HomeMy WebLinkAboutContract 48344 TEEX Contract#25-107508
TEXAS A&M ENGINEERING
AMEX CITY SECRETARY
EXTENSION SERVICE MEMORANDUM OF AGREEMENT CONTRACT NO. qnLiq
This Memorandum of Agreement (MOA) is entered into by and between the City of Fort Worth, Texas
(Customer) and the Texas A&M Engineering Extension Service (TEEX) shown below as Contracting Parties.
I. CONTRACTING PARTIES:
The Receiving Party: City of Fort Worth
1000 Throckmorton St.
Fort Worth,TX 76102
The Performing Party: Texas A&M Engineering Extension Service
200 Technology Way
College Station, TX.77845
II. STATEMENT OF SERVICES PERFORMED:
All or part of the Statement of Services is approved on a TEEX GSA contract: Yes X No
If yes above, and the customer is GSA eligible, the approved portion is a GSA sale unless otherwise noted
below:
The customer has verified this is not a GSA related sale.
Other: (please state the reason)
"See Statement of Services dated June 16, 2016 and attached hereto and incorporated as Attachment
A".
III. CONTRACT AMOUNT:
The total amount of this contract is$ 140,167.00 (One Hundred Forty Thousand, One Hundred and
Sixty-Seven Dollars and Zero Cents.
IV. PAYMENT FOR SERVICES:
Payment for services performed shall be billed lump sum with payment due within thirty (30) days of
completion.
V. TERM OF CONTRACT:
This Contract is to begin as of the date of the last signature and shall terminate 31 January 2017.
If this Agreement is not signed by all parties and returned to both parties within 60 days of date of
the first signature below, then this Agreement will be null and void and of no further effect.
VI. USE OF PURCHASE ORDERS:
To the degree that either or both of the parties hereto find it convenient to employ their standard forms
of purchase order or acknowledgment of order in administering the terms of this Agreement, it or they
may do so but none of the terms and conditions printed or otherwise appearing on such form shall be
applicable except to the extent that it specifies information required to be furnished by either party
hereunder. The terms proposed by any such form are specifically objected to and shall not be used as
a basis for any contract.
TEEX CS-15 OGC APPROVED December 2012-SG
Page 1 of 4
TEEX Contract#25-107508
VII. ALTERNATIVE DISPUTE RESOLUTION
The dispute resolution process provided in Chapter 2260, Texas Government Code, and the related
rules adopted by the Texas Attorney General pursuant to Chapter 2260, shall be used by Customer
and TEEX to attempt to resolve any claim for breach of contract made by Customer that cannot be
resolved in the ordinary course of business. Customer shall submit written notice of a claim of breach
of contract under this Chapter to the Deputy Director of TEEX, who shall examine Customer's claim
and any counterclaim and negotiate with Customer in an effort to resolve the claim.
Customer Point of Contact: TEEX Point of Contact:
Name: Amanda Everly Program Director: Mike Gibler
1000 Throckmorton St., Fort Worth,TX 76102 P.O. Box 40006, College Station,TX 77842-4006
Phone:817-392-2835 Phone:979-458-5616
Email:amanda.everly@fortworthtexas.gov Email: mike.gibler@teex.tamu.edu
Both Parties reserve the right to terminate this agreement for reasonable cause or if it is determined the
objectives of this program cannot be accomplished. Party wishing to terminate this program must notify
the other Party in writing thirty (30) days in advance and arrange for a mutual settlement of expenses
incurred.
The undersigned Parties bind themselves to the faithful performance of this Contract.
City of Fort Worth: Texas A&M Engineeriring_ Extension Service:
By: 1�f/�✓ By: ` � 1�✓' r ���
Name: W IV12qt�', Name: R. Charles Todd
Title: rvSlS+Ap�—(A-�:J f'UW Title: Associate Agency Director/CFO
Date: ll(�1�I(a Date:
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TEEX CS-15 OGC APPROVED December 2012-SG
Page 2 of 4
TEEX Contract#25-107508
ATTACHMENT"A"
City of Fort Worth,Texas
TEEX Emergency Operations Training Center(EOTC)
Jurisdictional Crisis Incident Management for Incident Command Post
(J CIM-ICP)Course
Statement of Services
June 16,2016
Course Overview: The Jurisdictional Crisis Incident Management for Incident Command Post (J CIM-ICP)
Course provides jurisdictional teams with incident management and decision-making skills required to
safely and effectively manage any"All Hazards" large scale or catastrophic incident (natural, man-made or
terrorism) in their specific jurisdiction/region. The course provides a brief overview of emergency response
considerations and methodologies of the Incident Command System (ICS) in a unified command structure,
followed by four(4)computer-driven simulated scenarios. This course, using a multidiscipline,jurisdictional
team building approach,focuses on the ICP critical decision-making requirements within the command and
control nodes. The course exercises incident management skills,staff responsibilities,and related decision-
making requirements. Each staff position is integrated into a unified command structure within the ICP.
During the simulations,participants may train in a fixed,assigned position,or opt to train in several positions
during simulation exercises. Over 70% of the course is hands-on computer-driven simulation training
activities, designed to reinforce and hone their incident management and decision-making skills during the
simulated response to a large scale or catastrophic (Expanding type 3) incident. This course is extremely
flexible and can be tailored to meet the jurisdictional training needs.
