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HomeMy WebLinkAboutContract 31079 MOTOROLA CITY SEC y RETARY intelligence ever where" CONTRACT NO. WESTERN COMMUNICATIONS TOWER ANALOG SIMULCAST SYSTEM EXPANSION COMMUNICATIONS SYSTEM AGREEMENT CITY OF FORT WORTH, TX Motorola Western Division Systems Integration REVISION HISTORY: Date Version Author Description 11-19-03 2 MOT Presented to CFW. 11-21-03 3 GVS Pricing update to include additional Quantars. 12-02-03 4 RS Revisions 06-30-04 4.1 GVS Removed reference to phase 1.Common document for both phases. 07-19-04 5 DC I Phase 1/Phase 2 Pricing and document references. Contract No.03-13274 Document Version 01/20/99 File:Communications System Agreement Final.doc Rev.5,07-19-04 City of Fort Worth COMMUNICATION SYSTEM AGREEMENT WESTERN COMMUNICATIONS TOWER CITY OF FORT WORTH Motorola, Inc., a Delaware corporation ("Motorola"), by and through the United States & Canada Group of its Commercial, Government, and Industrial Solutions Sector, ("CGISS") and the City of Fort Worth, Texas, a municipal corporation organized under the laws of the state of Texas and situated in Tarrant, Denton, and Wise counties, Texas ("Customer or the City") enter into this Communications System Agreement (the "Agreement" or "Communications System Agreement'), effective as of the last date signed below (the "Effective Date"), pursuant to which Customer will purchase and Motorola will provide Customer with a Communications System. Section 1 EXHIBITS The Exhibits below are hereby incorporated into and made a part of this Agreement. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement will take precedence over the Exhibits and any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below. Exhibit A Motorola Software License Agreement Exhibit B NetCommander Software License Agreement Exhibit C Payment Schedule Exhibit D Technical and Implementation Documents D-1 Eagle Mountain RF Expansion Phase 1 System Description D-2 RD-LAP Data Expansion System Description D-3 Eagle Mountain RF Expansion Phase 2 System Description D-4 Eagle Mountain RF Expansion Phase 1 Equipment List D-5 RD-LAP Data Expansion Equipment List D-6 Eagle Mountain RF Expansion Phase 2 Equipment List D-7 Eagle Mountain RF Expansion Phase 1 Statement of Work D-8 RD-LAP Data Expansion Statement of Work D-9 Eagle Mountain RF Expansion Phase 2 Statement of Work D-10 Eagle Mountain RF Expansion Functional Acceptance Test Plan D-11 RD-LAP Data Expansion Functional Acceptance Test Plan D-12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan D-13 Time Line Exhibit E System Acceptance Certificate Contract No. 03-13274 Page 1 Document Version 01/20/99 Rev. 5,07-19-04 City of Fort Worth Western Communications Tower CSA Section 2 DEFINITIONS Capitalized terms used in this Agreement and not otherwise defined within the Agreement have the following meanings: "Communications System" or "System" is the communications system described in Exhibit D, including, but not limited to, the Equipment, Software and all services described in the System Description, Statement of Work, Acceptance Test Plan and Equipment List. "Equipment" is the equipment specified in the Equipment Lists included in Exhibit D-4, D-5, and D-6. "Motorola Software" is software whose copyright is owned by Motorola. "Non-Motorola Software" is software whose copyright is owned by a party other than Motorola. "Software" includes Motorola and any Non-Motorola Software that may be furnished with the Communications System. Section 3 SCOPE OF AGREEMENT A. SCOPE OF WORK. Motorola will assemble and integrate the Equipment and Software, and deliver, install and test the Communications System at designated sites, as specified in Exhibit D and in accordance with this Agreement and, specifically, with the Project Timeline and Implementation Schedule, as specified in Exhibit D-13, and the Payment Milestones, as specified in Exhibit C. Customer will perform its responsibilities as specified in Exhibit D and in accordance with this Agreement. Motorola shall perform all work described in and pursuant to this Agreement in a professional manner and in conformance to professional standards. B. CHANGE ORDERS. Either party may request changes within the general scope of this Agreement. If a requested change causes an increase or decrease in the cost of or time required for the performance of this Agreement, Motorola and Customer will agree to an equitable adjustment in the Agreement price or performance schedule, or both; provided, however, that if Motorola requests the change and Customer consents, such change shall not result in or create any delay in any milestone set forth in the Project Timeline and Implementation Schedule set forth in Exhibit D-13 unless otherwise specifically agreed to in writing by Customer. Motorola is not obligated to comply with requested changes unless and until both parties execute a written change order. Changes that increase Customer's costs under this Agreement by more than $25,000.00 must be approved by Customer's City Council prior to execution of a written change order. C. ADDITIONAL PRODUCTS. For one (1) year after the date of Final System Acceptance, Customer may purchase additional Equipment as add-ons to the Communications System ("Add-on Equipment") at the same prices as those Contract No.03-13274 Page 2 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA established for such Equipment hereunder. For years two (2) and three (3) year after Final System Acceptance, Customer may submit purchase orders for additional equipment manufactured by Motorola's CGISS which is within the scope of this Agreement and which is currently available at the time of order. If Customer and Motorola have agreed to a convention for processing electronic data interchange ("EDI") transactions, purchase orders may be transmitted electronically. Each purchase order must specifically refer to this Agreement and will be an offer by Customer subject to Motorola's acceptance. Except for pricing (other than for Add- on Equipment, which prices are itemized in the Equipment List and are guaranteed from the Effective Date of this Agreement until the expiration of one (1) year following the date of Final System Acceptance) and delivery terms, which must be stated on the purchase order, Customer and Motorola agree that the applicable terms of this Agreement will be the only terms and conditions that govern the purchase and sale of products identified on such purchase orders. Customer and Motorola agree that the procedure for payment of all additional products so purchased will be in accordance with the procedure set forth in Section 5.0 of this Agreement. D. MAINTENANCE SERVICE. After the first year following expiration of the Warranty Period, Customer may purchase maintenance services and software support for the Communications System pursuant to a separately executed service agreement and software subscription agreement between Motorola and Customer. E. MOTOROLA SOFTWARE. Any Motorola Software furnished will be licensed to Customer solely according to the terms and restrictions of the Software License Agreements attached as Exhibits A and B. Customer hereby accepts all of the terms and restrictions of the Software License Agreements as negotiated between Motorola and the City of Fort Worth. F. NON-MOTOROLA SOFTWARE. Non-Motorola Software furnished by Motorola will be subject to the terms and restrictions of its copyright owner unless such copyright owner has granted to Motorola the right to sublicense such Non-Motorola Software, in which case the Software License Agreement (including any addendum to satisfy such copyright owner's requirements) shall apply; provided, however, that nothing in this Section 3.F, the Software License Agreement or any restrictions or requirements of copyright owners of Non-Motorola Software shall be deemed or construed to limit or restrict in any way the System Functionality Warranty provided by Motorola in accordance with Section 9.6 of this Agreement. G. PROJECT MANAGEMENT. Motorola shall assign a project manager acceptable to Customer, who is authorized to exercise technical direction of all duties and obligations of Motorola and Motorola's subcontractors under this Agreement. Motorola agrees to meet and consult with Customer before designating a new or alternate project manager. Motorola's project manager shall have authority to negotiate changes in or amendments to this Agreement on behalf of Motorola. In addition, any and all of Motorola's officers, agents, employees, and subcontractors may, at the option of Customer, be subject to a security check at any time. Customer shall have the right to require the removal from Customer's premises any of Motorola's officers, agents, employees or subcontractors if Customer reasonably determines, such individual's presence is inappropriate under the circumstances, Contract No.03-13274 Page 3 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA and Motorola agrees that it will immediately comply with and assist Customer in such removal. At Customers request, Motorola shall promptly provide Customer with the names, dates of birth, drivers' license numbers and other identification documents required by Customer of Motorola's officers, agents, employees or subcontractors that will be present on Customer's premises in order for Motorola to fulfill its obligations under this Agreement. H. PROJECT STATUS MEETINGS. From the Effective Date of this Agreement until Final System Acceptance, Motorola agrees to conduct periodic project status meetings at locations specified by Customer. These meetings shall be conducted on not less than a monthly basis and may be conducted more frequently if requested by Customer. Motorola agrees to submit monthly status reports covering such items as progress of work being performed, milestones attained, problems encountered, corrective actions taken and project financial status. Each progress report will include status and milestone progress of all subcontracted work. Section 4 PERFORMANCE SCHEDULE A. Motorola and Customer agree to perform their responsibilities in accordance with the Statement of Work and the Project Timeline and Implementation Schedule. Milestones and milestone payments are to be activity based / related, not cumulative time based / related. If milestone payments are tied to deliverables, if the deliverable moves so does the milestone payment. B. By executing this Agreement, Customer authorizes Motorola to proceed with the manufacture, assembly, integration, delivery, installation, and testing of the Communications System. No further notice to proceed, purchase order, authorization, resolution, or any other