HomeMy WebLinkAboutContract 48392 CITY SECRETARY C
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AGREEMENT BETWEEN THE CITY OF FORT WORTH
AND FORT WORTH SPARC
This Agreement ("Agreement") is entered into by and between the City of Fort Worth ("City"), a
home-rule municipal corporation, acting by and through its duly authorized Assistant City Manager, and Fort
Worth SPARC ("Font Worth SPARC"), a Texas nonprofit corporation, acting by and through its duly
authorized Executive Director. City and Fort Worth SPARC may be referred to individually as a"Party" and
jointly as"the Parties."
WHEREAS, in March 2012, the City received a grant from The Wallace Foundation, which is a
philanthropic organization whose mission is to improve learning and enrichment opportunities for children,
particularly those living in distressed urban areas;
WHEREAS, City entered into a grant agreement with The Wallace Foundation ("Wallace
Foundation")for the purpose of creating a systemic approach for ensuring high quality, accessible
year-round out-of-school time programs for Fort Worth youth (City Secretary Contract Number 43490)
("Grant");
WHEREAS, pursuant to the Grant's purpose, the City created an initiative known as Strengthening,
Programs through Advocacy, Resources and Collaboration ("SPARC") to serve as the citywide initiative for
out-of-school time programs;
WHEREAS, one of the Grant's key goals for the SPARC initiative is the establishment of a
coordinating entity to ensure the sustainability of the SPARC initiative;
WHEREAS, the City, through its Park and Recreation Department, has been managing and
overseeing the SPARC initiative since its inception and, pursuant to the above-stated goal, desires to
transition the operation of the SPARC initiative to Fort Worth SPARC;
WHEREAS, Fort Worth SPARC was organized to serve as such a coordinating entity and has a
stated organizational purpose of strengthening afterschool programs through advocacy, resources and
collaboration with individuals, businesses, community and faith-based organizations, and governmental
stakeholders by providing quality children's afterschool education programs that promote intellectual,
creative,and healthy development in the Fort Worth and Tarrant County area;
WHEREAS, Fort Worth SPARC, in its capacity as the coordinating entity, will be responsible for
managing, leading,and overseeing the development and sustainability of the SPARC initiative;
WHEREAS, the SPARC initiative provides a clear benefit to the public by improving learning
enrichment opportunities for children throughout the City of Fort Worth,particularly those living in distressed
areas;
WHEREAS, the terms and conditions set forth in this Agreement seek to fulfill that public purpose
by helping to ensure the long-term sustainability of the SPARC initiative;and
NOW, THEREFORE,the Parties understand and agree as follows:
OFFICIAL RECORD
CITY SECRETARY
FT.WOItTIHy TX
Agreement with Fort Worth SPARC 1 o1733
1.
INCORPORATION OF RECITALS AND PURPOSE
1.01 City and Fort Worth SPARC agree that the recitals set for the above are true and correct and form the
basis upon which the Parties have entered into this Agreement.
1.02 This Agreement is intended to facilitate the transition of the operation and management of the
SPARC initiative from the City to Fort Worth SPARC, pursuant to the stated purposes of the Grant,to ensure
the sustainability of the SPARC initiative beyond the term of the Grant.
2.
TERM
2.01 This Agreement shall be binding upon full execution by the parties and effective from October 1,
2016 ("Effective Date") to September 30, 2017, unless terminated earlier as provided in this Agreement
("Term").
3.
FORT WORTH SPARC PERFORMANCE
3.01 Fort Worth SPARC agrees to manage, lead, and oversee the development, implementation, and
sustainability of the SPARC initiative and oversee its strategy, mission, vision, and values. In doing so, Fort
Worth SPARC shall be responsible for managing all aspects of the SPARC initiative in accordance with the
following:
a. Strategic plan set forth in Exhibit A, which is attached hereto and incorporated herein for all
purposes("Strategic Plan");
b. Action plan,the requirements of which are set forth in Section 3.03 ("Action Plan");
C. Grant,which shall be provided to Fort Worth SPARC upon request; and
d. Terms and conditions of this Agreement.
3.02 Fort Worth SPARC and City acknowledge that the Strategic Plan attached to this Agreement as
Exhibit A is temporary and that Fort Worth SPARC will submit a full and complete three-year strategic plan
within six (6) months after the Effective Date of this Agreement, which shall be subject to approval by the
Director of the City's Park and Recreation Department, or that person's authorized designee ("Director"),
such approval shall not to be unreasonably withheld.
3.03 Fort Worth SPARC shall prepare and submit an action plan to the Director, detailing the quarterly
implementation of the Strategic Plan through the description of goals and objectives for each of the three
tenets set forth in the Grant. The format of the Action Plan is set forth in Exhibit B, which is attached hereto
and incorporated herein for all purposes. For purposes of determining the quarterly objectives in the Action
Plan, the date range for each quarter shall be based on the City's Fiscal Year (October I — September 30).
The Action Plan, including any revisions or amendments, shall be subject to review and approval by the
Director or as modified by the Wallace Foundation.
4.
FUNDING
4.01 Generally. It is understood between the Parties that the funding set forth in this section shall be for
the actual, necessary, and allowable expenses incurred by Fort Worth SPARC in furtherance of the SPARC
initiative and in accordance with the City-approved budget and the terms of this Agreement and the Grant.
Agreement with Fort Worth SPARC 2 of 33
4.02 Funding. The City agrees to pay Fort Worth SPARC for the actual, necessary, and allowable
expenses incurred as part of this Agreement in an amount tip to One Hundred Forty Thousand Dollars and
No Cents($140,000.00)("Funds") in accordance with the following allocation:
a. The City agrees to pay One Hundred Thirty Thousand Dollars and No Cents
($130,000.00) of the Funds to Fort Worth SPARC within thirty (30) days after the execution
date of this Agreement, acknowledging that such funds are necessary for the initial, and
continuing, operational sustainability of Fort Worth SPARC and that the expenditure of such
funds is subject to the terms of this Agreement, including but not limited to, all reporting and
expenditure requirements.
b. The remaining Ten Thousand Dollars and No Cents ($10,000.00) of the Funds shall be
withheld by the City to satisfy the City's current contracts and other obligations for the
SPARC initiative. Once the City has satisfied all of its obligations,the remainder, if any,will
be paid to Fort Worth SPARC. Any such Funds received by Fort Worth SPARC will be
subject to the terms of this Agreement, including, but not limited to, all reporting and
expenditure requirements.
4.03 Allowable Expenses. The Parties agree that any expenses that further the overall strategy, mission,
vision, and values of the SPARC initiative and comply with the terms of the Grant and this Agreement may
be permitted for expenditure by Fort Worth SPARC under this Agreement.
4.04 Fund Development Plan. Fort Worth SPARC shall create a fund development plan that conforms to
industry standards and, at the very least, relates the Strategic Plan to fund the purposes and programs of Fort
Worth SPARC.
4.05 Fundraising. Fort Worth SPARC shall submit to the Director a preliminary and final fundraising plan
outlining specific fundraising goals and the proposed scope of fundraising work. The preliminary fundraising
plan shall be due to the Director within sixty (60) calendar days after the execution date of this Agreement,
with the final plan due no later than ninety (90) calendar days after the execution date of this Agreement. All
fundraising reporting shall conform to Section 7 of this Agreement.
