Agreement exceed the total sum of$1,300,000.00.
5.2 Payment of the Program Funds from City to District shall be made on a cost-
reimbursement basis following receipt by City from District of a signed Request for
Reimbursement (RFR), as described in Exhibit "C," and copies of all receipts and support
documentation. District shall deliver to City a written detailed Program Activities Report and
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Program Effectiveness Measurement Report as described in Section 7.2 below with each
RFR to support expenditure of Program Funds. Such reports shall be signed by the District or
duly authorized officer of the District. The RFR and monthly Program Activities Report
shall be submitted to City no later than the 15th day following the end of the month.
Submittal of a monthly RFR and Program Activities Report is required even if services are
not provided.
Submit the monthly RFR with an original signature by an authorized representative to the
Program Support Division - Grants and Program Management Section of the Fort Worth
Police Department, ATTENTION: TIFFANY HARRIS 505 West Felix Street Fort Worth,
Texas 76115. Reimbursements will not be made until after receipt of an acceptable and
approved RFR and a monthly Program Activities Report. In addition, a quarterly Program
Effectiveness Measurement Report from the District will be required as described in section
7.2 and must be approved prior to reimbursements. Reimbursements shall be made within 30
days receipt of said documents.
5.3 District is authorized to adjust any categories in the budget as outlined in Exhibit
"B," in an amount not to exceed 5% of those particular categories without prior approval of
City, as long as the total sum does not exceed the amount of the Program Funds; however,
District must notify City in writing of any such adjustments. Any adjustment of more than
5% of any category must have written permission from City prior to any budget adjustment
being made which shall be described in Exhibit"F."If the City gives written approval of the
District's proposed Budget amendment,then the Amended Budget will take effect on the first
day of the month following the month in which it was approved by City, unless otherwise
specified in the amendment.
Budget adjustments shall be submitted to the Program Support Division - Grants and
Program Management Section of the Fort Worth Police Department, ATTENTION:
TIFFANY HARRIS, 505 W.Felix Street,Fort Worth, Texas, 76115.
6. Term. This Agreement shall commence upon October 1, 2016 and shall end on
September 30, 2017. All of District's expenditures under this Agreement must be completed
no later than September 30, 2017.
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7. Program Performance.
7.1 District agrees to maintain full documentation supporting the performance of the
work and fulfillment of the objectives set forth in Exhibit"A."
7.2 District agrees to provide a monthly Program Activities Report and quarterly
Program Effectiveness Measurement Report to document the performance of the work
described in Exhibit "D" and Exhibit "E," respectively. The Program Activities and
Effectiveness Measurements shall document the program activity names, numbers of
participants attending, details of the activities, and a description of the goals achieved in
support of the CCPD goals. Program Effectiveness Measurement shall be reported on a
quarterly basis and included in the January, April, July, and October RFR and Program
Activities Report submittals. Additionally, the Program Effectiveness Measurement Report
must include any successes realized in descriptive detail. The monthly Program Activities
and quarterly Program Effectiveness Measurement Reports shall be submitted to City no later
than the 15th day after the end of each month.
7.3 District agrees that the monthly Request for Reimbursement and Program
Activities Report and quarterly Program Effectiveness Measurement Report will be
submitted to City no later than the 15th day after the end of each month. If District is unable
to provide the required reports by the deadline,District agrees to request an extension of time
to submit the reports to City. District's request for an extension must be made in writing. If
the City, in its sole discretion, agrees to provide District with an extension, the extension
shall not exceed a period of 15 days. Should District fail to timely submit the required reports
or request an extension for submission, City will send a non-compliance letter notifying
District's duly authorized representative of a possible suspension of program funding. If, at
the end of this 15-day extension period, District has not submitted the required reports, City
will send a non-compliance letter notifying District's duly authorized representative of a
possible suspension of program funding.
8. Default and Termination.
8.1 This Agreement is wholly conditioned upon the actual receipt by City of Program
Funds from the CCPD. All monies distributed to District hereunder shall be exclusively
from monies received from the CCPD, and not from any other monies of City. In the event
that funds from the CCPD are not timely received, in whole or in part, City may, at its sole
discretion, terminate this Agreement and City shall not be liable for payment for any work or
services performed by District under or in connection with this Agreement.
8.2 This Agreement may be terminated by City, in whole or in part, whenever such
termination is determined by City to be in the best interest of City; in event of District
default, inability to perform or to comply with the terms herein; or for other good cause.
