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HomeMy WebLinkAboutContract 48334 CONTRACT NO. 1C1KFS Use Only: (ry Customer# Vendor# City,State Fort North,TX -Wolters KluwerPrior by: Vlasak 6 Prior 2009 Customer:Y©N Financial Services Tax Exempt: Y ❑N Q PO Required: Y❑N❑ If yes,PO must accompany signed Order Form TeamMateO Order Form This Teama4late's-Order Form("Order Form")is identified as an(check one): ® Initial Order(the first order) OR ❑ Additional Order(an Initial Order exists)If this is an Additional Order,Customer's current Number of Users; AM CM AM Hosting CM Hosting '11MA 1. CUSTOMER INFORMATION FOR SHIPPING AND BILLING. Sod To: Billing: (if different from Sold To) Customer: Cit} of Fort North Att: Terry Holderman Address: 1000 Throclunorton St City,State,Zip Fort Worth.TX 76102 Phone Number: (812)392-6141 Fax Number: Email Address: terry.holderman@fortworthttepxas.gov 2. TEAMMATE-SELEC'T'IONS AND FEES.Customer is licensing TeamMate with the following selections and corresponding fees.(Select all that apply) Selections Number of Users Initial Fee ®TeamMate AM-Audit Management 16 $61,760.00 ❑TeamMate CM-Controls Management ®TeamCloud—AM Hosting-* 16 S17,280.00 ❑TeamCloud—CM Hosting* Agreement Terms: The TeamMate Software,Support and related Services are provided under the TeamMatel'Globs]License, Support and Services Agreement,incorporated herein by reference and located at ht ;%/trammatesolutions.com/teammate- gl;sa-updated-for-wkfs-w-hosting-add.pd except to the extent there already exists a written agreement between Customer and Licensor covering such Software,Support and related Services,in which case the Software,Support and related Services are provided under such existing written agreement(as applicable,the"Agreement"). Support: The Perpetual License Support for TeamMlate AM/CM is provided at no additional charge to Customer during the initial twelve(12)month period following the Effective Date. The Support Fee for each license is presently set at twenty percent (201/6)of the then-current License Fee. The License Fee and Support Fee for future periods are subject to change by Licensor without notice to Customer.*Hosting Storage:Hosting includes one gigabyte(1GB)of production storage per User. Additional gigabytes may be subject to additional fees. Selections Number of Users Initial Fee ❑TeamMate Analytics Agreement Terms: The TeamNfate Analytics Software,Support and related Services are provided for under the TeamMate Analytics License,Support and Services Agreement,incorporated herein by reference and locate at http://teammatesolutions.com/teammate-analytics-agreement.pdf(the"TeamMate Analytics Agreement"). Support: The Perpetual License Support for TeamMate Analytics is provided at no additional charge to Customer during the initial twelve(12)month period following the Effective Date. The Support Fee for eacli Teamc'Nate Analytics license is$200.00. The License Fee and Support Fee for future periods are subject to change by Licensor without notice to Customer. TeamMate Order Form 11-11-14 CONFIDENTIAL, LFT-WORTH, x Ancillary Service(s)Selections Number of Days/Reports Fees/Day or Extended (as applicable) Fees/Report Price(Fees& Expenses) ®Implementation Consulting 5 Days $3,000.00 Per Day $15,000.00 ®Teaml?�VP* ®TcamRisk ®TeamSchedule ®TearttTEC ®TeamCentral ❑Team1\4ate CA1* *Mandatory Two Days ®Training* 3 Days $3,000,00 Per Day $9,000.00 ®TeamEA IP ®TeamWsk ®TeamSchedule ®Team'I`1sC ®TeamCentral []'reaml4fate.CiNf *Training is limited to 20 attendees and all training is onsite at Customer's location. ❑IT Services—Onsite Installation/Data Migration Days $2,500.00 Per Day ❑IT Services—Remote Installation/Data Migration Days $1,875.00 Per Day ®IT Services--Hosting Set-Up 1 Days $1,875.00 One $1,875.00 'rime Set Up Fee ❑Custom Reports Reports Per Report ❑Custom Suite Report ❑TeamEWP Report Training(includes free report) *Custom Reports include complimentary upgrade services for 18 months from Date of Order El Miscellaneous Services Description: I'roieet Management Services: ❑New Customer(1 to 30 Users)-Twenty percent(20%)of License Fees ❑New Customer(31 to 100 Users)-Fifteen percent(15%)of License Fees ❑New Customer(over 100 Users)-Ten percent(109/6)of License Pees ❑iNfi ration/Upgrade for existing Customer—Twenty ercent 20% of Total Service Fces ❑Champion Services ❑30 Hour,,-$7,500 ❑50 Hours-S11,250 ❑100 Hours-$20,000 [❑Custom Expenses ❑Billed as incurred or ❑Included in the fees above at /Day or ®Other-Comments;'Travel Ex eves not to exceed$5,085.00 Total Fees $110,000.00 Cancellation Ngtiee:'There is a twenty-five percent(251/4)per day cancellation fee for cancellation of any Services by Customer within three(3)weeks of the scheduled date for such Services. In addition,in the event Customer prepays for any Services and then chooses not to receive such Services within one(1)year of such payment,the amounts paid for such Services hereunder shall be deemed forfeited. 3. EXECUTION OF ORDER FORM.By executing this Order Form,Customer is hereby agreeing to be bound the terms of the :Agreement or the Teamf'Nfate Analytics Agreement as applicable. This Order Fotm may contain additional terms and conditions which are not consistent with the terms of the Agreement or the Teamitfate Analytics Agreement and which are agreed to by the parties herein C'Additional'Perms'). Acceptance of the Agreement or the Teamtifate Analytics Agreement will not be deemed to amend or supersede any such Additional Terms,which shall be deemed to be incorporated into the Agreement or the TearriNlate TeamMate Order Form 11-11-14 CONFIDENTIAL Page 2 Analytics Agreement by the parties. Any defined terms not defined in the Order Form,shall be as defined in the_Agreement or the Teamifate Analytics Agreement. 4. ADDITIONAL BUSINESS'PERMS(IF AN'x). Pricing expires June 30,2016. 5. SPECIAL BILLING INSTRUCTIONS(IF ANY). (If electronic invoicing is required please provide the name of the client system and any further instructions): 6. SIGNATURES. Customer and\VKFS are required to sign this Order Form. WOLTERS KLUWER FINANCIAL SERVICES,INC. CUS'TONIER CI RT WORTH Authorized R re t Autho zed Representative ST'^ � �Z8dPPORT %SR,k WRwgg %, Print Name and'ride I'sffective bate(date signed by IVKI,S) ^ �j� / Date Signed Pti'I'ACt'¢ U AS TO FORM AND LEGALITY. Istant C+tj Attoirne L� ®F F0 o°°°oo°oo°°O,Aw. y ° o T ° a $® o 0 °°�� / O00000°° (� J. Kayser, City Secy ��. OFFICIAL REGARD Contracts Authorization CITY SECRE'i'A �' Oil Delete TeamMate Order Dorm 11-11-14 CONPIDLNTIAL Page 3 TEAMMATE®GLOBAL LICENSE,SUPPORT AND SERVICES AGREEMENT IMPORTANT NOTICE:PLEASE READ THIS GLOBAL LICENSE,SUPPORT AND SERVICES AGREEMENT(THIS "AGREEMENT") CAREFULLY BEFORE INSTALLING, DOWNLOADING, COPYING OR USING ANY TEAMMATE® SOFTWARE. THIS AGREEMENT IS A LEGAL AGREEMENT BETWEEN THE COMPANY, ORGANIZATION OR OTHER PERSON OR ENTITY THAT HAS LICENSED THIS SOFTWARE ("CUSTOMER") AND LICENSOR (AS DEFINED BELOW). IT HAS THE SAME EFFECT AS ANY NEGOTIATED WRITTEN AGREEMENT SIGNED BY CUSTOMER AND GOVERNS PERMITTED ACCESS TO AND INSTALLATION, COPYING AND USE OF THE SOFTWARE BY CUSTOMER AND ANY USERS. BY CLICKING TO ACKNOWLEDGE AND AGREE TO THIS AGREEMENT,OR BY INSTALLING,DOWNLOADING,OR USING THE SOFTWARE,CUSTOMER ACCEPTS AND AGREES TO BE BOUND BY ALL OF THE TERMS AND CONDITIONS OF THIS AGREEMENT.IF YOU DO NOT AGREE TO BE BOUND BY,OR DO NOT HAVE AUTHORITY TO BIND CUSTOMER TO, THESE TERMS AND CONDITIONS, THEN DO NOT INSTALL, DOWNLOAD OR USE THE SOFTWARE. THIS AGREEMENT MAY REFER TO AND INCORPORATE SUPPLEMENTAL TERMS SET FORTH IN ONE OR MORE ORDER FORMS (AS DEFINED BELOW). IN ADDITION, CUSTOMER'S RIGHTS UNDER THIS AGREEMENT MAY BE SUBJECT TO ADDITIONAL OR DIFFERENT TERMS AND CONDITIONS IN A SEPARATE WRITTEN LICENSE AND SERVICES AGREEMENT WHICH MAY SUPERSEDE ALL OR PORTIONS OF THIS AGREEMENT,AS AND TO THE EXTENT EXPRESSLY PROVIDED THEREIN.TO THE EXTENT A CUSTOMER HAS PREVIOUSLY ENTERED INTO A SEPARATE LICENSE AGREEMENT FOR THE LICENSED PRODUCTS AND ANY SUCH TERMS CONFLICT WITH THE TERMS HEREUNDER,THE TERMS OF THAT PARTICULAR OTHER PRE-EXISTING LICENSE AGREEMENT(S)SHALL GOVERN IN THE EVENT OF CONFLICT. Section 1. Selected Definitions 1.1"Affiliate"means with respect to Customer,any corporation,partnership,firm,joint venture,limited liability company,association,joint-stock company,trust,unincorporated organization,governmental organization or body that,directly or indirectly through one or more intermediaries,controls,is controlled by or is under common control with Customer,and the term"control"(including the terms"controlled by"and"under common control with")means the possession,directly or indirectly,of the power to direct or cause the direction of the management and policies of such entity,organization or body, whether through ownership of voting securities or otherwise. 1.2"Content"means informational content,such as operational risk listings or categories,sample report templates or illustrative databases,contained in the Software or supplied by or on behalf of Licensor to Customer with the Software. 1.3"Documentation"means any operating manuals,user instructions,technical specifications or similar publications relating to the Use and administration of the Software by Licensor customers that are supplied with or contained in the Software provided to Customer by or on behalf of Licensor. 1.4"Effective Date"means the earlier of(a)the date so designated in the Order Form,or(b)the date Customer first downloads or receives delivery of the Software. 