4.06 No Assurances of Future Funding. Fort Worth SPARC understands and acknowledges that the City
shall not be obligated to allocate, appropriate, or otherwise provide any additional funding to Fort Worth
SPARC for any purpose.
4.07 Budizet. On or before the Effective Date, Fort Worth SPARC shall submit to the Director, for review
and approval, a proposed written budget for the Term. At a minimum, each budget shall include all expected
expenditures and revenue (including the Funds and any other sources of revenue generation, including
donations).
4.08 Changes to Reporting Requirements. The Director reserves the right to change any funding reporting
requirements and forms at the Director's sole discretion, provided, however, the Director gives Fort Worth
SPARC at least thirty(30)calendar days' written notice of any such change prior to implementation.
4.09 Suspension of Payments. City may suspend any payments under this Agreement if Fort Worth
SPARC fails to comply with the terms of this Agreement.
Agreement with Fort Worth SPARC 3 of 33
4.10 Funding Dispute. In the event of a dispute as to funding for any particular expenses, the Director
shall consult with the Wallace Foundation about whether such expenses are permissible under this Agreement,
with the Director being the final arbiter of whether any expenses are permissible under this Agreement.
4.11 Refund. Fort Worth SPARC shall refund to the City any Funds that have been paid to Fort Worth
SPARC by the City that have not been spent strictly in accordance with the terms of this Agreement. Fort
Worth SPARC shall make any such refund within fifteen(15)calendar days after the City's written request.
4.12 Receipt of Grant Funds. The City's obligations under this Agreement are contingent upon the actual
receipt by the City of adequate funds from the Grant. If sufficient funds are not available to make payments
under this Agreement,the City shall notify Fort Worth SPARC in writing within a reasonable time after such
fact is determined. The City may then terminate this Agreement and will not be liable for the failure to make
payment to Fort Worth SPARC under this Agreement.
5.
TRANSFER OF SPARC INITIATIVE DOCUMENTS AND ITEMS
5.01 The City hereby transfers to Fort Worth SPARC ownership of the documents and items set forth in
Exhibit C, which is attached hereto and incorporated herein by reference, for the purpose of furthering the
SPARC initiative.
6.
DEFAULT AND TERMINATION
6.01 Termination for Convenience. The City may terminate this Agreement for its convenience with at
least sixty (60) calendar days' written notice to Fort Worth SPARC. In the event that this Agreement is
terminated for convenience by either party, Fort Worth SPARC shall pay to the City any unspent Funds on or
before on the effective date of termination.
6.02 Termination for Cause. The City may terminate or suspend this Agreement, in whole or in part, at
any time the City determines that there is cause for termination. Cause for termination includes, without
limitation, Fort Worth SPARC's failure to comply with any terms of this Agreement or a reasonable belief
that Fort Worth SPARC cannot or will not comply with the requirements of this Agreement. If the City
determines that Fort Worth SPARC has failed to comply with the terms of this Agreement, or to provide
services and programs that meet the terms of this Agreement, the City will notify Fort Worth SPARC of the
default and require the default to be corrected prior to terminating or suspending this Agreement within a
timeline established by the Director, in its sole discretion.
6.03 Fort Worth SPARC understands and agrees that no Funds will be paid to Fort Worth SPARC until all
defaults are cured to the satisfaction of City. In the event the City terminates this Agreement for cause, Fort
Worth SPARC shall immediately pay to the City any and all unspent Funds in its possession.
6.04 The City shall not be liable for any costs incurred by Fort Worth SPARC after termination or
expiration of this Agreement.
6.05 Termination shall not affect any of the existing rights of the City against Fort Worth SPARC, or
which may thereafter accrue because of such default. Such termination shall not affect any applicable
provisions of the Agreement that have been expressly noted as surviving the term or termination of the
Agreement.
Agreement with Fort Worth SPARC 4 of 33
6.06 If, for any reason,at any time during any term of this Agreement,the Fort Worth City Council fails to
appropriate funds sufficient for City to fulfill its obligations under this Agreement, City may terminate this
Agreement to be effective on the later of(i)thirty(30) days following delivery by City to Fort Worth SPARC
of written notice of City's intention to terminate or (ii)the last date for which finding has been appropriated
by the Fort Worth City Council for the purposes set forth in this Agreement.
6.07 In the event that this Agreement is terminated for any reason,then the City shall have the right to take
immediate possession of any property associated with the SPARC initiative, including, but not limited to,
those items set forth in Section 5 of this Agreement and any items purchased or encumbered with the Funds.
Fort Worth SPARC shall ensure that the City receives any such property on or before the effective date of
termination.
6.08 Any termination of this Agreement will not relieve Fort Worth SPARC from paying any sum or sums
due and payable to City under this Agreement that remains unpaid and due at the time of termination, or any
claim for damages then or previously accruing against Fort Worth SPARC under this Agreement. Any such
termination will not prevent City from enforcing the payment of any such sum or sums or claim for damages
by any remedy provided for by law, or from recovering damages from Fort Worth SPARC for any default
under the Agreement. All City's rights, options, and remedies under this Agreement will be construed to be
cumulative, and not one of them is exclusive of the other. City may pursue any or all such remedies or any
other remedy or relief provided by law, whether or not stated in this Agreement. No such termination shall
relieve City from any obligation it may have to Fort Worth SPARC hereunder and City may pursue any and
all rights and remedies or relief provided by law,whether or not stated in this Agreement.
7.
RECORD KEEPING,MONITORING,REPORTING,AND AUDIT
7.01 Fort Worth SPARC shall maintain fiscal and programmatic records and supporting documentation for
all expenditures made pursuant to this Agreement. Specifically, Fort Worth SPARC will keep or cause to be
kept an accurate record of all actions taken and all Funds spent,with source and back-up documentation.
7.02 Fort Worth SPARC shall provide the City with quarterly performance progress reports, which shall
include, at a minimum, an accounting and explanation of all Funds expended by Fort Worth SPARC, the
status of the Funds, outside funding and fundraising updates(including, but not limited to, any amounts raised
through private donations and grant opportunities), updates of all financials, updates on the progress of the
Action Plan as it pertains to the Strategic Plan,and any other updates or information requested by the Director.
All quarterly reports must be received by the City no later than thirty (30) calendar days after the end of each
quarterly reporting period. For purposes of determining the quarterly reporting period,the date range for each
quarter shall be based on the City's Fiscal Year (October 1 — September 30). Thus, the quarterly reporting
periods are as follows: (1)October 1 —December 31,(2)January 1 —March 31, (3)April 1 —June 30,(3)July
1 —September 30. Fort Worth SPARC shall also submit an annual performance progress report within thirty
(30) calendar days after the expiration of the Term,which shall include,at a minimum, a summation of all the
items required in the quarterly reports, financial and programmatic forecast for the upcoming year, and any
other information requested by the Director.
7.03 Fort Worth SPARC shall be subject to monitoring by City for compliance with this Agreement for the
duration of this Agreement. City reserves the right to perform desk reviews or on-site monitoring of Fort
Worth SPARC's compliance pursuant to the terms and conditions of this Agreement, and of the adequacy and
timeliness of Fort Worth SPARC's performance under this Agreement. After each monitoring visit, the City
shall provide Fort Worth SPARC with a written report of the monitor's findings. If the monitoring report
notes deficiencies in Fort Worth SPARC's performance, the report shall include requirements for the timely
correction of said deficiencies by Fort Worth SPARC. Failure by Fort Worth SPARC to take the action
Agreement with Fort Worth SPARC 5 of 33
specified in the monitoring report may be cause for suspension or termination of this Agreement as provided
herein.
