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CITY RENAOR Y
CONTRACT
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PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is
made and entered into by and between the CITY OF FORT WORTH (the
"City"), a home rule municipal corporation organized under the laws of the State
of Texas, acting by and through Reid Rector, its duly authorized Assistant City
Manager, and CENTER FOR NONPROFIT MANAGEMENT, INC.
("Consultant"), a Texas corporation in good standing with the State of Texas,
acting by and through Hedy Helsell, its duly authorized representative.
1. SCOPE OF SERVICES.
1.1. Consultant's Services.
Consultant hereby agrees to provide the City's Economic and
Community Development Department ("ECD") with professional
consulting services to assist ECD and the City's Housing Department in
developing a framework for a funding partnership that supports the City's
nonprofit community development corporations through a collaborative
process with key stakeholders (collectively the "Project"). The Project is
described in detail in Exhibit "A", attached hereto and hereby made a part
of this Agreement for all purposes. The City and Consultant may change
the scope of the Project by substituting an amended Exhibit "A", signed
by both the City and Consultant, which shall then be attached to this
Agreement and made a part of this Agreement for all purposes.
1.2. City's Duties.
The City shall provide Consultant access on a reasonably timely
basis to various City personnel for interviews, questions, consultation,
document reviews and other forms of participation necessary to the
Project. The City shall also provide Consultant with reasonable facilities
and equipment in order to allow Consultant to perform its duties and
obligations under this Agreement when it is necessary for Consultant to be
on-site.
1.3. Work Schedule.
Within ten (10) days following the Effective Date of this
Agreement, as defined in Section 2, the City and Consultant shall
complete a written work schedule applicable to the Project ("Work
Schedule"). This Work Schedule shall establish timetables and milestones _
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A. i a
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relating to and in accordance with each step or line item of work
referenced in Exhibit"A".
1.4. Work Product.
All work produced by Consultant under this Agreement
(collectively the "Work Product"), specifically including, but not limited
to, electronic spreadsheets, shall be owned, at all times, by the City.
Consultant shall deliver the Work Product to the City upon the termination
or expiration of this Agreement. The City shall have access to and be
entitled to review and copy any portion of the Work Product at any time.
Consultant may retain a copy of the Work Product except as to any portion
thereof that is proprietary or otherwise confidential.
2. TERM.
This Agreement shall commence upon the date that both the City and
Consultant have executed this Agreement ("Effective Date") and shall continue
in full force and effect for a term of six (6) months thereafter unless (i) terminated
earlier in accordance with the provisions of this Agreement or when the City has
provided Consultant with written notice that Consultant has fulfilled its
obligations under this Agreement and that Consultant's services are no longer
required.
3. COMPENSATION.
Subject to the provisions of Section 4.2 of this Agreement, the City shall
pay Consultant a sum not to exceed $9,500 for services provided and expenses
incurred in the carrying out and fulfillment of Consultant's duties and obligations
under this Agreement. The specific services and expenses involved in each step
of the Project are described in Exhibit "A". Notwithstanding anything herein to
the contrary, in no event shall Consultant be compensated any sum greater than
$9,500 for services provided pursuant to this Agreement unless this Agreement is
amended in writing by both the City and Consultant.
4. TERMINATION.
4.1. Written Notice.
The City terminate this Agreement at any time and for any reason
by its providing the other party with written notice of termination.
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4.2. Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to its
expiration, as provided in Section 2, the City shall pay Consultant for
services actually rendered as of the effective date of termination and
Consultant shall continue to provide the City with services requested by
the City and in accordance with this Agreement up to the effective date of
termination.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL
INFORMATION.
Consultant hereby warrants to the City that Consultant has made full
disclosure in writing of any existing or potential conflicts of interest related to
Consultant's services and proposed services with respect to the Project. In the
event that any conflicts of interest arise after the Effective Date of this
Agreement, Consultant hereby agrees immediately to make full disclosure to the
City in writing.
The City acknowledges that Consultant may use products, materials or
methodologies proprietary to Consultant. The City agrees that Consultant's
provision of services under this Agreement shall not be grounds for the City to
have or obtain any rights in such proprietary products, materials or methodologies
unless the parties have executed a separate written agreement with respect thereto.