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8.3 Termination will be effected by delivering to District a notice of termination,
specifying the portion of the Agreement affected and the effective date of termination. Upon
District's receipt of notice of termination, District shall:
(a) Stop work under the Agreement on the date and to the extent specified in the notice of
termination;
(b) Place no further order or subcontracts, except as may be necessary for completion of the
work not terminated;
(c) Terminate all orders and contracts to the extent that they relate to the performance of the
work terminated by the notice of termination; and
(d) Cease expenditures of Program Funds, except as may be necessary for completion of the
work not terminated.
8.4 In the event City suspends or terminates this Agreement for cause, and the cause
for such suspension or termination is determined to be invalid, the District's sole remedy
shall be reinstatement of this Agreement. District expressly waives any and all rights to
monetary damages, including but not limited to actual, consequential, and punitive damages,
court costs, and attorney's fees.
8.5 Within thirty (30) days following the date of termination of this Agreement,
District shall return to City any property provided hereunder. City will have no responsibility
or liability for District's expenditures or actions occurring after the effective date of
termination of the Agreement.
9. Equipment and Maintenance. All equipment purchased with Program Funds must
meet all eligibility requirements of City. District shall maintain all equipment used in the
administration and execution of the FWISD After School Program. District shall maintain,
replace, or repair any item of equipment used in support of the FWISD After School Program
and/or for use under the terms of this Agreement that no longer functions or is lost or stolen.
The cost for maintenance, replacement, or repair of any equipment used in support of the
FWISD After School Program and/or for use under the terms of this Agreement is the sole
responsibility of District. District shall not use Program Funds or City funds to repair or
replace said equipment. District shall use any and all equipment purchased with Program
Funds exclusively in support of the FWISD After School Program. Within 10 .days
following the purchase of equipment, District shall submit to City a detailed inventory of all
equipment purchased with Program Funds to the Grants and Program Management Section at
the address set forth in paragraph 5.3 above. The equipment inventory shall include an
itemized description of each piece of equipment, the date each piece of equipment was
purchased,the cost of purchase for each piece of equipment, and the location of each piece of
equipment.
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10. Administrative Requirements.
10.1 District agrees to keep sufficient records to document its adherence to applicable
local, state, and federal regulations, along with documentation and records of all receipts and
expenditures of Program Funds. All records shall be retained for three (3) years following
the termination or completion of this Agreement. City or its representatives shall have the
right to investigate, examine, and audit at any time any and all such records relating to
operations of District under this Agreement. District, its officers, members, agents,
employees, and subcontractors, upon demand by City, shall make such records readily
available for investigation, examination, and audit. In the event of such audit by City, a
single audit of all District's operations will be undertaken and may be conducted either by
City or an independent auditor of City's choice. District shall submit a copy of any audit
performed by their independent auditor within 30 days of receipt of the final audit report.
10.2 If any audit reveals a questioned practice or expenditure, such questions must be
resolved within fifteen(15) days after notice to District by City. If questions are not resolved
within this period, City reserves the right to withhold further funding under this and/or future
contract(s)with District.
10.3 If, as a result of any audit, it is determined that District misused, misapplied, or
misappropriated all or any part of the Program Funds, District agrees to reimburse City the
amount of such monies so misused, misapplied, or misappropriated, plus the amount of any
sanction,penalty, or other charge levied against City because of such misuse,misapplication,
or misappropriation. This provision shall survive the expiration or termination of this
agreement.
10.4 District's obligation to City shall not end until all closeout requirements are
completed. Activities during this closeout period shall include, but are not limited to:
providing final Program Activities Report and Program Effectiveness Measurement Reports,
making final payments, disposing of FWISD After School Program assets as, if deemed
required by City in its sole discretion.
10.5 District covenants and agrees to fully cooperate with City in monitoring the
effectiveness of the services and work to be performed by District under this Agreement, and
City shall have access at all reasonable hours to offices and records of the District, its
officers, members, agents,employees, and subcontractors for the purpose of such monitoring.
11. Independent Contractor.
11.1 District shall operate hereunder as an independent contractor and not as an officer,
agent, or servant or employee of City. District shall have exclusive control of, and the
exclusive right to control, the details of the work and services performed hereunder, and all
persons performing same, and shall be solely responsible for the acts and omissions of its
officers, members, agents, servants, employees, subcontractors, program participants,
licensees, or invitees. The doctrine of respondent superior shall not apply as between City
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and District, its officers, members, agents, servants, employees, subcontractors, program
participants, licensees, or invitees, and nothing herein shall be construed as creating a
partnership or joint enterprise between City and District. No federal, state, or local income
tax, nor any payroll tax of any kind, shall be withheld or paid by the City on behalf of
Contractor. Contractor shall not be treated as an employee with respect to the services
performed pursuant to this Agreement for federal or state tax purposes. It is expressly
understood and agreed that officers, members, agents, employees, subcontractors, licensees,
or invitees of the Contractor, and any program participant hereunder are not eligible for, and
shall not participate in any employer pension,health, or other fringe benefit plan provided by
City. It is expressly understood and agreed that no officer, member, agent, employee,
subcontractor, licensee, or invitee of the District, nor any program participant hereunder is in
the paid service of City and that City does not have the legal right to control the details of the
tasks performed hereunder by District, its officers, members, agents, employees,
subcontractors,program participants, licensees, or invitees.