7.04 Fort Worth SPARC agrees that the City shall have access to and the right to examine any directly
pertinent books, documents, papers and records of Fort Worth SPARC involving transactions relating to this
Agreement during the Term of this Agreement and for three (3) years thereafter. Fort Worth SPARC agrees
that the City shall have access during normal working hours to all necessary Fort Worth SPARC facilities and
shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Fort Worth SPARC reasonable advance notice of intended
audits.
7.05 Fort Worth SPARC further agrees to include in any of its subcontractor agreements hereunder a
provision to the effect that the subcontractor agrees that the City shall have access to and the right to examine
any directly pertinent books, documents, papers and records of such subcontractor involving transactions to
the subcontract for the term of this Agreement and for three (3) years thereafter, and further that City shall
have access during normal working hours to all subcontractor facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall
give subcontractor reasonable advance notice of intended audits.
7.06 This section shall survive the expiration or termination of this Agreement as provided herein.
8.
CONFLICTS OF INTEREST
8.01 It is the responsibility of Fort Worth SPARC to comply with all applicable laws, rules, regulations,
ordinances, and other legal requirements regarding conflicts of interest and nepotism. Fort Worth SPARC
shall have in place and at all times follow policies to ensure such compliance and to avoid prohibited
conflicts of interest or the appearance thereof.
9.
LIABILITY INDEMNIFICATION AND RELEASE
9.01 The parties acknowledge that this Agreement is strictly intended to facilitate the transition of the
operation and management of the SPARC initiative from the City to Fort Worth SPARC, pursuant to the
stated purposes of the Grant, to ensure the sustainability of the SPARC initiative beyond the term of the
Grant and that nothing herein shall be construed as creating a partnership, agency relationship, or joint
venture between the City and Fort Worth SPARC. Fort Worth SPARC shall be liable and responsible for any
and all property loss, property damage, and personal injury related to this Agreement. In no event shall the
City be liable in any manner to Fort Worth SPARC or any other party as a result of the acts or omissions of
Fort Worth SPARC, its agents, employees,representatives,directors, contractors,invitees,or licensees.
9.02 FORT WORTH SPARC COVENANTS AND AGREES TO AND DOES HEREBY
INDEMNIFY, HOLD HARMLESS, AND DEFEND, AT ITS OWN EXPENSE, CITY, ITS
OFFICERS, REPRESENTATIVES, SERVANTS, AGENTS, AND EMPLOYEES FROM AND
AGAINST ANY AND ALL CLAIMS, LAWSUITS, ACTIONS, COSTS, AND EXPENSES OF ANY
KIND OR CHARACTER, INCLUDING,BUT NOT LIMITED TO,THOSE FOR PROPERTY LOSS
OR DAMAGE AND PERSONAL INJURY,INCLUDING, BUT NOT LIMITED TO, DEATH, THAT
MAY RELATE TO, ARISE OUT OF, OR BE OCCASSIONED BY ANY ACTS OR OMISSIONS OF
FORT WORTH SPARC, OR ITS OFFICERS, REPRESENTATIVES, AGENTS, EMPLOYEES,
CONTRACTORS,INVITEES, OR LICENSEES RELATED TO THIS AGREEMENT.
Agreement with Fort Worth SPARC 6 of 33
9.03 FORT WORTH SPARC AGREES TO AND SHALL RELEASE CITY, ITS AGENTS,
EMPLOYEES, OFFICERS, REPRESENTATIVES, AND LEGAL REPRESENTATIVES FROM
ALL LIABILITY FOR INJURY, DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY
SUSTAINED IN CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER
THIS AGREEMENT.
9.04 FORT WORTH SPARC SHALL REQUIRE ALL OF ITS CONTRACTORS AND
SUBCONTRACTORS TO INCLUDE IN THEIR CONTRACTS AND SUBCONTRACTS A
RELEASE AND INDEMNITY IN FAVOR OF CITY IN SUBSTANTIALLY THE SAME FORM
AS ABOVE.
9.05 This section shall survive the expiration or termination of this Agreement for a period of five years
after the expiration or termination of this Agreement.
10.
PUBLIC INFORMATION
10.01 Fort Worth SPARC acknowledges that all information collected, assembled, or maintained by Fort ,
Worth SPARC pertaining to this Agreement may be subject to the Texas Public Information Act, Chapter
552 of Texas Government Code, and may need to provide citizens, public agencies, and other interested
parties with reasonable access to all records pertaining to this Agreement subject to and in accordance with
the Texas Public Information Act.
11.
FORCE MAJEURE
11.01 If either Party is unable, either in whole or part, to fulfill its obligations under this Agreement due to
acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades;
insurrections; riots; epidemics; public health crises; earthquakes; fires; floods; restraints or prohibitions by
any court, board, department, commission, or agency of the United States or of any state; declaration of a
state of disaster or of emergency by the federal, state, county, or City government in accordance with
applicable law; issuance of an Imminent Threat Alert or Elevated Threat Alert by the United States
Department of Homeland Security or any equivalent alert system that may be instituted by any agency United
States; any arrests and restraints; civil disturbances; or explosions; or some other reason beyond the Party's
reasonable control (collectively, "Force Majeure Event"), the obligations so affected by such Force Majeure
Event will be suspended only during the continuance of such event. If a Force Majeure Event occurs, the
City may, in its sole discretion, close or postpone the opening of its community centers, parks, or other City-
owned and operated properties and facilities in the interest of public safety and operate them as the City sees
fit. Fort Worth SPARC hereby waives any claims it may have against the City for damages resulting from
any such Force Majeure Event.
12.
CHARITABLE IMMUNITY
12.01 If Fort Worth SPARC, as a charitable or nonprofit organization, has or claims an immunity or
exemption(statutory or otherwise)from and against liability for damages or injury, including, but not limited
to, death, to persons or property, Fort Worth SPARC hereby expressly waives its right to plead defensively
such immunity or exemption against City.
Agreement with Fort Worth SPARC 7 of 33
13.
NOTICES
13.01 All notices required or permitted under this Agreement shall be conclusively determined to have been
delivered when (i) hand-delivered to the other party, its agent, employee, servant, or representative, or (ii)
received by the other party by reliable overnight courier or United States Mail, postage prepaid, return receipt
requested, at the address stated below or to such other address as one party may from time to time notify the
other in writing.
To THE CITY: To Fort Worth SPARC:
City of Fort Worth Fort Worth SPARC
Park and Recreation Department Attn: Executive Director
Attn: Director 2108 Yosemite Court
4200 S. Freeway, Suite 220 Fort Worth,Texas 76112
Fort Worth,Texas 76115
With a copy to:
City of Fort Worth
Office of the City Attorney
Attn: City Attorney
1000 Throckmorton Street,Third Floor
14.
COMPLIANCE
14.01 Fort Worth SPARC shall comply with all Federal, State, and City statutes, ordinances and
regulations applicable under this Agreement.
15.
AMENDMENTS AND WAIVER
15.01 No alteration, change, modification or amendment of the terms of this Agreement shall be valid or
effective unless made in writing and signed by both parties hereto and approved by appropriate action of City.
