HomeMy WebLinkAboutContract 47281-A2 CITY SECRETARY
cORTRAcT RSO. qqI'A Z
SECOND AMENDMENT TO CITY SECRETARY CONTRACT NO. 47281
WHEREAS the City of Fort Worth("City") and AIDS Outreach Center,Inc. ("Agency")
made and entered into City Secretary Contract No. 47281 (collectively with all previous
amendments,the"Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development("HUD")through
the Housing Opportunities for Persons with AIDS Program ("HOPWA");
WHEREAS,the First Amendment to the Contract awarded additional funds to agency in
the amount of$72,000.00 for a total Contract of$624,027.00 in order to complete the Program
and meet Contract objectives;
WHEREAS, Agency requested an extension of the one year Term of the Contract to
expend remaining HOPWA Funds in the amount of$99,503.78 to be able to provide HOPWA
Eligible Clients currently enrolled in the Program with Short-Term Rental,Mortgage and Utility
Assistance (STRMU);
WHEREAS,the City Council authorized the City Manager or his designee to extend the
Contract for up to 1 year if necessary for completion of the Program (M&C G-18521); and,
WHEREAS,it is the mutual desire of City and Agency to amend the Contract to complete
the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
a. Section 3 TERM is hereby deleted and replaced with the following
language:
3.1 Term.
The term of this Contract begins on October 1,2015 and terminates on
September 30,2017 unless earlier terminated as provided in this Contract.
b. Exhibit"A"—Program Summary attached to the Contract is replaced with the
attached Exhibit"X'—Program Summary Revised 11/2016.
b. Exhibit "B" — Budget attached to the Contract is replaced with the attached
Exhibit"B"—Budget Revised 11/2016.
d. This amendment is effective as of the Effective Date of the Contract.
Amendment No.2 to CSC 43705 OFFICIAL RECORD
SafeHaven of Tarrant County(ESG) CITY SECRETARY
FT.wORTHI TX
II.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties.
[REMAINDER OF PAGE LEFT INTENTIONALLY BLANK]
Amendment No.2 to CSC 47281
AIDS Outreach Center,Inc. (HOPWA)
ACCEPTED AND AGREED:
AIDS OUTREACH CENTER,INC. CITY OF FORT WORTH
By: 'l
Sha on Hilga
Exetlitive Director Fernando Costa, Assistant City Manager
ATTEST: APPROVED AS TO FORM AND
L GALITY:
c
lty Secret Paige Mebdne, Assistant City Attorney
M&C G: 18 21 Date: 8/4/2015
M&C C: 27671 Date: 4/12/2016
1295 Certification No. 2016-25971
€lit
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No.2 to CSC 47281
AIDS Outreach Center, Inc.(HOPWA)
AIDS OUTREACH CENTER,INC. EXHIBIT "A"
Supportive Services, STRMU, and TBRA PROGRAM SUMMARY
REVISED 11/2016
PROGRAM SUMMARY
(HOPWA)
October 1, 2015 to September 30, 2017 $624,027.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
The Program provides HOPWA Eligible Clients with one or more of the following:
1) supportive services;
2)tenant based rental assistance ("TBRA"); and/or,
3) short-term rental,mortgage, or utility assistance ("STRMU").
Supportive Services includes housing counseling and case management, including the
development of housing plans.
TBRA includes long-term monthly rental assistance. Clients must be income eligible according
to HUD guidelines, live in a rental unit that passes habitability inspections, and have an identified
housing need as determined by the client's AOC case manager.
STRMU includes short term assistance for up to 21 weeks. STRMU provides assistance with
utilities,rent, or mortgage payments and must not exceed a client's current monthly budget deficit
caused by an unavoidable, unplanned, documented emergency consistent with HUD guidelines
and AOC's local policy. Clients receiving other government housing assistance are not eligible.
Agency's office and Program services will be available at 400 N. Beach Street, Suite 100, Fort
Worth, TX 76111,Monday through Thursday 8:30 a.m.to 5:00 p.m. and Friday, 8:30 a.m.to 4:00
p.m.
The Program will serve HOPWA Eligible Clients in Tarrant, Johnson, Parker, Wise, Hood and
Somervell counties.