11.2 City shall in no way nor under any circumstances be responsible for any property
belonging to District, its officers, members, agents, employees, subcontractors, program
participants, licensees, or invitees, which may be lost, stolen, destroyed, or in any way
damaged.
12. Liabili
To the extent allowed by law, each of the parties shall be liable and responsible for any
damages or loss caused by the negligent acts or omissions, or malfeasance or intentional
misconduct of each of its respective officers, agents, servants, or employees. Nothing in the
performance of this Agreement shall impose any liability for claims against District, other than
claims that may arise as set forth in this section and Section 15, or for claims which the Texas
Tort Claims Act may impose liability. Nothing in the performance of this Agreement shall
impose any liability for claims against the City of Fort Worth other than claims that may arise as
set forth in this section or for which liability may be imposed by the Texas Tort Claims Act.
District shall require all of its subcontractors to include in their subcontracts a release and
indemnity in favor of City in substantially the same form as above.
Section 12 shall survive the expiration or termination of this Agreement.
13. Non-Assignment. No assignment or delegation of duties under this Agreement by
District shall be effective without City's prior written approval.
14. Prohibition Against Interest.
14.1 No member, officer, or employee of City, or its designees or agents; no member
of the governing body of the locality in which the FWISD After School Program is situated;
and no other public official of such locality or localities who exercises any functions or
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responsibilities with respect to the FWISD After School Program during his tenure or for one
year thereafter, shall have any interest, direct or indirect, in any contract or subcontract, or
the proceeds thereof, for work to be performed hereunder. District shall incorporate, or cause
to be incorporated, like language prohibiting such interest, in all contracts and subcontracts
hereunder.
14.2 No officer, employee, member, or program participant of District shall have a
financial interest, direct or indirect, in this Agreement or the monies transferred hereunder, or
be financially interested, directly or indirectly, in the sale to District of any land, materials,
supplies, or services purchased with any funds transferred hereunder, except on behalf of
District, as an officer, employee, member, or program participant. Any willful violation of
this paragraph with the knowledge, expressed or implied, of District or its subcontractors,
shall render this Agreement voidable by City of Fort Worth.
15. Nondiscrimination.
15.1 In accordance with the federal, state, and local laws and ordinances, District
covenants that neither it nor any of its officers, members, agents, employees, program
participants, or subcontractors, while engaged in performing this Agreement shall in
connection with the employment, advancement, or discharge of employees, in connection
with the terms, conditions or privileges of their employment, discriminate against persons
because of their age, except on the basis of a bona fide occupational qualification, retirement
plan, statutory requirement, or statutory or ordinance exception.
15.2 District will not unlawfully discriminate against any person or persons because of
age, race, color, religion, sex, disability, national origin, or sexual orientation, nor will
District permit its officers, members, agents, employees, subcontractors, or program
participants to engage in such discrimination.
16. Compliance.
16.1 District, its officers, members, agents, employees, program participants, and
subcontractors, shall abide by and comply with all laws, federal, state, and local, including all
ordinances, rules, and regulations.of City. If City notifies District in writing of any such
violation on the part of District or any of its officers, members, agents, employees,
subcontractors, or program participants, then District shall immediately desist from and
correct such violation.
16.2 District shall utilize Program Funds strictly for those purposes and goals intended
under the terms and conditions of this Agreement. If City notifies District in writing of any
such violations on the part of District or any of its officers, members, agents, employees,
program participants, or subcontractors, then District shall immediately desist from and
correct such violation.
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17. Waiver of Immunity. If District is a charitable or nonprofit organization and has or
claims an immunity or exemption (statutory or otherwise) from-and against liability for
damages or injury, including death, to persons or property, District hereby expressly waives
its rights to plead defensively such immunity or exemption as against City. This section shall
not be construed to affect either governmental entity's immunities under constitutional,
statutory, or common law.
18. Insurance Requirement.
18.1 District shall procure and shall maintain during the term of this Agreement the
following insurance coverage:
(a) Commercial General Liability(CGL): $1,000,000 per occurrence, with a$2,000,000.00
annual aggregate limit, in a form that is acceptable to the City's Risk Manager.