1.5"Initial Fees"means all license fees payable for license of the Software,together with all fees for any related Services(to the extent such fees are to be paid up front pursuant to the Order Form)and for the initial Support term,in each case as shown on the applicable Software Order Form. 1.6"Intellectual Propert�Rights'means all rights,title and interests in and to the Licensed Products,including, without limitation,all copyright,patent,trade secret,trademark and other intellectual property and proprietary and moral rights related thereto,and these and any other similar rights in any jurisdiction relating to the Licensed Product. 1.7"Licensed Products"means the Software,any Content(whether included in the Software or separately provided),the Documentation and the Media. 1.8"Licensor"means Wolters Kluwer Financial Services,Inc.or any non-United States affiliated company that is named as the"licensor"or"services provider"in any Order Form or written license and/or services agreement with Customer. 1.9"Media"means the physical media on which the Software and Documentation are recorded or printed,as provided by Licensor to Customer. 1.10"Order Form"means Licensor's then current order form for Software or its then current Services,all of which TeamMate"'Global License,Support and Services Agreement 6-3-15 Page 1 refer to and are governed by this Agreement,completed and signed by Customer and Licensor. 1.11 "Services"means the services(other than Support)provided by Licensor under this Agreement,as requested by Customer,accepted by Licensor and described in one or more Order Forms. 1.12"Software"means(a)the TeamMate®electronic audit management software suite only in machine readable, executable(object code)format,including the features,functions,designs and any Content included therein,(b)any Updates or Versions that may be provided by or on behalf of Licensor to Customer during the applicable Support Period,and(c)any complete or partial copies thereof permitted to be made by this Agreement. 1.13"Support"means Licensor's then current support and maintenance services program for the Software,as further described in Section 8. 1.14"Support Period"means the period during which Licensor provides support services under the terms of this Agreement and as set out in the Order Form,for which Customer has paid the applicable fee(s). 1.15"Update"means any updates,enhancements,improvements,corrections,service packs or other modifications of or to the Software that are released by Licensor for general distribution to Software licensees as a part of Support during the period for which Customer has purchased Support,but which are not new major Versions. An Update is generally denoted by Licensor by a change to the right of the first decimal point in the Software version number(for example,Version 1.0 to 1.1). 1.16"Use"or"Using"means(a)to install,load,download,execute,access,utilize,display or store the Software or information therein,or interact with its functionality or processing capabilities in accordance with the terms of this Agreement, and(b)to read,process and utilize the Documentation and process the Media in connection with Use of the Software in accordance with the terms of this Agreement. 1.17"User"means each individual employee of Customer or its authorized agents or subcontractors who Uses the Licensed Products as operated or made available by or through Customer,regardless of whether such individual is actively Using the Software at any given time. 1.18"Version"means any new version or upgrade of the Software that contains substantial and significant enhancements,or other substantial changes in functionality or performance as compared to the previous version(if any)and which is designated by a numeric change to left of the decimal(e.g.,Version 8.0 and 9.0). Section 2. License Grant 2.1 General. Effective upon Customer's payment of the Initial Fees,Licensor hereby grants to Customer a non- exclusive,perpetual and non-transferable license to Use the Licensed Products,on and subject to the terms and conditions of this Agreement.Licensor reserves all rights in and to the Licensed Products not expressly granted in this Agreement. 2.2 Internal Use Limitation.Customer may Use and permit its Users to Use the Licensed Products only for Customer's own internal business purposes.Other than Users authorized hereunder,Customer shall not permit any third party to Use the Licensed Products in any way whatsoever. Except as expressly authorized by Section 3 of this Agreement,Customer shall not, and shall not permit any User to,offer or Use the Licensed Products for the benefit of any affiliated or unaffiliated third parties, including in any computer service business,service bureau arrangement,outsourcing or subscription service,time sharing or other participation arrangement. 2.3 Number of Users.Customer shall not Use,or permit the Use of,any Licensed Products by more than the maximum number of Users specified in the applicable Order Form(as the same may be adjusted pursuant to an Order Form amendment or supplement or Sections 3.3 and 4.4 hereof),whether or not such Users are actively Using the Licensed Products at the same time. 2.4 Copies. Customer may make a reasonable number of back-up copies of the Software for Customer's archival or disaster recovery purposes only and not for production,development,evaluation or testing purposes(other than to ensure that such back-up copies are capable of replacing the Software in case of a disaster).Such copies shall be the property of Licensor and Customer shall not remove from,deface or overprint on the original Software any Licensor copyright notices,trademarks,logos, legends or other similar proprietary designations,and shall accurately reproduce all of the same on any permitted copies. Customer shall keep exclusive possession of and control over the copies of the Licensed Product in its possession and shall effect and maintain adequate security measures to safeguard the Licensed Product from access or Use by any unauthorized person or person who is not an authorized User hereunder. Section 3. Limited Third Party Use of Licensed Products TeamMate''Global License,Support and Services Agreement 6-3-15 Page 2 3.1 Affiliate Use. Any Customer Affiliate may Use the Licensed Products,provided that (a)such Customer Affiliate Uses the Licensed Products only for its own and/or Customer's internal business purposes strictly in accordance with all of the terms and conditions set forth in this Agreement(including,without limitation,Section 2.3 above),and(b)Customer Affiliate agrees to comply with and be bound by the terns of this Agreement. Customer hereby agrees to be fully responsible and liable for each and every Customer Affiliates'(and its Users)full compliance with the terms and conditions of this Agreement,such that any breach of the terms of this Agreement by any such Affiliate(or its Users)shall be deemed a breach by Customer. 3.2 Use by Third Party Service Providers. Customer may permit Use of the Licensed Products by its third party service providers or consultants,including any third parties providing Customer with outsourcing,data center management or disaster recovery services("Service Providers"),provided that such Service Providers(a)Use the Licensed Products only for Customer's internal business purposes and(b)agree to comply with and be bound by the terms of this Agreement.Customer hereby agrees to be fully responsible and liable for each and every Service Providers'(and its Users)full compliance with the terms and conditions of this Agreement,such that any breach of the terms of this Agreement by any such Services Provider(or its Users) shall be deemed a breach by the Customer. 3.3 User Count and License Fee Adjustments.Any individuals afforded rights to Use the Licensed Products pursuant to Sections 3.1 or 3.2 shall be counted as Users for all purposes under this Agreement. Customer shall advise Licensor promptly upon any increase in the total number of Users as a result of any such Affiliate or Service Provider Use and shall pay to Licensor any required additional License fees at Licensor's then current applicable rates. No such adjustments shall be required for any incidental access to information in,from or generated by the Software required or requested by any external financial auditor of Customer or any Affiliate,or any representative of any governmental,accreditation or regulatory body in the course of their normal regulatory,investigative or professional duties for or with respect to Customer or any Affiliate. Section 4. Unauthorized Use of Licensed Products 4.1 No Modification or Reverse En ing Bering.Customer shall not,and shall not allow any User,Affiliate or Service Provider to,(a)modify,port,adapt or translate or create any derivative works from or based on the Licensed Products,in whole or in part,(b)reverse engineer,decompile,disassemble or otherwise attempt to reduce the object code to or discover the source code of the Software,or(c)combine or merge the Software with,or incorporate it into,any other software.This prohibition shall not apply to the extent that applicable law affords Customer the right to decompile the Software if and as necessary to render it interoperable with other soffivare licensed or used by Customer,provided that Customer first requests such interoperability information from Licensor and complies with any reasonable conditions,including payment of any reasonable fees and expenses then generally charged by Licensor to its customers for the same. Customer's Use of the Software to process Customer information or tasks and produce activity lists,schedules or reports which the Sofrivare enables and for which it is intended will not be deemed to constitute creation of derivative works or violations of this Section 4.1. 