15.02 No waiver of performance by either party shall be construed as or operate as a waiver of any
subsequent default of any terms, covenants, and conditions of this Agreement. The payment or acceptance of
Funds for any period after a default shall not be deemed a waiver of any right or acceptance of defective
performance.
16.
GOVERNING LAW AND VENUE
16.01 If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the United
States District Court for the Northern District of Texas — Fort Worth Division. This Agreement shall be
construed in accordance with the laws of the State of Texas.
Agreement with Fort Worth SPARC 8 of 33
17.
PREVENTION OF WASTE,FRAUD,AND ABUSE
17.01 Fort Worth SPARC shall establish, maintain, and utilize systems and procedures to prevent, detect,
and correct waste, fraud, and abuse in activities funded under this Agreement. The systems and procedures
shall address possible waste, fraud, and abuse by Fort Worth SPARC, its employees, clients, vendors,
contractors, and administering agencies. Fort Worth SPARC's internal control systems and all transactions
and other significant events are to be clearly documented, and the documentation is to be readily available for
monitoring by City.
17.02 Fort Worth SPARC shall give City complete access to all of its records, employees, and agents for the
purpose of monitoring or investigating waste, fraud, or abuse. Fort Worth SPARC shall immediately notify
City of any discovery of waste, fraud, or abuse. Fort Worth SPARC shall fully cooperate with City's efforts
to detect, investigate, and prevent waste,fraud,and abuse.
17.03 Fort Worth SPARC shall not discriminate against any employee or other person who reports a
violation of the terms of this Agreement, or of any law or regulation, to City or to any appropriate law
enforcement authority, if the report is made in good faith.
18.
NON-DISCRIMINATION AND EQUAL OPPORTUNITY
18.01 A person shall not be excluded from participation in, be denied the benefits of, be subjected to
discrimination under, or be denied employment in the administration of or in connection with any program or
activity funded in whole or in part with Funds made available under this Agreement, on the grounds of race,
color, religion, sex, national origin, age, disability, political affiliation or belief, sexual orientation, gender
identity, or gender expression or any other legally protected class of individuals.
18.02 Fort Worth SPARC covenants that neither it nor any of its officers, members, agents, employees, or
contractors, while engaged in performing this Agreement, shall, in connection with the employment,
advancement or discharge of employees or in connection with the terms, conditions or privileges of their
employment, discriminate against persons because of their age or because of any disability or perceived
disability, except on the basis of a bona fide occupational qualification, retirement plan or statutory
requirement.
18.03 Fort Worth SPARC further covenants that neither it nor its officers, members, agents, employees,
contractors, or persons acting on their behalf, shall specify, in solicitations or advertisements for employees
to work on this Agreement, a maximum age limit for such employment unless the specified maximum age
limit is based upon a bona fide occupational qualification,retirement plan or statutory requirement.
19.
SUCCESSORS AND ASSIGNS
19.01 Neither party hereto shall assign or transfer its interest herein without prior written consent of the
other party and any attempted assignment or transfer of all or any part hereof without such prior written
consent shall be void. This Agreement shall be binding upon and shall inure to the benefit of City and Fort
Worth SPARC and its respective successors and permitted assigns.
Agreement with Fort Worth SPARC 9 of 33
20.
NO THIRD-PARTY BENEFICIARIES
20.01 The provisions and conditions of this Agreement are solely for the benefit of City and Fort Worth
SPARC, and any lawful successor or assign, and are not intended to create any rights, contractual or
otherwise,to any other person or entity.
21.
SEVERABILITY AND CAPTIONS
21.01 If any provision of this Agreement shall be held to be invalid, illegal or unenforceable, the validity,
legality and enforceability of the remaining provisions shall not in any way be affected or impaired.
21.02 Captions and headings used in this Agreement are for reference purposes only and shall not be
deemed a part of this Agreement.
22.
AGREEMENT CONSTRUCTION
22.01 The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be resolved
against the drafting party must not be employed in the interpretation of this Agreement or any amendments or
exhibits hereto.
23.
COUNTERPARTS AND ELECTRONIC SIGNATURES
23.01 This Agreement may be executed in several counterparts, each of which will be deemed an original,
but all of which together will constitute one and the same instrument. A signature received via facsimile or
electronically via email shall be as legally binding for all purposes as an original signature.
24.
LEGAL AUTHORITY
24.01 Fort Worth SPARC assures and guarantees that it possesses the legal authority to enter into this
Agreement, to receive and manage the Funds authorized by this Agreement, and to perform the services Fort
Worth SPARC has obligated itself to perform hereunder. The execution, delivery, and performance of this
Agreement will not violate Fort Worth SPARC's constitutive documents or any requirement to which Fort
Worth SPARC is subject and represents the legal, valid, and binding agreement of Fort Worth SPARC,
enforceable in accordance with its terms.
24.02 The person signing this Agreement hereby warrants that he or she has the legal authority to execute
this Agreement on behalf of his or her respective party, and that such binding authority has been granted by
proper order,resolution, ordinance or other authorization of the entity. The other party is fully entitled to rely
on this warranty and representation in entering into this Agreement.
24.03 City shall have the right to terminate this Agreement if there is a dispute as to the legal authority of
either Fort Worth SPARC or the person signing this Agreement on behalf of Fort Worth SPARC to enter into
this Agreement or to render performances hereunder. Fort Worth SPARC is liable to City for any money it
has received from City for performance of the provisions of this Agreement, if the City has terminated this
Agreement for reasons enumerated in this Section.
Agreement with Fort Worth SPARC 10 of 33
25.
GOVERNMENTAL POWERS AND IMMUNITIES
25.01 It is understood that by execution of this Agreement, the City does not waive or surrender any of its
govermnental powers or immunities.
26.
ENTIRE AGREEMENT
26.01 This writing embodies the entire agreement and understanding between the parties hereto, and there
are no other agreements and understandings, oral or written, with reference to the subject matter hereof that
are not merged herein and superseded hereby.
IN WITNESS WHEREOF, the parties have executed this Agreement as of & day of
2016,in Fort Worth,Tarrant County,Texas.
CITY OF FORT WORTH FORT WT'
SPARC
By: By: ✓ �1 S
Sud n Alanis arbara M.Willia s
Assistant City Manager Board of Directors
APPROVED AS TO FORM
AND LE ITY:
Tyler :Wallach
�
Assistant CAttorney
City
ATTES; : o p so"
D
D Q
D 6Y
Mary K4y r 'f .
City Secre uy �OOO000poII°D
Authorization:
M&C: C-27862
Date:August 9,2016
OFFIC7RECORDCITY FT.
Agreement with Fort Worth SPARC 11 of 33
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WHY RFIERSCHOOL PROGRRRIS MRTIER 2016-2018
our Vision
All Fort Worth children and youth will have access to quality afterschool programs that promote intellectual,creative and healthy development leading to
engaged,productive citizens.
Our Mission
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d To strengthen OST Erogroms through advocacy,resources and collaboration.