(b) Non-Profit Organization Liability or Directors & Officers Liability: $1,000,000 per
occurrence, with a$1,000,000 annual aggregate limit, in a form that is acceptable to the
City's Risk Manager.
(c) Automobile Liability: $1,000,000 each accident on a combined single limit basis OR
split limits are acceptable if limits are at least $250,000 Bodily Injury per person,
$500,000 Bodily Injury per accident and$100,000 Property Damage.
(d) Any other insurance the City may reasonably require to protect the interests of the City.
18.2 District's insurer(s)must be authorized to do business in the State of Texas for the
lines of insurance coverage provided and be currently rated in terms of financial strength and
solvency to the satisfaction of the City's Risk Manager.
18.3 Each insurance policy required herein shall be endorsed with a waiver of
subrogation in favor of the City. Each insurance policy required by this Agreement, except
for policies of worker's compensation or accident/medical insurance shall list the City as an
additional insured. City shall have the right to revise insurance coverage requirements under
this Agreement.
18.4 District further agrees that it shall comply with the Worker's Compensation Act
of Texas and shall provide sufficient compensation insurance to protect District and City
from and against any and all Worker's Compensation claims arising from the work and
services provided under this Agreement.
19. Miscellaneous Provisions.
19.1 The provisions of this Agreement are severable, and, if for any reason a clause,
sentence, paragraph, or other part of this Agreement shall be determined to be invalid by a
court or Federal or state agency, board, or commission having jurisdiction over the subject
matter thereof, such invalidity shall not affect other provisions which can be given effect
without the invalid provision.
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19.2 City's failure to insist upon the performance of any term or provision of this
Agreement or to exercise any right herein conferred shall not be construed as a waiver or
relinquishment to any extent of City's right to assert or rely upon any such term or right on
any future occasion.
19.3 Should any action, whether real or asserted, at law or in equity, arise out of the
execution, performance, attempted performance, or non-performance of this Agreement, venue
for said action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas,Fort Worth Division.
19.4 District represents that it possesses the legal authority, pursuant to any proper,
appropriate, and official motion, resolution, or action passed or taken, to enter into this
Agreement and to perform the responsibilities herein required.
19.5 This written instrument and the exhibits attached hereto constitute the entire
agreement between the parties concerning the work and services to be performed hereunder,
and any prior or contemporaneous, oral or written agreement which purports to vary from the
terms hereof shall be void. Any amendments to the terms of this Agreement must be in
writing and must be signed by authorized representatives of each party.
19.6 All notices required or permitted by this Agreement must be in writing and are
deemed delivered on the earlier of the date actually received or the third day following (i)
deposit in a United States Postal Service post office or receptacle; (ii) with proper postage
(certified mail, return receipt requested); and (iii) addressed to the other party at the address
as follows or at such other address as the receiving party designates by proper notice to the
sending party:
CITY: Valerie R. Washington,Assistant City Manager
City Manager's Office
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
Copies To: Tiffany Harris, Grant and Program Management
Fort Worth Police Department
505 West Felix St.
Fort Worth,TX 76115
DISTRICT: Dr. Kent P. Scribner, Superintendent
Fort Worth Independent School District
100 N. University
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Fort Worth,TX 76107
19.7 None of the performance rendered under this Agreement shall involve, and no
portion of the Program Funds received hereunder shall be used, directly or indirectly, for the
construction, operations, maintenance, or administration of any sectarian or religious facility
or activity, nor shall said performance rendered or funds received be utilized so as to benefit,
directly or indirectly, any such sectarian or religious facility or activity.
19.8 Captions and headings used in this Agreement are for reference purposes only and
shall not be deemed a part of this Agreement.
19.9 The provisions and conditions of this Agreement are solely for the benefit of City
and District and are not intended to create any rights, contractual or otherwise, to any other
person or entity.
19.10 The parties acknowledge that each party and its counsel have reviewed this
Agreement and that the normal rules of construction to the effect that any ambiguities are to
be resolved against the drafting party shall not be employed in the interpretation of this
Agreement or exhibits hereto.
IN WITNESS WHEREOF,the parties hereto have executed this agreement in mult Ales
in Fort Worth, Tarrant County, Texas, to be effective this -�— day of Ahmniermt/
20L.