4.2 No Transfer or Assignment.Except as may be otherwise expressly provided in Section 3 Customer shall not(a) sublicense,assign or transfer the Software in whole or in part to any third party,or(b)assign or transfer to any third party any of Customer's rights or interests in and to the Software,including through any lease,rental,subscription,lending,pledge,security interest or shared participation arrangement with or in favor of any third party. 4.3 Additional Customer Responsibilities.Customer shall maintain,and promptly provide to Licensor upon its request,accurate User lists and other reasonably detailed records regarding Use of the Software by or for Customer. If Customer becomes aware of any unauthorized Use of all or any part of the Licensed Products,Customer shall notify Licensor promptly,providing reasonable details. Customer will remain responsible for any unauthorized Use of the Licensed Products by any individuals employed by,acting as authorized agents of or performing services for Customer or it Affiliates(including any of their respective service providers). 4.4 Verification Rights.Upon reasonable prior notice to Customer not more than once every twelve(12)months, Licensor may conduct an audit,using its own or third party personnel,to review that Customer's Use of the Licensed Products complies with this Agreement,including the number of licensed Users under this Agreement and the applicable Order Form(s). Licensor will conduct any such audit during Customer's normal business hours and in accordance with Customer's reasonable site security requirements. If any such audit or any other Customer-provided information reveals that Customer has underpaid any license or Support fees,then as a non-exclusive remedy,Licensor may invoice Customer for,and Customer will pay,such additional fees as are thereby determined to be payable,based on Licensor's then effective list prices. To the extent permitted by law,if such underpayment exceeds five percent(5%)of the total fees paid or due and payable by Customer under this Agreement,Customer also shall reimburse Licensor for its reasonable costs actually incurred in conducting the verification. Section 5.Proprietary Rights TeamMatee'Global License,Support and Services Agreement 6-3-15 Page 3 5.1 Ownership of Licensed Products. Customer acknowledges that Licensor is and will remain the sole and exclusive owner of all Intellectual Property Rights. Customer shall have no rights,title or interest therein or thereto,other than the limited license expressly set forth in this Agreement. 5.2.Ownership of Customer Data. Nothing in this Agreement shall be construed as granting Licensor any right,title or interest in or to any Customer-provided data or other content or information input into or processed using the Licensed Products. 5.3 Ownership of Other Materials.Licensor shall be the exclusive owner of all rights,title and interests,including all Intellectual Property Rights,in and to(i)the Licensed Products, (ii)any and all translations,adaptations,developments, enhancements,improvements,Updates,Versions,customizations or other modifications or derivations of or to the Licensed Products,whether or not developed by or for the Customer,and(iii)any suggestions,ideas,enhancement requests,feedback,or recommendations provided by or on behalf of Customer. In providing any customized report template or other customized work product deliverables in connection with its provision of Services hereunder,Licensor does not and shall not be deemed to transfer to Customer any Intellectual Property Rights therein,whether as"work-for-hire"or otherwise,other than a non-exclusive, perpetual and non-transferable license to Use the same in accordance with this Agreement as part of the Licensed Products. Customer hereby assigns,grants and conveys to Licensor all rights,title and interests in and to any and all such materials, effective upon their creation or communication.Customer will execute and deliver to Licensor such further assignments and take all such further actions as Licensor may reasonably request to effect or evidence the assignment to and vesting in Licensor of all such rights. 5.4 No Contest. Neither Party shall pursue any claims contesting,make any filings or registrations inconsistent with or otherwise take any actions to challenge the respective intellectual property rights of the other Party as set forth in this Section 5. Section 6. Confidential Information 6.1 Nature and Scope. Customer's(i)financial and audit working papers and related documentation,and(ii)all data and other information identified as confidential by Customer,are confidential information of Customer.Customer agrees that the Licensed Products constitute trade secrets and confidential information of Licensor. "Confidential Information"includes any Licensor internal policies,procedures or third party audit or attestation reports and all information that is or reasonably should be understood to be confidential,proprietary,or generally not available to the public,whether furnished or made available before or after the date of this Agreement,and regardless of its form,format,media or mode of disclosure(written,visual,electronic or other). 6.2 Obligations.Each party will keep all Confidential Information of the other Party strictly confidential.Each party agrees to use the same care to protect the Confidential Information of the other as it employs with similar information of its own (but in no event less than reasonable care).Neither party will disclose any Confidential Information of the other party,except that each party may disclose Confidential Information of the other to its employees,subcontractors or agents who have a need to know such information,provided that,prior to such disclosure,the disclosing party requires that each such employee, subcontractor or agent agree to the restrictions on use and disclosure of Confidential Information set forth in this Agreement.The parties further agree that they will use Confidential Information solely for the purposes for which such information,or access to it,is provided pursuant to the terms of this Agreement.Upon any termination of this Agreement or otherwise promptly after the disclosing party's reasonable request,the receiving party shall either return to the disclosing party or destroy and certify in writing to such party the destruction of any and all Confidential Information of such party in the receiving party's possession. For the purpose of this Section 6,with respect to Customer,"party"shall include any Affiliate of Customer who has Users hereunder.In addition,Customer and its Affiliates(if applicable)shall be responsible for full compliance of any of their Service Providers'or Users'full compliance with the confidentiality obligations hereunder.These confidentiality obligations shall survive for a period of five(5)years after Customer's termination of Support of the Software. 6.3 Exceptions. Confidential Information shall not include information which is:(i)independently developed by the party without the benefit of the other's disclosure or is already known by the party at the time of disclosure;(ii)approved for release by the other's written authorization or is rightfully received by the party from a third party without any obligation of confidentiality;(iii)public knowledge without the wrongful act or breach of this Agreement by either party;or(iv)disclosed pursuant to the requirements of a governmental agency or court order.Licensor understands and agrees that in the event there is a request for such information,it will be the responsibility of Licensor to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by the Customer,but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. Section 7.Order,Delivery and Payment 7.1 Order,Delivery,Installation.Customer may order Software licenses,Support and/or Services by submitting one or more signed Order Forms to Licensor. After its acceptance of a Software Order Form,Licensor will either deliver the Solhvare TeamMatee'Global License,Support and Services Agreement 6-3-15 Page 4 to Customer at the locations provided therein or permit the Customer to download the Software from an FTP site identified in such Order Form.Customer will be responsible for installation of the Software,except to the extent Licensor agrees to provide such Services in accordance with Section 9 and pursuant to an Order Form. Acceptance will be deemed to occur on Customer's receipt or downloading of Licensed Products,Customer's order or renewal of Support or Licensor's performance of Services,as applicable.Licensor will bear all risk of loss for Licensed Products until their delivery to or downloading by Customer. 