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• To advance the safest and highest quality service in afterschool Our Guiding Oryanliationa/Principles
W programs • We have a children-centered focus
• To advocate for those we serve with honesty and mutual respect • We have an ongoing strategic plan
To ensure quality programming through continuous learning and . We are committed todata-driven decision-making
shored knowledge
• To honor diversity and inclusiveness • We are committed to continuous quality improvement
• To uphold the highest level of stewardship with our funds and ' We are committed to a diverse set of stakeholders
resources • We continuously engage our stakeholders
0 To be open,ethical and transparent in how we serve and operate a We seek ongoing support from stakeholders and providers
• To be supportive and cooperative in all collaborations and
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WHY AFIERSGNOOL PROGRAMS MATTER 2016-2018
2016-18 Priority Goals
1. Fort Worth SPARC will establish organizational policies and procedures that promote,engage and sustain the Board of Directors and staff,while
retaining a vital,active partnership with the City of Fort Worth in advancing SPARC's mission.
2. Fort Worth SPARC will establish a sustainable organizational structure,including community partners and city leaders,to work with providers and
school districts to improve communication,secure funds,collect data and provide OSTtraining,focusing on cutting-edge OST program design,along
with improved access,availability and delivery.
3. Fort Worth SPARC will implement an actionable communications plan that will provide outreach and education to stakeholders,service providers,
community partners,donors and the City of Fort Worth on behalf of Fort Worth's children and youth.
4. Fort Worth SPARC will create and implement an actionable fund development plan that focuses on donor engagement,communication and a
diversified base of funders and supporters.
S. Fort Worth SPARC will work with service providers and community partners to develop a system of reliable,aggregate data and analysis of existing
OST programs that reflects timely statistical information and identification of unmet needs in the City of Fort Worth.
6. Fort Worth SPARC will provide OST training,evaluation and assessment based on city-wide quality standards and assessment tools that promote v
and enhance the quality of Fort Worth OST programs and establish best practices that support Fort Worth's children and youth. Q
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Strategic Planning/Operational Overview
WHY RFTERSCHOOL FROURMS MRTTER 2016-2018
Goal#1: Fort Worth SPARC will establish organizational policies and procedures that promote,engage and sustain the Board of Directors and staff,and while
retaining a vital,active partnership with the City of Fort Worth in advancing SPARC's mission.
Strategies:
1. Re-define Board membership criteria and requirements;re-define roles and responsibilities of Board/staff
2. Establish a formal Board member recruitment and engagement process
3. Re-define relationship/expectations/criteria between Board of Directors and the City of Fort Worth and other stakeholders
4. Develop formal organizational procedures and processes for operating SPARC
Goal Champions:
2016 Operating Plan
•
Utilize Board Composition Matrix to evaluate Complete, ;Templates were provided.
current skill sets and future needs Molly Templates withConsider adding g generational j
and age
Templates and current ,caveats* Samples
oriel to matrix
Evaluate SPARC Board Member Position '
Description,edit so to fully document Board Moll August p provided by
Y g position description Consultant
membership criteria and expectations
Establish a formal Board member recruitmen
Other organizations'
plan that includes position description,SPARC Molly September f templates;current I Samples provided by
fact sheet,nominating process and Board SPARC documents Consultant
member orientation
Determine current financial resources available
from Wallace Foundation(in City account)— ; Barbara/Tobi/Molly Ongoing Account information
including encumbrances.Per Wallace Awaiting final numbers from
from the Citycity and transfer of funds to 0
s
Foundation memo,transfer funds(amount SPARC account 3
TBD)to SPARC bank account
SPARC suxrEGICDIRECiION/OPE•RATION PIAN
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FORT WORTH �.,
Strategic Planning/Operational Overview
WHY RFTERSCHOOL PROGRHmS MRTTER 2016-2018
2016 Operating Plan
Review edits to SPARC Bylaws Molly Postponed Draft Needs additional edits and
until next complete approval at next Board meeting
Board
meeting
Develo formal d_aI'
ly operating g Procedures, --
Utilizing templates and . Review and approval by Board
technology/website procedures,(SPARC Tobi/Rattana/Jan Initial draft- resources from Is required
organizational)data collection and storage; Aug/Sept Consultant
I
Develop and document check/revenue Will work to obtain support
services on contract basis
processing,bank accounting and budget (working with one full-time
oversight;establish technology/staffing needs person);may need full-time
purchase
one laptop computer
Retain CPA with nonprofit experience to assist Rattana has contacted
iwith transition and new SPARC procedures CPA on SPARC's behalf
Establish Board committee structure to reflect Molly/Tobi/tan Move to
Need to complete separation
current needs and strategic planning 2017 from City and clarity of
- ; committee requirements
Set goals for Board member recruitment for Ensure terms are staggered;
2016 and 2017 Tobi/Molly Goals set by Review composition May postpone new recruitment
1 end of matrix and bylaws until separation from City is
August finalized
a.
Develop a plan for transition in relationship Aug Council : Includes slide deck, Consultant will assist Tobi with o
with City;ensure continuing public/private Barbara/Tobi/Molly Meeting summary of activity,
(postponed support documents and 3
I partnership;establish communications protocol (poststrategic/operations presentation materials °
and SP updates enu
from June) plan �
SPARC S"1 RATEGIC DIRECTION/OPERATION PLAN
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WHY Rf1ERSCH09 PRQGRES UTTER 2016-2018
JI
2017 Operating Pian
Revisit Advisory Council/Corporate Advisory i Should convene/communicate
Board or other supporting body Barbara/Molly/Tobi ? with original Advisory Council
Fall,2016
L- _
Set goals for Board member recruitment for Tobi/Molly Goals set Review composition ' Ensure terms are staggered,
2017 January, matrix and bylaws
2017
1
I Ensure continuing
public/private partnership; Tobi/Barbara to meet !
Festablish communications schedules with City Barbara/Tobi/Molly January, with each stakeholder
Council,City Manager's office and Mayor's 2017 to establish update j
office schedules/protocol
Revisit Board Committee structure Barbara/Molly/Tobl I I
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LUNY RFTERSCHOOL PROGRAMS MATTER 2016-2018
Goal#2: Fort Worth SPARC will establish a sustainable organizational structure-that includes community partners and city leaders-to work with providers
and school districts to improve communication,secure funds,collect data and provide OST training,focusing on cutting-edge OST program design,alongwith
improved access,availability and delivery.
Strategies:
1. Ensure success of Grad Nation and appropriate follow through with attendees
2. Setup meetings with collaborators and community partners
3. Establish schedule and participation levels for community events and resource fairs
Goal Champions:
2016 Operating Plan
IRT.T.M.gra-21.1111=1"M
Grad Nation meetings and activities Rattana/Molly ongoing 1 Support from Board as Conduct evaluation and follow
requested/required up for future data/quality
Meetings
standards
with collaborative partners and Tobi
ongoing Meetings conducted with
stakeholders
I
FWISD,Mayor,City leaders,
NTCF-Meetings pending with
United Way and Fort Worth PD
Relationships established with
E
Center for Public Policy
Priorities and TXPOST;
Media:Star Telegram OpED;
I George W.Bush Institute
Determine which community events are Tobi ongoing CIO
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g g Recent Resource Fair was not y
priority for 2016 up to standard;include °
3
stakeholders and providers in
Set date for another SPARC Resource Fair ; planning for next Fair
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SPARC STRATEGIC UIREM IONIOPERATION PIAN
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WHY 11FTERSCH001 PROGRRMS MATTER 2016-2018
2017 Operating Plan
Rif
Participation in major community events Board
•, Tobi , +
support as
f related to OST and promoting SPARC requested/required
Determine schedule for Resource Fair
Meetings with collaborative partners and Tobi Set meeting J
stakeholders schedule in
January
f
Grad Nation activities
Rattana/Tobi _.__ __,
! Leverage evaluation and follow ,
up for data/quality standards
and communications with
providers
2018 Operating Plan
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Strategic Planning/Operational Overview
WHY RFTERSCHOOI PROGRAMS MRTIER 2016-2018
Goal#3: Fort Worth SPARC will implement an actionable communications plan that will provide outreach and education to stakeholders,service providers,
community partners,donors and the City of Fort Worth on behalf of Fort Worth's children and youth.