Course Scope: The scope of this course addresses a number of priorities and capabilities that the
Department of Homeland Security is encouraging state and local jurisdictions to establish. This training
course assists with establishing priorities for the National Planning Scenarios, National Preparedness Goals,
the Universal Task List,and the Target Capabilities List.
Participants: Emergency responders who are in management or supervisory positions that may be required
to perform in an incident command or general staff function for a jurisdiction during a response to any"All
Hazards" incidents. Each course is designed for up to a maximum of 50 participants — responders,
supervisors and managers-in a balanced representation of the following disciplines or services:
■ Fire Services
■ Emergency Medical Services(EMS)
■ Hazardous Materials(Hazmat)
■ Law Enforcement
■ Public Health
■ Health Care
■ Public Works
■ Emergency Management
■ Governmental Administration
■ County,State, and Federal agency personnel who will respond with a local jurisdiction during any All
Hazards or CBRNE/terrorism incident
■ Private/Corporation
TEEX CS-15 OGC APPROVED December 2012-SG
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TEEX Contract#25-107508
Course Length: Each course is three and one-half days (28 hours).
Course Delivery Dates:Tuesday 6 December,2016 to Friday 9 December, 2016
Course Delivery Location: Texas A&M Engineering Extension Service's (TEEX), Emergency Operations
Training Center(EOTC), Disaster City®, in College Station,Texas.
Course Specifics:
The J CIM-ICP course delivery begins with a refresher of NIMS Incident Command System (ICS)
operational/planning requirements. Topics include information and resource management processes,
situational awareness and decision making processes, and large-scale (practical) incident management
application skills. Other specifics include:
■ Four(4) computer-based simulation exercises, three (3)four hours in length and one (1) eight hour
jurisdictional terrorism specific exercise for up to a maximum of 50 students per course.
■ The exercises will be chosen by the jurisdiction.
■ EOTC staff will coordinate travel between the lodging facility and the EOTC daily for class.
■ TEEX will not provide travel, lodging, or per diem for the course.
Deliverables:
■ Conduct one (1)1 CIM-ICP course that is 28 hours in length (3%days)for up to a maximum of
50 students consisting of:
■ One half day of NIMS/ICS operational review
■ Three 4 hour exercise scenarios selected by the jurisdiction and one 8 hour
jurisdictional terrorism specific scenario exercise.
■ Noontime meal for three days during the course delivery
■ Provide round trip transportation from the hotel to the Emergency Operations Training Center
Tuesday through Friday of the course week.
Delivery Costs:
1 J CIM-ICP Course Delivery: $140,167.00
Total Cost: $ 140,167.00
TEEX CS-15 OGC APPROVED December 2012-SG
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTIVORTIll
COUNCIL ACTION: Approved on 11/8/2016
DATE: 11/8/2016 REFERENCE NO.: **P-11962 LOG NAME: 13P16-0407 TEEX
TRAINING CBR FD
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Sole Source Purchase Agreement in the Amount of$140,167.00 for the
Jurisdictional Crisis Incident Management - Incident Command Post Training and
Certification from Texas A&M Engineering Extension Service for the Fire Department
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize a Sole Source Purchase Agreement in the amount of
$140,167.00 for the Jurisdictional Crisis Incident Management- Incident Command Post Training and
Certification Course from Texas A&M Engineering Extension Service for the Fire Department.
DISCUSSION:
The Fire Department's Office of Emergency Management Division will use this Purchase Agreement to
send department heads and other authorized individuals who respond to an activation of the Emergency
Operations Center to a certification course for training in the Jurisdictional Crisis Incident Management -
Incident Command Post (ICP).
The course uses a multidiscipline, jurisdictional team building approach focusing on ICP critical decision-
making requirements within the command and control modes. It offers a virtual, practical experience in
realistic large-scale incident management using computer-based simulations, providing jurisdictional teams
the skills necessary to safely and effectively manage any "All Hazards" large scale or catastrophic incident
in their specific jurisdiction or region.
The Texas A&M Engineering Extension Service course will be funded by 2015 Urban Area Security
Initiative Grant Funds, which were approved by Council on December 1, 2015, Mayor and Council
Communication (M&C) C-27544. The Grant is a reimbursable grant and matching funds are not
required. Indirect cost are not applicable.
SOLE SOURCE -Texas A&M Engineering Extension Service is the documented sole source provider of
this course under the Department of Homeland Security for the State of Texas. Chapter 252 of the Texas
Local Government Code exempts sole source procurements from the competitive bidding process.
PRICING ANALYSIS - The current price of$140,167.00 for a maximum of 50 participants is approximately
$3,565.00 more than the price of the course staff attended earlier this year.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager in the amount up to $35,049.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BIDE Ordinance, because
the M/WBE Waiver is based on the sole source information provided to the M/WBE Office by the
Purchasing Division.
This purchase serves ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher
education: Texas A&M Engineering Extension Service.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22796&councildate=11/8/2016 11/10/2016
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current operating budget, as appropriated, of
the Grants Operating Federal Fund and that prior to an expenditure being incurred, the Fire Department
has the responsibility to validate the availability of funds.
BQ N\16-0407\CB R
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Valerie Washington (6192)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jack Dale (8357)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22796&councildate=11/8/2016 11/10/2016