action will be required unless required by applicable laws or ordinances. Section 5 PAYMENT SCHEDULE A. The total contract price for all equipment, software and services provided under this Agreement is not to exceed $2,560,375. The amount for Phase I is $ 1,405,075 and the amount for Phase 2 is $1,155,296, for which Customer agrees to make payments in accordance with the Payment Milestones in Exhibit C. B. Freight charges for all Equipment, software and any and all other products and supplies provided hereunder are included in the Contract Price. All material to be shipped FOB Destination. C. Notwithstanding anything to the contrary in this Agreement, Motorola understands that Customer has appropriated no more than $2,560,375 for purposes of the manufacture, assembly, integration, delivery, installation and testing of the Communications System and all other work or services provided by Motorola or its subcontractors under this Agreement. Motorola understands and agrees that Customer shall not be liable to Motorola or any of its subcontractors for any sums in excess of such amount unless Customer's City Council first approves and appropriates sums in excess of such amount, in which case such additional sums shall also be included as part of the Contract Price as defined and interpreted in this Agreement. Contract No.03-13274 Page 4 — - File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA D. All invoices from Motorola shall be submitted to Customer's Project Manager or, in his or her absence, the Director of Customer's IT Solutions Department. Customer shall pay invoices for services and deliverables received and approved by Customer within thirty (30) days of receipt. If Customer has any questions or disputes regarding such invoices, Motorola shall make Motorola personnel available as needed to answer or resolve such, and Customer shall be allowed additional time to pay the questioned or disputed portion of those invoices. Section 6 INSTALLATION AND SITE CONDITIONS A. In addition to its responsibilities described in the Statement of Work, Customer agrees to provide a designated project director, also known as the Project Manager, procure any necessary construction permits, building permits, zoning variances and the like, provide access to the sites identified in the Exhibits as requested by Motorola, and have such sites available for installation of the Equipment by Motorola in accordance with the performance schedule and Statement of Work. B. If either Motorola or Customer determines during the course of performance of this Agreement that the sites identified in the Exhibits are no longer available or desired, or, if subsurface, structural, adverse environmental or latent conditions at any site differ from those indicated on the specifications in the Exhibits, Motorola and Customer will promptly investigate the conditions and in good faith negotiate an equitable solution and, based on such solution, execute any written amendments to this Agreement or the Exhibits attached hereto that may be deemed necessary by both parties. C. If Customer and Motorola determine that any change requested by Customer in site availability, installation plans, or specifications may require an adjustment in the Contract Price or in the time required for the performance of this Agreement, the parties will in good faith negotiate an equitable solution and, based on such solution, execute any written amendments to this Agreement or the Exhibits attached hereto that may be deemed necessary by both parties. Amendments will be via the Change Order process described in "Section 3 Scope of Agreement, Paragraph B. Change Orders." D. This Agreement is predicated upon normal soil conditions as defined by the version of E.I.A. standard RS-222 in effect on the Effective Date of this Agreement. Section 7 TRAINING Motorola will provide training as set forth in the Statement of Work attached hereto. If Motorola or Customer request a change in any Training schedule within thirty (30) days of the date that such Training was originally to occur, the party requesting the change shall pay the other party any actual and reasonable increased costs directly associated with the change. Contract No. 03-13274 Pages h i Ls'. File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA Section 8 FINAL SYSTEM ACCEPTANCE A. Motorola will perform tests of various components of the Communications System and a final test of the fully integrated Communications System in accordance with the Statements of Work/Acceptance Test Plans. Acceptance of the Communications System will occur upon the successful completion of such final testing of the System as a fully integrated Communications System, as outlined in and in accordance with the Statement of Work/Acceptance Test Plan ("System Acceptance"), at which time both parties shall promptly document any deficiencies, failures, or problems, in the form of a Punch List. Final System Acceptance Certificates will not be issued by the City of Fort Worth until all issues on the Punch List have been resolved to the sole satisfaction of the City of Fort Worth ("Final System Acceptance"). Customer shall not unreasonably delay Final System Acceptance. In addition, both parties shall promptly execute certificates of subsystem acceptance upon the successful completion of testing of such subsystems, as outlined in and in accordance with the Acceptance Test Plans attached hereto. Customer and Motorola will jointly prepare a list of such omissions and variances which Motorola will correct according to an agreed upon schedule with clearly defined and agreed to due dates. Reference to 'System Acceptance' SHALL NOT equate to 'Final System Acceptance'. B. Motorola agrees to notify Customer when the Communications System is ready for acceptance testing. Motorola and Customer agree to commence acceptance testing within ten (10) business days after receiving such notification, subject to resource availability for both Motorola and the City, the testing may be delayed for up to an additional ten (10) business days. Section 9 WARRANTY A. WARRANTY PERIOD. Upon System Acceptance, the System Functionality representation described below is fulfilled. The Equipment and Motorola Software is warranted for a period of one (1) year after System Acceptance ("Warranty Period") in accordance with the applicable limited warranties shown below. Customer must notify Motorola in writing if Equipment or software does not conform to these warranties no later than one month after the expiration of the Warranty Period. B. SYSTEM FUNCTIONALITY WARRANTY. Motorola represents that the Communications System will satisfy the functional requirements in Exhibit D. Upon System Acceptance, this System Functionality representation is fulfilled. After System Acceptance, the Equipment Warranty set forth below and the Software Warranty set forth in the Software License Agreement will apply in accordance with their terms and conditions. Motorola will not be responsible for performance deficiencies of the System caused by ancillary equipment not furnished or specified for use by Motorola or another party in accordance with the provisions of this Agreement that is attached to or used in connection with the System provided hereunder. Additionally, Motorola will not be responsible for System performance where the functionality is reduced for reasons beyond Motorola's control including but not limited to i) an earthquake, adverse atmospheric conditions or other natural causes; Contract No. 03-13274 Page 6 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA ii) the construction of a building that adversely affects the microwave path reliability or Radio Frequency (RF) coverage; iii) the addition of additional frequencies at System sites that cause RF interference or intermodulation; iv) Customer changes to load usage and/or configuration outside the parameters specified in Exhibit D; v) any other act outside the scope of the ordinary use of the Communications System by parties who are beyond Motorola's control, including Customer or its employees, contractors, consultants or agents. C. EQUIPMENT WARRANTY. Motorola warrants the Equipment against material defects in material and workmanship under normal use and service during the Warranty Period. The Warranty Period for non-Motorola manufactured Equipment will be stated in this section. At no additional charge and at its option, Motorola will either repair the defective Equipment, replace the defective Equipment with the same or equivalent Equipment acceptable to Customer or refund the purchase price of the defective Equipment, and such action on the part of Motorola will be the full extent of Motorola's liability hereunder. Repaired or replaced Equipment is warranted for the balance of the Warranty Period. All replaced parts of the Equipment shall become the property of Motorola. THIS WARRANTY DOES NOT APPLY TO a) Defects or damage resulting from use of the Equipment in other than its normal and customary manner. b) Defects or damage occurring from misuse, accident, water, or neglect. c) Defects or damage occurring from testing, operation, maintenance (except first line/front line echelon maintenance provided by Customer), installation, alteration, modification, or adjustment not (i) provided by Motorola pursuant to this Communications System Agreement or (ii) otherwise authorized in writing by Motorola. d) Breakage or damage to antennas unless caused directly by defects in material or workmanship. e) Equipment that has been subjected to unauthorized Equipment modifications, disassembly or repairs (including the addition to the Equipment of non-Motorola supplied equipment if not authorized by Motorola) which adversely affect performance of the Equipment or interfere with Motorola's normal warranty inspection and testing of the Equipment to verify any warranty claim. f) Equipment that has had the serial number removed or made illegible. g) Batteries (because they carry their own separate limited warranty). h) Equipment which, due to illegal or unauthorized alteration of the software/firmware in the Equipment, does not function in accor ance with Motorola's published specifications or with the FCC type acc ptance labeling in Contract No.03-13274 Page 7 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA effect for the Equipment at the time the Equipment was initially distributed from Motorola. i) Scratches or other cosmetic damage to Equipment surfaces that does not affect the operation of the Equipment. j) Software (which is covered by the Software License Agreement). k) Normal and customary wear and tear. 1) On site response, except where it pertains to specific new