CITY OF FORT WORTH FORT WORTH INDEPENDENT
SOHO I
Valerie R.Washington Dr. 9Rj1fk.,S ibner
Assistant City Manager Superintende (Y
APP VAL RECOMMENDED
-�6 JLLChi Joel F. Fitzgerald
Chief of Police
APPROVED AS TO FORM - - –AND LEGALITY: OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 15 of 34
Ann FWfSD Attorney
5 ssistant City ttorney
® 1/ Date: t�- '
- moa goy 'I
i
i �fJ(yQ�pIIO� �>"��• �1
ry Kayser Norman Robbins
City Secretary Secretary, Board of Education
M&C Number: Z1617cp
Form 1295 Certification No: NOT REQUIRED
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
FY 2017 Interlocal Agreement FWISD After School Program =
CFW&FWISD
Page 16 of 34
Exhibit A
Scope of Work
EXHIBIT A
SCOPE OF WORK
The Scope of Work is to be performed and documented in compliance with the monthly program
activities and quarterly effectiveness measurement reports outlined in exhibits D and E.
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 18 of 34
Exhibit B
Budget
FORT WORTH
CRIME CONTROL
&PRMrMON Dimier
Exhibit B
Budget Summary
Fiscal Year 2017
DMECT PROGRAM COSTS 90%Minimum Total $1,300,000.00
A.PERSONNEL
None
PERSONNEL TOTAL: $0.00
B.FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAINING
None
TRAVEL ANW TRAINING TOTAL - _ - $0.00
D.EQUIPMENT
None
EQUIPMENT TOTAL $0.00
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
Contracts and Consultants $1,300,000.00
CONTRACTS/CONSULTANTS TOTAL $1,300,000.00
G. OTHER APPROVED
None
OTHER APPROVED`TOTAL $0.00
INDIRECT PROGRAM COSTS 10%Maximum Total $0.00
A.PERSONNEL
None
PERSONNEL TOTAL: $0.00
B.FRINGE BENEFITS
None
FRINGE BENEFITS TOTAL $0.00
C.TRAVEL AND TRAINING
None
TRAVEL AND TRAINING TOTAL S-0000-
D.
0.00D.EQUIPMENT
None
EQUII'MENT TOTAL $0.00
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 20 of 34
FORT WORTH
CRIME CONTROL
&PREwmnoN DISTRICT
E.SUPPLIES
None
SUPPLIES TOTAL $0.00
F.CONTRACTS/CONSULTANTS
None
CONTRACTS/CONSULTANTS TOTAL $0.00
G. OTHER APPROVED
None
OTHER APPROVED TOTAL _ _ _ _ _ $0.00
GRAND TOTAL $1,300,000.00
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 21 of 34
EXHIBIT B
BUDGET NARRATIVE FY 2017
Please attach a detailed budget narrative that explains the need for all proposed expenditures by individual
item. The budget narrative should clearly explain how funds will be used and why expenditures are
necessary for successful implementation of your program. Please explain how costs are calculated.
A. Program Personnel—
B. Supplies and Services— FWAS is proposing to contract with Clayton YES!
($919,130),YMCA($334,450) and Camp Fire USA($41,705) as Fort Worth After
School Providers during the 2016-2017 school year. The total amount required for
these providers is$1,295,285. Specific program dates and cost breakdown for
elementary and middle school sites have been included below. These organizations
would be responsible for full implementation of the FWAS program at each of their
respective assigned campuses. A list of all school sites with respective contracted
provider has been submitted to FWPD staff. FWAS/FWISD would submit RFRs for
up to, but not to exceed, $1,300,000 for the 2017 fiscal year. Reimbursable expenses
include compensation for personnel,supplies, field trips,parent events, contracted
fine arts and enrichment providers and administrative expenses.