7.2 Payment and Taxes. All fees and expenses are quoted and invoiced in the currency specified in the applicable Order Form. All invoiced amounts are due and payable by Customer within thirty(30)days after the invoice date. Fees and other charges described in the applicable Order Form,do not include federal,state or local sales,foreign withholding,use, property,excise,service,value added or similar taxes("Tax(es)")now or hereafter levied,all of which shall be for Customer's account. With respect to state/local sales tax,direct pay permits or a valid tax-exempt certificates must be provided to Licensor prior to the execution of this Agreement. If Licensor is required to pay Taxes,Customer shall reimburse Licensor for all such amounts. To the extent permitted by law,Customer hereby agrees to indemnify Licensor for any such Taxes and related costs, interest and penalties paid or payable by Licensor for Customer's use of the Software. Section 8. Support 8.1 Support Term and Fees.The initial term for Support of the Software will commence on the Effective Date and continue for such initial Support Period as shown on the applicable Order Form. Support will automatically renew for up to four (4)successive one(1)year renewal terms unless and until terminated as provided in Section 8.5.Unless otherwise provided in the Order Form,Support will be provided to Customer at no additional charge during the initial twelve(12)-month term following the Effective Date.Support fees for each successive Support renewal term are payable by Customer annually in advance. At the request of Licensor,Customer will provide Licensor with an update and/or confirmation of the number of Users of the Software and to the extent such number of Users has increased,Customer will pay Licensor such increased license fees and Support as required hereunder. 8.2 Licensor Support Obligations.ions.Throughout the applicable Support Period,provided that Customer is not then in default of its obligations under this Agreement(including payment obligations)and subject to the exclusions set forth in Section 8.4 Licensor will provide or cause to be provided the following Support services: (a)telephone help-desk,and electronic and/or remote access support to assist Customer in its Use of the Software and respond to any reported failures of the Software to conform to Section 10.2(provided that this support shall not be in lieu of obtaining training with respect to the Licensed Product,for which there is a Service charge);(b)provision of such Updates and Versions as Licensor from time to time produces and distributes generally to Software licensees under Support for no additional fees;and(c)such other support services as Licensor provides generally to licensees as part of its then current Sofivare support and maintenance program. 8.3 Customer Responsibilities.Throughout the applicable Support Period,Customer will:(a)at its expense,maintain an approved,secure internet connection and such other compatible devices as needed to enable Licensor to gain remote access, with Customer's consent,to the computer system(s)on which the Software is installed for diagnostic,error notation and correction and other support purposes;(b)cooperate with Licensor in investigating and seeking to identify the cause of any claimed failure of the Software to perform in accordance with this Agreement; (c)allow such other remote and/or on-site access to the Software and to Customer's systems as may be reasonably required for Licensor to perform Support activities and(d) install all Updates and/or Version of the Software within at least eighteen(18)months of their release by Licensor.Licensor's obligation to provide the Support described in Section 8.2 above shall not apply to the extent Customer is not in full compliance with this Section 8.3.Customer acknowledges that the failure to timely install any Updates and/or Versions shall excuse Licensor's warranty and indemnity obligations herein,if and to the extent any performance or infringement issues thereby would have been avoided or mitigated by Customer's installation of such Updates and/or Versions.Licensor acknowledges that Customer has adopted security policies and procedures known as Information Technology Security Administrative Regulation D- 5.Licensor understands that such updates or remote access shall be in accordance with these regulations. 8.4 Exclusions. Licensor Support will not include: (a)resolution of problems resulting from:(i)any modification of or damage to the Software or its operating environment,(ii)Customer's failure to operate the Software in an approved hardware and software environment or otherwise in accordance with applicable Licensor Documentation,or(iii)Customer's failure to implement any Updates provided by Licensor within the period of time required in Section 8.3(d);(b)new Versions of the Software for which Licensor establishes and generally charges Software licensees a separate license fee;(c)the provision of any Updates or other program Support described in Section 8.2,if Customer is in default with respect to payment of Support fees;or (d)Services,including but not limited to any installation,implementation and other Services. 8.5 Support Termination.Either party may terminate Support under this Agreement by written notice to the other party at least ninety(90)days.If Customer's license to use any of the Software is terminated for any reason,Support will terminate automatically as to such Software. If Licensor terminates Support in accordance with this Section 8.5,other than in the circumstance of a breach of this Agreement by Customer,Customer will be entitled to receive a pro-rata refund of any prepaid Support fees for any period beyond the termination effective date. TeamMate"'Global License,Support and Services Agreement 6-3-15 Page 5 8.6 Fiscal Funding Limitation In the event no funds or insufficient funds are appropriated and budgeted or are otherwise unavailable by any means whatsoever in any fiscal period for payments due under this Agreement,then the City will immediately notify Contractor of such occurrence and this Agreement shall be terminated on the last day of the fiscal period for which appropriations were received without penalty or expense to the City of any kind whatsoever,except to the portions of annual payments herein agreed upon for which funds shall have been appropriated. Section 9. Services 9.1 General.Licensor offers consulting services relating to the Licensed Products,including installation and implementation services,configuration or customization of templates or reports and training for Customer personnel.Licensor will provide(a)any required initial implementation Services,as provided in the Order Form for the Licensed Products,and(b)all other Services,at Customer's election and following Customer's signature and Licensor's acceptance of an Order Form describing the nature,scope,project assumptions,fees,duration,location(s)of the covered Services,in each case in accordance with and subject to the terms and conditions of this Agreement. 9.2 Services Performance,Customer Support. In performing Services,Licensor may assign Licensor personnel, authorized agents or qualified third-party contractors who are proficient in the provision of Services relating to the Licensed Products("Consultants").Licensor will be responsible for the observance by such Consultants of Licensor's obligations hereunder,including the confidentiality obligations in Section 6 herein. Customer agrees to provide reasonable access to the information,facilities,personnel and equipment,including if applicable suitably configured computers,reasonably identified by Licensor as essential to the performance of any Services. Customer may require Licensor's personnel in performing any Services to observe at all times the safety and security policies of Customer.Customer shall advise Licensor of any known hazards to the health and safety of Licensor's personnel on the Customer's premises and provide Licensor's personnel with appropriate information regarding applicable safety and security procedures. 9.3 Services Pricing.Unless otherwise provided in the applicable Order Form,all Services shall be provided on a time and expense/materials basis at Licensor's then current rates.Licensor reserves the right to impose a higher rate for Services performed upon the request or with the approval of Customer in excess of a forty(40)hour week or during weekend or holiday periods. Estimates are provided for Customer's information only and are not guaranteed. To the extent permitted by law, Customer shall pay or reimburse Licensor for all reasonable travel and other out-of-pocket expenses incurred in connection with Licensor's performance of Services hereunder. Section 10.Limited Warranties and Disclaimers 10.1 Authori1y. Each party represents to the other that such party has the full corporate power and authority to enter into and perform this Agreement. 10.2 Software and Media. Licensor warrants to Customer that,for a period of ninety(90)days from its delivery date, (a)the Software will perforin substantially in accordance with the material functional specifications contained in the Documentation in effect at the time of delivery to Customer when such Software is properly installed and Used on the recommended operating system,and(b)the Media on which the Software is furnished,if any,will be free from material defects under normal use. Licensor's entire liability and the Customer's sole and exclusive remedy for breach of this Section 10.2 will be limited to either,at Licensor's option,replacement of the Software and Media,if any,at no charge to Customer or refund of the license fee paid by Customer and termination of this Agreement. The warranties in this Section 10.2 shall not apply if,and during the period that,any Licensed Products are provided to Customer for evaluation or trial use. 10.3 Services.Licensor warrants to Customer that all Services provided under this Agreement will be performed by competent personnel with appropriate experience in providing such Services. 