Strategies:
1. Vision,mission,values—define"afterschool"/"out of school";be consistent with language
2. Document and better articulate the need for SPARC/elevator speeches;document the outcomes/impact of SPARC for various audiences/stakeholders
3. Continue updates of website with current OST resources,referrals,and support for providers and parents
4. Develop official"Communications and Outreach Plan(review current documents)
5. Continue expansion of social media—SPARC website/Board promotion
6. Diversity and inclusion—Spanish language translation
Goal Champions:
2016 Operating Plan
ResponsibleActions Due Date Notes
Party
Change to"OST";change to"Fort Worth"
SPARC;ensure consistency with language in all Barbara ongoing
printed materials;review"Quality Guldelinee
i
and ensure Board member understanding
Develop language to articulate the need for Prior communication; Communications form provided
SPARC;elevator speeches and current Barbara/Tobi/Jan ongoing : elevator speeches by consultant:see notes that
outcomes from follow for additional talking
Board members points
i
Develop language to document work and May need..
referencesEnsure Board is comfortable v
s impact of SPARC for specific groups:service Tiesa ongoing to work from first two with language
providers,parents,donors,community partners action steps 3
Tobi will work with TCU to 1 0
TCU School of Communications—Fall,2016 Tobi TBD assist in developing one pager ! w
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SPARC STRATEGIC DIRECTION/OPERATION PLAN $
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WHY OFTERSCH001.PROGRRRIS,6T1ER 2016-2018
Actions
Responsible Resource Needs I Status Notes
Research and develop list of relevant All Board members
organizations and websites;utilize SPARC Tobi ongoing should provide
k website as resource/referral listings and set up suggested options and
links to these organizations'websites
resources
Develop official communications outreach Ian _ _..._ _
/ P Prior documents and � Tobi/Consultant to provide
for SPARC;continue expansion of social media Barbara/Tiesa September current needs;Board previous
I—including all SPARC Board members;Board ; to fully participate in documents/parameters;
members to follow,"like",re-tweet,etc.in personal social Tobi/Barbara to review;Board
support of SPARC;establish calendar for email media/business sig to approve
newsletters,contacts,etc lines
Research and determine need for Spanish
language translation on SPARC website/printed Olga August
materials;determine if Google translation r
f
works on website
Set up a computer file to collect andreserve
p Tobi will set up file;all Tobi will provide updates and
j
stories and quotes from Board members, Tobi ongoing Board members will share at Board members
service providers,students,teachers, participate in
stakeholders.Begin development of developing anecdotal
testimonies and videos for website use,e- messa g g in C4
marketing,donor cultivation <
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2017 Operating Pian 3
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SPARC STRATEGIC DIREC'TIONJOPERATION PLAN
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WHY AFIERSCHOOL PROGRES MATTER 2016-2018
2018 0 eratina Plan
•• I-
Notes:
Who are we? What do we do?
• Forum for service providers to:share best practices,communicate all • Collect,connect,communicate,provide
available OST programs and services;develop innovative solutions to • Identify resources
service barriers and availability • Identify gaps in service provision
• Identify,collaborate,develop,coordinate training and education • Offer collaboration
• Support more engagement,high-performing organizations/high • Engagement—facilitate resources
performance standards • Convene,assist,train service providers
• Community collaboration/collective impact • Education
• Effective coordination of service providers • Training
• Coalition of organizations and community leaders • Outreach
Metrics
• information and referral
• Hits on website? Why is SPARC important?What is the impact?
• Events/resource fairs? • Quality of life in Fort worth kids,schools,neighborhoods,etc.
• Committee meetings/attendance at meetings/numbers of providers? impacted by OST programs and services
• Anecdotal/quotes • More children are getting what they need—now and molds future
• Quality metrics—developed through training . Impacts,increases,collaborates,convenes,serves as a coordinating
• Program locator entity
Correlation
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• Poverty
• Crime rate
• Access and means to OST programs y
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WHY RFTERSCHOQI PROGRRmS MRTTER 2016-2018
Goal 44: Fort Worth SPARC will create and implement an actionable fund development plan that focus on donor engagement,communication and a diversified
base of funders and supporters.
Strategies:
1. Prioritize Board giving
2. Formalize prospect lists from Board
3. Establish formal fund development plan,including policies and procedures
4. Update website and all materials to maximize tangible opportunities for giving
5. Revive grant/sponsorship opportunities begin under previous CEO
Goal Champions:
2016 Operating Plan
Actions- Responsible Party Due Date Resource NeedsStatus Notes
100%Board participation in SPARC donations; Barbara North Texas All Board members to In process
Discuss and finalize give/get process Giving Day participate a
Each Board member to determine personal and ! ongoing All Board members to Consultant provided
business prospects for SPARC;establish Tobi/Jan
participate prospecting form i
protocol for contacts
— -
Website needs more prominent"donate" Tobi/Jan September— 'i ; Jan and Tobi to work on draft
button,wish lists,donor menus North Texas for donor menus
— _ Giving Day v
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WHY RFTERSCN00! PROGRAMS MATTER 2016-2018
20160
Serating Plan
ResponsibleActions Due Date Resource Needs Status* Notes
Ensure participation in North Texas Giving Day Molly/Susie September Susie and Molly attended kick-
off event June 1
Social Media Calendar established to promote Molly/Susie Draft
complete
Check out Charity NavigatorJGuidestar to Coordinate
"register"SPARC Susie through
NTGD
I
Review grant contacts and revise process for ongoing Consultant pulling previous
asks Susie/Jan/Tobi : asks/contacts;grant submitted
to CFNT
Revise previous fund development plan to Previous plan from former ED
accommodate strategic and operating plans Susie/Jan Sept/Oct files
2017 Operating Plan
Actions Responsible Party Due Date Resource Needs Status* Notes
Explore churches and faith-based organization Susie Input from Board and
for donor prospects providers
Establish grant submission schedule/checklist Consultant resources
and report schedule spreadshet Susie/tan Jan/Feb v
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Actions Responsible Party 0
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SPARC STRATEGIC DIREC"IO�NUOPERAI'ION PLAN
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PAR�,k Strategic Planning/Operational Overview N
WHY RFTERSCHOOL PROGRRRIS MRTTER 2016-2018
Goal#5: Fort Worth SPARC will work with service providers and community partners to develop a system of reliable,aggregate data and analysis of existing
OST programs that reflects timely statistical information and identification of unmet needs in the City of Fort Worth.