Notwithstanding the foregoing, Consultant understands and agrees that the City is
subject to various public information laws and regulations, including, but not
limited to, the Texas Open Records Act. Consultant, for itself and its officers,
agents and employees, further agrees that it shall treat all information provided to
it by the City as confidential and shall not disclose any such information to any
third party without the prior written approval of the City.
6. AUDITS.
The City shall have, for three (3) years following the termination of this
Agreement and upon reasonable advance notice, access to and the right to
examine and audit any books, documents, papers, records or other data of
Consultant that involve transactions relating to this Agreement. Accordingly,
Consultant shall provide the City with access during normal working hours to all
of Consultant's facilities and with appropriate workspace at Consultant's facilities
necessary for the City to conduct examinations and audits in accordance with this
Agreement.
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7. INSURANCE.
During the term of this Agreement, Consultant shall procure and maintain
at all times, in full force and effect, a policy or policies of insurance that provide
the specific coverage set forth in this Section 7 as well as any and all other public
risks related to Consultant's performance of its obligations under this Agreement.
Consultant shall specifically obtain the following types of insurance at the
following limits:
• Commercial General Liability:
$1,000,000 per occurrence; providing blanket contractual liability
insurance products and completed operations; independent contractor's
liability; and coverage for property damage to City facilities; and
• Automobile Liability:
$1,000,000 per occurrence or accident; including, but not limited to,
all vehicles, whether owned or hired, in use by Consultant, its
employees, agents or subcontractors; and
• Worker's Compensation/Employer's Liability:
Worker's compensation coverage as required by applicable law; and
Employer's Liability at $100,000 per accident.
Prior to the Effective Date, Consultant shall provide the City with
certificates of insurance that verify Consultant's compliance with the insurance
requirements of this Agreement. The City's Risk Manager shall have the right to
review and evaluate Consultant's insurance coverage and to make reasonable
requests or revisions pertaining to the types and limits of that coverage.
Consultant shall comply which such requests or revisions as a condition precedent
to the effectiveness of this Agreement.
8. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Consultant shall operate as an
independent contractor as to all rights and privileges granted herein, and not as an
agent, representative or employee of the City. Subject to and in accordance with
the conditions and provisions of this Agreement, Consultant shall have the
exclusive right to control the details of its operations and activities and shall be
solely responsible for the acts and omissions of its officers, agents, servants,
employees, contractors and subcontractors. Consultant acknowledges that the
doctrine of respondent superior shall not apply as between the City, its officers,
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agents, servants and employees, and Consultant, its officers, agents, employees,
contractors and subcontractors. Consultant further agrees that nothing herein
shall be construed as the creation of a partnership or joint enterprise between the
City and Consultant.
9. LIABILITY AND INDEMNIFICATION.
CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY
AND ALL CLAIMS, DEMANDS, LAWSUITS OR OTHER ACTIONS FOR
DAMAGES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO,
PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT
CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S),
MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSULTANT,
ITS OFFICERS,A GENTS, SERVANTS OR EMPLOYEES.
CONSULTANT COVENANTS AND AGREES TO, AND DOES
HEREBY, INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND
AGAINST ANY AND ALL CLAIMS OR LAWSUITS FOR DAMAGES OF
ANY KIND, INCLUDING, BUT NOT LIMITED TO, PROPERTY DAMAGE
OR LOSS (INCLUDING ALLEGED DAMAGE OR LOSS TO
CONSULTANT'S BUSINESS AND ANY RESULTING LOST PROFITS)
AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL
PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR
ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS
OR OMISSIONS OR MALFEASANCE OF CONSULTANT, ITS OFFICERS,
AGENTS, SERVANTS OR EMPLOYEES.
10. ASSIGNMENT AND SUBCONTRACTING.
To carry out the Project, Consultant will have the right to subcontract
certain elements of the scope of work to the Concinnity Network, solely
represented by Bobbi Bilnoski; the Community Development Partnership
Network, solely represented by Kim Burnett; and to Karen LaFrance, Consultant
to Management in Community Development, provided that Consultant requires in
writing that such parties to be bound by the same duties and obligations under this
Agreement as Consultant and that such parties agree in writing to be so bound.
Consultant shall not otherwise assign or subcontract any of its duties, obligations
or rights under this Agreement other than the extent outlined in this Section
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without the prior written consent of the City. If the City grants such consent, the
assignee or subcontractor shall execute a written agreement with the City under
which the assignee or subcontractor agrees to be bound by the duties and
obligations of Consultant under this Agreement.