10.4 Warranty Limitations.The preceding Licensor warranties do not apply to and,to the full extent permitted by law, Licensor shall have no responsibility for breaches of warranty to the extent arising from:(i)Customer operator errors;(ii) Customer hardware or operating system failures;(iii)the modification of the Software by any person other than Licensor (except as directed or authorized by Licensor);(iv)the combination of the Software with products or services not provided by Licensor(except as directed or authorized by Licensor);(v)Use of any portion of the Software in a manner not permitted or contemplated by this Agreement or the Documentation;(vi)Use of an earlier Version of some or all of the Solhvare other than the current Version or Use of Software without all Updates installed. 10.5 DISCLAIMERS. (a)EXCEPT FOR(i)THE WARRANTIES EXPRESSLY STATED ABOVE IN THIS SECTION 10 AND(ii)ANY WARRANTY,REPRESENTATION OR CONDITION TO THE EXTENT THE SAME CANNOT BE EXCLUDED OR LIMITED UNDER APPLICABLE LAW,LICENSOR AND ITS AFFILIATES,AGENTS, SUBCONTRACTORS AND SUPPLIERS MAKE NO REPRESENTATIONS OR WARRANTIES,AND EXPRESSLY TeamMate"Global License,Support and Services Agreement 6-3-15 Page 6 DISCLAIM AND EXCLUDE ANY AND ALL WARRANTIES,REPRESENTATIONS AND CONDITIONS,WHETHER EXPRESS OR IMPLIED,WHETHER ARISING BY OR UNDER STATUTE,COMMON LAW,CUSTOM,USAGE, COURSE OF PERFORMANCE OR OTHERWISE,INCLUDING,WITHOUT LIMITATION,ANY IMPLIED WARRANTIES OF MERCHANTABILITY,FITNESS FOR A PARTICULAR PURPOSE,TITLE OR NON-INFRINGEMENT.WITHOUT LIMITING THE FOREGOING,LICENSOR AND ITS AFFILIATES,AGENTS,SUBCONTRACTORS AND SUPPLIERS DO NOT WARRANT,AND EXPRESSLY DISCLAIM ANY REPRESENTATION OR WARRANTY,THAT THE LICENSED PRODUCTS,CONTENT,SUPPORT,SERVICES OR OTHER DELIVERABLES PROVIDED BY OR ON BE14ALF OF LICENSOR WILL SATISFY CUSTOMER'S REQUIREMENTS OR THAT THEIR USE OR OPERATION WILL BE ERROR OR DEFECT FREE OR UNINTERRUPTED,OR THAT ALL SOFTWARE DEFECTS WILL BE CORRECTED. EXCEPT FOR THE EXPRESS WARRANTIES IN SECTION 10,(A)THE LICENSED PRODUCTS ARE PROVIDED"AS IS,"WITH ALL FAULTS AND WITHOUT ANY GUARANTEES REGARDING QUALITY,PERFORMANCE,SUITABILITY, TIMELINESS,SECURITY,DURABILITY,INTEGRABILITY OR ACCURACY,AND(B)CUSTOMER ACCEPTS THE ENTIRE RISK OF AND RESPONSIBILITY FOR USE,QUALITY,PERFORMANCE,SUITABILITY AND RESULTS OF USE OF THE LICENSED PRODUCTS AND ITS OWN AUDIT APPROACH OR METHODOLOGY. (b)NO ORAL OR WRITTEN INFORMATION OR ADVICE GIVEN BY LICENSOR,ANY OF ITS AFFILIATES, DISTRIBUTORS,AGENTS,SUBCONTRACTORS OR SUPPLIERS OR T14EIR RESPECTIVE EMPLOYEES,OFFICERS OR DIRECTORS WILL INCREASE THE SCOPE OR OTHERWISE ALTER THE TERMS OF ANY WARRANTY EXPRESSLY STATED IN THIS AGREEMENT OR CREATE ANY NEW REPRESENTATIONS,WARRANTIES OR CONDITIONS. (c) TO THE EXTENT THAT ANY WARRANTIES,REPRESENTATIONS OR CONDITIONS CANNOT BE FULLY DISCLAIMED AND EXCLUDED UNDER APPLICABLE LAW AS CONTEMPLATED BY SECTION 10.5(a), THEN ANY DIFFERENT OR ADDITONAL LEGALLY REQUIRED WARRANTIES,REPRESENTATIONS OR CONDITIONS,SHALL BE LIMITED IN DURATION TO NINETY(90)DAYS FROM THE DATE OF SOFTWARE DELIVERY OR SERVICES PERFORMANCE,AS APPLICABLE. Section 11. Indemnities 11.1 Infringement Indemnity.(a)General.Licensor agrees(i)to defend Customer against or,at Licensor's option (subject to Section 11.3),settle any unaffiliated third party claim or action brought against Customer asserting that Customer's Use of all or part of the Licensed Products in conformity with this Agreement infringes such third party's copyrights or registered trademarks in the United States,Canada,Australia or the European Union or a third party's patents in the United States,and(ii)to indemnify Customer against actual damages and reasonable costs and expenses assessed against or recovered from Customer as a result of any such claim or action. (b)Exclusions.Section 11.1(a)does not cover claims or actions based upon or arising out of:(i)Use of the Licensed Products in combination with other non-Licensor-provided products or programs with which the Licensed Products are not authorized or intended to be used;(ii)modification or alteration of the Software by Customer or for Customer by any person other than Licensor or its authorized agent;(iii)Use of the Licensed Products in breach of this Agreement or in a manner not consistent with or contemplated by the Documentation;or(iv)use of a superseded or altered Version of some or all of the Software if infringement would have been avoided or mitigated by the use of a subsequent unaltered Version(with all Updates) of the Software that is provided to Customer as part of Support. (c)Licensor Cure. If all or part of the Licensed Products become,or in Licensor's opinion,are likely to become,the subject of a third party claim of infringement or violation of such thirty party's intellectual property rights,Licensor may,at its option:(i)procure for Customer the right to continue using the affected Licensed Products; (ii)replace the same with substantially equivalent,non-infringing materials;or(iii)modify the affected Licensed Products so that they become non- infringing without materially changing their functionality.If,in Licensor's opinion,none of the foregoing alternatives are feasible or commercially reasonable,Licensor may terminate Customer's license to the affected Licensed Products,require and accept return of the same,and refund to Customer the unamortized portion of the allocable Software license fees paid by Customer with respect thereto(based on a five-year estimated useful life)and the unused portion of any Customer prepaid, related Support fees. (d)Exclusive Remedy. To the maximum extent permitted by applicable law,the provisions of this Section 11.1 state the sole,exclusive and entire liability of Licensor and its affiliates,distributors,agents,subcontractors and suppliers,and Customer's sole remedy,with respect to any actual or claimed infringement or other violation of any third party's intellectual property rights. 11.2 Indemnification Procedures.The indemnity in this Section 11 is contingent upon:(i)Customer promptly notifying the Licensor in writing of any claim which may give rise to a claim for indemnification;(ii)Licensor being allowed to control the defense and settlement of such claim;and(iii)Customer cooperating with all reasonable requests of Licensor(at Licensor's TeamMate$'Global License,Support and Services Agreement 6-3-15 Page 7 expense)in defending or settling a claim.Customer shall have the right,at its option and expense,to participate in the defense of any suit or proceeding through a counsel of its own choosing.Licensor may settle any such claim,provided that no settlement of any claim admitting liability of,or imposing duties or restrictions upon,Customer,other than for payment of monetary amounts for which Licensor agrees to be responsible or for termination of Customer's Use of the Software in accordance with Section 11.1 may be effected without the prior written consent of the Customer,which shall not be unreasonably withheld or delayed. The indemnities in this Section 11 shall not apply if,and during the period that,any Licensed Products are provided to Customer for evaluation or trial use. 11.3 Liabili1y.Licensor shall be liable and responsible for any and all property loss,property damage and/or personal injury,including death,to any and all persons,of any kind or character,whether real or asserted,to the extent caused by the negligent act(s)or omission(s),malfeasance or intentional misconduct of Licensor,its officers,agents,servants or employees while performing services under this agreement.Licensor hereby covenants and agrees to indemnify,hold harmless and defend the Customer,its officers,agents,servants and employees,from and against any and all claims or lawsuits of any kind or character,whether real or asserted,for either property damage or loss(including alleged damage or loss to Licensor's business, and any resulting lost profits)personal injury,including death,to any and all persons,to the extent caused by the acts or omissions of Licensor,its officers,agents,subcontractors,servants or employees. Section.12. Limitations of Liability 12.1 Internet Exclusion.THE SOFTWARE MAY BE USED TO ACCESS AND TRANSFER INFORMATION OVER THE INTERNET.CUSTOMER ACKNOWLEDGES AND AGREES THAT LICENSOR AND ITS AFFILIATES, AGENTS,SUBCONTRACTORS AND SUPPLIERS DO NOT OPERATE OR CONTROL THE INTERNET AND THAT(I) VIRUSES,WORMS,TROJAN HORSES,OR OTHER UNDESIRABLE DATA OR SOFTWARE,OR(II)UNAUTHORIZED USERS(E.G.HACKERS),MAY ATTEMPT TO OBTAIN ACCESS TO AND DAMAGE CUSTOMER'S DATA, WEBSITES,COMPUTERS OR NETWORKS.LICENSOR SHALL NOT BE RESPONSIBLE FOR PREVENTION OR EFFECTS OF SUCH ACTIVITIES. 12.2 Customer Responsibility;Professional Advice.TO THE EXTENT PERMITTED BY LAW,CUSTOMER ASSUMES ALL RESPONSBILITIES AND RISKS,FOR ITSELF AND ALL USERS,REGARDING:(I)ALL DATA AND INFORMATION COLLECTED,USED OR INCLUDED IN OR PROCESSED,ACCESSED OR STORED WITH THE LICENSED PRODUCTS;(II)THE PREPARATION,ACCURACY,REVIEW AND USE OF RESULTS OBTAINED THROUGH USE OF THE SOFTWARE OR ANY CONTENT,AND ANY DECISIONS OR ADVICE MADE OR GIVEN TO ANY PARTY BASED ON THE USAGE OF THE LICENSED PRODUCT.LICENSOR AND ITS AFFILIATES, DISTRIBUTORS,AGENTS,SUBCONTRACTORS AND SUPPLIERS ARE NOT ENGAGED IN RENDERING AUDITING, ACCOUNTING,LEGAL OR OTHER PROFESSIONAL OR EXPERT ADVICE OR SERVICES AND ARE NOT RESPONSIBLE FOR HOW THE LICENSED PRODUCT IS USED,THE RESULTS AND ANALYSIS DERIVED BY CUSTOMER BY USE OF THE LICENSED PRODUCT AND ANY DECISIONS THE CUSTOMER MAY TAKE BASED ON CUSTOMER'S USAGE OF THE LICENSED PRODUCT. 