HomeMy WebLinkAboutContract 48401 CITY SECRETARY
CONTRACT NO.
MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
Fort Worth Public Improvement District No. 8 (Camp Bowie)
This MANAGEMENT AND IMPROVEMENT SERVICES AGREEMENT
("Agreement") is made and entered into by and between the CITY OF FORT WORTH (the
"City"), a home rule municipal corporation organized under the laws of the State of Texas acting
by and through its duly authorized Assistant City Manager, and CAMP BOWIE DISTRICT,
INC.,a Texas nonprofit corporation("Contractor")acting by and through Jenifer Reiner,its duly
authorized President.
RECITALS
The following statements are tine and correct and constitute the basis upon which the City
and Contractor have entered into this Agreement:
WHEREAS, pursuant to Chapter 372 of the Texas Local Government Code, on
December 16, 2008 the City Council of the City of Fort Worth adopted Resolution No. 3697-12-
2008 re-establishing Fort Worth Public Improvement District No. 8 (the"District'); and
WHEREAS,the City is authorized to utilize the District to undertake improvements and/or
services that confer special benefits on the part of the City within the District; and
WHEREAS, the City Council is authorized to levy and collect special assessments on
property in the District, based on the special services conferred by the improvements and/or
services, to pay the cost of such improvements and services; and
WHEREAS, the City desires to enter into a written agreement with Contractor for
provision of certain improvements and services in the District, as more specifically set forth in this
Agreement; and
WHEREAS, such improvements and services constitute a supplement to standard City
services and an added increment of service to provide other special benefits and services which
will enhance the vitality and quality of the District; and
WHEREAS, Contractor wishes to assist the City by providing, furnishing, or performing
such improvements and services;
NOW, THEREFORE, for and in consideration of the mutual covenants, promises, and
agreements contained herein,the City and Contractor do hereby covenant and agree as follows:
OFFICIAL RECORD .
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Management and Improvement Services Agreement FT.WORTH,TX
with Camp Bowie District,Inc.for PID 8(Camp Bowie)
AGREEMENT
1. ENGAGEMENT OF CONTRACTOR.
The City hereby engages the Contractor, and the Contractor hereby agrees to provide,
furnish, oversee or perform in accordance with this Agreement the improvements and/or services
set forth in Section 2.
2. IMPROVEMENTS AND SERVICES FOR THE DISTRICT.
2.1. Scope of Contractor's Duties.
Contractor shall provide or cause to be provided those improvements and services
(the "Improvements and Services") set forth in and subject to the Budget and Service
Plan for the District approved by the City Council for the fiscal year covered by this
Agreement (the "Budget and Service Plan") (which is attached hereto as Exhibit"A"
and hereby made a part of this Agreement for all purposes), as may subsequently be
amended,and the ordinance adopted by the City Council levying assessments on properties
in the District for such Improvements and Services(which ordinance is a public document
on file in the City Secretary's Office and is hereby incorporated for all purposes).
Contractor shall also comply with the following related duties and responsibilities:
(a) Oversee the bidding and awarding of any third party contracts for the above-
referenced Improvements and Services in accordance with the guidelines
set forth in the Policy and Guidelines for Public Improvement Districts
adopted by the City Council pursuant to Resolution no. 3711-02-2009 (the
"PID Policy"), a copy of which Contractor hereby certifies it has received
and which is incorporated herein by reference for all purposes;
(b) Monitor work performed by any subcontractors for any of the above-
referenced Improvements and Services to ascertain that all such work is
performed completely, professionally, and with the appropriate level of
quality and to make whatever changes are necessary to achieve these
objectives;
(c) Obtain, maintain and pay for insurance necessitated by the above-
referenced Improvements and Services, as may be directed or reviewed by
the City's Risk Manager;
(d) In accordance with Section 372.013 of the Texas Local Government Code
and the PID Policy, prepare a Budget and Service Plan for the first five (5)
years following the fiscal year covered by this Agreement,to be adopted by
the advisory body for the District or other entity designated by the City and
approved by the City Council;
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(e) Maintain a full and accurate accounting of disbursements for
reimbursement from District revenues and all other financial reporting
requirements set forth in the PID Policy;
(f) Comply with all other duties and responsibilities set forth in the guidelines
of the PID Policy; and
(g) Receive advance written approval by the Director of the City's Park and
Recreation Department or his/her designee prior to any authorized
construction or maintenance of capital improvements in any dedicated City
park; and
(h) Comply with all duties and responsibilities set forth in Exhibit "B",
attached hereto and hereby made a part of this Agreement for all purposes.