11. COMPLIANCE WITH LAWS, ORDINANCES, RULES AND
REGULATIONS.
Consultant agrees to comply with all federal, state and local laws,
ordinances, rules and regulations. If the City notifies Consultant of any violation
of such laws, ordinances, rules or regulations, Consultant shall immediately desist
from and correct the violation.
12. NON-DISCRIMINATION COVENANT.
Consultant, for itself, its personal representatives, assigns, subcontractors
and successors in interest, as part of the consideration herein, agrees that in the
performance of Consultant's duties and obligations hereunder, it shall not
discriminate in the treatment or employment of any individual or group of
individuals on the basis of race, color, national origin, religion, handicap, sex,
sexual orientation or familial status. If any claim arises from an alleged violation
of this non-discrimination covenant by Consultant, its personal representatives,
assigns, subcontractors or successors in interest, Consultant agrees to assume such
liability and to indemnify and defend the City and hold the City harmless from
such claim.
13. LICENSES AND PERMITS.
Consultant shall, at its sole expense, obtain and keep in effect all licenses
and permits necessary for it to carry out its duties and obligations hereunder.
14. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be
conclusively determined to have been delivered when (1) hand-delivered to the
other party, its agents, employees, servants or representatives, (2) delivered by
facsimile with electronic confirmation of the transmission, or (3) received by the
other party by United States Mail, registered, return receipt requested, addressed
as follows:
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To THE CITY: To CONSULTANT:
City of Fort Worth Hedy Helsell
Economic and Community Development Dept. President
Christine Maguire, EDFP Center for Nonprofit Management
Community Development Manager 2900 Live Oak Street
1000 Throckmorton Dallas, TX 75204
Fort Worth, TX 76102-6311
Facsimile: (817) 871- 8654 Facsimile: (214) 821-3845
15. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City
does not waive or surrender any of its governmental powers.
16. NO WAIVER.
The failure of the City or Consultant to insist upon the performance of any
term or provision of this Agreement or to exercise any right granted herein shall
not constitute a waiver of the City's or Consultant's respective right to insist upon
appropriate performance or to assert any such right on any future occasion.
17. VENUE ,JURISDICTION AND EXPENSES.
This Agreement shall be construed in accordance with the laws of the
State of Texas. If any action, whether real or asserted, at law or in equity, is
brought on the basis of this Agreement, venue for such action shall lie in state
courts located in Tarrant County, Texas or the United States District Court for the
Northern District of Texas, Fort Worth Division. In any such action, the
prevailing party shall be entitled to recover from the other party reasonable
attorneys' fees incurred in the bringing or defending of the action.
18. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or
unenforceable, the validity, legality and enforceability of the remaining provisions
shall not in any way be affected or impaired.
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19. FORCE MAJEURE.
The City and Consultant shall exercise their best efforts to meet their
respective duties and obligations as set forth in this Agreement, but shall not be
held liable for any delay or omission in performance due to force majeure or other
causes beyond their reasonable control, including, but not limited to, compliance
with any government law, ordinance or regulation, acts of God, acts of omission,
fires, strikes, lockouts, national disasters, wars, riots, material or labor restrictions
by any governmental authority, transportation problems and/or any other similar
causes.
20. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only
and shall not be deemed a part of this Agreement.
21. ENTIRETY OF AGREEMENT.
This Agreement, including the schedule of exhibits attached hereto and
any documents incorporated herein by reference, contains the entire
understanding and agreement between the City and Consultant, their assigns and
successors in interest, as to the matters contained herein. Any prior or
contemporaneous oral or written agreement is hereby declared null and void to the
extent in conflict with any provision of this Agreement. This Agreement shall not
be amended unless agreed to in writing by both parties and, if required, approved
by the City's City Council.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement in multiples as of the later date below:
[SIGNATURES IMMEDIATELY FOLLOW ON NEXT PAGE]
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CITY OF FORT WORTH: CENTER FOR NONPROFIT
MANAGEMENT,
a Texas corporation:
By: By:
Reid Rector Hedy Hel e
Assistant City Manager President
Date: � � d«, o� d �� Date: 0
ATTE ATTES
r
y r
B By:
City Secr ary
APPROVED AS TO FORM AND LEGALITY: ,• PATRICIA CLARK
NOTARY PUBLIC STATE OF TEXAS
COMMISSION EXPIRES:
FEBRUARY 21,2006
Peter Vaky, Assista ity Attorney
M & C: none required
9
�� Y:aO R, NK.
