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Home My WebLink AboutContract 47770-A1 CITY SECRETARYL CONTRACT NO. FIRST RENEWAL AND AMENDMENT TO CITY SECRETARY CONTRACT NO. 47770 WHEREAS, on May 12. 2016, the City of Fort Worth ("City") and Ace Pipe Cleaning, Inc. ("Contractor"), collectively the ("Parties"), made and entered into City Secretary Contract No. 47770 (M&C C-27692, May 3, 2016) (the "Contract") for Large Diameter Pipe CCTV and Cleaning Services at Various Locations Citywide; and WHEREAS, the Contract is approaching the end of its original financial term; and WHEREAS, the Contract may be renewed up to four times at the same terms, conditions, and unit prices as originally bid; and WHEREAS, the Parties desire to amend the Contract to change the expiration terms to allow the contract to run to the earlier of 365 days or the contract cost; and WHEREAS, the Parties desire to correct a misstatement in the Term section of the Agreement to comply with the intent of the award; NOW, THEREFORE, the Parties, hereby agree as follows: I. a. Contract No. 47770, at Section 2, Term., is hereby amended to read as follows: "This Agreement shall commence on the date executed by the City's designated Assistant City Manager ("Effective Date") and shall expire 365 calendar days from the Effective Date, unless renewed or terminated earlier in accordance with the provisions of this Agreement. The City shall have the option, in its sole discretion, to renew this Agreement under the same terms and conditions, for up to four (4) one-year renewals upon the earlier of: expenditure of the contract amount or the expiration date is reached. Each renewal shall establish a new effective date. The City shall provide the Contractor with written notice of its intent to renew at least thirty (30) days prior to the end of each term. b. The Unit Prices originally bid by Contractor upon which basis the Contract was awarded, shall remain in effect for the duration of the Contract, as renewed. C. Any renewal shall be subject to the prior appropriation of sufficient funds for the respective renewal period and shall not exceed the original award amount unless authorized by the City Council. 11. The Contract is hereby renewed, effective as of the date subscribed by the designated Assistant City Manager. Expiration shall be as described in Article I, above. CONTRACT RENEWAL.AND AMENDMENT 1 CSC NO.41004 Page I Ace Pipe Cleaning Water and Wastewater Emergency Services at Various Locations Cith wide III. All other terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. IN WITNESS WHEREOF, the City and the Contractor have each executed this First Renewal and Amendment in multiple counterparts by and through each Party's duly authorized signatory. Ace Pipe Cleaning,Inc. Contractor: City of Fort Worth Bruce Vantine Jesus. J. Chapa Secretary/Treasurer Assistant City Manager Date: &--Z l Date: /�/(� Approval Recommended: J n Robert C rman, Director ater Department M&C C-27692 Date: 5-03-16 NForm and Legality: Douglas W. Black Of FO Sr. Assistant City Attorney ® 000000 ° ttes a 0 t,8 o 0;0°% °°$�`� ary J. se 00 ity Secreta S CONTRACT RENEWAL AND AMENDMENT 1 CSC NO.41004 Page 2 Ace Pipe Cleaning Water and Wastewater Emergency Services at Various Locations Citywide M&C ReviekN Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FoH COUNCIL ACTION: Approved on 5/3/2016 DATE: 5/3/2016 REFERENCE NO.: **C-27692 LOG NAME: 13P16-0010 ICAP DG WATER CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize a Contract with Ace Pipe Cleaning, Inc., in an Amount Up to $980,000.00, for the Purpose of Furnishing All Materials, Equipment and Labor for the Multi-Sensor Closed Circuit Television Camera Inspection of Large Diameter Sanitary Sewer Lines (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council authorize execution of a contract with Ace Pipe Cleaning, Inc., in an amount up to $980,000.00, plus up to four renewals, for the purpose of furnishing materials, equipment and labor for the multi-sensor Closed Circuit Television camera inspection of large diameter sanitary sewer lines. DISCUSSION: This contract will provide multi-sensor Closed Circuit Television (CCTV) camera inspection services for the Water Department to evaluate the condition of the large diameter sanitary sewer lines. Ace Pipe Cleaning, Inc. will provide inspection and, where necessary, cleaning of large diameter sanitary sewer lines throughout the City to inspect their condition and to prevent overflows in the wastewater collection system. The services are needed in order to comply with the