equipment, that is purchased as part of this Agreement. m) After hours warranty support. n) Systems diagnostics or response is not included as part of this Agreement. o) Any services requested that do not pertain to specific equipment that is part of this Agreement, will be billed at prevailing time and material rates. D. MOTOROLA SOFTWARE WARRANTY. Motorola Software is warranted in accordance with the terms of the Software License Agreements attached as Exhibits A and B. E. These express limited warranties as set forth in this Section are extended by Motorola to the original end user purchasing or leasing the System for commercial, industrial, or governmental use only, and is not assignable or transferable. These are the complete warranties for the Equipment and Software provided pursuant to this Agreement. F. THESE WARRANTIES ARE GIVEN IN LIEU OF ALL OTHER WARRANTIES. MOTOROLA DISCLAIMS ALL OTHER WARRANTIES OR CONDITIONS, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OR CONDITIONS OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT WILL MOTOROLA BE LIABLE FOR DAMAGES IN EXCESS OF THE CONTRACT PRICE, FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS OR OTHER INCIDENTAL, SPECIAL, INDIRECT OR CONSEQUENTIAL DAMAGES ARISING OUT OF THE USE OR INABILITY TO USE THE EQUIPMENT, TO THE FULL EXTENT SUCH MAY BE DISCLAIMED BY LAW. Section 10 FCC LICENSES AND AUTHORIZATIONS Customer agrees to obtain all Federal Communications Commission ("FCC") licenses and authorizations required for installation and use of the Communications System prior to the scheduled installation of the Equipment. Equipment can be installed vyhile the FCC is processing the application, it shall not be turned on and radiate energy until either the application / license is processed / granted by the FCC, or the FCC grants the City an STA Contract No.03-13274 Page 8 File: City of Fort Worth Communication System A regiment City Of Fort Worth Western Communications Tower CSA (Special Temporary Authorization) to operate the station(s). Although Motorola may assist in the preparation of license applications, in no event will Motorola or any of its employees be an agent or representative of Customer in FCC matters. Customer is solely responsible for obtaining all FCC licenses and for complying with FCC rules. Section 11 DELAYS A. Successful project implementation will require cooperation and fairness between the parties. Because it is impractical to provide for every contingency that may arise during the course of performance of this Agreement, the parties agree to notify the other in writing if they become aware that any condition will significantly delay performance. The parties will agree to reasonable extensions of the project schedule by executing a written change order that may, or may not, have a financial impact. B. Under no circumstances will either party be responsible for delays or lack of performance resulting from events beyond the reasonable control of that party ("Excusable Delays"). Such events include, but are not limited to, acts of God, weather conditions, compliance with laws and regulations (excluding Customer's failure to properly and timely apply for all required FCC licenses), governmental action, bid protests, fire, strikes, lock-outs, and other labor disruptions, material shortages, riots, acts of war, and an Excusable Delay of a Motorola subcontractor. C. Customer will make available to Motorola the sites when scheduled and Customer will not otherwise unreasonably delay or prevent Motorola's performance of its responsibilities. In the event of a Customer delay during the time of shipment, Motorola may ship the equipment as schedtled to a location as designated by the Customer or if no such location is designated, a Motorola designated storage facility. Motorola shall not ship equipment until advised by the City that the site is ready. If either party materially delays performance under this Agreement, Motorola and Customer shall discuss the reasons for the particular delay and negotiate in good faith a solution to address such delay and will execute a written change order that may, or may not, have a financial impact, if appropriate. Section 12 DEFAULT A. If Motorola fails to complete delivery, installation or acceptance testing in accordance with this Agreement, Customer may consider Motorola to be in default, unless an Excusable Delay has caused such failure. Customer agrees to give Motorola written notice of such default. Motorola will have thirty (30) calendar days from the receipt of such notice to provide a written plan of action that is acceptable to Customer to cure the default. Such written plan of action shall include milestones necessary to cure the default and timetables for achieving those milestones and shall be signed by Motorola and Customer. B. If Motorola fails to cure the default within the timetables and in accordance with the plan of action that Customer has accepted, Customer may (i) terminate any unfulfilled portion of this Agreement and, at Customer's sole option, complete the Communications System at a quality and to a capability equaling, that specified-in this Agreement through a third party or (ii) if the Communications'System or any component thereof cannot be completed through a third party as provided yin J�D t.`✓ V Contract No.03-13274 Page 9 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA subsection (i) above, demand and receive specific performance by Motorola. If Customer completes the Communications System through a third party, Customer may recover all reasonable costs and expenses incurred in the course of completing the Communications System to a capability not exceeding that specified in the Agreement, less the unpaid portion of the Contract Price. Customer agrees to use its best efforts to mitigate such costs. Motorola's liability under this Section is subject to the limitations of the Section entitled Limitation of Liability of this Agreement. Section 13 LIABILITY AND INDEMNIFICATION A. GENERAL LIABILITY AND INDEMNITY. MOTOROLA SHALL BE RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF MOTOROLA, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, AND/OR SUBCONTRACTORS, IN THE PERFORMANCE OF OR RELATED TO THE PERFORMANCE OF THIS AGREEMENT. IN ADDITION, MOTOROLA SHALL DEFEND, INDEMNIFY AND HOLD CUSTOMER HARMLESS FROM AND AGAINST ANY AND ALL LAWSUITS, CLAIMS, ACTIONS, DEMAND, LIABILITIES OR OTHER COSTS AND EXPENSES WHICH MAY ACCRUE AGAINST CUSTOMER TO THE EXTENT THAT THE SAME ARE CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S) OR INTENTIONAL MISCONDUCT OF MOTOROLA, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, AND/OR SUBCONTRACTORS. THE TERMS, CONDITIONS AND PROVISIONS OF THIS PARAGRAPH SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS AGREEMENT. B. PATENT AND COPYRIGHT INFRINGEMENT. Motorola will defend, at its own expense, any suit brought against the Customer to the extent that it is based on a claim that the Equipment or Motorola Software infringes a patent or copyright, and Motorola will pay those costs and damages finally awarded against the Customer in any such suit which are attributable to any such claim, but such defense and payments are conditioned on the following: i) Motorola must be notified promptly in writing by Customer of any notice of such claim; ii) Motorola will have sole control of the defense of such suit and all negotiations for its settlement or compromise; and iii) should the Equipment or Motorola Software become, or in Motorola's opinion be likely to become, the subject of a claim of infringement of a United States patent or copyright, Customer will permit Motorola, at its option and expense, either to procure for Customer the right to continue using the Equipment or Motorola Software or to replace or modify the same so that it becomes non-infringing. In addition, at Customer's sole option and directive, Motorola shall grant Customer a credit for the Equipment or Motorola Software as depreciated and accept its return. The depreciation amount will be based upon generally accepted accounting standards for such Equipment and Software. MOTOROLA WILL HAVE NO LIABILITY WITH RESPECT TO ANY CLAIM OF PATENT OR COPYRIGHT INFRINGEMENT TO THE EXTENT THAT SUCH CLAIM IS BASED UPON A PATENT PR-COPYMG#T INFRINGEMENT ARISING DIRECTLY BECAUSE OF A COMBINATION OF THE, EQUIPMENT OR MOTOROLA SOFTWARE FURNISHED HEREUNOI=R . TH A Contract No.03-13274 Page 10 File: City of Fort Worth Communication System A reement City of Fort Worth Western Communications Tower CSA SOFTWARE, APPARATUS OR DEVICES NOT FURNISHED OR SPECIFIED BY MOTOROLA HEREUNDER, NOR WILL MOTOROLA HAVE ANY LIABILITY FOR THE USE OF ANCILLARY EQUIPMENT OR SOFTWARE NOT FURNISHED OR SPECIFIED BY MOTOROLA AND WHICH IS ATTACHED TO OR USED IN CONNECTION WITH THE EQUIPMENT. Section 14 DISPUTES A. Motorola and Customer will attempt to settle any claim or controversy arising from this Agreement through consultation and negotiation in good faith and a spirit of mutual cooperation. If those attempts fail, the dispute may be mediated by a mediator chosen jointly by Motorola and Customer within thirty (30) business days after notice by one of the parties requesting non-binding mediation. If both parties consent to mediation, Motorola and Customer will share the cost of the mediation equally. The parties may postpone mediation until they have completed some specified but limited discovery about the dispute. The parties may also replace mediation with some other form of non-binding alternate dispute resolution ("ADR") procedure. Any mediation, ADR procedure or other negotiations or meetings pertaining to a claim, controversy or problem arising under this Agreement shall be held at a location in Fort Worth, Tarrant County, Texas. B. Any dispute that cannot be resolved between the parties through negotiation or mediation within two (2) months after the date of the initial request for non-binding mediation may then be submitted by either party to a court of competent jurisdiction in accordance with Section 18.J of this Agreement. Each party consents to jurisdiction over it by such a court. The use of any ADR procedures will not be considered under the doctrine of laches, waiver, or estoppel to affect adversely the rights of either party. Either party may resort to the judicial proceedings described in this paragraph prior to the expiration of the two-month ADR period if (a) good faith efforts to attempt resolution of the dispute under these procedures have been unsuccessful or (b) interim relief from the court is necessary to prevent serious and irreparable injury to such party or any of its affiliates, agents, employees, customers, suppliers, or subcontractors. Section 15 LIMITATION OF LIABILITY Except for personal injury or death, Motorola's total liability to Customer for claims or damages asserted by Customer, whether for breach of contract, warranty, negligence, strict liability in tort, indemnification, or otherwise, will be limited to the total Contract Price. IN NO EVENT WILL MOTOROLA BE LIABLE FOR ANY LOSS OF USE, LOSS OF TIME, INCONVENIENCE, COMMERCIAL LOSS, LOST PROFITS OR SAVINGS, OR OTHER SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES IN ANY WAY RELATED TO OR ARISING FROM THIS AGREEMENT, THE SALE OR USE OF THE EQUIPMENT, OR THE PERFORMANCE OF SERVICES BY MOTOROLA PURSUANT TO THIS AGREEMENT. This Limitation of Liability will survive the expiration or termination of this Agreement. Ja.