STATE OF TEXAS §
COUNTY OF DALLAS §
BEFORE ME, the undersigned authority, a Notary Public in and for the
State of Texas, on this day personally appeared Rhonda Thompson, known to me to
be the person whose name is subscribed to the foregoing instrument, and
acknowledged to me that the same was the act of Center for Nonprofit
Management, Inc. and that she executed the same, and had authorization to execute
the same, as the act of Center for Nonprofit Management, Inc. for the purposes
and consideration therein expressed and in the capacity therein stated.
Nkw-QN.�IVEN UNDER MY HAND AND SEAL OF OFFICE this I day of
2003.
ENECLARK STATE OF TEXASM EXPIRES: N ary Public in and for the State of Texas
Y 21,2005
STATE OF TEXAS §
COUNTY OF TARRANT §
BEFORE ME, the undersigned authority, a Notary Public in and for the
State of Texas, on this day personally appeared Reid Rector, known to me to be the
person whose name is subscribed to the foregoing instrument, and acknowledged to
me that the same was the act of the City of Fort Worth and that he executed the
same as the act of the City of Fort Worth for the purposes and consideration therein
expressed and in the capacity therein stated.
GIVEN UNDER MY HAND AND SEAL OF OFFICE this -� day of
0 , 2003.
PR"PL'`
ROSELLA BARNES
NOTARY PUBLIC < cX4-C Ca liyr�d --
�9. , is state of Texas Notary Public in and for the State of Texas Comm.Exp,03-31-2005
10
OCT-13-2003 20:42 FROM:W L RIVERS 9727836657 70:2148213845 P.1/1
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Exhibit A
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Ft. Worth Community Development Partnership Workshop
%I*E141
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CENTER FOR NONPROFIT MANAGEMENT
Strong nonprofits build strong communities.
The Center for Nonprofit Management is pleased to submit the following proposal to assist the City
of Fort Worth and community partners in developing the strategic framework for a community
development partnership.
Founded in 1980, the Center for Nonprofit Management is the largest nonprofit resource center in
the state,providing comprehensive management assistance and training services to about 1,200
public charity clients across North Texas each year. The Center's innovative collaboration services
include facilitation, training, team chartering,partner coaching, and collaborative action-learning
circles for nonprofit executives. Services have been provided at the local, state and national levels to
cross-sector collaborations,municipalities,government-funded health and human service agencies,
and community-based organizations.
Our Understanding of Your Needs fir, mi
The City of Fort Worth Economic and Community Development and
Housing Departments has been working with Community Development V
IRNI
Corporations (CDCs) and major local foundations such as the Sid
Richardson Foundation and the Amon Carter Foundations, to explore '
R ¢
ways to strengthen community development in Fort Worth.
Fort Worth is home to approximately 20 nonprofit development
organizations whose mission is to revitalize some part of the central city. :
Four nonprofit development corporations serve primarily as business
advocacy groups, seven (7) CDCs out of out of the total field of 16 Fort `
Worth community housing development corporations (CHDOs), have a
holistic approach to rebuilding communities—focusing on both housing '
and economic development.Additionally, these CDCs have had varying
degrees of track record in rehabilitating or constructing affordable ,
housing, are community controlled and focus on a specific neighborhood . '' X .
or multi-neighborhood geography. The City has conducted interviews over the last 6 weeks with all
of these stakeholders. There is consensus among those interviewed to participate in co-creating a
Community Development Partnership as a new way to work together in order to achieve:
• Effective involvement of community stakeholders,boards and commissions in
developing a shared vision for the City of Fort Worth.
• High-performing collaborative relationships between all the key players.
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Exhibit A 12
Ft. Worth Community Development Partnership Workshop
• An ongoing process to build consensus and work interdependently to achieve the vision,
articulate issues, shape agendas, and mobilize consensus support.
• Effective collaboration among stakeholders to support a sustainable industry of
nonprofit community-based development organizations in their effort to revitalize
central city neighborhoods.
• Construction of the framework for developing a public-private partnership to fund the
core operating support, training, technical assistance, predevelopment and project
financing needs for CDCs carrying out economic and housing development projects.
• The achievement of a key priority of the City Council in their effort to revitalize Fort
Worth's central city.