2.2. Contractor Compensation.
As full compensation for the provision of all Improvements and Services during the
Term of this Agreement, the City shall pay Contractor the sum of $87,696.00, which
amount is reflected in the Budget and Service Plan as "Management Fee," which amount
shall be paid in prorated installments in accordance with Section 6 hereof.
2.3. Standard of Care; Nature of Relationship.
Contractor shall commence, carry on, and provide the Improvements and Services
with all practicable dispatch, in a sound, economical, and efficient manner, in accordance
with this Agreement and its attachments and all applicable laws. Contractor shall ensure
that any work on the Improvements and Services is properly coordinated with related work
being performed by the City. Contractor represents that it has, or will secure at its own
expense,all materials,supplies,machinery,equipment,accessories,and services necessary
to provide the Improvements and Services. Unless otherwise specifically provided herein,
all of the Improvements and Services will be performed by the Contractor or under the
Contractor's supervision. All personnel engaged by the Contractor shall be fully qualified
to perform those Improvements and Services delegated to them.
2.4. Security Personnel.
In the event Contractor employs security personnel as a part of providing
Improvements and Services under the Agreement, Contractor hereby assumes sole
responsibility for any and all acts or omissions of security personnel in the performance of
their responsibilities hereunder. Security personnel shall include,but not be limited to,any
employee, agent, representative, security officer, or off-duty Fort Worth Police officer
hired by the Contractor to provide Security Services within the District."Security Services"
shall not include running radar on drivers, writing parking citations, investigating crimes,
or other job functions normally performed by on-duty police officers. Contractor shall bear
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sole responsibility, if any, for reporting its payment for each security personnel's services
as taxable income to the Internal Revenue Service.
If Contractor employs off-duty Fort Worth police officers to provide Security Services,the
parties understand, acknowledge, and agree that, while performing Security Services for
the Contractor under this Agreement, the off-duty officers are not considered employees
of the City of Fort Worth, except as provided herein. Contractor shall direct residents to
call 911 in the case of an emergency. Off-duty Fort Worth police officers working for the
Contractor shall not answer calls for police service from Police Department dispatchers
except in the event of a life-threatening emergency, in which case the off-duty officer
would then be considered"on-duty"and working as an employee of the City of Fort Worth.
If the off-duty officer becomes aware of a situation that warrants immediate police action
within the District,he or she can take police action while also advising on-duty officers of
the situation. Responsibility for the incident will be transferred to an on-duty officer as
soon as one reaches the scene.
3. CITY'S DUTIES AND RESPONSIBILITIES.
The City shall provide the following services in connection with operation of the District
and the Contractor's performance under this Agreement:
(a) Levying and collecting assessments and recording the same in a separate revenue
account;
(b) Making payments to Contractor from special assessment revenues and other
District revenues;
(c) Maintaining the same level of services in the District as that which the City provides
in comparable areas of the City;
(d) Maintaining complete and detailed records concerning any expenditure of special
assessment revenues and other District revenues, which are made through City
departments, boards, or agencies;
(e) Retaining and expending revenues from special assessments,penalties,interest,and
investment income thereon solely in the District;
(f) Preparing an annual report of delinquent property assessments and liens thereon to
be assigned to the City's delinquent tax collection attorney;
(g) Making regular reports to Contractor concerning delinquent assessments and
making billings thereon as necessary; and
(h) Producing an annual assessment roll of property owners and property within the
District.
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The City shall have no financial obligation to the District other than levying and collecting
the assessments levied by the District, except as provided in Section 3(c) above, and, pursuant to
and in accordance with this Agreement, paying for Improvements and Services that Contractor
performs in the District.
4. AMENDMENTS.
This Agreement may not be amended unless executed in writing by both parties.