HOPWA Funds will pay for direct assistance such as TBRA and STRMU. HOPWA Funds will
also be used to pay costs associated with delivering supportive services to any client receiving
either TBRA or STRMU assistance, including salaries, fringe benefits, and FICA for employees,
supplies, insurance, and Program facility rent and utility costs. HOPWA Funds will also pay for
contracted labor services that include accounting and security services. No more than 7% of the
HOPWA Funds will be used to pay administrative costs, including salaries, insurance, taxes, and
legal and accounting fees associated with the Program.
Amendment No.2 to CSC 47281
AIDS Outreach Center,Inc. (HOPWA)
REGULATORY CLASSIFICATION:
IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C
HOPWA Project Sponsor Activity
Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses
24 CFR 574.300(b)(7)—Supportive Services
24 CFR 574.300(b)(6)—STRMU
24 CFR 574.300(b)(6) - TBRA
Agency will maintain documentation which verifies that 100% of clients served by the Program
are eligible under HOPWA Regulations.
PROGRAM GOALS:
Minimum Contract Performance Outcome: The Program must provide services to a minimum
of 125 Unduplicated Clients. The Program must provide TBRA services to a minimum of 57
Unduplicated Clients and must provide STRMU services to a minimum of 68 Unduplicated
Clients. Unduplicated Clients must be residents of Tat7ant, Johnson, Parker, Wise, Hood or
Somervell counties as shown by the monthly reports on Attachment III.
2016-2017 PROGRAM GOALS:
Minimum Contract Performance Outcome: The Program must provide STRMU services to a
minimum of 68 Unduplicated Clients. Unduplicated Clients must be residents of Tarrant,Johnson,
Parker, Wise,Hood or Somervell counties as shown by the monthly reports on Attachment III.
Amendment No.2 to CSC 47281
AIDS Outreach Center,Inc. (HOPWA)
EXHIBIT "B"-BUDGET
Account Grant Budget Increase Decrease Total
";ADMINISTRATIVE= . "
Salaries(Staff accountant) 1001 $ 5,735.00 $ 2,585.89 $ 8,320.89
FICA(Staff accountant) 1002 $ 439.00 $ 177.11 $ 616.11
Life/Disability Insurance 1003
Healtb/Dentallnsurance 1004 $ 367.00 $ 205.55 $ 161.45
Unemployment-State 1005 $ 89.00 $ 24.06 $ 64.94
Worker's Compensation 1006
Contract Labor-Accounting(City
needs copy of contract before
expenses can be reimbursed) 1007 $ 7,508.00 $ 7,508.00
Insurance-Directors and
Officers 1010
Insurance-Fidelity Bond or
Equivalent 1011
TOTAL ADMINISTRATIVE
EXPENSES $ 6,630.00 1 $ 10,271.00 IS 229.61 $ 16,671.39
%Administrative Cost 3%
` ` � ,SiJPPORTIVE"SERVICES
PROGRAMPERSONNEL- .
Salaries 2001 $ 50,407.00 $ 94.66 $ 50,501.66
FICA 2002 $ 3,856.00 $ 104.22 $ 3,751.78
Life/Disability Insurance 2003
Health/DentalInsurance 2004 $ 3,000.00 $ 1,986.16 $ 1,013.84
Unemployment-State 2005 $ 724.00 $ 724.00
Worker's Compensation 2006
SUPPLIES ANWSERVICES
Office/Medical Supplies 3001 $ 925.00 $ 755.50 $ 169.50
Office Equipment Rental 3002 $ 400.00 $ 234.75 $ 165.25
Postage 3003 $ 50.00 $ 50.00 $ -
Printing 3004 $ 50.00 $ 6.47 $ 43.53
MISCELLANEOUS: s'
Contract Labor-Accounting/IT 4001 $ 5,000.00 $ 4,150.00 $ 850.00
Insurance-Commercial Umbrella
Liability 4002 $ 100.00 $ 100.00
FACILITY AND UTILITIES
Telephone 5001 $ 625.00 $ 530.04 $ 94.96
Electric 5002 $ 800.00 $ 685.43 $ 114.57
Gas 5003 $ 200.00 $ 200.00 $ -
Water and Wastewater 5004 $ 200.00 $ 183.20 $ 16.80
Solid Waste Disposal 5005
Rent(City needs copy of lease
before expenses can be
reimbursed) 5006 $ 4,200.00 $ 341.97 $ 3,858.03
Custodial Services 5007 $ 650.00 $ 466.89 $ 183.11
Maintenance/Repairs 5008
Building Security 5009
Amendment No.2 to CSC 47281
AIDS Outreach Center,Inc. (HOPWA) Page 1
LEGAL;FINANCIAL AND
INSURANCE . .