Our Approach
Facilitators,working through the Center,will work closely with City staff and Council
representatives to identify key stakeholders and jointly design the process of inquiry,visioning and
consensus building. Three primary process methodologies will be used to identify needs, articulate a
community-wide vision for the City, and develop a collaborative approach for reaching that vision:
Team Chartering is a facilitated, collaborative process of building and documenting
collaborative, consensus agreements that turn groups into high-performing teams.
There are five key areas of agreement every team must make if they are to be successful:
1.) Develop a shared purpose, agreeing on the mission,vision and shared values of the
team;2.) Determine team guidelines,including decision making, communication and
meeting protocol; 3.) Define roles and responsibilities and optimal organizational structure; 4.) Draft
win-win goals and SMART objectives; and 5.) Devise a Plan of Action and timeline.
Balanced Scorecard, a performance management methodology will be
utilized in the goal setting process to ensure alignment among the
stakeholders and balanced across four key perspectives: Financial,
R Customer, Internal Operations, and Learning and Growth.The scorecard
also provides a means by which the City can monitor progress towards the
partnership's objectives while evaluating achievements in building
organizational capacity for future service delivery.
Anticipated Outcomes
We believe this creative,inclusive and interactive process will set the stage for strategic alignment,
concerted and decisive action of the stakeholders to achieve the following deliverable:
♦ Strategic Partnership Framework co-created, and supported by the key stakeholders to
define the direction and collaborative,working relationship of the partnership,including the
group's best thinking and consensus on:
• Shared Purpose (vision, mission and values)
• Goals across four key perspectives: financial, operational, customer and
learning and growth
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Exhibit A
13
Ft. Worth Community Development Partnership Workshop
• Organizational Structure,including roles and responsibilities
• Action Plan to implement the partnership
Our Suggested Next Steps
The Center for Nonprofit Management is prepared to
assist the City of Fort Worth in facilitating the
Community Development Partnership Workshop. We
will facilitate the team in creating a framework and detailed
0 list of initial steps for implementation. The following
provides an outline of our suggested work steps. The days
noted in parenthesis reflect the combined work effort of
our consulting team for each phase.
♦ Strategic Partnership Framework co-created,
and supported by the key stakeholders to define the direction and collaborative,working
relationship of the partnership, including the group's best thinking and consensus on:
• Shared Purpose (vision, mission and values)
• Goals across four key perspectives: financial, operational, customer and
learning and growth
• Organizational Structure,including roles and responsibilities
• Action Plan to implement the partnership
Suggested Next Steps
The Center for Nonprofit Management is prepared to
' assist the City of Fort Worth in facilitating the
Community Development Partnership Workshop. We
will facilitate the team in creating a framework and detailed
list of initial steps for implementation.The following
provides an outline of our suggested work steps.
The days noted in parenthesis reflect the combined work
effort of our consulting team for each phase.
I. Plan the Community Development Partnership Workshop
• Review and research background material including,but not limited to: Commercial
Corridors Task Force Final Report,Maureen Kennedy Consulting Housing Strategies,
current examples of private/public partnerships and funding intermediary models, and
past meeting notes.
• Understand recent conversations between the City, CDCs and foundations in order to
capitalize on groundwork already laid in achieving the workshop outcomes.
• Facilitate two planning meetings with Housing and ECD Department staff to create
and finalize overall strategy,workshop agenda,goals and desired outcomes. One will
be conducted face to face, the other one via phone conference.
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Exhibit A 14
Ft. Worth Community Development Partnership Workshop
❑ Conduct a thorough stakeholder analysis to identify which groups and individuals to
conduct interviews or focus groups with to ensure the success of the workshop.
❑ Create handouts,visuals, exercises and other materials for meetings and workshops
and advise City staff of special audio/visual or classroom set-up needs.
II. Conduct Appreciative Inquiry Interviews with Key Leaders
❑ Design interview instrument to collect input from key leaders and stakeholders.
❑ Create an interview schedule of key leaders
❑ Interview key leaders as appropriate (up to 10)
❑ Work with project sponsor and planning team to organize and report relevant
interview data
❑ Draft a preliminary strategic framework that builds upon previous work and shared
interests of the group. This beginning framework will be tested and refined during the
workshop.
