HomeMy WebLinkAboutCP 192 CST FO WO , TEXAS
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COUNCIL PROPOSAL
Date He Number SW*d Policy Requiring Bidder Certification About
05/09/95 CP-192 Contacts with Members of City Council or City Staff
Proposed by Governmental City Ma ger's Review
Relations Committee pap_10 2
PROPOSAL:
It is proposed that the City Council adopt the attached Policy that would require
bidders on certain city contracts to submit a Certification Form concerning
contacts by the bidder's paid agent(s) with members of the City Council and City
Staff.
DISCUSSION•
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The City Council Inter and Intra Governmental Relations Committee directed the
City Staff to draft the proposed Policy which is attached. The Policy contains
the following provisions:
• 1. Bidders on city contracts that involve an expenditure in excess of
$15,000 will be required to submit a Certification Form with their
bids disclosing the following information:
a) whether any paid agent of the bidder, has communicated with
any member of the City Council or City Staff in an attempt to
influence his or her vote or recommendation regarding the
potential award of the contract;
b) the name(s) of the paid agent(s) who communicated with
member(s) of the City Council or City Staff, the name(s) of
the member(s) of Council or City Staff communicated with, the
nature and time of the communications) and the amount of
compensation paid to the agent(s) who did the communicating.
2. Bidders are required to supplement the Certification Form to provide
information about any other communications between paid agent(s) and
member(s) of the City Council or City Staff which take place prior
tc award of the contract.
3. Failure to comply with the Policy shall be grounds for
disqualification of a bidder.
On May 2, 1995, the Inter and Intra Governmental Relations Committee reviewed the
proposed Policy and voted to forward it to City Council for consideration.
FISCAL NOTE:
The Director of Fiscal Services certifies that no expenditures of City funds is
required to implement the proposed Policy.
IIAL
RECORD
I?r LEGALITY CITY S
ECRETARY
C�I'FISCAL NOTE
Q'CITY MANAGER'S COMMENTS FT,, WoRTH, TEXCYCITY POLICIES MANUAL I
CIT FO WO , TEXAS
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COUNCIL PROPOSAL
Date File Number Subject policy Requiring Bidder Certification About
10519/95 CP- 192 Contacts with Members of City Council or City Staff
P�p�p bg Governmental City Managers Review
Rdlati0 s Committee Page 2 oft
Legality:
The proposed Policy is within the powers of the City Council and there is no
known legal impediment to implementation of the Policy.
City Manager's Comments:
The City Manager has no objections to the proposed Policy:
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OFFICIAL RECORD
;CITY SECRETARY
,T. WORTH, TES
APPApVW
CITY 90ft!L
M 9
❑ LEGALITY �
❑ FISCAL NOTE '
❑ CITY MANAGER'S COMMENTS city VW
_J CITY POLICIES MANUAL City of Fort A °y s
Attachment to CP- 192
POLICY REQUIRING BIDDER CERTIFICATION ABOUT CERTAIN
COMMUNICATIONS WITH MEMBERS OF CITY COUNCIL OR CITY STAFF
(a) In this Policy:
( 1) "Communicate" means to contact in person, in writing, by
telephone, by telegraph, or by any other means.
(2) "Member of the City Council" means a member of, member-
elect of, or candidate for City Council.
(3) "Member of the City Staff" means the City Manager, an
Assistant City Manager, or a Department Head, who is
responsible for making a recommendation about the award of a
city contract.
(4) "Paid agent" means a person who receives, or is to
receive, compensation from a bidder for communicating with a
member of the City Council or City Staff to attempt to
influence the Councilmember's vote or Staff member's
recommendation concerning the award of a city contract. "Paid
agent'" does not include a bidder or a bidder's regular full-
time employee who does not receive compensation for making the
communication other than his or her regular compensation.
(5) "Compensation" means money, a service, or anything of
value that is received or to be received in return for
services rendered or to be rendered; includes money, a service
or anything of value to be received contingent upon the award
of a contract.
(b) All bidders on city contracts that involve an expenditure of
more than $15,000 shall complete a Certification Form that
discloses whether any paid agent of the bidder has communicated
with any member of the City Council or City Staff, directly or
indirectly, in an attempt to influence the Councilmember's vote or
Staff member's recommendation concerning award of the contract.
Communications made in public at an open session of the City
Council are not required to be listed. Certification Forms shall
be provided to bidders by the City Manager, or by the City
Manager's designee, shall be filled out by bidders and shall be
submitted with their bids.
(c) The Certification Form shall list the paid agents) of the
bidder who communicated with a member of the City Council or City
Staff, the names of the members of the City Council or City Staff
who were communicated with, and the time and manner of the
communication. The Certification Form shall also list the amount of
any compensation paid, or to be paid, to the agent who communicated
with a member of the City Council or City Staff.
(d) Bidders are required to supplement the Certification Form to
provide information about any additional communication(s) between
paid agent(s) of a bidder and members of the City Council or City
Staff that occur prior to award of the contract.
(e) Failure to comply with this Policy shall be grounds for
disqualification of a bidder.
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