��l en Contract No. 03-13274 Page 11 File: City of Fort Worth Communication System Agreement Chi y of Fort Worth Western Comm-u_.nications Tower CSA Section 16 INSURANCE From the Effective Date of this Agreement until Final System Acceptance, Motorola shall maintain, in full force and effect, a policy or policies of insurance as specified in this Section 16 to cover all risks related to Motorola's scope of work under this Agreement. At a minimum, Motorola shall provide coverage of the types and at the limits specified herein: • Commercial General Liability: $1,000,000.00 per occurrence; $2,000,000 annual aggregate; • Automobile Liability: $250,000.00 Bodily Injury/person; $500,000 Bodily Injury/occurrence; $100,000 Property Damage • Worker's Compensation: Applicable Statutory Limits The insurers for all policies must be approved to do business in the Sate of Texas and be currently rated in terms of financial strength and solvency to the satisfaction of the Risk Manager of the City of Fort Worth. Certificates of Insurance provided by Motorola under this Agreement shall (i) list Customer as an additional insured and (ii) provide that the respective policy shall not be canceled, limited in scope or coverage, or non- renewed until after thirty (30) days prior written notice has been give to the Risk Manager, City of Fort Worth, 1000 Throckmorton Street, Fort Worth, Texas 76102. Motorola shall provide Customer with a copy of its Certificate(s) of Insurance prior to the effective date of this Agreement. Section 17 TERMINATION Customer may terminate this Agreement, in whole or in part, at any time and for any reason following at least thirty (30) calendar days' advance written notice to Motorola. Customer shall pay Motorola for (i) all Equipment provided and services and other work performed by Motorola through the effective date of termination; (ii) actual and reasonable expenses incurred by Motorola in the removal of installation and test equipment from Customer's premises; and (iii) any actual and reasonable costs which may be borne by Motorola in the early and abrupt termination for convenience of subcontracts, provided that Customer has approved in writing the provisions of such subcontracts that relate to termination by Motorola or liquidated damages or other financial obligations of Motorola due to termination by Motorola, which approval shall not unreasonably be withheld Section 18 GENERAL A. TITLE AND RISK OF LOSS. Title to respective Equipment will pass to Customer upon delivery to Customer's facilities as directed by Customer. Full risk of loss, however, shall not pass to Customer until completion of the Installation of Equipment Milestone set forth in Exhibit D; provided, however, that after delivery of Equipment to Customer's facilities but before payment by Customer to Motorola for that Equipment, Customer shall be responsible for any losses or damages to Equipment to the extent that such are directly caused by the negligent act(s) or omission(s) or intentional misconduct of Customer, its officers, agents, servants andtor-employOes. Title to Software will not pass to Customer at any time. Contract No.03-13274 Page 12 File: City of Fort Worth Communication System Agreement - City of Fort Worth Western Communications Tower CSA B. TAXES. The purchase price does not include any amount for federal, state, or local excise, sales, lease, service, rental, use, property, occupation, or other taxes, all of which (other than federal, state, and local taxes based on Motorola's income or net worth) will be paid by Customer except as exempt by law. C. CONFIDENTIAL INFORMATION. Customer and Motorola will not disclose to third parties any material or information that is identified by either party to the other as proprietary and confidential ("Confidential Information") without the other party's prior written permission unless required by law; provided, however, that Customer may disclose Confidential Information of Motorola to Customer's employees, agents, consultants and other contractors, in which case Customer shall identify to such parties the nature and obligations of Customer with respect to that Confidential Information. Notwithstanding the foregoing, Motorola understands and acknowledges that the Customer is a public entity under the laws of the State of Texas, and as such, all information held by Customer or that customer has a right of access to is subject to public disclosure under Chapter 552 of the Texas Government Code. Customer may be required to disclose information that may reveal Motorola proprietary information to third parties under the Texas Govemment Code or by any other legal process, law, rule or judicial order by a court of competent jurisdiction. If either Customer or Motorola is required by law to disclose such material or information, the disclosing party will notify the other party prior to such disclosure. D. DISCLAIMER OF LICENSE. Except as explicitly provided in the Motorola Software License Agreement included in Exhibit A, nothing in this Agreement will be deemed to grant, either directly or by implication, estoppel, or otherwise, any license or right under any patents, patent applications, copyrights, trade marks, trade secrets or other intellectual property of Motorola. E. ASSIGNABILITY. This Agreement may not be assigned by either party without the prior written consent of the other party except that Motorola may assign this Agreement to any of its affiliates or its right to receive payment following at least thirty (30) days' advance written notice to Customer. F WAIVER. Failure or delay by either party to exercise any right or power under this Agreement will not operate as a waiver of such right or power. G. SEVERABILITY. If any portion of this Agreement is held to be invalid or unenforceable, that provision will be considered severable and the remainder of this Agreement will remain in full force and effect as if the invalid provision were not part of this Agreement. H. HEADINGS AND SECTION REFERENCES. The headings given to the sections of this Agreement are inserted only for convenience and are not to be construed as part of this Agreement or as a limitation of the scope of the particular Section to which the heading refers. I. ENTIRE AGREEMENT. This Agreement (including the Exhibits) constitutes the entire agreement of the parties regarding the subject matter of this Agreement and supersedes all previous agreements and understandings, whether written or oral, 9 Contract No.03-13274 Page 13 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA relating to such subject matter. This Agreement may be altered, amended, or modified only by a written instrument signed by the duly authorized representatives of both parties. J. GOVERNING LAW AND VENUE. This Agreement will be governed by and construed in accordance with the laws of the State of Texas. Venue for any action arising under or related to the terms and conditions of this Agreement shall lie in state courts located in Tarrant County, Texas or in the United States District Court for the Northern District of Texas, Fort Worth Division. K. NOTICES AND CORRESPONDENCE. Notices authorized or required under this Agreement must be in writing and, along with all written correspondence, mailed via United States Mail, certified, return receipt requested, to the below addresses: City of Fort Worth Motorola, Inc. Attn: Project Manager Wireless Services Division Attn: Contracts and Compliance IT Communications Services 6450 Sequence Drive 1000 Throckmorton San Diego, CA 92121 Fort Worth, TX 76102 As to written correspondence from one party to the other that concerns or is related to the clarification, proposed solution or any other situation requiring a written response from the other party, both Motorola and Customer shall have a maximum of ten (10) business days from receipt to respond in writing to such correspondence. If the receiving party believes that the contents of such correspondence does not conform to the requirements of this Agreement, or otherwise disagrees with such correspondence, it shall notify the sending party in writing within the above-stated ten (10) business days, defining in detail such non-acceptance. In the event that the receiving party finds the content of the correspondence in conformance to the requirements of this Agreement, it shall, within the above stated ten (10) business days, notify sending party in writing of this fact, and such notification shall constitute acceptance of the content of the correspondence delivered. Because certain Agreement deliverable documents requiring Customer's approval may require more than ten (10) business days for Customer to complete its review process, Customer may have up to thirty (30) business days to review and approve documents and manuals relating to the functional specification and administration of the System or any portion thereof. L. COPIES. Customer shall have the right to make as many copies of Motorola's written application system documentation as necessary for Customer's own internal use (including, but not limited to, any consultants or other contractors retained by Customer for assistance related to this Agreement or the Communications System) except as prohibited by copyright restriction. Customer agrees that authorized copies will contain any trade secret notice found in Motorola's original document.,_in addition, Customer shall have the right to make as many copies of any r user manuals, technical manuals, maintenance manuals or other similar types of ��o •. ..J lbw Contract No.03-13274 Page 14 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA documents provided by Motorola under this Agreement as necessary for Customer's own internal use. Customer shall also have the right to make copies of Motorola's software programs and documentation except as may be specifically prohibited under the Software License Agreement. M. MOTOROLA