Professional Liability/Business
Auto 6001
TOTAL SUPPORTIVE
SERVICE EXPENSES $ 71,187.00 $ 94.66 $ 9,794.63 $ 61,487.03
DIRECT ASSISTANCE-STRMU
Short-term Rent Assistance 7001 $ 80,000.00 $ 27,000.00 $ 107,000.00
Short-term Mortgage Assistance 7002 $ 8,210.00 $ 8,500.00 $ 16,710.00
Short-term Utilities Assistance 7003 $ 14,000.00 $ 3,667.58 $ 17,667.58
Total Direct Assistance-STRMU $ 102,210.00 1 $ 39,167.58 $ 141,377.58
.DIREGT"ASSISTANCE-TBRA. .
Tenant Based Rental Assistance
(TBRA) 8001 $ 444,000.00 $ 39,509.00 $ 404,491.00
Total Direct Assistance-TBRA $ 444,000.00 $ 39,509.00 $ 404,491.00
FACILIT;YJ3ASED,'-OPERATIONS :.. "
Salaries 9001
FICA 9002
Life/Disability Insurance 9003
Health/DentalInsurance 9004
Unemployment-State 9005
Worker's Compensation 9006
Insurance-Commercial Property
and Professional Liability 9007
TOTAL FACILITY BASED
OPERATION EXPENSES
BUDGET TOTAL $ 624,027.00 $ 49,533.24 $ 49,533.24 $ 624,027.00
Amendment No.2 to CSC 47281
AIDS Outreach Center,Inc.(HOPWA) Page 2
M&C Review Page 1 of 6
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTIVORTI1
r
COUNCIL ACTION: Approved on 8/4/2015 - Ordinance No. 21817-08-2015
CONTINUED FROM A PREVIOUS WEEK
DATE: 7/28/2015 REFERENCE G-18521 LOG NAME: 17NS
NO.: HUDACTIONPLAN PY2015-2016
CODE: G TYPE: NON- PUBLIC YES
CONSENT HEARING:
SUBJECT: Conduct Two Public Hearings and Approve the City's 2015-2016 Action Plan for the Use
of Federal Grant Funds in the Amount of$9,820,979.00 from the United States
Department of Housing and Urban Development from the Community Development Block
Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and
Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and
Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates,
Authorize Execution of Related Contracts and Adopt Appropriation Ordinance (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct two public hearings to allow citizen input and consideration of the City's 2015-2016
Action Plan for use of federal grant funds from the United States Department of Housing and Urban
Development in the amount of$9,820,979.00 from the Community Development Block Grant, HOME
Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for
Persons with AIDS grant programs and for the use of program income from activities using prior
years'federal grant funds;
2. Approve the City's 2015-2016 Action Plan for submission to the United States Department of
Housing and Urban Development including allocations of grant funds to particular programs and
activities as detailed below;
3. Authorize the collection and use of an estimated $50,000.00 of program income, which resulted
from activities using prior years' Community Development Block Grant fund, for the reconstruction of
City streets;
4. Authorize the collection and use of an estimated $200,000.00 of program income, which resulted
from activities using prior years' HOME Investment Partnerships Program funds, for the City's
Homebuyer Assistance Program;
5. Authorize the City Manager or his designee to execute contracts for a one-year term with the
agencies listed in Tables 1, 2 and 3 below for Program Year 2015-2016 for Community Development
Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant
funds, contingent upon receipt of funding;
6. Authorize the City Manager or his designee to extend the contracts for up to one year if an agency
or department requests an extension and such extension is necessary for completion of the program
or to amend the contracts if necessary to achieve program goals provided any amendment is within
the scope of the program and in compliance with City policies and all applicable laws and regulations
governing the use of federal grant funds;
7. Authorize a waiver of indirect cost rates as applicable for the Grants Fund in accordance with the
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City's Administrative Regulations; and
8. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations
to the Grants Fund in the total amount of $9,820,979.00 consisting of $6,332,270.00 in Community
Development Block Grant funds, $1,934,447.00 in HOME Investment Partnerships Program funds,
$552,108.00 in Emergency Solutions Grant funds and $1,002,154.00 in Housing Opportunities for
Persons with AIDS grant funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's 2015-2016 Action Plan summarizes the major housing and community development
activities and proposed expenditures for the program year beginning October 1, 2015 and ending
September 30, 2016 for use of federal grant funds totaling $9,820,979.00 from the United States
Department of Housing and Urban Development (HUD) for Community Development Block Grant
