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Home My WebLink AboutContract 43960-A2 '-'ITY SECRETARY f G CONTRACT NO.�� WZ AMENDMENT No . 2 TO CITY SECRETARY CONTRACT WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 43960, (the CONTRACT) which was authorized by M&C C-25924 on the 16th day of October, 2012 in the amount of $349,740 . 00; and WII1]REUS, the CONTRACT was subsequently revised by: Amendment No . 1 in the amount of $94 , 095 . 35 . 00 which was authorized by M&C C-27283 on May 5, 2015 . WHEREAS, the CONTRACT involves engineering services for the following project: Village Creek Parallel Interceptor, M-503/M-244 Improvements on Quail Road, Ramey Avenue, Pioneer Parkway and Handley Drive; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated August 26, 2016, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $365, 000 . 00 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $808 , 835 . 35 — --"-- OFFICIAL RECORD 3 • CITY SECRETARY W ORTH, X All other provisions of the Contract, which are not FT.WOR Page -1- amended herein, shall remain in Full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED : City of Fort Worth ENGINEER RJN Group, Inc. .� N14 Jay Chapa Hugh Xelso Assistant City Manager Senior Vice � President DATE : %�— G �` DATE: gyp/' 7/i6 APPROVAL RECOMMENDED : o�e-� Christopher Harder, P.E. Acting Assistant Director, Water Department APPROVED AS TO FORM AND LEGALITY: M&C : C-27959 Date: October 11 , 2016 �L Douglas W. Black Senior Assistant City Attorney ATTEST : F 0 O0p0000000 O0 X00 o 1 p QOO J O O 4ary J. Kayser City Secretary 0000000000000000000T r�xAS OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Page -2- rewww.rjn.com n K �. Excellence through Ownership August 26,2016 ATTN: Mr.Robert Sauceda,PE Fort Worth Water Department City of Fort Worth 1000 Throckmorton Street Fort Worth,Texas 76102 RE: Contract Amendment No. 2 Village Creek Parallel Interceptor M-503/M-244 Improvements City Project No. 01961, City Secretary No. 43960 RJN Group File No. 18264300 Mr. Sauceda: Please find attached, Contract Amendment No. 2 to the Village Creek Parallel Interceptor M- 503/M-244 Improvements Project. This amendment request addresses the revised design concept for Location 1. For Location 1, this amendment seeks funds to design a new sewer interceptor alignment of(M- 503), including the trenchless crossing of the Exclon Power Plant discharge channel and a new aerial lake crossing of Lake Arlington so that the existing pipeline and aerial crossing can be decommissioned and its existing pipeline removed, respectively. Effectively, the original design footage for Location 1 has more than doubled with the new scope of work to a total footage of nearly 4,600 linear feet(LF). For the design of these improvements, a large amount of special subcontracting services will be required to address USACE permitting of the new pipeline; geotechnical and structural engineering design services for the new aerial structure design; and possible air quality permitting associated with the asbestos abatement and disposal of the existing M-503 main. Additional surveying and right of way services are also needed. Jakan Engineering, Inc. will provide specialized structural design services on this project to produce the aerial crossing structure and three (3) associated junction structures, plus provide technical assistance with the production of the existing aerial pipeline removal design plan. Symonds Ecology, Ltd. will provide design guidance for the asbestos abatement and disposal of the existing Lake Arlington sewer aerial crossing as well as provide additional environmental field assessment services of the new alignment. Symonds will also provide USACE NWP permitting assistance on the project. Fugro will perform supplemental geotechnical bores for the project including up to three(3)for the lake crossing and up to three(3)for the proposed junction structures. Spooner & Associates, Inc. will perform the supplemental survey for the new sewer alignment and provide soundings for the new lake crossing. This amendment request also includes additional scope for securing more temporary and permanent easements for Location 1. Each of these amendment cost centers will be discussed in greater detail in the amendment summaries shown below. 