Strategies:
1. Update program locator/establish process for updates to website and program locator
2. Review status from previous committee work and prospective venders
3. Explore additional data sharing options and collaborative partners
4. Reconvene Data Committee for updates/next steps
Goal Champions:
2015 QRgrgLiriR Plan
ResponsibleActions Due Date Resource NeedsStatus* Notes
Complete data base scrub/updates Tobi ongoing Assistance with Meetings have been conducted
details;and previous with Balcom;Tobi has hired an 1
Establish procedures for future updates ! work with Balcom "as needed"support person to
i assist in data entry and clean-
UP
Continue meetings with collaborative partners Tobi/Molly ongoing Met with Anne Ware and DISD
who are also OST data collectors for
coordination
i I
Work with Data Committee and other Tobi ongoing
stakeholders to determine data partner
. 1
Update program locator;process for updates Tobi/Molly ongoing Met with Balcom;still working n
of ease of updates;SPARC
website linked on City and °
j FWISD 3
SPARC STRATEGIC DIRECTION/OPERKNON PLAN E3
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IHV AFTERSCHOOI PROGRAMS MATTER 2016-2018
2017 Operating Plan
ResponsibleActions Date Resource Needs Status* Notes
2018 Operating Plan
Actions Responsible Party Due Date Resource Needs Status* Notes
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WHY RFTERSCHOOL PROURMS MRTTER 2016-2018
Goal#6: Fort Worth SPARC will provide OST training,evaluation and assessment based on city-wide quality standards and assessment tools that promote and
enhance the quality of Fort Worth OST programs and implement best practices in support Fort Worth's children and youth.
Strategies:
1. Review input from August 2015 providers meeting;reconvene Quality/Training Committee(s)for updates
2. Explore available resources for training and evaluation
3. Choose vender/venders for training and establish 2016 schedule
4. Determine whether charging for training is the best option for SPARC
Goal Champions:
2016 Operat[nz Plan
Actions Responsible Party Due Date
Intersections—working with OST and ISD Tobi/Molly Proposalsubmitted to NTCF;
faculty partners,the pilot will include those zip !, other resources include FWISD
codes with highest needs based on CPS/911 (in kind)—will provide data
associated calls needed data points
Evaluation of previous trainings Tobi/Molly/Barbara ongoing Reviewing Cypherworx for
practicality and cost
Cypherworx and FWISD will partner to produce ! effectiveness;Weikart Center
state-accredited videos accessible 24/7 by training received great reviews
providers and students but may postpone other phases
until financial resources are
_ _ ! more clear
Go Speak Up-Anti-Bully Ap—can be used by Tobi/Molly Will be coordinated with Fort
any OST student Worth ISD
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Strategic Planning/Operational Overview N
WHY RFTERSCHOOL PROGRAMS MATTER 2016-2018
2017 Operating Plan
ResponsibleActions Due Date Resource Needs Status Notes
s
2018 Operating Plan
Actions R�sponsible Party Due Date Resource Needs Status Notes
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EXHIBIT B
ACTION PLAN
Building Objective/Action Lead Start End Q1 Q2 Q3 Q4'
Bloc0doal' Steps Person Date Date
Building
Block 1
Data—
Goal
Statement:
1.1.1
1.1.2
1.1.3
1.1.4
Building
Block I
Data—
Goal
Statement:
1.2.1
1.2.2
1.2.3
1.2.4
Building
Block I
Data—
Goal
Statement:
1.3.1
1.3.2
1.3.3
1.3.4
Building
Block I
Data—
Goal
Statement:
1.4.1
Agreement with Fort Worth SPARC 28 of 33
1.4.2
1.4.3
1.4.4
Building
Block 2
Qualit>>—
Goal
Statement:
2.1.1
2.1.2
2.1.3
2.1.4
Building
Block 2
Quality—
Goal
Statentent:
2.2.1
2.2.2
2.2.3
2.2.4
Building
Block 2
Quality—
Goal
Statentent:
2.3.1
2.3.2
2.3.3
2.3.4
Building
Block 3
Entity—
Goal
Statement:
3.1.1
Agreement with Fort Worth SPARC 29 of 33
3.1.2
3.1.3
3.1.4
Building
Block 3
Etrtitp—
Goal
.Statement:
3.2.1
3.2.2
3.2.3
3.2.4
Building
Block 3
Entith—
Goal
Statement:
3.3.1
3.3.2
3.3.3
3.3.4
Building
Block 3
Etttitp—
Goal
Statement:
3.4.1
3.4.2
3.4.3
3.4.4
Agreement with Fort Worth SPARC 30 of 33
EXHIBIT C
INVENTORY
Description Quantity
Consumables
Napkins 200/1pkg
Water(Bottled) 115
Forks (Plastic) 173
Spoons (Plastic) 88
Knives (Plastic) 176
Disposable Water Cups (clear) 75
Cups (Styrofoam) 113
Plastic Disposable Coffee Lids 161
Plates(Plastic) 36
Plates-small (Styrofoam) 28
Clorox Disinfecting Wipes 1 bottle (75 wipes)
Hand Soap (Purell) 1/2 bottle
Assorted Tea Bags(box) 1
Nabisco Crackers(Teddy Grahams,etc.) 14 ea.
Promotional Materials
Pens- 145
Presentation Folders- 78
Note Pads- 133
SPARC Thank you Cards 683
SPARC Envelopes for Thank You Cards 551
SPARC Letter head (box) 1
Sticky Notes- 115
T-Shirts-: Adult Med-5; Adult XL-5; Adult 2XL-3;Adult 3XL-2 15
Office Materials
Letterhead-(professional) 2 boxes (900 count)
Cards-(professional) 300 ea.
Envelopes-(professional) 300 ea.
Post-It-Notes 15 ea.
Scotch Tape 5 ea.
Binder Clips (small) 63
Binder Clips (medium) 5
Binder Clips (large) 3
Pens (Red) 8
Pens (Blue) 9 ea.
Pens (Black) 25
Permanent Fine Point Black Markers 12 ea.
Agreement with Fort Worth SPARC 31 of 33
Permanent Fine Point Assorted Colors Markers 12 ea.
Permanent Black Markers 12 ea.
Highlighters 4
Name tags 62
Dry Erase Markers 3 ea.
Paper Clips (small) 100
Correction Tape 4
Scotch Tape 5 ea.
Staple Remover 1 ea.
Tent Card Templates 2 boxes (200 count)
Writing Pads (letter size) 10 ea.
Index Cards 3"x5" assorted colors 250 ea
Index Cards 3"x5"white 700
Blue SPARC Folders 199
SPARC Die Cut Mailing Labels 50
Small binder clips 10
Clear tape rolls 4
Medium Tent Cards 77 sheets
Pads of paper 5
Box of manila file folders 150
Multicolor big tab dividers 4
File Folder Jackets 13 ea.
File Folder(8.5x11)-Manila 145 ea.
File Folder(8.5x11)-Multicolor 18 ea.
Orange crate-Jim's files 1
Portable Carrying Case with Rollers (with files) 1 ea.
Learning&Teaching Materials
Weikart Youth Work Method-Planning and Reflection Workbooks 20
Weikart Center-School Age Program Assessment Handbooks 20
Weikart Center-Paper PCW School Age Assessment Copies 11
Weikart Center Paper PQA Youth Assessment Copies 9
Expanding Minds and Opportunities-Leveraging the Power of Afterschool and Summer
Learning for Student Success 6 Manuals
c
Marketing Materials
Display-SPARC(professional) 1 ea.
Flip Charts (Used) 6 ea.
Flip Charts (New) 6 ea.
Post it Easel Pads 6
Posters (foam board) 2 ea.
Map of Fort Worth 1 ea.