12.3 Damages Exclusion.TO THE MAXIMUM EXTENT PERMITTED BY LAW,NEITHER LICENSOR OR CUSTOMER,NOR THEIR RESPECTIVE AFFILIATES,DISTRIBUTORS,AGENTS,SUBCONTRACTORS OR SUPPLIERS,WILL HAVE ANY LIABILITY WHATSOEVER FOR ANY LOSS OF SALES,PROFITS,BUSINESS,DATA, OR OTHER INCIDENTAL,CONSEQUENTIAL,INDIRECT,OR ANY EXEMPLARY,PUNITIVE OR SPECIAL LOSS OR DAMAGE,EVEN IF ADVISED OF THE POSSIBILITY OF THEIR OCCURRENCE,RESULTING FROM OR ARISING OUT OF OR RELATED TO THIS AGREEMENT,THE LICENSED PRODUCTS,CONTENT,SUPPORT OR ANY SERVICES RENDERED HEREUNDER,OR ANY OTHER CAUSE WHATSOEVER,REGARDLESS OF THE FORM OF THE CLAIM OR ACTION(WHETHER BASED ON CONTRACT,NEGLIGENCE,STRICT LIABILITY OR OTHER TORT,STATUTE OR OTHERWISE). 12.4 Limitations of Liability.Except for any indemnification liability arising under Sections I LI and 11.3 of this Agreement,the entire and collective liability of Licensor and its affiliates,distributors,agents,subcontractors and suppliers, arising out of or related to this Agreement,the Licensed Products,Content,Support or Services,or any other cause whatsoever, including without limitation on account of performance or nonperformance of obligations under this Agreement,regardless of the form of the cause of action,whether in contract,tort(including without limitation negligence),statute or otherwise,shall in no event exceed the total fees paid to Licensor in the twelve-month period preceding the date such claim or cause of action first arose.The limitation of liability under this Section will be applied to the maximum extent permitted by applicable law. 12.5 Limitations Period.Any claim or cause of action arising under or otherwise relating to this Agreement,any Order Form,or the Licensed Products,Support,Services or other subject matter hereof or thereof,whether based on contract,tort (including negligence)or otherwise,must be commenced within one year from the date such claim or cause of action first arose. TeamMate"Global License,Support and Services Agreement 6-3-15 Page 8 Section 13. Term and Termination 13.1 Term.This Agreement will become effective upon Licensor's execution of the Order Form or,if earlier,the Effective Date,and will remain in force until terminated in accordance with the terms hereof. 13.2 Termination. (a)Either party may terminate this Agreement in its entirety,or in part with respect to an Order Form for Services,at any time upon thirty(30)days prior written notice.Licensor may terminate this Agreement immediately if Customer materially fails to comply with Sections 2,3,4,5 or 6 of this Agreement. (b)Unless otherwise specified by the parties in writing,either party may terminate this Agreement in part with respect to the delivery by Licensor of any of the Services upon thirty(30)days'advance written notice.Upon any such partial termination,Licensor shall advise Customer of the extent to which performance of a terminated Service has been completed through such date.Licensor shall be paid for all work performed and expenses with respect to such Service through the date of termination. 13.3 Effects of Termination.Upon termination of this Agreement for cause by Licensor,including due to violation by Customer or Affiliates(or their respective Users)of Sections 2,3,4,5,6 or 10.1 or for failure to pay any license fee or contractually required Support Fee due hereunder or any applicable Order Form("Licensor For-Cause Termination"),Customer shall immediately cease using the Licensed Products,return all of the Licensed Products(including all copies thereof,in whatever form)to Licensor,and return to Licensor all of its Confidential Information in tangible form,destroy or erase any computer entries,database entries and any other recordation of Licensor Confidential Information.Licensor acknowledges that Customer is a governmental entity subject to minimum record retention schedules,and as such,Customers duties hereunder shall be in accordance with federal,state and local law or ordinance. 13.4 Survival. In the circumstance of a Licensor For-Cause Termination,all license rights granted under Sections 2 and 3 shall be terminated,provided Sections 4 5,6,7(to the extent payment is still due by Customer)10.4, 10.5, 12, 13, 14 and 15 shall survive any such termination of the Agreement. In the circumstance of a Customer ceasing to maintain Support or expiration of the Agreement,Sections 2 3 4 5 6 7(to the extent payment is still due by Customer) 10.4, 10.5. 12 13 14 and 15 shall survive any such termination or expiration of the Agreement. Section 14.Governing Law and Dispute Resolution 14.1 Governing Law.The Parties consent to the application of the Governing Law to govern,interpret and enforce all rights,duties and obligations arising from,or relating in any manner to,the subject matter of this Agreement,without regard to conflict of law principles. The Parties agree that this Agreement shall be construed in accordance with the laws of the State of Texas.The United Nations Convention on Contracts for the International Sale of Goods shall not apply to this Agreement. 14.2 Injunctive Relief.Notwithstanding an agreement of the parties to submit disputes under this Agreement for resolution by arbitration,each party agrees that any actual or threatened breach by the other of its obligations under this Agreement relating to proprietary rights,confidentiality and non-disclosure of Confidential Information may cause irreparable damage for which legal remedies are inadequate,and each party agrees that the other may seek immediate injunctive or other equitable relief restraining such actual or threatened breach in any judicial forum,without the need to first secure a judgment or award and without the need to seek arbitration and follow any procedures related thereto. 14.3 Dispute Resolution Method and Venue.Subject to Section 14.2,any dispute arising under or relating to the subject matter of this Agreement shall be submitted for resolution in the method and to the venue as follows. If any action,whether real or asserted,at law or in equity,is brought on the basis of this Agreement,venue for such action shall lie in state courts located in Tarrant County,Texas or the United States District Court for the Northern District of Texas,Fort Worth Division and any disputes shall be submitted for nonbinding arbitration under the rules of the American Arbitration Association. 14.4 Waiver of Jury Trial.EACH PARTY KNOWINGLY,VOLUNTARILY AND UNCONDITIONALLY WAIVES ITS RIGHT TO A JURY TRIAL FOR ANY CLAIM OR CAUSE OF ACTION DIRECTLY OR INDIRECTLY ARISING OUT OF OR RELATING TO THIS AGREEMENT,ANY RELATED DOCUMENTS,THEIR RESPECTIVE SUBJECT MATTER OR RELATED DEALINGS BETWEEN THE PARTIES TO THE MAXIMUM EXTENT PERMITTED BY LAW. 14.5 Arbitration Procedures.The following procedures shall apply to any disputes under this Agreement or in regards to the Licensed Product to which arbitration applies as set forth in Section 14.3 above. Arbitration shall be conducted before a single arbitrator unless the amount in dispute exceeds the equivalent of US$250,000,to be jointly selected and if the parties cannot agree on such single arbitrator within a period of 30 days after an arbitration proceeding has been filed,then the single arbitrator will be selected in accordance with the applicable arbitral body for the relevant jurisdictions set forth in Section 14.3 above.If the amount in dispute exceeds the equivalent of US$250,000,it shall be decided by three arbitrators,one to be selected TeamMate"Global License,Support and Services Agreement 6-3-15 Page 9 by each party and the two party-appointed arbitrators to agree upon the third.The arbitrator(s)must have experience with and knowledge of the licensing of software,and have been admitted to the practice of law for at least ten years.Under no circumstances are the arbitrators authorized to make awards contrary to the damages exclusions,liability limitation,remedial and other provisions of this Agreement. Section 15.Miscellaneous Provisions 15.1 Export Controls.Customer acknowledges that the Licensed Products are subject to export controls under United States laws and regulations,including the Export Administration Regulations, 15 C.F.R.Parts 730-774,and may be subject to other applicable laws and regulations in other jurisdictions relating to export,re-export,import,transfer or other disposition of software and other technology(collectively,`Export Control Laws"). From and after Licensor's delivery of the Licensed Products to Customer,Customer shall comply with any and all applicable Export Control Laws applicable to the Licensed Products. 15.2.Government Use.In the event that Customer is an agency of the United States Government or that a license granted hereunder is pursuant to a contract with either a defense or civilian agency of the United States Government,Customer acknowledges that the Software and Documentation,respectively,provided to Customer hereunder constitute commercial computer software and commercial computer software documentation developed at private expense and are subject to the terms and restrictions of this Agreement pursuant to FAR 27.405-3 and DFARS 227.7202. The contractor/manufacturer is Licensor, with an address set forth on the applicable Order Form. 15.3 Entire Agreement.This Agreement,including its Schedules and exhibits,together with all Order Forms,(i) collectively constitute the entire agreement between the parties,and(ii)supersede all prior agreements,understandings,proposals and communications,oral or written,relating to the subject matter of this Agreement.Any purchase order,requisition,work order,request for proposal or other document or record prepared,issued or provided by or on behalf of Customer relating to the subject matter of this Agreement is for administrative convenience only and will have no effect in supplementing,varying or superseding any provisions of this Agreement,regardless of any acknowledgement thereof by Licensor. 