(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and
Housing Opportunities for People with AIDS (HOPWA) grant programs. It also summarizes the use
of program income resulting from activities using prior years' CDBG and HOME funds. The purpose
of these grant funds is to primarily benefit low and moderate income City residents with ESG funds
primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
Staff developed recommendations for the allocation of the estimated funding from HUD and
presented them to the Community Development Council (CDC) on May 20, 2015 and to the City
Council at its Pre-Council meeting on June 16, 2015. Notice of a 30-day public comment period from
July 1, 2015 to July 31, 2015 was published in the Fort Worth Star-Telegram on June 28, 2015. Any
comments received will be maintained by the Neighborhood Services Department in accordance with
federal regulations. The City will hold two public hearings as part of the HUD-required citizen
participation process, the first on July 28, 2015 and the second on August 4, 2015 at which time the
City Council is scheduled to approve the Action Plan. In addition, public hearings were held on June
18, 2015 at 11:30 a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of
neighborhood streets eligible for reconstruction using CDBG funds.
A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a
spreadsheet of all specific funding recommendations is attached. The 2015-2016 Action Plan must
be submitted to HUD by August 14, 2015.
CDBG
For Program Year 2015-2016, it is recommended that the amount of $6,332,270.00 in CDBG funds
and the estimated amount of$50,000.00 of CDBG program income be allocated as follows:
Public Services - $949,840.00
This item includes social services for low to moderate income, disabled and disadvantaged
populations.
Housing Programs and Services -$2,175,600.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush-Up, homebuyer and
housing services, accessibility modifications to the homes of senior and/or disabled individuals and
related project delivery costs for these programs.
Infrastructure Services -$1,201,521.53
This item includes funding for the reconstruction of neighborhood streets.
CDBG Economic Development-$738,854.47
This item is the City's annual payment on its Section 108 loan from HUD.
CDBG Estimated Program Income -$50,000.00
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This item includes funding for the reconstruction of City streets in addition to the funds listed above
under Infrastructure Services. CDBG program income that is received which is over the estimated
amount but not used for reconstruction of City streets will be allocated to priority activities in the City's
Consolidated Plan subject to Council approval.
CDBG General Administration -$1,266,454.00
This item includes costs for administering the CDBG grant including allocations for Financial
Management Services, Internal Audit and Transportation and Public Works Departments.
HOME
For Program Year 2015-2016, it is recommended that the amount of $1,934,447.00 in HOME funds
and the estimated amount of$200,000.00 of HOME program income be allocated as follows:
Homebuyer Assistance Program (HAP) -$1,097,400.00
This item includes funding for down payment and/or closing cost assistance to low and moderate
income homebuyers.
Community Development Housing Organizations (CHDO) Set Aside -$290,168.00
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable
housing projects and CHDO administrative operating costs. These funds will be used by Tarrant
County Housing Partnership, Inc. (TCHP), a CHDO, to construct additional single family houses for
the 21 lot Hardy Street Single Family Infill Development in the Diamond Hill-Jarvis neighborhood
(Council District 2). The houses will be sold to homebuyers making at or below 80 percent of area
median income set by HUD.
Single-Family Development -$353,435.00
This item includes funding for construction by TCHP of additional single family houses for the Hardy
Street Single Family Infill Development.
HOME General Administration -$193,444.00
This item includes costs for administering the HOME grant.
HOME Estimated Program Income -$200,000.00
This item includes funding for the City's HAP for closing cost and/or down payment assistance in
addition to the funds listed above. HOME program income that is received which is over the
estimated amount but not used for HAP will be allocated to priority activities in the City's Consolidated
Plan subject to Council approval. HUD allows the City to take 10 percent of any HOME program
income to be used for the costs for administering the HOME grant.
