HomeMy WebLinkAboutContract 47310-R1 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
October 17,2016
Clear Message Communications
d/b/a Ignite It Group
2201 Long Prairie Rd., Ste. 107-270
Flower Mound,Texas 75022
Re: NOTICE OF CONTRACT RENEWAL
Marketing Consultant for Recycling and Environmental Education Outreach Campaigns
Contract No.CSC No.47310
Renewal Tenn No. 1:December 2,2016 to December 1,2017
The above referenced Contract will expire on December 1, 2016.Pursuant to the Contract,contract renewals are at the sole option of
the City.This letter is to inform you that the City is exercising its right to renew CSC No.47310 for an additional one year period,which
will begin immediately upon the expiration of the current term and will end on December 1,2017 or expenditure of funding,whichever
occurs first.All other terms and conditions of CSC No.47310 remain unchanged.Please return this signed acknowledgement letter,
along with a copy of your current insurance certificate,to the address set forth below,acknowledging receipt of the Notice of
Contract Renewal.
Please log onto BuySpeed Online at to insure that your company information is correct and up-to-
date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Jane Rogers,Sr.Buyer
FMS,Purchasing Division
817-392-8385-Direct
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47310 for a one year period ending on December 11 2017 or
expenditure of funding,whichever occurs first. I
By: V tu"f,c rPcLr Vf' /��V' �1�' Date: r �� `"! I �P
Printed Name and Title
1:0 0Q--U
Signature 0°
CITY OF FORT WORTH: 00
'R
Al
Assistant City Manager 0 00000 iy J.Kayser,City Secretarf
rFx��
Date: Z6-1//o /G M&C No. P-11814
RECOMMENDED BY: I
avid Ben Carson, Sr.Admi strative Services Manager,Code Compliance Department
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/1/2015
DATE: Tuesday,December 01, 2015 REFERENCE NO.: **P-11814
LOG NAME: 13P15-0330 ENVIRONMENTAL EDUCATION MIR
SUBJECT:
Authorize Execution of Contract with Clear Message Communication,LLC d/b/a Ignite It Group in the
Amount Up to $69,150.00 for the Initial Term for Recycling and Environmental Education Outreach
Campaigns for the Code Compliance Department(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contract with Clear Message
Communication,LLC d/b/a Ignite It Group in the amount up to$69,150.00 for the initial term for recycling
and environmental education outreach campaigns for the Code Compliance Department.
DISCUSSION:
The City's Code Compliance Department, Solid Waste Services Division(Department)seeks to hire
marketing consultants to assist in the development and implementation of ongoing recycling and
environmental education outreach campaigns.Lowering the contamination rate in recycled solid waste
collection has a major impact on increasing the revenue share received from the sale of recyclable materials
from the City's processing contractor. Continuing public education is critical to the success of the City's
curbside recycling program.Through past campaigns, education efforts have made a significant contribution
in driving down the contamination level in recycling materials collected curbside from over 30 percent to less
than 23 percent. The Department seeks to maintain this trend as well as increase the amount of recyclable
materials set out for collection by continuing effective focused education efforts.
RFP ADVERTISEMENT—A Request for Proposals (RFP)was advertised in the Fort Worth Star—Telegram
every Wednesday from September 16,2015 through October 21, 2015. The evaluation factors consisted of
customer service,experience developing proven integrated marketing campaigns within the environmental
arena to maximize audience engagement, demonstrated experience working with government agencies and
their partners and price proposal. Forty—five vendors were solicited from the purchasing vendor database
system; five responses were received. The proposals were reviewed by an evaluation committee consisting of
staff from Code Compliance, City Manager's Office and Transportation Public Works Departments. The
proposal from Clear Message Communication,LLC d/b/a Ignite It Group was determined to present the best
value to the City.
PRICE ANALYSIS —Prices under this contract has an overall .07 percent increase than previous awarded on
November 4, 2014(M&C C-27069).No guarantee was made that a specific amount of services would be
purchased. However, Code Compliance Department may spend up to $69,150.00 with the contractor during
the initial term of this Agreement.
ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the
City Manager in the amount of up to$17,287.50 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
CONTRACT TERMS —Upon City Council's approval, the contract will begin upon complete execution and
expire on November 30, 2016.
RENEWAL OPTIONS —This contract may be renewed for up to four successive one—year periods under the
same terms and conditions. The renewals will not require City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligations during the renewal term.
M/WBE OFFICE—A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE office,in accordance with the BDE ordinance,because the
purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION:
The approval of this action provides purchasing authority up to$69,150.00. The Financial Management
Services Director certifies that funds are available in the current operating budget, as appropriated, of the
Solid Waste Fund and that prior to an expenditure being made, the participating Department has the
responsibility to validate the availability of funds.
B QN\\
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jane Rogers (8385)
Jack Dale (8357)
ATTACHMENTS
1. 15-0330 MWBE Waiver.pdf
2. Ignite It Group EPLS 15.12df