Flip Chart Tri-pods 2 ea.
Agreement with Fort Worth SPARC 32 of 33
Retractable Presentation Signs 2 ea.
Documents
All documents received by the City as part of the SPARC initiative for work performed
pursuant to contracts entered into by the City from March 2012 to present including,
but not limited to, contracts with following individuals/entities(given on thumb drives
and hard copy files):
The Wallace Foundation (City Secretary Contract Number 43490)
Center for Nonprofit Management (City Secretary Contract Number 45273)
Wellesley College (City Secretary Contract Number 44671)
Marchant, Nancy L. (City Secretary Contract Number 44269)
Balcom Agency (City Secretary Contract Number 45524)
Brandera, Inc. (City Secretary Contract Number 44369)
Livingston, Katherine L. (City Secretary Contract Number 44720)
Gemini World LLC(Cynthia Boyd) (City Secretary Contract Number 43401)
Murray Creative Brand Management (City Secretary Contract Number 43766)
Johnson, Cynthia T(Purchase Order PO-13-00077984)
Herrera and Ware Research Solutions (City Secretary Contract Number 45293)
McMurrey, Frankie(Purchase Order PO-14-00080392)
Academy for Competent Youth Work, Inc.(Frank Eckles) (Purchase Order PO-14-00081766)
Williamson,James Matthew(City Secretary Contract Number 45574)
Forum for Youth Investment(City Secretary Contract Number 46141)
Allen,Jan H. (City Secretary Contract Number 48073)
Hemby,Sheri L. (Purchase Order PO-15-00089260)
Open Channels Group
Rincon &Associates LLC(City Secretary Contract Number 45598)
Agreement with Fort Worth SPARC 33 of 33
NI&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORT
COUNCIL ACTION: Approved on 8/9/2016
DATE: 8/9/2016 REFERENCE *,C-27862 LOG NAME: 80FORTWORTHSPARC.2017
NO..
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Contract with Fort Worth SPARC in an Amount Up to
$170,000.00, from the Wallace Grant, to Manage, Lead and Oversee the Development,
Implementation and Sustainability of the SPARC Initiative (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a contract with Fort Worth SPARC
in an amount up to $170,000.00, from the Wallace Grant, to manage, lead and oversee the
development, implementation and sustainability of the SPARC initiative.
DISCUSSION:
The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of a
contract with Fort Worth SPARC, a non-profit corporation, to manage, lead and oversee the
development, implementation and sustainability of the Strengthening Programs through Advocacy,
Resources and Collaboration (SPARC) initiative ("Agreement" ). The City is currently a party to an
agreement with The Wallace Foundation, wherein The Wallace Foundation has agreed to grant the
City$765,000.00 over a four-year period (which expired in March 2016) to create a sustainable city-
wide initiative to ensure high-quality, accessible, year-round out-of-school time programs for Fort
Worth youth (City Secretary Contract No. 43490) ("Wallace Grant" ). While the Wallace Grant
officially ended in March 2016, residual funding of about$170,000.00 remains, which will be granted
to Fort Worth SPARC as part of the Agreement.
The SPARC initiative is a product of the Wallace Grant and serves as the citywide initiative for out-of-
school time programs. The Wallace Grant sets out the goals of the SPARC initiative, which include
the following: (1) understanding the needs of the community by compiling new and better data,
particularly in the geographic areas of greatest needs, (2) improving and advancing out-of-school
time program quality through the establishment of standards and assessments, and (3) developing
strategies to improve program sustainability and structure by, among other things, the establishment
of a non-profit organization to serve as the coordinating entity for the SPARC initiative.
The City's Park and Recreation Department has been managing and overseeing the SPARC initiative
since 2012. This M&C authorizes the transition of the operation of the SPARC initiative to Fort Worth
SPARC, which was organized to serve as the coordinating entity of the SPARC initiative pursuant to
the third goal of the Wallace Grant. Fort Worth SPARC has a stated organizational purpose of
strengthening afterschool programs through advocacy, resources and collaboration with individuals,
businesses, and governmental stakeholders by providing quality children' s afterschool education
programs that promote intellectual, creative, and healthy development in the Fort Worth and Tarrant
County area. As the coordinating entity, Fort Worth SPARC will be responsible for managing, leading,
and overseeing the SPARC initiative' s development, implementation and sustainability.
This Agreement is intended to facilitate such a transition by providing funding to Fort Worth SPARC
so that it can begin the process of assuming and carrying out the goals of the SPARC initiative. This
Agreement will be funded by the residual funds from The Wallace Grant and will provide a clear
benefit to the public by improving learning and enrichment opportunities for children throughout the
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City of Fort Worth, particularly those living in distressed areas. Proper controls will be in place
through this Agreement to ensure that Fort Worth SPARC carries out the beneficial public purposes
stated above, including quarterly and annual reporting requirements, program status reports,
compliance with applicable funding guidelines, auditing rights, and a program budget.
Other proposed key terms of this Agreement will include the following:
The primary term of the Agreement will be for one year, with four consecutive one-year renewal
options. Staff expects the Agreement to commence in September of 2016.
The City will pay $140,000.00 of the remaining Wallace Grant funds to Fort Worth SPARC within 30
days after the effective date of the Agreement, acknowledging that such funds are necessary for
the initial, and continued, operational sustainability of Fort Worth SPARC and the SPARC initiative.
The City will withhold the remaining Wallace Grant Funds (approximately $30,000.00) to satisfy
the City's current contracts for the SPARC initiative. Once the City has paid all of its obligations
under such contracts, the remainder, if any, will be paid to Fort Worth SPARC to support the
ongoing sustainability of the SPARC initiative.
Because the City has been operating the SPARC initiative since 2012, the City is in possession of
documents and other items that have been obtained as a result of its ongoing operations. As part
of this Agreement, the City will transfer to Fort Worth SPARC all relevant items and documents
that are necessary for the continued operation of the SPARC initiative.
Fort Worth SPARC serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds will be available in the current operating budget, as
appropriated, of the Advanced Funds Grant. Prior to an expenditure being made, Park and
Recreation Department has the responsibility to validate the availability of funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sandra Youngblood (5755)
ATTACHMENTS
form 1295.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22624&councildate=8/9/2016 11/15/2016
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos,1,2,3,5,and 5 If there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing forst,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-85644
Fort Worth SPARC
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency t at s a party to t e contract for which the form is 07/15/2016
being filed.
City of Fort Worth Park and Recreation Department Date Acknowledge
3 Provide the Identification number used by the governmental entity or state agency to track or identity the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
15072016
Complete transfer of Fort Worth SPARC funds from custodial account held by the City of Fort Worth
Nature of Interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there 4%
herNil► %I tea yted Party.
•B�•.,• '•� I swear,or affirm,under penalty of fury,that the above disclosure is true and correct.
6 AFFIDAVR; �}
0 =
�y •'y STS ��Q�Q=� Signature o authorized agent of contracting business entity
nn
AFFIX NOTARY'9#Aj?.&�i�ABOVE
Sworn to and subscribed before me,by ffte said � � t S� C C' f1 this the 2�S r day of
20_t-6 ,to certify which,witness my hand and seal of office.
Signfficer administering oath Printed name of officer administering oath Title of officer administering oath
1ForM7Sp;rovi;de;;exas Ethics Commission www.ethics.state.tx,us
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