5. TERM.
This Agreement shall be effective as of October 1,2016(the"Effective Date")and,unless
terminated earlier in accordance with this Agreement, expire September 30, 2017 (the"Term")
6. RELEASE OF FUNDS TO CONTRACTOR.
6.1. Procedure.
Periodically,but not more frequently than once per month, Contractor shall present
to the individual or individuals designated by the City to oversee and administer the District
(the"Administrator")a report of the Improvements and Services provided by Contractor
since (i) for the first report under this Agreement, the Effective Date and (ii) for all
subsequent reports, the date of the previous report. All such reports must include
documentation sufficient demonstrating to the Administrator that any sums paid or incurred
by Contractor have been paid or are due. Provided that all such necessary reports and
supporting documentation have been provided to the Administrator, the City shall pay the
Contractor for all lawful expenses made or incurred by Contractor within fifteen (15)
business days of receipt of all such reports and supporting documentation.
Notwithstanding anything to the contrary herein, the City shall not be required to pay
Contractor any amount that exceeds the then-current balance of District revenues or that is
not in accordance with the Budget and Service Plan for the then-current fiscal year. The
Contractor shall be required to pay or to reimburse the City for any unauthorized expenses
incurred that are not in accordance with the Budget and Service Plan for the then-current
fiscal year, unless otherwise approved by the Administrator. The City may withhold
management fee payments due to the Contractor until such unauthorized expenses are
reimbursed.
6.2. Work Reports.
Contractor shall also submit a periodic work report, no less than quarterly, to the
Administrator. This work report shall detail all of the Contractor's significant work
activities in the District. The format of the report shall be mutually agreed upon by the
Contractor and the Administrator. Notwithstanding anything to the contrary herein,
payments to Contractor may be withheld if any such report is not received. The
Administrator shall have the right to verify that the report is complete and accurate.
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6.3. Insufficient District Funds.
In the event that District revenues are not available or are insufficient for the City
to make any payment to Contractor hereunder, the City will promptly notify Contractor.
At Contractor's request,the City and the Contractor shall meet and attempt to negotiate an
amendment to this Agreement so that the scope of Improvements and Services may be
reduced to correspond to the amount of District funds that are available or are anticipated
to become available. If such an amendment cannot be successfully negotiated, Contractor
shall have the right to pay the deficit (on a non-reimbursable basis), in which case this
Agreement shall continue in effect. If such an amendment cannot be successfully
negotiated and Contractor does not elect to fund the deficit,either party may terminate this
Agreement upon thirty(30)days' advance written notice to the other party.
7. DISCRINIINATION PROHIBITED.
Contractor, in the execution, performance, or attempted performance of this Agreement,
will not discriminate against any person or persons because of sex, race, religion, color, national
origin, sexual orientation or familial status, nor will the Contractor permit its officers, agents,
employees or subcontractors to engage in such discrimination. This Agreement is made and
entered into with reference specifically to the ordinances codified at Chapter 17, Article III,
Division 3 (Employment Practices)of the Code of the City of Fort Worth, and Contractor hereby
covenants and agrees that Contractor,its officers,agents,employees and subcontractors,have fully
complied with all provisions of same and that no employee or applicant for employment has been
discriminated against under the terms of such ordinances by either Contractor, its officers,agents,
employees or subcontractors.
8. BUSINESS DIVERSITY ENTERPRISE ORDINANCE
In accordance with City of Fort Worth Ordinance No.20020-12-2011,effective June 1,2012,
the City has established goals for the participation of Minority Business Enterprises ("MBEs") and
Small Business Enterprises("SBEs") in City contracts. Contractor shall comply, and require that
its subcontractors comply, with the terms of this ordinance and any amendments thereto. Failure
by the Contractor to comply, or to require its subcontractors to comply, with such ordinance shall
constitute a breach of this Agreement and be grounds for termination of this Agreement by the
City.
9. CONTRACTOR LIABILITY.
Contractor hereby assumes full liability for any damages to any public or private property
due to the negligence of Contractor, its subcontractors, agents,permitees or assigns.