BUDGET-SY 2016-2017 ALLOCATION/JOB DESCRIPTIONS & COMPENSATION
RATES
❑ Elementary School Totals for the 2016-2017 school year:
Program dates—September 6,2016—May 11,2017(124 Days/Program Re-start on Jan. 9,2017)
50 Students
4 days a week(minimum)
School dismissal—5:30 pm
Ratios- 15:1 Elementary School,20:1 Middle School
Sixteen hours of Training with FWAS Staff for each employee
1 FWAS Supervisor— $19.20**/hr x 132 days x 4.5 hrs./day= $11,405
3 FWAS Specialist- $12.00**/hr x 128 days x 3 hrs./day= $13,824
1 Teacher- $21.00/hr x 128 days x 1 hr/day x 10%fringe= $2,957
Supplies— $3,348
Fine Arts (Partial Provider or Agency Provided)— $5,000
Training—25 hours x$19.20*/hr= $480
Training—25 hours x$36.00*/hr= $900
Total- $37,914
Administrative Fee 10%- $3,791
Grand Total- $41,705
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 22 of 34
Middle School Totals for the 2016-2017 school year:
Program dates—September 6,2016—May 11,2017(124 Days/Program Re-start on Jan.9,2017)
50 Students
4 days a week(minimum)
School dismissal—2.5 hours of out of school programming
Ratios- 15:1 Elementary School,20:1 Middle School
Sixteen hours of Training with FWAS Staff for each employee
1 FWAS Supervisor— $19.20**/hr x 132 days x4.5 hrs./day= $11,405
3 FWAS Specialist- $12.00**/hr x 128 days x 3 hrs./day= $13,824
1 Teacher- $21.00/hr x 128 days x 1 hr/day x 10%fringe= $2,957
Supplies— $4,084
Fine Arts (Partial Provider or Agency Provided)— $5,000
Training—25 hours x$19.20*/hr= $480
Training—25 hours x$36.00*/hr= $900
Total- $38,650
Administrative Fee 10%- $ 3,865
Grand Total- $42,515
A cost breakdown per provide and by campus:
Jara, Manuel ES Clayton $41,705
Clarke, George C. ES Clayton $41,705
Glen Park ES Clayton $41,705
Greenbriar ES Clayton $41,705
Howell, Natha ES Clayton $41,705
Hubbard Heights ES Clayton $41,705
Huerta, Dolores Clayton $41,705
Merrett, Luella ES Clayton $41,705
Moore, M.H. ES Clayton $41,705
C.C. Moss ES Clayton $41,705
North Hi Mount ES Clayton $41,705
Meadowbrook ES Clayton $41,705
Oakhurst ES Clayton $41,705
Oaklawn ES Clayton $41,705
Sagamore Hill ES Clayton $41,705
Western Hills Primary Clayton $41,705
Sims,T.A. ES Clayton $41,705
Worth Heights ES Clayton $41,705
Riverside MS Clayton $41,705
Wm. Monnig MS Clayton $42,515
Handley MS Clayton $42,515
Wilson, Richard ES Clayton (24 Sites) $41,705
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 23 of 34
Carroll Peak ES YMCA $41,705
Kirkpatrick, M.L. ES YMCA $41,705
Rosen,Sam ES YMCA $41,705
Washington Heights ES YMCA $41,705
Logan, Maude I. ES YMCA $41,705
Dillow,S.S. ES YMCA $41,705
W.M.James MS YMCA $42,515
Lowery Road ES YMCA(8 Sites) $41,705
Diamond Hill ES Camp Fire (1 Site) $41,705
The following cost parameters/guidelines have been established for full service contracted
providers. All approved vendors have responded to a posted bid(Bid 15-100)through FWISD
Purchasing Department.
Program Costs Percent of Budget*
Personnel May not be less than 70% and may not
exceed 75%
Fine Arts/Supplies/Field Trips 15%-20%
Administrative Costs Shall not exceed 10%
Certified Teachers Shall be compensated at$21.00 per hour
* Providers not within these percentages must provide additional information to explain
the discrepancies (not to exceed one page).
All Full Service/Site-Based Providers will be required to submit funding reports on a
monthly basis.
All Full Service/Site-Based Providers will be required to utilize the following job titles
and descriptions as approved FWAS providers:
Job Title FW After School Program Coordinator
Minimum Qualifications
College Degree shall be required; Supervisory experience; Administrative
experience; 5 years or more experience with school age children
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 24 of 34
and/or educational equivalent experience
Job Description
Enhance goals of FWAS; evaluate sites through visits; administer budget; keep accurate
attendance records; ensure program variety remains unique; communicate with principal
and/or FWAS Supervisor to ensure goals of program are met; maintain attendance
database and submit required paperwork; ensure program adheres to policies and
guidelines set forth by FWAS. The program coordinator may be responsible for multiple
sites.
Job Title FW After School Site Supervisor
Minimum Qualifications
High School Diploma or equivalent;21 years of age;
4 years or more experience with school age children
and/or educational equivalent;prior supervisory experience
Job Description
Reports to FWAS Program Coordinator;responsible for on-site program delivery;
provide daily administration of programs at school;plans, coordinates and implements
high quality program; supervise after school staff; ensure positive working relationship
with principal and school staff; maintain attendance database and submit required
paperwork; ensure program adheres to policies and guidelines set forth by FWAS.