111. Facilitate Two Workshops -10/30/03, 8 AM - 3 PM & Another TBD
The workshop is a forum where the City, CDCs and foundations discuss how to better pool
resources to carry out community-lead development. The workshop will be attended by
approximately 20-30 key stakeholders, comprised of representatives from two or three
foundations, City staff(approximately 7 members), and the Executive Directors from
approximately seven (7) community development organizations.
The purpose of the Workshop is to develop through conversations among three key
stakeholder groups on October 30th the "go-forward strategy" for implementing a
community development partnership. Following are notations on the Tasks and sub-tasks
which the team proposes to do differently or in addition to the required tasks:
Task I: Workshop Preparation: Karen will serve as strategist and coach; Kim will participate
in the first workshop, giving a presentation on best practices in Community Development
Partnerships.
Kim will make a presentation to the Workshop on Community Development Partnerships.
Her presentation will cover, but not be limited to, the following topics:
❑ Review of the industry,
❑ Discussion of the active,viable CDPs and alternative models, how these CDPs were formed
and by whom, and how they have developed and changed over the years,
❑ The level of funding necessary for effective and viable CDPs, both start ups and mature
CDPs,
❑ CDP operations,and funding profiles,
❑ The roles and responsibilities of philanthropic fenders,public sector partners, financial
institutions, the local corporate sector,CDCs/grant recipients and others,
❑ CDCs' community-building performance and effectiveness as recipients of CDP grants and
technical assistance,
❑ The state of the art performance application,monitoring and evaluation systems and
❑ The future of the CDP industry.
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Exhibit A
15
Ft. Worth Community Development Partnership Workshop x
Task 2: Facilitate the workshops, assisting the group in achieving
the following agreements: Workshop Outcomes
❑ Develop a shared purpose, agreeing on the mission,vision and
shared values of the team Better understand community
❑ Define roles and responsibilities and optimal organizational development partnership models
structure Agree on the key elements to
❑ Draft win-win goals
O Devise a Plan of Action and timeline for implementing the ensure a successful partnership
Partnership Clarify individual/collective goals
and benefits of the partnership
Task 3: Utilize graphic recording to document the discussions, Create a shared future vision for
ideas and agreements of the group during the workshop. a funding partnership
1
• Create the structural framework
Task 4: Secure the supplies and materials needed for the for sharing resources and
workshop and supply the client with a master set of all handout benchmarking performance
and workshop aterials.
p I Define roles and responsibilities a
IV. Prepare the Workshop Summary Document Agree on a go-forward strategy
❑ The written report will have two components: a) record of to launch the partnership
the Workshop process and results of the Workshop and b)
recommendations on how the group could best move
forward in implementing a community development partnership.
a) Bobbi will transcribe meeting and workshop notes into a document that
b) Karen will write, produce and transmit the section of the report that
elaborates on a range of strategies with a recommendation on how to best
move forward in implementing the partnership. She will also be available
for follow up presentations. Kim will advise on recommendations.
a This written product will be delivered via e mail within two weeks of the
Workshop, or at another time/date to be mutually determined between lead
Consultant and the City.
a Meet with planning team for a project debrief and to review the workshop
summary.
Timeline
All pre-planning and interviews must take place in advance of the date of the workshop,which is
Thursday, October 30, 2003 from 8 AM to 3 PM. The workshop summary document will be
submitted by November 14, 2003.
Our Consulting Team
1. Bobbi Bilnoski: Lead Facilitator
2. Karen LaFrance: Lead Consultant
3. Kim Burnett: Content Expert, Consultant
4. Rhonda Thompson: Client Management; Facilitator/Recorder
15
f
Exhibit A 16
Ft. Worth Community Development Partnership Workshop
Bobbi is a master facilitator and owner of Conci rlity Network. She has over 20 years experience in
facilitating high-stakes collaboration in communities, nonprofits and corporations. Her background
is in community building and grass-roots economic development. A more complete biography and
listing of clients is attached to this proposal.
Karen is the Vice President of Community Development Coalition ' '
of Arizona; her brief is advocacy and business planning to create a The Center for Nonprofit
Community Development Partnership in Arizona. In 2002, as
Management is your
Consultant, Karen provided strategic planning workshop facilitation j
for the Greater Lafayette Community Development Corporation. BEST CHOICE
In 2003, Ms. LaFrance designed a strategic planning session for a CNM understands the needs and high
statewide coalition in Arizona. Pro bono, Karen interviewed CDC risk factors of community-based eco-
directors in Fort Worth in 2001 as to their funding and technical nomic development collaborations.
assistance needs in conjunction with a Consultant assignment to CNM delivers extraordinary results
create a business plan with a Fort Worth CDC. Karen is on and has a long list of raving fans.
contract for economic development technical assistance services to CNM has a proven track record of
success and expert, seasoned profes-
sionals on our team.