SUBCONTRACTORS AND SUPPLIERS. Motorola may not subcontract with a third party for the provision of any services or materials whose value or cost exceeds $1,000.00 without the advance written consent of Customer which consent will not be unreasonably withheld. Motorola will enter into written contracts with all subcontractors that are approved by Customer, which contracts shall incorporate this Agreement for all purposes. In no event shall Customer's approval of any subcontractor of Motorola relieve Motorola of its responsibilities and obligations under this Agreement. Throughout this Agreement and all Exhibits attached hereto, references to the duties and obligations of a specific subcontractor of Motorola shall also be fully binding on and enforceable against Motorola as if Motorola itself were providing the services or supplies provided by the subcontractor. N. DISASTER RECOVERY. In the event a disaster or accident beyond Customer's control impairs the operation of the System, Motorola shall use its best efforts to help Customer restore operations as quickly as possible at rates not to exceed those set forth in or calculated in accordance with those in the Service Agreement or those last paid by Customer for similar services. O. SECTIONS SURVIVING TERMINATION OR FINAL SYSTEM ACCEPTANCE. The terms and conditions of Sections 9, 12, 13, 14, 15, 18.J shall survive the termination date of and/or date of Final System Acceptance under this Agreement. P. RIGHT TO AUDIT. Motorola agrees that Customer shall, until the expiration of three (3) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of Motorola involving transactions relating to this contract. Customer may send a representative to a Motorola facility during normal business hours to conduct such limited review, or at Customer's request Motorola will provide copies of the specific documents to Customer's location for its review. Motorola books and records provided to Customer pursuant to this provision shall not be used, duplicated or disclosed to any other third party without the express written permission of Motorola, unless required by law. In no circumstances will Motorola be required to create or maintain documents not kept in the ordinary course of Motorola's business operations, nor will Motorola be required to disclose any information, including but not limited to product cost data, which it considers confidential or proprietary to Motorola. Motorola agrees that Customer shall have access during normal working hours to all necessary Motorola facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. Customer shall give Motorola reasonable advance notice of intended audits. (a) Motorola further agrees to include in all its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that Customer shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, Contract No. 03-13274 Page 15 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA documents, papers and records of such subcontractor, subject to the provisions of Paragraph P above, involving transactions to the subcontract, and further, that Customer shall have access during normal working hours to all subcontractor facilities, and shall be provided adequate and appropriate workspace, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. Customer shall give subcontractor reasonable advance notice of intended audits. (b) Motorola and subcontractor agree to photocopy such documents as may be requested by the City. The City agrees to reimburse Motorola and or subcontractor for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed_ In witness whereof, the parties have caused duly authorized representatives to execute this Agreement in multiples on the dates set forth below. IN WITNESS WHEREOF: City Fort Motorola Inc. By: By: Name: I - Name: LLY B. CLAYTON Q�SSI��-P►__n� C.1�-t.�r�n�-'' AREA CONTROLLER Title: 4 Date: '�A Zy Date: 0 APROVED AS TO FORM AND LEGALITY: AV6QW'q,4' 1-13LIt REVIEWED AND APPROVED Assistant ity Attorney AST'OFORM f-► iz-aa-oY BOB SELF DATE MOTOROLA CONTRACTS AND COMPLIANCE DEPT. ATTESTED BY Contract utho Z tfox --------- Date Ego P Contract No.03-13274 Page 16 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA EXHIBIT A SOFTWARE LICENSE AGREEMENT i �.4La Contract No. 03-13274 Page 17 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA EXHIBIT A SOFTWARE LICENSE AGREEMENT This Software License Agreement is between Motorola, Inc., a Delaware corporation ("Motorola"), and the City of Fort Worth ("Licensee"). Section 1 SCOPE Licensee may acquire from Motorola's Commercial, Government, and Industrial Solutions Sector ("CGISS") radio communication products ("Products") that contain embedded or pre-loaded Motorola software such as in a ROM, PROM, or EPROM, or other Motorola software provided on media such as a floppy disk, tape, diskette, or CD- ROM. All such software (including Radio Service Software and FLASHportO Software) is referred to as "Motorola Software." In addition, third party software may be included which Motorola does not own but is licensed to distribute. The terms of this Agreement apply to any such third party software unless an additional license agreement pertaining to the third party software is enclosed, in which case the terms of such license apply to said third party software. This Agreement contains the terms under which Licensee may use Motorola Software acquired from CGISS. Section 2 GRANT OF LICENSE Motorola hereby grants to Licensee a personal, non-exclusive license for use of those products and quantities as described in the Statement of Work under Motorola's applicable proprietary rights to use Motorola Software in accordance with the terms of this Agreement. Section 3 LIMITATIONS ON USE Licensee may use Motorola Software only for Licensee's internal business purposes and only as described in the Motorola Software or Product documentation. Any other use of Motorola Software is strictly prohibited and will be deemed a breach of this Agreement. Licensee may not copy, modify, adapt, merge with other software, reverse engineer, prepare derivative works of, or disassemble any Motorola Software for any reason, except that Licensee may make at most two copies of Motorola Software provided with infrastructure equipment for back-up purposes. Licensee must purchase a copy of Radio Service Software for each site at which Licensee uses Radio Service Software; Licensee may make one additional copy for each computer owned or controlled by Licensee at each such site. Licensee may temporarily use Radio Service Software on portable or laptop computers at other sites. Prior to acquiring any Radio Service Software or upon Motorola's request, Licensee must provide a written list of all sites where Licensee uses or intends to use Radio Service Software. Licensee must reproduce all Motorola copyright and trademark notices on all copies of Motorola Software. Section 4 TRANSFERS If Licensee transfers ownership of Products to a third party, Licensee may assign its rights to use Motorola Software (other than Radio Service Software and FLASHport® Software) embedded in or furnished for use with those Products provided that (a) Contract No.03-13274 Page 18 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA Licensee transfers all copies of such Motorola Software to the new owner and (b) Motorola receives a transfer form (which Motorola will provide upon request) completed and signed by the new owner. Otherwise, Licensee may not transfer or make available any Motorola Software to any third party. Section 5 OWNERSHIP AND TITLE Title to all copies of Motorola Software in any form, including all rights in patents, copyrights, trade secrets, and other intellectual properties, remains vested exclusively in Motorola. Section 6 CONFIDENTIALITY Licensee acknowledges that all Motorola Software contains valuable proprietary information and trade secrets and that unauthorized dissemination, distribution, modification, reverse engineering, disassembly, or other improper use of Motorola Software will result in harm to Motorola. Accordingly, Licensee will limit access to Motorola Software to those of its employees and agents who need to use Motorola Software for Licensee's internal business purposes, and Licensee will take appropriate action with those employees and agents to preserve the confidentiality of Motorola Software. Section 7 LIMITED WARRANTY During the Warranty Period, as defined in Section 9.A of the Communication System Agreement, Motorola warrants that the Motorola Software and Non-Motorola Software whose copyright owner has granted to Motorola the right to sublicense such Non- Motorola Software, when used properly, will be free from reproducible defects that eliminates the functionality of a feature critical to the primary functionality of the System. The primary functionality of a voice communication system is subscriber-to-subscriber, subscriber-to-dispatcher, and dispatcher-to-subscriber voice communication. The primary functionality of a data system is point-to-point data transmission. Motorola does not warrant that Licensee's use of the Software or the Products will be uninterrupted or error-free, but does warrant that the Motorola Software and/or the Products will perform in accordance with the Communication System's functional requirements as a fully integrated system and in accordance with the representations made by Motorola in the Communication System Agreement. During the Warranty Period, Motorola, at Motorola's sole cost and expense and at no cost to Customer, will promptly take all steps necessary, including, but not limited to, complete replacement of any Motorola Software causing a respective malfunction of the System, to make the Motorola Software fully operational for purposes of the System as a fully integrated System as specified in Exhibit D. EXCEPT FOR PERSONAL INJURY OR DEATH, MOTOROLA'S TOTAL LIABILITY, AND LICENSEE'S SOLE REMEDY, FOR ANY BREACH OF THIS WARRANTY WILL BE LIMITED TO, AT MOTOROLA'S OPTION, REPAIR OR REPLACEMENT OF THE MOTOROLA SOFTWARE AT NO COST TO LICENSEE OR PAYMENT OF LICENSEE'S DIRECT DAMAGES UP TO THE CONTRACT PRICE. THIS WARRANTY EXTENDS ONLY TO THE FIRST LICENSEE; SUBSEQUENT TRANSFEREES MUST ACCEPT THE MOTOROLA SOFTWARE "AS IS" AND WITH NO WARRANTIES OF ANY KIND. MOTOROLA DISCLAIMS ALL OTHER Contract No.03-13274 Page 19 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. Section 8 LIABILITY AND INDEMNIFICATION The liability and indemnification provisions set forth in the paragraphs of Section 13 of the Communications System Agreement shall extend and fully apply to and be a part of this Software License Agreement. IN NO EVENT WILL MOTOROLA BE LIABLE FOR INCIDENTAL OR CONSEQUENTIAL