10. LIABILITY OF CITY; PERSONAL LIABILITY OF PUBLIC OFFICIALS.
No employee of the City, nor any other agent of the City, shall be personally liable for any
damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
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this Agreement. It is further expressly agreed that the City shall not be liable or responsible for
any damages caused by Contractor, its officers, agents, servants, employees, contractors and
subcontractors or any other liabilities of Contractor under this Agreement or otherwise related to
this Agreement,nor shall the City be liable or responsible to Contractor or any other person for or
on account of any stoppage or delay in the work herein provided for by injunction or other legal
or equitable proceedings, or from or by or on account of any delay for any cause over which the
City has no control.
11. INDEMNIFICATION.
CONTRACTOR COVENANTS AND AGREES TO, AND DOES HEREBY,
INDEMNIFY AND HOLD HARMLESS AND DEFEND THE CITY, ITS OFFICERS AND
EMPLOYEES,FROMAND AGAINSTANYAND ALL SUITS OR CLAIMS FOR DAMAGES
OR INJURIES, INCLUDING DEATH, TO ANY AND ALL PERSONS OR PROPERTY,
WHETHER REAL OR ASSERTED,ARISING OUT OF OR IN CONNECTION WITHANY
NEGLIGENT ACT OR NEGLIGENT OMISSION ON THE PART OF THE CONTRACTOR,
ITS OFFICERS,AGENTS,SERVANTS,EMPLOYEES OR SUBCONTRACTORS,AND THE
CONTRACTOR DOES HEREBYASSUME ALL LIABILITYAND RESPONSIBILITY FOR
INJURIES, CLAIMS OR SUITS FOR THE DAMAGES TO PERSONS OR PROPERTY, OF
WHATSOEVER KIND OR CHARACTER, WHETHER REAL OR ASSERTED,OCCURRING
DURING OR ARISING OUT OF THE PERFORUANCE OF THIS CONTRACT AS A
RESULT OFANYNEGLIGENTACT OR NEGLIGENT OMISSION ON THE,PAR OF THE
CONTRACTOR, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES OR
SUBCONTRACTORS. SUCH INDEMNIFICATION SHALL INCLUDE WORKERS'
COMPENSATION CLAIMS OF OR BY ANYONE WHOMSOEVER IN ANY WAY
RESULTING FROM OR ARISING OUT OF CONTRACTOR'S WORK, SERVICES AND
OPERATIONS IN CONNECTION HEREWITH, INCLUDING OPERATIONS OF
SUBCONTRACTORS.
CONTRACTOR SHALL LIKEWISE INDEMNIFY AND HOLD HARMLESS THE
CITYFOR ANYAND ALL INJURY OR DAMAGE TO CITYPROPERTYARISING OUT OF
OR IN CONNECTION WITH ANY AND ALL NEGLIGENT ACTS OR NEGLIGENT
OMISSIONS OF CONTRACTOR, ITS OFFICERS, AGENTS, EMPLOYEES,
CONTRACTORS,SUBCONTRACTORS,LICENSEES OR INVITEES.
Insurance coverage specified herein constitutes the minimum requirements and such
requirements shall in no way lessen or limit the liability of Contractor under the terms of this
Agreement.
12. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Contractor shall perform all work and services
described herein as an independent contractor and not as an officer, agent, servant or employee of
the City; that Contractor shall have exclusive control of the details of the services and work
performed hereunder, and all persons performing the same; and shall be solely responsible for the
negligent acts and negligent omissions of its officers, agents, employees, contractors and
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subcontractors; that the doctrine of respondeat superior shall not apply as between City and
Contractor,its officers,agents,employees,contractors and subcontractors; and that nothing herein
shall be construed as creating a partnership or joint enterprise between City and Contractor. No
person performing any of the work and services described hereunder shall be considered an officer,
agent, servant or employee of the City.
13. INSURANCE.
Contractor shall not commence work under this Agreement until it has obtained and
received approval from the City of all insurance coverage required hereunder. Contractor shall be
responsible for delivering to the Administrator of this Agreement a certificate or certificates of
insurance demonstrating Contractor has obtained the coverage required under this Agreement. All
insurance policies provided pursuant to this Agreement shall be endorsed to name the City as an
additional insured, and shall cover not only Contractor, but also Contractor's contractors and
subcontractors. The minimum insurance required of Contractor is as follows:
WORKER'S COMPENSATION INSURANCE: Contractor shall maintain throughout the
Term of this Agreement statutory Worker's Compensation Insurance on all of its
employees to be engaged in undertaking any Improvements or Services hereunder. In case
any class of employees engaged in hazardous work under this Agreement is not protected
under the state's Worker's Compensation statutes, Contractor shall provide adequate
employer's general liability insurance for the protection of such employees not so
protected.