United States Environmental Protection Agency proposed regulations known as Capacity, Management, Operations and Maintenance (CMOM). BID ADVERTISEMENT-A Request for Proposals (RFP) was advertised in the Fort Worth Star- Telegram on Wednesdays between December 9, 2015 and January 6, 2016. Additionally, twenty- seven vendors were solicited from the purchasing vendors database system. On January 7, 2016 one response was received. The proposal was reviewed by an evaluation committee consisting of Staff from the Water Department. The evaluation factors included experience, responsiveness to scope of services, references and cost. The proposal from Ace Pipe Cleaning, Inc., was found to be fair and reasonable and presents the best value to the City. ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the City Manager in an amount up to $50,000.00 without specific City Council approval as long as sufficient funds have been appropriated. CONTRACT TERMS -The initial term of the contract will be for one year. The contract will begin as soon as practicable after its authorization by the City Council. RENEWAL OPTIONS -The contract may be renewed for up to four times at the City's sole discretion without additional City Council approval provided that sufficient funds have been appropriated to satisfy the City's obligations during a renewal term. M/WBE OFFICE -A waiver of the goal for the MBE/SBE subcontracting requirements was requested by the Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. http://apps.cfwnet.org/council_packet/mc—review.asp?ID=221 I 1&councildate=5/3/2016 11/8/2016 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The approval of this action provides purchasing authority up to $980,000.00 as specified. The Director of Finance certifies that funds are available in the current operating budgets, as appropriated, of the Water and Sewer Fund for the Water Department and that funds will be included in the City Manager's proposed budget for Fiscal Year 2017- 2018. Prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds. TO run"partment I Account Project Program Activity Budget I Reference# Amount ID ID Year Cha�eld 2 FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 56001 0707001 5330201 $980,000.00 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: Aaron Bovos (8517) Additional Information Contact: Jack Dale (8357) Darian Gavin (2057) ATTACHMENTS APC Form 1295.pdf http://apps.cfwnet.org/council_packet/mc—review.asp?ID=221 11&councildate=5/3/2016 11/8/2016 CERTIFICATE OF INTERESTED PARTIES FORM 1295 lofl Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-5781 Ace Pipe Cleaning, Inc. Kansas City,MO United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form Is 01/26/2016 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contact,and provide a description of the goods or services to be provided under the contract. 16-0010, ICAP Interceptor Condition Assessment Program 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ X rnnnrn 6 AFFIDAV00 P ... (+ •,, I swear,or affirm,under en of perjury,that the above disclosure is true and correct. ��S .9PY P rJ rY. ��lv�.�''��,E"D.ro. % NO r~?: PUBLIC i s NOTARY ; ((( = SEAL Nom:: '� Signature of authorized agent of contracting business entity AFFIX NOT � !( 1A•`ABOVE Sworn to and subscribed before me,by the said S-r�vF /ICVVTZ this the ZCD day of 20_Zj,to certify which,witness my hand and seal of office Signatur of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34416 CERTIFICATE OF INTERESTED PARTIES FORM 1295 1of1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-5781 Ace Pipe Cleaning, Inc. Kansas City,MO United States Date Filed: 2 Name of governmental entity or state agency that is a parry to the contract for which the form is 01/26/2016 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the goods or services to be provided under the contract. 16-0010,ICAP Interceptor Condition Assessment Program 4 Nature of interest(check applicable) Name of Interested Party City,State,Country(place of business) Controlling Intermediary 5 Check only if there is NO Interested Party. ❑ x III nnn. 6 AFFIDAV! �o``SP A' I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct NOTARY r'�CGQF'�,.ExP• r0'Q(L PUBLIC �'/ ""V ROTARY A4 SEAL 'rte �� Signature of authorized agent of contracting business entity s•N9j.` Son COPS AFFIX NO ]< ABOVE +nru AII10% �J1'� mm Sworn to and subscribed before me,by the said /YQiU ,this the G day of V 20, [a ,to certify which,witness my hand and seal of office. 2( T2 Signatur of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.34416