DAMAGES EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. Section 9 TERM AND TERMINATION Licensee's right to use Motorola Software will begin when Licensee sends a duly executed copy of this Agreement to Motorola, and either (a) Motorola returns a fully executed Agreement to Licensee or (b) Motorola ships Motorola Software or a Product containing Motorola Software to Licensee, and will continue in perpetuity unless terminated as follows. Licensee's right to use Motorola Software will terminate upon written notice following a breach of this Agreement, by Licensee and Licensee's failure to cure such breach within ten (10) business days after being given a written notice by Motorola of such breach. In addition, if Motorola reasonably believes that Licensee has breached or intends to breach this Agreement with respect to Radio Service Software or FLASHport® Software, Motorola may, by notice to Licensee, terminate Licensee's right to use such Motorola Software, unless within ten (10) business days of receipt of such notice, Licensee delivers a letter to Motorola which states that Licensee does not intend to breach this Agreement and such letter in good faith addresses all facts and circumstances giving rise to the sending of the letter as set forth therein to the reasonable satisfaction of Motorola. Within thirty (30) business days after termination of Licensee's right to use any Motorola Software, Licensee must certify in writing to Motorola that all copies of such Motorola Software have been returned to Motorola or destroyed. Section 10 NOTICES All notices, consents, and waivers permitted or required under this Agreement will be deemed given upon receipt and must be delivered in writing to the below addresses. Change of address must be in writing to the other party. City of Fort Worth Motorola Inc. Attn: Project Manager—Wireless Services Division IT Solutions Department Attn: Contract and Compliance Manager 1000 Throckmorton 6450 Sequence Drive Fort Worth, TX 76102 San Diego, CA 92121 Contract No. 03-13274 Page 20 File: City of Fort Worth Communication System Agreement City of Fort Worth Western Communications Tower CSA Section 11 GENERAL A. COPYRIGHT NOTICES. The existence of a copyright notice on Motorola Software will not be construed as an admission or presumption that public disclosure of Motorola Software or any trade secrets associated with Motorola Software has occurred. B. WAIVERS. No waiver of a right or remedy of a party will constitute a waiver of another right or remedy of that party. C. ASSIGNMENTS. Motorola may not assign any of its rights or subcontract any of its obligations under this Agreement, or encumber or sell any of its rights in any Motorola Software, without the advance written consent of Licensee except that Motorola may assign such rights or subcontract such obligations to any of its affiliates following at least thirty (30) days' advance written notice to Licensee. D. ENTIRE AGREEMENT AND AMENDMENT. Except for the Communication System Agreement and all Exhibits thereto, this Agreement contains the parties' entire agreement regarding Licensee's use of Motorola Software and may be amended only in a writing signed by both parties. If Motorola is required to modify this Agreement as necessary to comply with applicable laws and regulations, including FCC regulations, Licensee shall cooperate fully with such efforts and this Software License Agreement shall be reasonably amended in a writing signed by both parties to comply with such laws and regulations. E. GOVERNING LAW AND VENUE. This Agreement will be governed by the laws of the United States of America to the extent that they apply and otherwise by the laws of the State of Texas. Venue for any action arising under or related to the terms and conditions of this Software License Agreement shall lie in state courts located in Tarrant County, Texas or in the United States District Court for the Northern District of Texas, Fort Worth Division. F. TERMS. Terms in this Software License Agreement that are capitalized but not specifically defined shall have the same definitions as those provided for such terms in the body of the Communication System Agreement. In witness whereof, the parties have caused duly authorized representatives to execute this Agreement in multiples on the dates set forth below. City f Fort Worth Motorola, Inc. By: By: Name � ' CLI(k_ Name: LLY LAYTON Title: le: _ AREA CONTROLLER Date: t cl— �` Date: _ U t`!ED AND APPROVED FUR t(3 Pr' APROVED AS TO FORM AND LE S ITy: Contract No. 03-13274 Page 21 _ DATE M t ry.4O rOROLA Assistant City Attorney ► a a3 dy 7SNr)Ca�;�PLIANCEDEPT. System g Analysis Services For Private DataTRC"Systems Exhibit B NetCommander Software License Agreement For City of Fort Worth, Texas Version 1 September 27, 2004 (M MOTOROLA Commercial, Government, Industrial Solutions Sector Western Division 6450 Sequence Drive San Diego, CA 92121 1-800-445-3620 CIM City of Fort Worth Software License Agreement Motorola, Inc., a Delaware corporation, through its Commercial, Government, and Industrial Solutions Sector ("Motorola" or "Licensor") and the City of Fort Worth, Texas ("Licensee"), hereby enter into this Software License Agreement ("Agreement"). For good and valuable consideration,the parties agree as follows: Section 1 SCOPE At Licensee's request and without charging any license fee, Licensor will provide to Licensee its proprietary software tool commonly known as NetCommander (the "Software"). This software tool enables Licensee's system administrator to monitor and generate graphs concerning various performance criteria of Licensee's data radio system. This tool is usable only with a data radio system that has been manufactured by Motorola and controlled by the product referred to as the Radio Network Controller(RNC 3000). The system and installation requirements are: • Operating System: Win NT or Win 2000 • Hard disk space: 5 MB • RAM: 64 MB • Aladdin parallel port hardlock key • Aladdin hardlock software driver This Agreement contains the terms and conditions pursuant to which Licensor will license, and Licensee may use, the Software. Furthermore, this Agreement is contingent upon Licensor and Licensee concurrently entering into a Professional Services Agreement whereby Licensor will sell to Licensee the Aladdin parallel port hardlock key as well as installation and training services(the "Professional Services Agreement"). Section 2 GRANT OF LICENSE Licensor hereby grants to Licensee a personal,non-transferable, limited,and non-exclusive license under Licensor's applicable proprietary rights to use the Software for the purposes for which they were designed and in accordance with the terms and conditions of this Agreement. The license granted authorizes Licensee to use the Software only in object code format and does not grant any rights to source code. Section 3 LIMITATIONS ON USE Licensee may use the Software only for Licensee's internal business purposes. Any other use of the Software is strictly prohibited. Licensee may not for any reason modify, disassemble, peel components, decompile, otherwise reverse engineer or attempt to reverse engineer, derive source code, create derivative works from, adapt, translate, merge with other software, copy, reproduce, distribute, or export any Software or permit or encourage any third party to do so, except that Licensee may make a copy of the Software provided by Licensor to be used solely for archival, back-up, or disaster recovery purposes. Licensee must reproduce all copyright and trademark notices on all copies of the Software Contract No.03-13274 22 Document Version 01/20/99 Rev. 7,09-27-04 City of Fort Worth Section 4 OWNERSHIP AND TITLE Title to all copies of Software will not pass to Licensee at any time but remains vested exclusively in Licensor. Licensor owns and retains all of its proprietary rights in any form concerning the Software and documentation (if any), including all rights in patents, patent applications, inventions, copyrights, trade secrets, trademarks, trade names, and other intellectual properties (including any corrections, bug fixes, enhancements, updates, or modifications to or derivative works from the Software whether made by Licensor or another party). Nothing in this Agreement is intended to restrict the proprietary rights of Licensor or to grant by implication or estoppel any proprietary rights. All intellectual property developed, originated, or prepared by Licensor in connection with providing to Licensee Software, products, or related services remain vested exclusively in Licensor, and this Agreement does not grant to Licensee any shared development rights of intellectual property. This Agreement does not involve any software that is a"work made for hire." Section 5 CONFIDENTIALITY Licensee acknowledges that the Software contains Licensor's valuable proprietary and confidential information and trade secrets. Licensee will take necessary and appropriate precautions to maintain and guard the confidentiality of the Software, using at least the same degree of care that Licensee applies to its own confidential information but not less than reasonable care. Precautions will include informing Licensee's employees and agents who are authorized to use the Software that such information is confidential and may not to be disclosed to others. Licensee will not disclose the Software to any third party except as permitted by this Agreement, or expressly in writing by Licensor, or as required by law, in which case Licensee shall give Motorola advance written notification of such disclosure requirement. Licensee will limit access to the Software to Licensee's employees and agents who need to know and are authorized to use the Software as permitted by this Agreement. Section 6 NO WARRANTY 6.1. No warranty is offered with this Software. Licensee accepts this Software without any warranty in its AS-IS condition. Although Licensor will provide on a fee basis services to train Licensee on the use of this Software,no maintenance or other support of this Software is offered. 