COMPREHENSIVE GENERAL LIABILITY INSURANCE: Contractor shall maintain
throughout the Term of this Agreement a commercial general liability insurance policy in
an amount of not less than$1,000,000 covering each occurrence with an aggregate limit of
not less than$2,000,000.
AUTOMOBILE INSURANCE - BODILY INJURY AND PROPERTY DAMAGE:
Contractor shall maintain throughout the Term of this Agreement comprehensive
automobile liability coverage in an amount not less than$1,000,000 for each accident. This
policy shall cover any automobile used in the provision of Improvements and Services
under this Agreement.
The insurance company with whom Contractor's insurance is written shall be represented
by an agent or agents having an office located within the Dallas-Fort Worth metropolitan area.
Each such agent shall be duly qualified,upon whom sei vice of process may be had,and must have
authority and power to act on behalf of the insurance company to negotiate and settle with the City,
or any other claimant, any claims that the City, or any other claimant, or any property owner who
has been damaged may have against the Contractor or insurance company. The name of the agent
or agents shall be set forth on all certificates of insurance. All policies must provide that they may
not be changed or canceled by the insurer in less than five (5) days after the City had received
written notice of such change or cancellation. Such insurance amounts may be revised upward at
City's request, and Contractor shall revise such amounts within thirty (30) days after receipt of
such request.
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14. TAXES.
Contractor shall pay all federal, state and local taxes that may be chargeable on any
Improvements and Services provided hereunder or otherwise in relation to Contractor's duties and
obligations hereunder.
15. PERMITS.
Contractor shall and shall cause any of its contractors and subcontractors to obtain and pay
for any necessary permits and licenses, whether issued by the state, county or City, before
proceeding with any work hereunder that requires any such permits.
16. CHARACTER OF WORK AND OPERATIONS.
Contractor and Contractor's employees, contractors and subcontractors shall be competent
and careful workmen skilled in their respective trades. Contractor shall not employ any person
who repeatedly engages in misconduct or is incompetent or negligent in the due and proper
performance of his duties or has been convicted of any crime of moral turpitude. The City shall
retain the right to require the Contractor to remove any employee who is guilty of misconduct
toward the public or is in any way discourteous to the public. This work is being performed for
the public benefit and it is necessary that it be performed in an acceptable manner and at a
satisfactory rate of progress. Contractor shall at all times maintain its equipment in a clean,
serviceable condition. All equipment shall be properly licensed and inspected and clearly marked
with the Contractor's name and telephone number.
17. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall have the right to subcontract for the provision of any Improvements and
Services authorized hereunder so long as the subcontract is in writing. Contractor shall provide the
Administrator with a final executed copy of all subcontracts. The existence of a subcontract shall
not relieve Contractor of any responsibility or liability to the City under this Agreement.
Otherwise, Contractor may not assign, transfer or convey any of its duties and responsibilities
under this Agreement to another party without the advance written approval of the City and
execution by such party of a written agreement with the City under which such party agrees to be
bound by the duties and obligations of Contractor under this Agreement.
18. DEFAULT.
All terms, conditions and provisions of this Agreement shall be considered material, and
Contractor's failure to perform any part of this Agreement shall constitute an event of default
hereunder. Should the Contractor fail to fully cure any default hereunder within fourteen (14)
calendar days after receipt from the City of written notice of the default (or, provided that
Contractor has diligently commenced and continuously attempted cure within such time, such
additional time as may be reasonably necessary to fully cure the default),the City may,at its option
and in addition to any other remedies available to it under law or in equity, terminate this
Agreement by providing written notice to Contractor. Notwithstanding the foregoing, City may
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terminate this Agreement for any reason upon thirty (30) calendar days' prior written notice to
Contractor. In the event of any termination, any work in progress will continue to completion
unless specified otherwise in the City's termination notice. The City shall pay for any such work
in progress that is completed by Contractor and accepted by the City.