15.4 Precedence.In the event of any inconsistency or conflict between the terms and conditions of this Agreement and any Order Form,schedule,exhibit or other attachment,the order of precedence shall be as follows: first,the body of this Agreement;then,any applicable schedules or exhibits to this Agreement;then,any Order Form;then any exhibits or other attachments to any Order Form. In the event of conflict between this Agreement and any Order Form,the body of this Agreement shall govern and control,except to the extent such Order Form makes clear that this Agreement is being amended by such Order Form. 15.5 Severability.If any provision of this Agreement is held to be invalid,illegal or unenforceable,such provision shall be,to the maximum extent permitted by applicable law,construed or limited,and/or deemed replaced by a revised provision,to the extent(and only to the extent)necessary to render it valid,legal and enforceable and,as nearly as possible,to reflect and achieve the parties'intentions in agreeing to the original provision. If it is not possible to so construe,limit or reform any such provision,then the invalid,illegal or unenforceable provision shall be severed from this Agreement.The remaining provisions of this Agreement shall be unaffected thereby and shall continue in full force and effect. 15.6 Amendment;Waiver.This Agreement may be modified or amended by a writing expressly identified as an amendment and signed by both parties.Unless otherwise provided in an amendment,Licensor reserves the right to modify,in its discretion,the terms in the body of this Agreement in connection with(i)the general release of future versions,updates,or upgrades of the Software;and/or(ii)the issuance of invoices for Services.Customer will be provided an opportunity to review and accept or reject any modified Agreement,but continued use of the Software will be subject to Customer's acceptance of such modified Agreement. 15.7 No Third Party Beneficiary.No third party is intended to be or shall be a third party beneficiary of any provision under this Agreement. Licensor and Customer shall be the only parties entitled to enforce the rights set out in this Agreement. 15.8 Assi ng meet.Customer may not assign or transfer this Agreement or any rights or obligations hereunder,without the prior written consent of Licensor,except that,after reasonable prior notice thereof to Licensor,Customer may assign or transfer its rights and obligations under this Agreement to an Affiliate of Customer or to a successor to its business to which this Agreement relates. 15.9 Force Majeure.Except for payment obligations,neither party will be liable to the other for any failure or delay in performing its obligations under this Agreement due to any cause beyond its reasonable control,including,without limitation, fire,flood,earthquake or other natural catastrophes,acts of war,terrorism or civil disobedience,governmental acts,laws or regulations,embargoes,labor strikes or difficulties,failures of third party suppliers,acts or omissions of carriers,transmitters, providers of telecommunications or Internet services,vandals,hackers,transportation stoppages or slowdowns or the inability to TeamMate"Global License,Support and Services Agreement 6-3-15 Page 10 procure parts or materials. Each party will use reasonable efforts to give written notice to the other promptly after becoming aware of any condition or event causing any such excusable performance failure or delay. 15.10 Insurance. During any period in which it is performing Services for Customer,Licensor will maintain(a) workers'compensation with such coverage amounts at least equal to that legally required in jurisdictions in which such Services are being performed,(b)general liability insurance in commercially reasonable amounts covering liability for bodily injury, death and property damage.Upon written request,Licensor shall promptly provide written confirmation of such insurance coverage,(c)professional liability(Errors&Omissions)in the amount of$1,000,000 per claim and$1,000,000 aggregate limit, (d)technology liability(Errors&Omissions)in a combined limit of not less than$1,000,000 per occurrence and$2,000,000 million aggregate.Technology coverage may be provided through an endorsement to the general liability policy,a separate policy specific to Technology E&O,or an umbrella policy that picks up coverage after primary coverage is exhausted. 15.11 Independent Contractor.Each party's relationship to the other is that of an independent contractor.Nothing in this Agreement,and no course of dealing between the parties,shall be construed to create a partnership,joint venture or employment or agency relationship between the parties or between Customer and any Licensor employee,agent or contractor. Neither party has any authority to bind,incur liability for or otherwise act on behalf of the other party,and neither party will represent or imply that it has any such authority. 15.12 Notices.All notices under this Agreement shall be in writing and shall be deemed to have been received upon personal delivery,by facsimile(followed by delivery of a hard copy thereof within five(5)business days of such facsimile),by commercial overnight courier service,or five(5)business days after mailing by certified or registered mail to the address for such party provided in the Order Form.Notices to Customer shall include a copy to the City Attorney's Office at the same address provided for in the Order Form. 15.13 Rieht to Audit.Licensor agrees that the Customer shall,until the expiration of three(3)years after final payment under this Agreement,have access to and the right to examine any directly pertinent books,documents,papers and records of the Licensor involving transactions relating to this Agreement.Licensor agrees that the Customer shall have reasonable access during normal working hours to all necessary Licensor's facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section.Customer shall give Licensor reasonable advance notice of intended audits. 15.14 Electronic Documents.Any document in electronic format or any document reproduced from an electronic format shall not be denied legal effect,validity,or enforceability solely for that reason and shall meet any requirement to provide an original or print copy. TeamMate"Global License,Support and Services Agreement 6-3-15 Page 11 Hosting Addendum—This Hosting Addendum applies in the event Customer is obtaining Hosting Services. THIS HOSTING ADDENDUM TO THE GLOBAL LICENSE, SUPPORT AND SERVICES AGREEMENT (THIS "ADDENDUM") SETS FORTH ADDITIONAL TERMS AND CONDITIONS APPLICABLE TO LICENSOR'S PROVISION OF THE HOSTING SERVICES (AS DEFINED BELOW) FOR THE SOFTWARE LICENSED BY CUSTOMER UNDER THE GLOBAL LICENSE, SUPPORT AND SERVICES AGREEMENT(THE "GLSSA"). THIS ADDENDUM IS HEREBY INCORPORATED BY REFERENCE INTO THE GLSSA, WHICH SHALL GOVERN LICENSOR'S PROVISION OF THE HOSTING SERVICES (INCLUDING BUT NOT LIMITED TO ALL LIMITATIONS OF LIABILITY AND DISCLAIMERS OF WARRANTY) EXCEPT AS EXPLICITLY SET FORTH HEREIN. IN THE CASE OF ANY CONFLICT BETWEEN THIS ADDENDUM AND THE GLSSA,THE TERMS OF THIS ADDENDUM SHALL TAKE PRECEDENCE WITH REGARDS TO THE HOSTING SERVICES. ANY CAPITALIZED TERMS USED BUT NOT DEFINED HEREIN SHALL HAVE THE MEANING SET FORTH IN THE GLSSA. Section 1.Hosting Services 1.1 General. During the Hosting Term(as defined below),Licensor shall use commercially reasonable efforts to host the Hosted Software and provide access to the same via the Internet(the"Hosting Services"). The Hosting Services shall be considered"Services"as such term is defined in the GLSSA. "Hosted Software"means the Software that is hosted by Licensor and made available to Customer via the Internet. If Customer selects"Full Hosting"on an Order Form,the Hosted Software shall include all components of the Software. If Customer selects"Lite Hosting,"then the Hosted Software shall consist only of the server portion of the Software,and Customer shall host the client portion of the Software. 1.2 Updates. During the Hosting Term,Licensor shall be responsible for installing Updates to the Hosted Software in a timely manner. Therefore,the requirements for Customer to install or have installed Updates set forth in Sections 8.3,8.4, 10.4,and 11.1(b)shall not apply to the Hosted Software during the Hosting Term. If Customer has selected"Lite Hosting," then Customer shall continue to be responsible for installing Updates to any client portion of the Software. 1.3 Requirements.Licensor shall make the Hosted Software accessible to Customer's computers with Internet access. Unless set forth otherwise in a written agreement between Licensor and Customer,Customer shall provide,at Customer's own expense,all necessary hardware,software applications and Internet connectivity,as referenced in any Documentation or an Order Form,necessary to access and use the Hosted Software. This includes,but is not limited to,Microsoft Office or other similar types of software.Furthermore,Customer shall maintain Support at all times during the Hosting Term.Licensor acknowledges that Customer has adopted security policies and procedures known as Information Technology Security Administrative Regulation D-5.Licensor understands that such updates or access shall be in accordance with these regulations. 