6.2. LICENSOR DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. THE TRANSACTION COVERED BY THIS AGREEMENT IS A LICENSE AND NOT A SALE OF GOODS; THEREFORE, IT IS NOT COVERED BY THE UNIFORM COMMERCIAL CODE. Section 7 LIMITATION OF LIABILITY EXCEPT FOR PERSONAL INJURY OR DEATH, LICENSOR'S TOTAL LIAIBLITY, WHETHER FOR BREACH OF CONTRACT, WARRANTY, NEGLIGENCE, STRICT LIABILTY IN TORT, OR OTHERWISE, WILL BE LIMITED TO LICENSEE'S DIRECT DAMAGES RECOVERABLE UNDER LAW, BUT NOT TO EXCEED THE PRICE FOR THE SOFTWARE. ALTHOUGH THE PARTIES ACKNOWLEDGE THE POSSIBILITY OF SUCH LOSSES OR DAMAGES, THEY AGREE THAT LICENSOR WILL NOT BE LIABLE FOR ANY COMMERCIAL LOSS, INCONVENIENCE; LOSS OF USE, TIME, DATA, GOOD WILL, REVENUES, PROFITS OR SAVINGS; OR OTHER SPECIAL, INCIDENTAL, INDIRECT, OR CONSEQUENTIAL DAMAGES ARISING FROM THIS AGREEMENT OR THE SALE OR USE OF ANY SOFTWARE OR PRODUCTS. This Limitation of Liability Contract No. 03-13274 23 Document Version 01/20/99 Rev. 7,09-27-04 City of Fort Worth provision will survive the termination of this Agreement. Licensee must bring any action under this Agreement within one(1)year after the cause of action arises. Section 8 TRANSFERS Licensee may not transfer Software to any third party without Licensor's prior written consent, which consent may be withheld in Licensor's reasonable discretion and may be conditioned upon the transferee paying all applicable license fees and agreeing to be bound by this Agreement. Section 9 TERM AND TERMINATION Licensee's right to use the Software will begin when this Agreement is mutually executed by both parties and will continue in perpetuity unless Licensee breaches this Agreement, in which case it shall be terminated immediately without notice by Licensor. A breach of the Professional Services Agreement shall be a breach of this Software License Agreement. In addition to termination, Licensor shall be entitled to all available remedies at law or in equity (including immediate injunctive relief without proving damages and repossession of all non-embedded Software and associated documentation(if any)unless Licensee is a Federal agency of the United States Government). Licensee acknowledges that its breach of this Agreement will result in irreparable harm to Licensor for which monetary damages would be inadequate. Within thirty(30) days after termination of this Agreement, Licensee must certify in writing to Licensor that all copies of the Software and documentation (if any) have been returned to Licensor or destroyed and are no longer in use by Licensee. Section 10 NOTICES Notices required under this Agreement to be given by one party to the other must be in writing and either delivered in person or sent to the address shown below by certified mail, return receipt requested and postage prepaid (or by a recognized courier service with an asset tracking system, such as Federal Express, UPS, or DHL), and shall be effective upon receipt. Change of address must be in writing to the other party. Licensee Licensor City of Fort Worth,Texas Motorola Attn:Peter Ungar Attn: Mark Searle 1515 1 Ph Street 6450 Sequence Drive, Bld 2 — 4t' floor Fort Worth,Texas 76102 San Diego,CA 92121 Section 11 UNITED STATES GOVERNMENT LICENSING PROVISIONS In the event that the Licensee is the United States Government or a United States Government agency, then the provisions of this section also apply. Use, duplication or disclosure of the Software and associated documentation under Licensor's copyrights and/or trade secret rights is subject to the restrictions set forth in subparagraphs (c)(1) and (2) of the Commercial Computer Software-Restricted Rights clause at FAR 52.227-19 (JUNE 1987), if applicable, unless being provided to the Department of Defense. if being provided to the Department of Defense, use, duplication, or disclosure of Software and associated documentation is subject to the restricted rights set forth in subparagraph(c)(1)(ii) of the Rights in Technical Data and Computer Software clause at DFARS 252.227-7013 (OCT 1988), if applicable. Software and associated documentation may or may not include a Restricted Rights notice, or other notice referring Contract No. 03-13274 24 Document Version 01/20/99 Rev. 7,09-27-04 City of Fort Worth specifically to the terms and conditions of this Agreement. The terms and conditions of this Agreement shall each continue to apply, but only to the extent that such terms and conditions are not inconsistent with the rights provided to the Licensee under the aforementioned provisions of the FAR or DFARS, as applicable to the particular procuring agency and procurement transaction. Section 12 GENERAL 12.1. COPYRIGHT NOTICES.The existence of a copyright notice on the Software will not be construed as an admission or presumption that public disclosure of the Software or any trade secrets associated with the Software has occurred. 12.2. COMPLIANCE WITH LAWS. Licensee will comply with all applicable laws and regulations, including export laws and regulations of the United States. Licensee will not, without the prior authorization of Licensor and the appropriate governmental authority of the United States, in any form export or re-export, sell or resell, ship or reship, or divert, through direct or indirect means,any item or technical data or direct or indirect products sold or otherwise furnished to any person within any territory for which the Unites States Government, or any agency thereof, at the time of such action,requires an export license or other governmental approval. Violation of this provision shall be a material breach of this Agreement, permitting immediate termination by Licensor. 12.3. WAIVERS. Failure or delay by either party to exercise any right or power under this Agreement will not operate as a waiver of such right or power. For a waiver of a right or power to be effective, it must be in writing signed by the waiving party. An effective waiver of a right or power shall not be construed as either a future or continuing waiver of that same right or power,or the waiver of any other right or power. 12.4. ASSIGNMENTS. Licensor may assign any of its rights or subcontract any of its obligations under this Agreement, or encumber or sell any of its rights in any Software, without prior consent of Licensee. In the event of such an assignment, Licensor will notify Licensee in writing within thirty(30)days of such assignment becoming effective. 12.5. ENTIRE AGREEMENT AND AMENDMENT. This Agreement constitutes the entire agreement of the parties regarding Licensee's use of the Software and may be altered,amended,or modified only by a written instrument signed by an authorized representative of each party,except that Licensor may modify this Agreement as necessary to comply with applicable laws and regulations. This Agreement will be fairly interpreted in accordance with its terms and conditions and not for or against either party. 12.6. GOVERNING LAW. This Agreement will be governed by the laws of the United States to the extent that they apply and otherwise by the laws of the State of Texas. Contract No.03-13274 25 Document Version 01/20/99 Rev. 7,09-27-04 City Of Fort Worth 12.7. SEVERABILITY. If any provision of this Agreement is determined by a court of competent jurisdiction to be invalid or otherwise unenforceable,that provision will be severed and the remainder of this Agreement will remain in full force and effect. In witness whereof, the parties have caused duly authorized representatives to execute this Software License Agreement on the dates set forth below. Licensor Licensee By:_ By: Name: ELL B. CLAYTON Name: Z Ct1Q Title: AREA CONTROLLER Title: � + Date: I Date: 12 REVIEWED AND APPROVED APROVED AS TO I FORM AND LEGALITY: AS TO FORM DATE Assistan City Attorne MOTOROLA CONTRACTS AND COMPLIANCE DEPT. Contract No.03-13274 26 Document Version 01120/99 Rev. 7,09-27-04 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 11/30/2004 DATE: Tuesday, November 30, 2004 LOG NAME: 04WCTOWER REFERENCE NO.: C-20424 SUBJECT: Contract with Motorola Communications Systems for Radio Communications Equipment for the Western Communications Tower Site for the Information Technology Solutions Department RECOMMENDATION: It is recommended that the City Council authorize the City Manager to execute a contract with Motorola Communications Systems for radio communications equipment for the new Western Communications Tower site for the Information Technology Solutions Department, at a cost not to exceed $2,560,375. DISCUSSION: The Information Technology Solutions Department is coordinating the effort to develop a Western Communications Tower site. The new communications site is being developed at the Eagle Mountain Water Treatment Plant. The purpose of the Eagle Mountain site is to support public safety delivery of services for the Lake Country Estates area, the general western segment of Fort Worth to the Parker County line and the City's Extraterritorial Jurisdiction in northwest Tarrant County. The City Council approved an adjustment from the Crime Control and Prevention District Fund (M&C G-13558) March 19, 2002, and the sale of Certificates of Obligation in December of 2000, to fund the estimated $5,200,000 cost to construct the communications tower and develop the site. The Western Communications Tower site is an extension of the existing public safety trunked radio system and Mobile Data System. Due to the proprietary operation and design of the Motorola SmartNet II infrastructure, only Motorola Communications Systems can manufacture, deliver and install the infrastructure components. The new Motorola equipment is compatible with the existing infrastructure. The City Council approved the purchase of the SmartNet controller (M&C P-9702) on October 29, 2002, needed for the Eagle Mountain site. The Western Communications Tower site project with Motorola is split into two phases. The cost for Phase 1 is $1,405,079 and the cost for Phase 2 is $1,155,296. The total contract price for all equipment, software and services provided under this contract is $2,560,375. Freight charges for all equipment, software and any and all other products and supplies provided are included in the Contract Price. All material to be shipped FOB Destination. The Western Communications Tower site project payment milestones are as follows: 20% Contract signing 50% Delivery of Motorola fixed network equipment to the field and completion of detailed inventory list 10% Installation of equipment 20% Final system acceptance and resolution of all punch list items Logname: 04WCTOWER Page 1 of 2 Phase 1 of the project consists of installing and relocating all the equipment necessary at the existing 4 communication sites (Burnett Plaza, Bergh Tower, Rolling Hills and North Beach), in order to add the fifth site (Eagle Mountain). Phase 1 also includes adding three Radio Frequency channels to the existing 800 MHz Motorola RD-LAP Mobile Data System. This will increase the Radio Frequency resources of the system from 5 to 8 channels. Two channels will be implemented at Burnett Plaza and the third Radio Frequency channel will be implemented at the Eagle Mountain site. This phase of the project is scheduled to be completed in April 2005. Phase 2 of the project consists of installing and relocating all the equipment necessary at the