Job Title FW After School Specialist
Minimum Qualifications
High School Diploma or equivalent; experience working with school age children and/or
educational equivalent; 18 years of age or older
Job Description
Responsible for delivery of program; closely supervises students; provide constant visual
supervision of all students; assist in developing and implementing after school programs;
reports to FWAS Site Supervisor
Job Title FW After School Specialist-Assistant
Minimum Qualifications
High School student;No unsupervised activities with student participants;
currently enrolled in high school; 16 years of age or older
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 25 of 34
Job Description
Supervises FWAS participants; assists in delivery of program;provide constant visual
supervision of all students; reports to FWAS Site Supervisor
C. Miscellaneous—
D. Facility and Utilities—
E. Direct Assistance—
F. Indirect Costs—Administrative—
G. Indirect Costs—Legal,Financial, and Insurance—
FY 2017 Interlocal Agreement FWISD Atter School Program
CFW&FWISD
Page 26 of 34
Exhibit C
Request for
Reimbursement
FORT .. Exhibit C
Request for Reimbursement(RFR)
FY 2017
CRIME CONTROL
AND PREVENTION DISTRICT
Submit To: Submitting Agency: FWISD/FWAS
Bob Bolen Public Safety Complex Contact Name: Miguel Garcia,Jr,
Attn:Tiffany Hayes Phone Number: 817,871.3192
Program Support Division Email: mlauel.aarcia24(d Wsd.ora
505 West Felix St. Remit Address: 2901 Shotts Street,FW,76107
Fort Worth,TX 76115
Invoice Number:
Month of Request:
DIRECT COSTS(90%Minimum)
A B C D E
Totalof Previous +C A-D
Budget Category BudgetAmount Reimbursements This Month's
Requested Request Total Requested Remaining Dnlance
To-Date Available
A Personnel S - S -
B Fringe Benefits S - $ -
C Travel&Training S - S -
D Equipment — --- -- S _ ._ ._ _ . $.
E Supplies -
F Contracts/Consultants IS 1,300,000.00
Total Direct Costs S 1,300,000.00 S S S S 1 00,000.00
INDMECT COSTS(10%Maximum)
A B C D - E
Total of Previous B+C A-D
Request
Budget Category BudgetAmount Reimbursements Thisquess Total Requested Remaining Balance
Requested Rt To-Date Available
A Personnel S $
B Fringe Benefits $ - S
C Travel&Training IS - - S
D Equipment is - $ -
E Supplies S $
F Contracts/Consultants $ $ S
Total InDirect Costs S. - S S S $
Supporting documents required with monthly requests. Summary:
This includes,timesheets depicting CCPD funded aclivilies, Total Budget: S 1000,000.00
copy ofpeychecls,invoices and receipts detailing all CCPD Previous Requests: S
funded expenditures. This Request: S
Total Requested To-Date S
Remaining Funds S 1,300,000.00
I have reviewed this request and certify that these listed expenses and support documentation are accurate.
Authorized Signatory SignatoryTitle Date
_. -.
Fiscal Agent Use Only
Purchase Order 9 -Fiord. Dept ID Account
RFRApproved ForPayoenr
Grant Staff Signature Date
Finance Received Stamp Placed Below
017 Interlocal Agreement FWISD After School Program Page 28 of 34
1 FWISD
Exhibit D
Program Activities
Report
FORT WORTH
ir
C.,RIME CONTROL
p
&i laEm moN Dlsmcr
Exhibit D
Fiscal Year 2017
Monthly Program Activities Report
Current Reporting Month
Submitting Agency Fort Worth ISD
Contact Name Miguel Garcia
Phone Number and Email 817-871-3192 miguel.garcia24@fwisd.org
Remit Address 2901 Shotts Street Fort Worth,TX 76107
Activity Current To Date Year
Month Total End
Total Goal
1 Number of unduplicated participants 6701
2 Number of regular (30 days or more)participants 3,851
3 Number of Homework Assistance/Tutoring hours provided to students 10,835
4 Number of school office referrals for regular participants (ES,MS) 92
5 Number of College Dream Plans created by regular students 2,012
6 Number of Parent Activities held throughout FWAS 325
7
8
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals set forth in the contract.
Authorized Signatory Signatory Title Date
FX 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 30 of 34
Exhibit E
Program Effectiveness
Measurement Report
FORT WORTH
CRIME CONTROL
&PREvEN oN DISTRIcf
Exhibit E
Fiscal Year 2017
Quarterly Program Effectiveness Measurement Report
Current Reporting Quarter
Submitting Agency Fort Worth ISD
Contact Name Miguel Garcia
Phone Number and Email 817-871-3192 miguel.garcia24@fwisd.org
Remit Address 2901 Shotts Street Fort Worth, TX 76107
Please include outcome narrative that describes how measure was accomplished for each quarter.
Effectiveness Measures and Quarterly Outcomes
Measure 1 Regular FWAS participants will attend school more often. They will attend school 95% (ES) and
90% (MS) or more of possible school days.
Outcome
Measure 2 75%of regular FWAS participants will increase their course GPA by 2%.