19. COOPERATION WITH CITY.
Contractor shall, at such time and in such form as City may require, furnish periodic
information concerning the status of the project and such other statements, certificates and
approvals relative to the project as may be requested by the City. Contractor shall meet with the
Administrator or other City officials as may be requested to discuss any aspect of this Agreement.
20. BOOKS AND RECORDS; AUDITING RIGHTS.
Contractor shall maintain complete and accurate records with respect to all expenditures
and costs incurred for all Improvements and Services provided hereunder. All such records shall
be maintained on a generally accepted accounting basis and shall be clearly identified and readily
accessible to the City. Contractor shall provide representatives of City or its appointees free access
to such books and records, at all proper times, in order that they may examine and audit the same
and make copies thereof. Contractor shall further allow the City and its representatives to make
inspections of all work data, documents, proceedings and activities related to this Agreement.
Such right of access and audit shall continue for a period of three(3) years from the date of final
payment under this Agreement. The City shall also have the right to conduct a performance audit
and evaluation of Contractor at such times as the City deems necessary. Contractor shall fully
cooperate with any such performance audit. The City may employ consultants at the City's
expense to assist City in such performance audit. Contractor agrees to give the City and its
consultants access to all reports, data, schedules and other relevant information which may be
required to conduct such performance audit.
21. NOTICES.
Any notices, bills, invoices or reports required by this Agreement shall be conclusively
determined to have been delivered three (3)business days after deposit in the United States mail,
in a sealed envelope with sufficient postage attached, to the addresses listed below or such other
addresses as may from time to time be provided to the other party:
City: Contractor:
City of Fort Worth Camp Bowie District,Inc.
Attn: PID Administrator Attn: Jenifer Reiner
Performance and Budget Department 4731 Camp Bowie Boulevard, Suite 1
1000 Throckmorton Street Fort Worth, Texas 76107
Fort Worth, Texas 76102-6311
22. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS.
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This Agreement will be subject to all applicable federal, state and local laws, ordinances,
rules and regulations, including, but not limited to, all provisions of the City's Charter and
ordinances, as amended.
23. GOVERNMENTAL POWERS.
It is understood that by execution of this Agreement,the City does not waive or surrender
any of it governmental powers or immunities.
24. NO WAIVER.
The failure of either party to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted hereunder shall not constitute a waiver of that party's
right to insist upon appropriate performance or to assert any such right on any future occasion.
25. VENUE AND JURISDICTION.
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in Tarrant
County, Texas or the United States District Court for the Northern District of Texas—Fort Worth
Division. This Agreement shall be construed in accordance with the laws of the State of Texas.
26. NO THIRD PARTY RIGHTS.
The provisions and conditions of this Agreement are solely for the benefit of the City and
Contractor and are not intended to create any rights,contractual or otherwise, to any other person
or entity.
27. INTERPRETATION.
In the event of any dispute over the meaning or application of any provision of this
Agreement, this Agreement shall be interpreted fairly and reasonably, and neither more strongly
for or against any party,regardless of the actual drafter of this Agreement.
28. CAPTIONS.
Captions and headings used in this Agreement are for reference purposes only and shall
not be deemed a part of this Agreement.
29. ENTIRETY OF AGREEMENT.
This Agreement, including any exhibits attached hereto and any documents incorporated
herein by reference, contains the entire understanding and agreement between the City and
Contractor as to the matters contained herein. Any prior or contemporaneous oral or written
agreement is hereby declared null and void to the extent in conflict with any provision of this
Agreement.
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30. COUNTERPARTS.
This Agreement may be executed in multiple counterparts, each of which shall be
considered an original, but all of which shall constitute one instrument.
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EXECUTED as of the last date indicated below:
CITY OF FORT WORTH: CAMP BOWIE DISTRICT,INC.,
a Texas nonprofit corporation:
-
y. ; II y.
SusajAlanis Aenger Reiner
Assistant City Manager P sident
ATTEST: �� FON EST:
°
�0 .