6701 - ••• Stair Road,Suite 1 11W-Fort Worth, • • 11 16 �, h www.rjn.com Excellence through Ownership LOCATION Y:M-503 Parallel Interceptor Capacity Improvements &New Lake Arlington Aerial Crossing. RJN developed a new alignment for the replacement of M-503 Station 146+77 to Station 164+39 which resulted in additional 1,762 if of large diameter pipeline design services. This design allows for the construction of the new pipeline while leaving the existing interceptor in service to minimize any required bypass pumping costs. This plan also allows for a complete parallel relief structure to be implemented prior to the eventual decommission of the old M-503 line and removal of the existing 54-inch aerial crossing (in a 66-inch steel casing pipe) pipeline. This location design include the design of 3 large concrete junction structures and possible modification and rehabilitation of an existing structure. The project task costs for this amendment are shown in the summary cost table below Task Description Hrs Labor($) Expenses Total Costs No. ($) M Task 1 Project Management: 1.0 1 Project Management 78 $ 13,400.00 $ 100.00 $ 13,500.00 Task 2 Conceptual Design: 2.0 Conceptual Design(includes 245 $39,235.00 $72,985.00 $ 112,220.00 Geotechnical services costs plus 10%mark-up;PDR preparation plus 10%mark- up; and Existing VC Part I design modifications). Task 3 Preliminary Design: 3.0 Preliminary Plans& 308 $ 44,850.00 $ 44,090.00 $ 88,940.00 Specifications: (Additional M-503 Parallel Relief& Aerial Interceptor Crossing Design,including the junction structures and piers with pier caps.Includes Structural Services plus 10% mark-up). Task 4 Final Design: 4.0 Final Plans & Specifications: 132 $ 19,950.00 $ 8,350.00 $ 28,300.00 (Additional M-503 Parallel Relief and Aerial Interceptor Crossing Design.Includes Structural Services plus 10% mark-up). r �,.� R,, A �`� www.rjn.com .W __� Excellence through Ownership Task S Bid Phase: 5.0 Bid Phase: (includes 65 $ 9,735.00 $ 3,565.00 $ 13,300.00 reproduction services with 10% mark-up) Task 6 Construction Phase Services: 6.0 Services During Construction 84 $ 12,740.00 $ 2,377.00 $ 15,117.00 (SDC): Includes Submittal Reviews, RFI's, Site Visits, Record Drawings & Reproduction Services with 10% mark-up Task 7-ROW/Easement Services: 7.0 Prepare New PUE's (2) and 14 $ 1,920.00 $ 7,995.00 $ 9,915.00 TCE's (3): (Includes Spooner costs w/ 10% mark-up). Task 8 Surveying Services: 8.0 Supplemental Design Survey: 16 $ 2,495.00 $ 16,012.00 $ 18,507.00 (Includes Spooner's costs and 10%mark-up). Task 9 Permitting: 9.0 Permitting Services by 250 $39,060.00 $26,141.00 $ 65,201.00 Symonds Ecology: (Includes costs and 10% mark-up for the supplemental field and analysis services needed for USACE permit for the lake and discharge channel crossings on Lake Arlington. This also includes funding for asbestos abatement and air quality permitting(if required)for the decommissioning of the existing M-503 aerial crossing). LOCATION 1 TOTALS: 1,192 $ 183,385.00 $ 181,615.00 $ 365,000.00 There are supplemental services required to be performed by new and existing certified M/WBE firms associated with this amendment request. More specifically, $94,920.00 of the total request will be performed by the following certified M/WBE firms listed in the table below: 6701Brentwood Road,Suite 1 11W-Fort Worth, • • 11 16 w (_J m 1 .