Outcome
Measure 3 Regular participants will receive fewer student office referrals than their counterparts. Baseline
will be established and measures will include 60,90 and 120 day participants.
Outcome
Measure 4 Regular participants will receive fewer PD referrals than their counterparts. Target numbers are
10(ES) and 12(MS).
Outcome
Measure 5 75%of parent respondents will indicate FWAS fostered a positive and educational environment on
Satisfaction Surveys.
Outcome
I have reviewed this report and certify that the measures provided are accurate and appropriately reflect the
CCPD goals setforth in the contract.
Authorized Signatory Signatory Title Date
Report due each quarter: 11 Quarter(Oct-Dec)due January 15* 2nd Quarter(Jan-Mar)due April I *31 Quarter(Apr-June)due July 15
4"Quarter(Jul-Sep)due October 15
FY 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 32 of 34
Exhibit F
Request for Budget
Modification
FORT WORTH
CRIME COMM
&PREVMION DISTRIcr
• Up to 5%of any budgeted line-item does not need prior approval but form must be sent to City with monthly RFR
• More than 5%of any budgeted line-item must have prior City approval
• An increase in a zero Iine-item must have prior City approval
• Modifications cannot be made between Direct and Indirect costs
Exhibit F
Request for Budget Modification
Fiscal Year 2017
Date
Submitting Agency
Contact Name
Phone Number and Email
Remit Address
DIRECT COSTS 90% minimum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Direct Costs
INDIRECT COSTS (10% maximum
Budget Category Approved Budget Change Requested Revised Budget
Personnel
Fringe Benefits
Travel and Training
Equipment
Supplies
Contracts/Consultants
Other Approved
Total Indirect Costs
Modification Narrative(describe in detail what change is for)
I have reviewed this request and certify that the listed modifications are correct.
Authorized Signatory Signatory Title Date
FWPD STAFF USE ONLY
Q Modification Approved Q Modification NOT Approved
FWPD Staff Signature Date
FX 2017 Interlocal Agreement FWISD After School Program
CFW&FWISD
Page 34 of 34
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
ITY COUNCIL AGENDA FoRTIVORT11
COUNCIL ACTION: Approved on 9/20/2016
REFERENCE ** 35AFTER SCHOOL
DATE: 9/20/2016 NO.: C-27926 LOG NAME: PROGRAMS FOR FY17
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Execution of After-School Program Agreements with Fort Worth, Keller,
Crowley, and White Settlement Independent School Districts in the Total Program
Amount of$1,600,000.00 for Fiscal Year 2017 (CCPD Funded) (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of After-School Program Agreements
with Fort Worth, Keller, Crowley, and White Settlement Independent School Districts in the total
program amount of$1,600,000.00 to operate After-School Programs at selected schools during
Fiscal Year 2017.
DISCUSSION:
National research shows that adolescents are most at risk on school days between the hours of 3:00
p.m. and 6:00 p.m. of being a victim of a crime or of committing a crime. In response to this concept,
a multi-disciplinary task force was formed in 2001 consisting of City officials, school district personnel
and related service providers. This task force developed a coordinated program for the Fort Worth
Independent School District schools that had documented juvenile crime problems.
Each year, since 2001, the City of Fort Worth (City) has funded After-School programs using
appropriations from the Crime Control and Prevention District. The participating school districts have
expanded beyond Fort Worth ISD to include Keller ISD, Crowley ISD and White Settlement ISD;
however, only schools that lie within the boundaries of the City receive CCPD funding. Each district is
responsible for the day-to-day administration of their After-School Programs and are required to
establish program goals and objectives that are measurable and result in desired program outcomes.
Today, the mission of the After-School Programs is to provide a safe environment for educational,
physical and social development leading to a reduction in juvenile crime.
Funding will be allocated as follows to each district in Fiscal Year 2017 on a reimbursement basis:
Fort Worth ISD funding in the amount of$1,300,000.00.
Keller ISD funding in the amount of$125,000.00.
Crowley ISD funding in the amount of$125,000.00
White Settlement ISD funding in the amount of$50,000.00.
These Agreements will be effective October 1, 2016 through September 30, 2017.
This program serves ALL COUNCIL DISTRICTS.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22770&councildate=9/20/2016 11/2/2016
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, contingent upon adoption of the Fiscal Year 2017 Budget by
City Council, funds will be available in the Fiscal Year 2017 Budget of the Crime Control and
Prevention District Fund and the Police Department is responsible for verifying the availability of
funds prior to an expenditure being made.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Valerie Washington (6199)
Originating Department Head: Joel Fitzgerald (4231)
Additional Information Contact: James Rodriguez (4286)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22770&councildate=9/20/2016 11/2/2016