By:
�. o
M y J. ys °° °°°°° e:
City Secretary z e:
APPROVAL RECOMMENDED:
By: A 'Z-
Lynda lohnson
Performance and Budget Director
APPROVED AS TO FORM AND LEGALITY:
By:
Maleshia B. Farmer
Senior Assistant Ci Attoiney
M&C: BH- 3TI 9-13-16
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
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EXHIBITS
"A"—Budget and Service Plan for the District
"B"—Additional Services to be Provided by Contractor
Management and Improvement Services Agreement
with Camp Bowie District,Inc.
PID 8(Camp Bowie)
Exhibit "A"
City of Fort Worth
Budget and Service Plan
Public Improvement District No. 8 -Camp Bowie District
FYI 6/17 FY17/18 FY18/19 FY19/20 FY20/21
REVENUES
PID Assessments $438,482 $460,406 $483,426 $507,599 $532,979
COFW Payment in lieu of Services 39,761 39,761 39,761 39,761 39,761
Total Revenues $478,243 $500,167 $523,187 $547,360 $572,740
EXPENSES
Management Fee 87,696 92,081 96,685 101,520 106,596
Landscape Management 208,777 219,420 230,391 241,911 254,006
Utilities 30,000 31,500 33,075 34,729 36,465
Beautification 120,000 123,808 128,010 132,424 137,057
Communications/Marketing 10,500 11,025 11,576 12,155 12,763
Insurance 6,500 6,825 7,166 7,525 7,901
Audit 6,000 6,300 6,615 6,946 7,293
City Administrative Fee 8,770 9,208 9,669 10,152 10,660
Total Expenses $478,243 $500,167 $523,187 $547,360 $572,740
Exhibit"B"
Additional Services to be Provided by Contractor
(a) Contractor shall assign one of its employees to manage the PID and, unless otherwise
agreed by the City in writing, Contractor agrees that the management of the PID shall
be the sole activity for the assigned employee and such employee shall not manage any
other properties for Contractor;
(b) Participate in meetings of City of Fort Worth departments of Performance and Budget,
Financial Management Services, Park and Recreation, Transportation and Public
Works, and Internal Audit to coordinate PID activities;
(c) Participate in meetings of the PID advisory body or other entity selected by the City
for assistance in the preparation of the Budget and Service Plan for the District, and
update members of any such entity as to authorized PID projects and other pertinent
matters. At the request of the PID advisory body or other entity selected by the City,
arrange for guest presenters to attend such meetings;
(d) Establish means of communication for citizen input to report problems and make
suggestions to the PID. Coordinate responses to citizen input with the PID advisory
body or other entity selected by the City;
(e) Maintain a full and accurate accounting of disbursements for reimbursement from PID
revenues, providing the PID advisory body or other entity selected by the City with a
monthly accounting statement;
(f) Monitor recurring expenses and perform comparative analysis to identify emerging
trends and real or potential problems. Notify the PID advisory body or other entity
selected by the City of trends and unusual or excessive expenses;
(g) Maintain complete set of historical records of all PID activity to include PID charter,
minutes of meetings, and agreements/contracts with other entities, grant applications,
etc. from the beginning of PID to present; and
(h) Work with all PID committees to coordinate and handle all details associated with
public events that are sponsored by PID.
The Contractor shall commence, carry on, and provide such improvements and/or services with
all practicable dispatch, in a sound, economical, and efficient manner, in accordance with this
contract and its attachments and all applicable laws.
Management and Improvement Services Agreement
with Camp Bowie District,Inc.