• CNM is mindful of applying the most
Kim is the Executive Director of the Community Development appropriate and innovative philoso-
Partnership Network, a national network of 13 local community phies and methodologies to engage
development partnerships. Kim is responsible for all aspects of the and inspire authentic participation.
organization including day to day operations, program development, CNM provides excellent service and
project management and the ability
consulting relationships, communications development, fundraising, meet project milestones and dead-
and meeting facilitation and coordination. lines.
Rhonda is Vice President of Client Services for the Center, and over
the last four years, has developed a full range of collaboration services for nonprofits and public
agencies. Bobbi and Rhonda have worked together on numerous large-scale, team chartering and
collaborative strategic planning projects.
Fee for Services (see last page for details)
• Fees: The fee offered to the City Fort Worth for the services described in this proposal is
$9,500. This includes $9,000 in professional fees and $500 for travel costs. Supplies and
materials will be donated by the consulting team.
• Travel: The budget is estimated at$500 to pay airfare, lodging, meals and local transportation
for Kim.
• Communications: (phone calls, electronic mail and faxing) related to the completion of
Consultants' responsibilities will be donated by the Consultants.
• The Client will provide workshop facility costs and logistical support, coordination, purchase
and deliver of catering for each workshop, copies and handouts for workshops and follow up
documentation, and communication and notification of stakeholder invitees.
16
Exhibit A 17
Ft. Worth Community Development Partnership Workshop
• The Client will retain $500 of the project budget to pay for catering expenses. Workshop food
budget is based on estimated attendance of 25 people. This budget is based on an estimated $10
per person for each workshop. It is recommended that community partners be asked to solicit
donations to improve quality of workshop meals. The Client will be responsible for handling all
arrangements with caterers.
CNM will invoice City of Fort Worth for the balance of$9,500 as follows:
The first invoice will be submitted upon execution of the contract for 50 percent of the contract
amount, or$4,750, to be paid within 15 days to CNM.
The final invoice will be submitted on or about November 14, for the remaining$4,750 due, to be
paid within 15 days to CNM.
CNM will enter into separate affiliate agreements with each subcontractor, based on the fees quoted
in this proposal.
Exhibit A
18
Ft. Worth Community Development Partnership Workshop
Team Budget i
Amount $60Q0 $3,500 $9,5Q{ , 3
Consultant Rhonda . , .`RQhbt Karen Kim
Consultant days t.. 2. da s� , -ia. ... 1.5 da s 1.5 days
Daily Rates ,.800.'da 80f da 1,000 da 1,000 da
Professional Fees $Z,U4I7 .. $4(]t}p $1,500 $1,500
Travel/Lodging , donated ;.' n/a $500
Materials&Supplies "`;Donated nCa Donated Donated
Totals Paid , , ;'$21)QO $4 000 , $1,500 2,000
Work Breakdown
Team CNINI .KLaF/CDPN
Consultant days ;, Rhonda ftobhi Karen _Kim
Client Lead Lead Content
Roles ? l mtr, Co- Facilitator Consultant Expert
Facliit3tor
Stakeholders Interviews -- .50 day_ .50 day -- IM day
Planning Workshop#1
1 face-to-face mtg. 75
1 phone conference mtg. y i.{10 dav 25 day 25 day 1.75"days
Conducting Workshop#1 1'00 day on 1.110 ctay o" 0 1.00 day on
g P .site ,n 1'�A ; site in 1;�'b� y 151 rw°4.s 3.00 nays
Planning Workshop#2
1 face-to-face mtg. 25 day 1.110,lay 0 day 0 day l'5 days
1 phone conference mtg. I
workshop design _
Conducting Workshop#2 1.a clay -, f_OU de r On 0 day _ 4 0 day ?.00+lays
site in 1±�4�; site tn.FT'V:
Documentation _
Notes -° 50
Recommend -- .25 day .25 day 50 day
Neat Straps, f�Lgnaing _ 25 day -- .25 deny
Total Days
18