1.4 Maintenance. Licensor reserves the right to perform scheduled and unscheduled maintenance on the Hosted Software from time to time. Licensor will use commercially reasonable efforts to give notice of scheduled downtimes to Customer prior to such downtimes. 1.5 Third Parties.Licensor may host the Hosted Software on its own servers or may use a third party to host the Hosted Software. Section 2.Data Customer shall be solely responsible for each User that accesses the Hosted Software,and for all data created by use of or access to the Hosted Software or stored in the Hosted Software(the"Data").Customer grants,and will grant as such comes into existence,to Licensor a non-exclusive,non-transferable,royalty-free,worldwide license to access,copy,modify,create derivative works from,and otherwise use the Data for the sole purpose of administering the Hosted Software,Customer's access to the Hosted Software,and as otherwise required for performing Licensor's obligations under this Addendum. Customer acknowledges that neither Licensor nor its Affiliates will be responsible for any loss of or damage to the Data. Section 3.Order,Commencement,and Payment 3.1 Order and Commencement.Customer may order Hosting Services either on Customer's signed Order Form for the Software,or by submitting a separate signed Order Form at a later date requesting Hosting Services.Such Order Form shall not be effective until accepted by Licensor. 3.2 Invoicing and Paymen. Invoicing and payment terms for the Hosting Services shall be as set forth generally in the Hosting Addendum—TeamMate®Global License,Support and Services Agreement 6-3-15 Page I GLSSA and in the Order Form. Section 4. Term and Termination 4.1 Hosting Term.The Hosting Term will commence on the date set forth on an Order Form for Hosting Services accepted by Licensor,and continue for an initial period of one(1)year. Thereafter,this Addendum shall automatically renew for consecutive one-year terms unless either party provides the other party with written notice of its desire not to renew this Addendum at least ninety(90)days before the end of the then-current Hosting Term. 4.2 Termination. Licensor may terminate this Addendum(i)for Customer's breach of this Addendum or the GLSSA, provided that Licensor shall first provide Customer with written notice and thirty(30)days to cure such breach,or(ii)for convenience upon ninety(90)days written notice. In addition,this Addendum shall terminate immediately upon the termination of Support or termination of the GLSSA. 4.3 Effect of Termination. Upon any termination of this Addendum,Licensor may immediately discontinue the Hosting Services and Customer shall immediately cease accessing the Hosted Software. Provided that Customer has paid all fees due under this Addendum and the GLSSA,Licensor shall return the Data to Customer and,unless Customer is in material breach of the GLSSA or the GLSSA has been terminated,provide a copy of the then most recent version of the Software to Customer.Sections 2 and 5 of this Addendum shall survive termination of this Addendum. 4.4 Suspension or Termination of Service.Notwithstanding any other provision of this Addendum,Licensor may immediately and indefinitely suspend Customer's access to and use of the Hosted Software or terminate this Addendum in the event Customer is determined by Licensor,in Licensor's sole judgment,to have or attempted to have damaged,harmed or misused Licensor or the web site or systems of Licensor or its Affiliates,or as otherwise necessary to protect Licensor's or its Affiliate's or contractor's systems or software.Licensor will not be responsible for any damages incurred by Customer as a result of termination or suspension of access or use of the Hosted Softtivare. 5. Disclaimer of Warranty EXCEPT AS SET FORTH IN SECTION 1.1,THE HOSTING SERVICES PROVIDED UNDER THIS ADDENDUM ARE PROVIDED"AS IS"WITH NO GUARANTEE OF COMPLETENESS,ACCURACY,TIMELINESS OR AVAILABILITY. LICENSOR SPECIFICALLY DISCLAIMS ANY AND ALL WARRANTIES,EXPRESS OR IMPLIED,INCLUDING,BUT NOT LIMITED TO,FITNESS FOR A PARTICULAR PURPOSE AND NONINFRINGEMENT.LICENSOR DOES NOT WARRANT THAT THE HOSTING SERVICES WILL BE ERROR-FREE,AND FURTHER DOES NOT WARRANT THAT THE HOSTING SERVICES WILL ALWAYS BE ACCESSIBLE,UNINTERRUPTED,OR AVAILABLE FROM THE INTERNET. Hosting Addendum—TeamMate®Global License,Support and Services Agreement 6-3-15 Page 2 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTWORTN COUNCIL ACTION: Approved on 9/27/2016 DATE: 9/27/2016 REFERENCE NO.:**P-11937 LOG NAME: 13P15-0296 WORKING PAPERS SB AUDIT CODE: P TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Purchase Agreement for Installation, Software Licenses and Maintenance, and Hosting Services of Automated Working Papers Solution Software with Wolters Kluwer Financial Services, Inc., in the Amount of$110,000.00 for the First Year for the Internal Audit Department(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize a Purchase Agreement for installation, software licenses and maintenance, and hosting services of the automated working papers solution software with Wolters Kluwer Financial Services, Inc., in the amount of$110,000.00 for the first year for the Internal Audit Department. DISCUSSION: The Internal Audit(IA) Department will utilize this Purchase Agreement for automated working papers solution software, installation, training, hosting and travel expenses to replace the current manual auditing process. Automated working papers solutions are best practice that bring efficiencies to the required audit documentation and audit review process. The automated working papers solution offers a paperless, web- based audit managing tool, which manages and tracks auditing projects to eliminate time-consuming and wasteful barriers associated with manual and tedious audit review process and disconnected electronic files. The first year of the Agreement shall be for the initial purchase and installation of the solution in the amount up to$110,000.00. The annual cost for renewal terms shall be $31,280.00 ($14,000.00 for Licenses and Maintenance and $17,280.00 for Hosting). Local Cities utilizing Automated Working Papers City Shop Size Automated Implementation Working Papers Date San Antonio 23 Yes FY2012 Dallas 22 Yes FY2008 Austin 21 Yes FY2011 Fort Worth 15 No N/A DFW Airport 14 Yes FY2011 Houston 11 Yes FY2014 BID ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star-Telegram on September 2, 2015, September 9, 2015, September 16, 2015, September 23, 2015, September 30, 2015 and October 7, 2015. The evaluation factors included qualifications and references, customer support, software functionality, hosting services and cost. Eighty-seven vendors were solicited from the purchasing vendors database system; three responses were received. The proposals were reviewed by the http://apps.cfwnet.org/council_packet/mc review.asp?ID=22305&councildate=9/27/2016 10/28/2016 M&C Review Page 2 of 2 evaluation panel that consisted of members from the Internal Audit Department. The proposal from Wolters Kluwer Financial Services, Inc. was found to present the best value to the City. PRICE ANALYSIS —The City has no purchasing history for this type of software. Staff reviewed and determined this pricing to be fair and reasonable. M/WBE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the Purchasing Department and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager in the amount of$27,500.00 and does not require specific City Council approval as long as sufficient funds have been appropriated. AGREEMENT TERM - Upon City Council's approval this Agreement shall begin on September 28, 2016, and expire on September 27, 2017. RENEWAL OPTIONS—This Agreement may be renewed for up to four successive one-year terms at the City's option. This action does not require specific City Council approval, provided the City Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term. FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that upon approval of the recommendation, funds are available within the project budget, as appropriated in the General Capital Projects Fund and that prior to an expenditure being made, the Internal Audit Department has the responsibility to validate the availability of the Funds. BQN\15-0296\SB TO Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID I I ID I I Year Chartfield 2 Submitted for City Manager's Office by: David Cooke (6116) Originating Department Head: Patrice Randle (6132) Additional Information Contact: Jack Dale (8357) Sheila Baker(8356) ATTACHMENTS Wolters Kluwer 1295 Form.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=22305&councildate=9/27/2016 10/28/2016 P-- JJq37 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.l-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING I Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-20965 Wolters Kluwer Financial Services Inc St Cloud,MN United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is03/02/2016 being filed. City of Fort Worth Date Acknowledged: f 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. RFP 15-0296 Automated Working Papers Solution 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary Wolters Kluwer Financial Services Inc St Cloud,MN United States X 5 Check only if there is NO Interested Parry. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. 1"J, Signature of authorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn t and subscribed before me,by the said l A d 0110 9 this the =day.of .h�LV�, 20 ,to certify which,witness my hand and seal of office. Sin re of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312