HOPWA
For Program Year 2015-2016, it is recommended that the amount of$1,002,154.00 in HOPWA funds
be allocated as follows:
Non-Profit Service Providers -$972,090.00
HOPWA Program Administration - $30,064.00
ESG
For Program Year 2015-2016, it is recommended that the amount of $552,108.00 in ESG funds be
allocated as follows:
Non-Profit Service Providers - $510,700.00
ESG Program Administration -$41,408.00
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CONTRACT RECOMMENDATIONS
The CDC and Staff recommend that contracts be executed with the listed agencies for the amounts
shown in the following tables:
Community Development Block Grant Contracts:
Table 1 - CDBG Agencies
Organization Program Virnount
Cenikor Foundation —T—Substance Abuse --T $ 75,000.00
Senior Citizen Services of Greater Tarrant Senior Services $ 75,000.00
County Inc.
YMCA of Metropolitan Fort Worth Child Care Services $ 75,000.00
YWCA of Fort Worth and Tarrant County Child Care Services $ 49,840.00
Clayton Child Care Inc. d/b/a Clayton YES! Child Care Services $ 75,000.00
Girls Inc. of Tarrant County Youth Services $ 75,000.00
Camp Fire First Texas Youth Services $ 75,000.00
Lena Pope Home, Inc. Youth Services $ 75,000.00
The Ladder Alliance Employment/Job $ 75,000.00
Training
Tarrant County Housing Partnership, Inc. Housing Counseling and $ 75,000.00
Education
Presbyterian Night Shelter Case Management/Main $ 75,000.00
Shelter
The Salvation Army, a Georgia Corporation Homeless Services $ 75,000.00
Meals on Wheels, Inc. of Tarrant County Home-delivered Meals $ 75,000.00
Program
CDBG Public Service Subtotal $ 949,840.00
Rehabilitation, Education and Advocacy for Project Ramp $ 100,000.00
Persons with Handicaps, dba REACH, Inc.**
Total CDBG Contracts F$1,049,840.00
**REACH will be funded from the CDBG Housing Programs and Services budget.
Housing Opportunities For Persons With AIDS Contracts:
Table 2 - HOPWA Agencies
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Organization Program Amount
Tarrant County Administration (seven percent), Supportive
Samaritan Housing, Services, and Facility Based Housing Subsidy $420,063.00
Inc. Assistance
Administration (seven percent), Supportive
AIDS Outreach Services, Tenant Based Rental Assistance (TBRA), $552,027.00
Center, Inc. and Short Term Rent Mortgage and Utility
Assistance (STRMU)
TOTAL HOPWA
Contracts $972,090.00
Emergency Solutions Grant Contracts:
Table 3 - ESG Agencies
Organization Program Amount
SafeHaven of Tarrant County Shelter Services $104,265.00
Presbyterian Night Shelter Shelter Services IF$ 85,908.00
Day Resource Center for the Homeless Shelter Services IF$141,092.00
The Salvation Army, a Georgia Corporation Homelessness Prevention $100,000.00
YWCA Fort Worth and Tarrant County Rapid Re Housing $ 79,435.00
TOTAL ESG Contracts $510,700.00
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, adoption of the attached appropriation ordinance and receipt of grant funds, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
21001 4310013 019CDBG $6,332,270.00
21001 5XXXXXX 019CDBG $6,332,270.00
21001 4310013 019HOME $1,934,447.00
21001 5XXXXXX 019HOME $1,934,447.00
21001 4310013 019ESG $552,108.00
21001 5XXXXXX 019ESG $552,108.00
21001 4921001 019CDBG $50,000.00
21001 5XXXXXX 019CDBG $50,000.00
21001 4310013 019HOPWA $1,002,154.00
21001 5XXXXXX 019HOPWA $1,002,154.00
21001 4921001 019HOME $200,000.00
21001 5XXXXXX 019HOME $200,000.00
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Submitted for City Manager's Office by: Fernando Costa (6122)
Originatinq Department Head: Allison Gray (8030)
Additional Information Contact: Avis Chaisson (6342)
Leticia Rodriguez (7319)
ATTACHMENTS
17NS HUDACTIONPLANPY2015-2016 GR76 AO FY2015.docx
Action Plan 15 16 FINAL MandC Slides LHR.pdf
Proposed 2015 CDBG Infrastructure Project MandC.pdf
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Official site of the City of Fort Worth,Texas
CITY COUNCILAGENDA FORT WnRTlj
COUNCIL ACTION: Approved on 4/12/2016
REFERENCE,, LOG 19NS
DATE: 4/12/2016 NO : C-27671 NAME: ADD ITIONALFUNDINGAIDSOUTREACH CENTER2015-
16
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Change in Use and Expenditure of Additional Housing Opportunities for Persons with AIDS
Grant Funds in the Amount of$72,000.00 to AIDS Outreach Center, Inc., for a Total Contract Amount
of$624,027.00,Amendment of City Secretary Contract No. 47281 and a Substantial Amendment to
the City's 2014-15 Action Plan (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a Substantial Amendment to the City's 2014-15 Action Plan;
2. Authorize a change in use and expenditure of additional unprogrammed Housing Opportunities for
Persons with AIDS grant funds in the amount of$72,000.00 to AIDS Outreach Center, Inc.; and,
3. Authorize the City Manager or his designee to execute a contract amendment to City Secretary
Contract No. 47281 with AIDS Outreach Center, Inc., to increase the amount by$72,000.00 for a
total contract amount of$624,027.00.