PID 8(Camp Bowie)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/13/2016 - Ordinance No, 22406-09-2016 & 22407-09-
2016
DATE: Tuesday, September 13, 2016 REFERENCE NO.: BH-351
LOG NAME: 13PBD PID8FY17
SUBJECT:
Conduct a Public Benefit Hearing for Public Improvement District 8, Camp Bowie PID, Approve Fiscal Year
2016-2017 Budget and Five-Year Service Plan in the Amount of$478,243.00, Approve Tax Year 2016
Assessment Roll, Adopt Ordinance Levying Special Assessments for the 2016 Tax Year, Adopt Ordinance
Increasing Estimated Receipts and Appropriations in the Fort Worth Public Improvement District 8 - Camp
Bowie Fund in the Amount of$478,243.00, and Authorize Execution of an Agreement with Camp Bowie
District, Inc., in the Amount of$87,696.00 to Manage the District (COUNCIL DISTRICTS 3 and 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public benefit hearing concerning the proposed special assessments on the property located
in Public Improvement District 8, Camp Bowie Public Improvement District for the 2016 tax year;
2. Approve the attached Fiscal Year 2016-2017 Budget and Five-Year Service Plan for the Camp Bowie
Public Improvement District in the amount of$478,243.00;
3. Approve the Tax Year 2016 Assessment Roll for the Camp Bowie Public Improvement District;
4. Adopt the attached ordinance levying special assessments on the property located in the Camp Bowie
Public Improvement District for the 2016 tax year;
5. Adopt the attached ordinance increasing estimated receipts and appropriations in the Fort Worth Public
Improvement District 8 - Camp Bowie Fund in the amount of$478,243.00 from available funds; and
6. Authorize the execution of an Agreement with Camp Bowie District, Inc., in the amount of $87,696.00
to provide management and improvement services for the Camp Bowie Public Improvement District during
Fiscal Year 2016-2017.
DISCUSSION:
On December 16, 2008, (M&C G-16380) the City Council adopted Resolution No. 3697-12-2008 re-
establishing Public Improvement District 8 (Camp Bowie PID).
The purpose of this benefit hearing is to receive comments from the public regarding the 2016-2017 Fiscal
Year Budget and Five-Year Service Plan for the PID and the proposed assessments to be levied on each
property in the PID for the 2016 tax year. Following the public hearing, it is recommended that the City
Council approve the 2016 Tax Roll for the PID, approve the attached Budget and Five-Year Service Plan
of the PID, adopt the attached ordinance levying the proposed assessments and adopt the attached
Logname: 13PBD PID8FY17 Page 1 of 3
ordinance increasing estimated receipts and appropriations to the Fort Worth Public Improvement District
8— Camp Bowie Fund.
On August 30, 2016, (M&C 13PBO PID8FY17 BENEFIT) the City Council conducted a public hearing to
receive comments on the proposed 2016-2017 Fiscal Year Budget and Five-Year Service Plan for the
PID. Notice of this benefit hearing was published in the Fort Worth Star Telegram and mailed to all record
owners of property in the Camp Bowie PID, in accordance with state law.
The improvements and services to be provided in the PID and the costs thereof are as follows:
F Improvements I Total Budgeted Costs
[Management Fee $ 87,696.00
Landscape $ 208,777.00
Management r$
Futilities $
30,000.00
Beautification $ -- 120,000.00
[Professional Services $
23,000.00
F
nual Review $
__F__
2,000.00
City Administrationr $
Fee I 8,770.00
Total Expenses l$ 478,243.00
The total budgeted costs of the improvements and services are in the amount of $478,243.00. Of this
amount, $438,482.00 will be funded by assessments collected on privately owned parcels located in the
district by applying a rate of$0.10 cents to each $100.00 of property value for commercial property.
The remainder of the costs in the amount of$39,761.00 will be funded by direct payment from the City for
Payment In-Lieu of Services.
The Camp Bowie PID is located in COUNCIL DISTRICTS 3 and 7.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and the adoption of
the Fiscal Year 2016-2017 Budget by the City Council, funds will be available in the Fiscal Year 2017
operating budget, as appropriated, of the Fort Worth Public Improvement District 8 - Camp Bowie Fund.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
FROM
Fund Department Accoun Project Program ctivity Budget Reference # moun
ID ID Year Chartfield 2
Logname: 13PBD PID8FYI7 Page 2 of 3
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Lynda Johnson (6222)
Additional Information Contact: David Reitz (7807)
ATTACHMENTS
1. 13PBO PID8FY17 AO.docx (Public)
2. 13PBO PID8FY17 Assess Ord.docx (Public)
3. PID 8 FID Sheet.xlsx (CFW Internal)
4. PID 8 Five Year Service Plan.pdf (Public)
5. PID 8 Form 1295.pdf (Public)
6. PID-8 Camp Bowie orthos.pdf (Public)
Logname: 13PBD PID8FY17 Page 3 of 3