}' ww.rjn.co Excellence through Ownership Task Firm Amount Percent(%) Structural Design Services Jakan Engineering,Inc. * $ 52,700.00 14.44% Survey&Easements Spooner&Assoc.,Inc. $21,720.00 5.95% Environmental Permitting Symonds Ecology,Ltd * $20,500.00 5.61% TOTAL: $94,920.00 26.00% *Note: These are new firms to the project. Jakan will be replacing JQI and Symonds will replace CPY on this project moving forward The $ 94,920.00 in certified N WBE services noted above represents a twenty-six percent (26.00%) commitment level to the project costs associated with Amendment No. 2. Also note that there is over$65,000 of additional non-certified subcontractor expenses that will be incurred on this project for geotechnical services which is nearly 19% of the total amendment value. Contract Amendment No. 2 represents slightly more than an eighty-two percent (82.24%) increase in the total contract value of this project. Therefore,we are requesting Contract Amendment No. 2 to the Village Creek Parallel Interceptor Improvements Agreement in the amount of$365,000.00. For your convenience, a summary of the total proj cot fees are as follows: Contract Item Fee Original Contract Amount $ 349,740.00 Amendment No. 1 $ 94,905.35 Amendment No.2 $ 365,000.00 Amended Contract Value $ 808,835.35 Please do not hesitate to contact us should you have questions or need any additional background information concerning this matter. Thank you for your time and consideration. Sincerely, 441- Alolg� Chris Brooks,P.E., Senior Project Manager RJN-18264300 CC: Tony Sholola,P.E.,FWWD, City of Fort Worth Hugh Kelso, Senior Vice President,RJN Group CITY ESTIMATE FOR LOCATION 1 Level of Effort Spreadsheet TASK/HOUR BREAKDOWN REVISED FINAL1 Design Services for LOCATION 1 -New Aerial Lake Crossing,Demo Existing Aerial Pipeline&Decommission existing pipeline Parallel Interceptor Improvements Project City Project No.01961 Labor hours Ex ense Task Description Project Project Task No. Principal � � EIT CADD Administrative Total Labor Subconsultant Total Expense Mana er Engineer Cost Travel Reproduction Cost Task Sub Total Rate $275 $195 $145 $125 $105 $90 MWBE Non-MWBE 1.0 Project Management 4 50 2 8 D 14 :`0j41ja $0 $0 $100 $100 $13,500 1.1 Project Administration 2 40 6 14 $10360 1.1.2 QA/QC 2 10 2 2 $3,040 $0 $3 040 2.0 Conceptual Design(30-Percent),includes 7 118 6 82 20 12 - --$7 1' $1,000 $65,250 $50 $60 $66,360 $105,595 geotechnical services 2.1 Geotechnical Services-by Fugro-3 lake bores and 1 8 2 6 41. 1 $3,385 $65,000 $65,000 $68,385 up to 2 bores on shores for structures/trenchless 2.2 PDR(Conceptual Design)production 6 36 4 36 8 5 $15,040 $1,000 $0 $1,000 $16,040 2.3 VC Part 1 Loc 2 design modifications and 0 74 40 8 6 $20,810 $0 $250 $250 $21,060 coordination with Loc 1 3.0 Preliminary Design 60 Percent) 10 88 20 112 68 10._ $44 MO. $40,000 $0 $45 $45 $40,090 $84,940 3.1 Preliminary Design Package $0 $0 3.1.1 Cover 2 2 $460 $0 $460 3.1.2 Overall La out 2 2 $460 $0 $460 3.1.3 Plan and Plan/Profile Sheets 3 30 6 50 54 $19,465 $0 $19,4651 JAKAN-Lake Aerial Structure Design 8 1 6 2 $2 665 $16 500 JAKAN-Junction Structures 8 1 6 2 $2,665 $15,000 3.1.4 Specifications 2 16 4 22 4 8 $8,140 $0 $8140 JAKAN-Lake Aerial Structure Design 4 1 4 $1,425 $4 250 JAKAN-Junction Structure 4 1 4 -$1.425 $2,250 3.1.5 Construction Estimate 1 6 1 4 $0 $2,090 3.2 Constructabilit&JAKAN Structural Design Review 4 8 4 4 $3,740 $2.000 $2,000 $5,740 3.3 UtilityClearance 4 1 8 2 2F$2.090 $2 315 $0 $2 315 4.0 Final Design 8 40 10 44 20 105t9ys0 $7,500 $0 $50 50 $7,600 $27 550 4.1 Final Draft(90%)Construction Plans and 4 26 6 24 12 411,660 $0 $11,660 Specifications JQI-Lake Aerial Structure Design $0 JQI-Junction Structure $0 4.2 Final 100% Plans and Specifications 2 8 2 12 8 6 $5,280 $0 $0 $5,280 JQI-Lake Aerial Structure Design $0 JQI-Junction Structure $0 4.3 Construction Estimates 90%and 100%) 2 6 2 8--- $3,010 $0 $3,010 JQI-Lake Aerial Structure Design $0 JQI-Junction Structure $0 5.0 Bid Phase 5.1 Bid Support 1 24 4 24 8 4 9735. $3,200 $0 $45 $0 $3,245 $12,980 5.1.1 Upload Documents to Buzzsaw $0 $0 $0 5.1.2 Sell Contract Documents and Maintain Plan Holders $0 $0 $0 List 5.1.3 Issue Addenda $0 $2,000 $2,000 $2,000 5.1.4 Attend Bid Opening $0 $0 $0 5.1.5 Tabulate Bids and Recommend Award $0 $0 $0 5.2 Mylar Drawings/printing $0 $1,200 $1,2001 $1,200 6.0 Construction Phase Services 2 32 4 30 12 4 $12.740 $1 000 $1 070 $100 $2170 $14 910 6.1 Construction Support(Conformed Document $1,000 $870 Printing) 6.1.1 Attend Preconstruction Conference $0 I F- $0 $0 City of Fort Worth,Texas Attachment B-Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date:5.15.2012 1 10/13/2016 CITY ESTIMATE FOR LOCATION 1 6.1.2 Attend Public Meeting $100 6.2 Record Drawings/As Built $0 $0 $100 $100 $100 7.0 ROW/Easement Services 0 41 2 2 7.1 Right-of-Entry Documents 51,920 $7,200 $0 30 $45 $7,275 $9,1 7.2 Right-of-Way/Easement Preparation and Submittal $0 0 additional easements(4)&TCEs 2 $0 $7,200 $7, 0 2$$0 $7,2$$0 7.3 Temporary Right of Entry Submittal $0 $0 $0 8.0 Isurvev 1 6 0 6 2 1 $2,495 $14.520 $0 $40 14560 $17,055 8.1 Design Survey(additional Spooner survey-new $0 $14.52D $0 ali nment and lake crossing 8.2 ITemoorary Right of Entry Submittal 8.3 lConstruction Survey $0 $0 $0 9.0 IPermittino 1292 20 92 24 10 $39,060 $20,500 $3124 $40 $115 $23,779 $62,839 9.1 SWPPP 10 4 16 8 2 $5,550 $0 $5,550 9.2.a Environmental Services USACE Permit -CPY 41 36 4 40 8 4 $14,900 $18.000 $18,000 $32,900 9,2.b Existing Aerial-Asbestos Pipeline Disposal& 8 24 8 20 2 4 $11,110 $2,500 $2,624 $5,124 $16,234 Mitigation-design&planning services(Symonds Ecolo 9.3 Floodplain Services1 $3,130 9.4 Exleon Coordination 16 2 6 2 $4,370 $0 $3,130 9.5 Railroad/TxDOT $0 $0 $4,370 9.6 TDLR $0 $0 $0 $0 $0 9.7 Reproduction Services(subcontracting) $0 $500 $500 $5$0 Totals 45 454 66 404 156 67 94 920 69 444 500 315 Final LOB-August 2016 Water Line Footage 0°h Project Summa Sewer Line Foota e 4 590 100% Total Hours 1,192 Approx.Footage 1 4 590 100% $2,624 -contingency$ Total Labor $183,385 (A) Total Fee $365,000 Total Expense $165,179 (B) Survey Fee -$14,520 MWBE Subconsultant $94,920 Non-MWBE Subconsultant $69 444 (C Total Fee survey Fee $350 480 10% Sub Markup $16 436 Water Fee(00°/of C) Sewer Fee(100%of C) MWBE Participation 26.0% $0.00 $350,480,00 Total Project Cost $365,000.00 Description WP I Water Sewer LABOR EXPENSES TOTAL PM&Conceptual Design -30% 31 $0.00 $125720.00 Basic_uye_rvices g$045I, Preliminary Design -60%) 32 $0.00 $158671,00 Special Services $65,950.00 $51,029.00 $116,97900 $25.49 Final Design -10% 33 $0.00 $56 717.00 Subtotals ;00 Surve 51 $0.00 $23,892.00 Subtotal $0.00 $365,000.00 Total $365,000.00 ASSUMPTIONS: over 1762 LF of new pipeline footage Plus 800 LF of aerial demo plans&962 LF of decommision pipeline plans City of Fort Worth,Texas Attachment B-Level of Effort Supplement Typical Water and Sewer Replacement FWWTR Official Release Date:5.15,2012 1 10/13/2016 2016 .O c 70050700430 5330500 C01961 C01733 2016 $365,000.00 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FORTTH COUNCIL ACTION: Approved on 10/11/2016 DATE: 10/11/2016 REFERENCE **C-27959 LOG NAME: 60VCM503VARA2-RJN NO.. CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 43960, an Engineering Agreement with RJN Group, Inc., in the Amount of$365,000.00 for a Revised Contract Amount of$808,835.35 for Village Creek Drainage Basin Parallel Interceptor Improvements at Various Locations Within the Carver Heights Neighborhood Close to Lake Arlington and Provide for Project Management, Real Property Acquisitions, Utility Coordination and Material Testing Costs (COUNCIL DISTRICT 5) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 43960, an Engineering Agreement with RJN Group, Inc., in the amount of$365,000.00 for Village Creek Drainage Basin Parallel Interceptor Improvements thereby increasing the contract amount to $808,835.35. DISCUSSION: On October 16, 2012 (Mayor and Council Communication (M&C) C-25924), the City Council authorized the execution of a contract with RJN Group, Inc., in the amount