DISCUSSION:
On August 4, 2015, the City Council approved the 2015-16 Action Plan, including the execution of a
contract with AIDS Outreach Center, Inc. (AOC)for Housing Opportunities for Persons with AIDS
(HOPWA) grant funds from the United States Department of Housing and Urban Development(HUD)
in the amount of$552,027.00(M&C G-18521, City Secretary Contract No. 47281). AOC utilizes the
HOPWA funds for financial assistance programs including Short Term Rent, Mortgage and Utility
Assistance (STRMU)to HOPWA-eligible clients. Due to client demand,AOC has spent all HOPWA
funds allocated for STRMU in its 2015-16 contract.
AOC has requested additional HOPWA funds in order to ensure continued levels of service to eligible
clients and to assist the City in meeting its Consolidated Plan goals. The Action Plan included the
authority to amend the various contracts if necessary to achieve program goals, provided any
amendment is within the scope of the program and in compliance with City policies and all applicable
regulations regarding the use of Federal grant funds. Staff has identified available HOPWA funds left
over from the 2014-15 allocation and recommends an amendment to the current contract with AOC to
increase the amount by$72,000.00, for a total contract amount of$624,027.00. The additional
$72,000.00 will pay for STRMU services to HOPWA-eligible clients.
Staff recommends the change in use and expenditure of$72,000.00 of additional unprogrammed
HOPWA funds to AOC. Federal regulations do not require a public comment period for this change
in use of HOPWA funds.
Services by AOC are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that Fiscal Year 2015 included appropriations in the amount of
$72,000.00 in the Grants Fund for Housing Opportunities for Persons with AIDS programs. As of
March 24, 2016, the appropriations have not been expended. Upon approval of these
recommendations, the Director of Finance certifies that funds are available within the existing
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appropriations and can be reallocated to City Secretary Contract No. 47281 with AIDS Outreach
Center, Inc.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
21001 0190463 5330201 G00263 991981 2015 $72,000.0
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2
21001 0190463 5330201 G00263 991981 2015 $22,481.8
21001 0190463 5330201 G00263 991982 2015 $1,782.2
21001 0190463 5330201 G00263 991983 2015 $8,994.0
21001 0190463 5330201 G00263 991980 2015 $1,217.7
21001 0190463 5330201 G00263 991984 2015 $5,155.51
21001 0190463 1 5330201 1 G00263 1 991985 2015 $32,368.6
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Bette Chapman (6125)
ATTACHMENTS
Form 1295 AOC.pdf
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CERTIFICATE OF INTERESTED PARTIES
FORM 3.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-25971
AIDS Outreach Center
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 03/14/2016
being filed.
City of Fort Worth Date Acknowledged:
04/13/2016
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
47281
Housing Opportunities for Persons with AIDS
4 Nature of interest
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I intermediary
5 Check only if there is NO Interested Party.
X
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
LARRY D. ELLIS
�6__Notary Public,State of Texas -
;., +� Comm. Expires 06-14-2018
Notary ID 128305350
`Signature of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn.to and subscribed before me,by the said UY/L� ,this the day of\ t/"V!C ,
20 to certify which,witness my hand and seal of office. T
J Signature of officer administering oath Printed na a of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.312