of$349,740.00, for Village Creek Drainage Basin Parallel Interceptor Improvements at various locations. The Agreement was subsequently revised by Amendment No. 1 (M&C C-27283) on May 5, 2016 in the amount of $94,095.35. Amendment No. 2 will provide for the design of three concrete junction structures and piping modifications, the design of a parallel pipe M-503 and an aerial crossing of Lake Arlington. RJN Group, Inc., proposes to perform the necessary additional work for a lump sum fee of $365,000.00. Staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the amendment amount, $125,000.00 is required for project management, real property acquisitions, utility coordination and material testing. M/WBE OFFICE: RJN Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 26 percent M/WBE participation on this Amendment No. 2. The City's M/WBE goal on this Amendment is 13 percent. Engineering for the Village Creek Drainage Basin Parallel Interceptor Improvements project, is one component of the overall project that includes project management, easement, acquisition, utility coordination, material testing, inspection, construction and contingencies. The overall project budget is $15,833,139.00. This project is part of the Water Department's Sanitary Sewer Over Flow Initiative Program. Design is expected to continue in September 2016 and be completed by March 2017. Construction is anticipated to commence in August 2017 and be completed by December 2019. The project is located in COUNCIL DISTRICT 5, Mapsco 90J, Q and S. http://apps.cfwnet.org/council_packet/mc_review.asp?ID=228 87&councildate=l 0/11/2016 10/12/2016 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Director of Finance certifies that the appropriation is available as directed by M&C G-18625 in the Water/Sewer Bond 2016 Fund for the Village Creek Parallel Interceptor Improvements at various locations. Funding for this project is depicted below, by fund: Fund Existing Additional Project Appropriations Appropriations Total* Water/Sewer $ 490,000.00 $0.00 $ 490,000.00 Bond 2016 Fund Water/Sewer Bond 2015A $4,459,197.00 $0.00 $4,459,197.00 Fund Water Capital $ 301,027.00 $0.00 $ 301,027.00 Fund 59601 Sewer Capital $1,028,037.00 $0.00 $1,028,037.00 Fund 59607 Project Total $6,278,261.00 $0.00 $6,278,261.00 *Numbers founded for presentation purposes. TO Fund Department Account Project , Program Activity Budget Reference# Amount ID ID Year (Chartfield 2) FROM Fund Department Account Project Program Activity Budget Reference# Amount ID ID Year Chartfield 2 Submitted for City Manager's Office by: Jay Chapa (5804) Originating Department Head: John Carman (8246) Additional Information Contact: Robert C. Sauceda (2387) ATTACHMENTS 60VCM503VARA2 RJN Form 1295.pdf 60VCM503VARA2 RJN MAP.pdf http://apps.cfwnet.org/council_packet/mc review.asp?ID=22887&councildate=10/11/2016 10/12/2016 C-aqq5q CERTIFICATE OF INTERESTED PARTIES FORM 1295 10f1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-92197 RJN Group, Inc. Dallas,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is07/29/2016 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. City Project No.01961 City Secretary No. C-25924; Engineering Services for Amendment 2 of the Village Creek Parallel Interceptor, M503/M244 Improvements Project Nature of interest 4 Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary Kelso, Hugh Dallas,TX United States X Plymale, Paul Dallas,TX United States X 5 Check only if there is NO Interested Party. ❑ 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. ,n.,,,, ��r_rue� AILEEN Puf.LEBLANC-SAARTY MY COMMISSION EXPIRES FEBRUARY 29, 2020 NOTARY ID: 130560212 Signature olAuthorized agent of contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE M Sworn to and subscribed before me,by the said 1.l k �' l• S0 this the OL9 day of 2011P ,to certify which,witness my hand and seal o office. yjjs(fd C Fri QYl V Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277