new Eagle Mountain site. It is estimated that the Phase 2 portion of this Motorola contract will be completed in October 2005, in conjunction with the completion of the other portions of the site development. This project is located in Council District 7. M/WBE - A waiver of the goal for M/WBE subcontracting was requested and approved by the M/WBE Office because the purchase of goods and services is from sources where subcontracting or supplier opportunities are negligible. FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the Fire Services Fund. TO Fund/Account/Centers FROM Fund/Account/Centers C132 541390 004132001001 $2,560,375.00 Submitted for City Manager's Office by: Richard Zavala (Acting) (6222) Originating Department Head: Peter Anderson (8781) Additional Information Contact: Peter Ungar(7889) Logname: 04WCTOWER Page 2 of 2 Exhibit C Payment Milestones Phase 1 $1,405,079 No. Milestone Percent Amount 1 Execution of contract 20% $281,016 2 Delivery of Motorola Phase one fixed network equipment to the field and completion of 60% $843,047 detailed inventory list. 3 Installation of Phase One Equipment at sites and Data expansion operational 20% $281,016 Total 100% $1,405,079 Phase 2 $1,155,296 No. Milestone Percent Amount 1 Implementation of Phase II 20% $231,059 2 Delivery of Phase Two Motorola fixed network equipment to the field and completion of 50% $577,648 detailed inventory list. 3 Installation of Phase Two Equipment 10% $115,530 4 Final Acceptance and resolution of all Punch list items 20% $231,059 $1,155,296 Total 100% $2,560,375 27 MOrOROLA intelligence everywhere" CITY OF FORT WORTH, TEXAS WESTERN COMMUNICATIONS TOWER VOICE & DATA SYSTEM EXPANSION COMMUNICATIONS SYSTEM AGREEMENT TECHNICAL EXHIBITS D 1 - D 13 Motorola Western Division Systems Integration REVISION HISTORY: Date Version Author Description 11-19-03 2 MOT Presented to CFW. 11-21-03 3 GVS Pricing u date to include additional Quantars. 12-02-03 4 RS Revisions 06-30-04 4.1 GVS Removed reference to phase 1.Common document for both phases. 07-19-04 5 DC Phase 1/Phase 2 Pricing and document references. 08-02-04 6 JL Corrections per Peter Ungar. 09-27-04 7 GVS Combined voice and data segments of project into single document. 12-08-04 8 GVS Corrections to technical sections.Addition of Limited Use A eement. 12-20-04 9 GVS Created standalone technical exhibits document. dw Contract No.03-13274 Document Version 01/20/99 a+ File:Technical Exhibits Rev 9 122004.doc Rev.9, 12-20-04 Cite of Fort Worth d Page Left Blank Intentionally f Contract No.03-13274 Page D-2 Document Version 01/20/99 Rev.9, 12-20-04 4W City of Fort Worth FWN Exhibit D1 Eagle Mountain RF Expansion Phase 1 System Description Overview • Four(4)MSF5000 repeaters removed and transported to CFW specified storage location. Phase 1 of the Western Communications Tower Three of these stations will be utilized at the Project consists of installing and relocating all the Eagle Mountain site.The fourth will be utilized equipment necessary at the existing 4 sites in order to by the City as a spare. add the fifth site at a later date. • One(1)Quantro repeater removed and Equipment transported to CFW specified storage location. Station will be utilized at the Eagle Mountain Phase 1 of the WCT Project will consist of the site. following: • Five(5)new Quantar repeaters installed in a rack. Burnett Plaza • Twenty(20)input boards installed in existing • Four(4)MSF5000 repeaters removed and comparator chassis. transported to CFW specified storage location. . One(1)slave channel bank for link to the Eagle Three of these stations will be utilized at the Mountain site. Eagle Mountain site.The fourth will be utilized by the City as a spare. • One(1)code plug for prime controller reflecting the removal of secure operation from the Quantar • One(1)Quantro repeater removed and channels and the future addition of the fifth site. transported to CFW specified storage location. - Station will be utilized at the Eagle Mountain • Re-orientation of Celwave"H"pattern antennas site. to radiate 0°and 180°from true north. • Five(5)new Quantar repeaters installed in a Rolling Hills rack. • Four(4)MSF5000 repeaters removed and • Twenty(20)input boards installed in existing transported to CFW specified storage location. comparator chassis. Three of these stations will be utilized at the • One(1)slave channel bank for link to the Eagle Eagle Mountain site.The fourth will be utilized Mountain site. by the City as a spare. • One(1)antenna,feed line,and associated parts • One(1)Quantro repeater removed and to replace the receive antenna on the Public transported to CFW specified storage location. Safety simulcast system. Station will be utilized at the Eagle Mountain site. • One(1)tower top preamp and receive multicoupler to replace the existing equipment on • Five(5)new Quantar repeaters installed in a the Public Safety simulcast system. rack. • One(1)code plug for prime controller reflecting Bergh Tower the removal of secure operation from the Quantar . Four 4 MSF5000 repeaters removed and channels and the future addition of the fifth site. ( ) P transported to CFW specified storage location. • One(1)Dynamic Signal Analyzer for system Three of these stations will be utilized at the optimization and maintenance. Eagle Mountain site.The fourth will be utilized • Re-orientation of Public Safety Celwave"A" by the City as a spare. pattern directional antennas to 270°from true • One(1)Quantro repeater removed and north. transported to CFW specified storage location. North Beach Station will be utilized at future WCT site. Contract No.03-13274 Page D-3 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit Dl Eagle Mountain RF Expansion • Five(5)new Quantar repeaters installed in a stations with the same audio characteristics at each rack. site.The stations will be removed from service and delivered to a City specified storage facility. They will be installed at the new site during Phase 2 of this Comparator Expansion project.The remaining 5 MSF5000 repeaters will be maintained by the City as spare units. Each digitac comparator at the Burnett Plaza and North Beach prime sites will be equipped with an Space Requirements additional input module.Currently the units are equipped with a single input module which provides 4 The physical space requirements at each site are as site capacity.The additional module will expand the follows: units to 8 channel capacity in order to accommodate the fifth simulcast site. Burnett Plaza Controller Modifications 1 Channel Bank........................6 RU 3 Interface Panels.....................3 RU(1 RU ea.) The prime site controllers at Burnett Plaza and North 5 Quantar Rptrs........................25 RU(5 RU ea) Beach will require new codeplugs to recognize the new site.The new Quantar Repeaters supplied for this North Beach project will not accept DES-XL encrypted audio. 1 Channel Bank........................6 RU Therefore it is also necessary to disable encryption on 3 Interface Panels.....................3 RU(1 RU ea.) the Quantar channels. 5 Quantar Rptrs........................25 RU(5 RU ea) Grounding Bergh Tower All equipment and racks supplied for this project will 5 Quantar Rptrs........................25 RU(5 RU ea) be connected to the existing ground network at each of the sites. Rolling Hills System Impact 5 Quantar Rptrs........................25 RU(5 RU ea) It has been determined through preliminary site walks The impact to the simulcast system will be kept to a that there is sufficient space at all sites to minimum.However,channels will be out of service at accommodate the proposed equipment.Additional certain times during the installation and optimization space will become available with the relocation of phases.A detailed implementation plan will be MSF5000 and Quantro repeaters.Final equipment presented during the design review meetings.This placement will be determined jointly between the City �. plan will provide sufficient information that can be of Fort Worth and Motorola during detailed design used in the City's Change Management Process. review meetings and site walks. ACIDC Power Requirements FCC License Modifications Each of the 5 Quantar repeaters at the 4 sites will The FCC license modification process should begin require a separate 20 amp circuit.These can be new as soon as possible.The license will require circuits or existing circuits from relocated repeaters modification to add the Eagle Mountain Site.This can be re-routed to the Quantar rack. includes,but is not limited to,adjacent/co-channels user research,interference studies,and Region 40 The channel banks at Burnett Plaza and North Beach Engineering documentation.Motorola will assist the are being equipped for operation on-48 VDC. City in this process. Repeater Relocations In order to maintain simulcast audio integrity,four of the existing MSF5000 repeaters and one Quantro repeater at each site will have to be relocated to the Eagle Mountain Site.Each RF channel must have Contract No.03-13274 Page D-4 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D1 Eagle Mountain RF Expansion Phase 1 Equipment Racking R In Rack g. u""a Burnett Plaza North Beach Rolling Hills Bergh Tower w 7'- as chaa — -- cnannai sank Bank �s 5, Oy amic Signd Y Anal zer 1 mm 3r 4' 3' 2' Note: will be Channel banks and interface �l y AfOrFOROLA panels at Burnett 8 Beach will be 1��1�1 installed in existing racks. Land Mobile Products Sector City of Fort Worth Analog Simulcast Expansion-Phase 1 New Equipment Racking Requirements iwLer• GVS -h07-13.04 Contract No.03-13274 Page D-5 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhibit B1 Eagle Mountain RF Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-6 Document Version 01/20/99 Rev.9,12-20-04 r City f Fort Worth .o r Exhibit D2 RD-LAP Data Expansion System Description Overview • Miscellaneous cabling,connectors, labels,etc. This project consists of adding 3 channels to the existing 800 MHz RD-LAP Mobile Data System.This will increase the RF resources of the system from 5 to Spare Stations 8 channels.Initially all 3 channels will be installed at Burnett Plaza. One of the 3 channels will be relocated The two spare stations currently in storage at the to the Eagle Mountain site after completion of site Electronics Shop will be utilized for two of the new work by the City. channels at Burnett Plaza.An additional station will be relocated from North Beach and installed at Burnett. System Architecture When the Eagle Mountain site is ready,a spare station from Bergh or Rolling Hills will be relocated there. The system architecture will remain multi-frequency The additional station at Burnett will remain as a re-use(MFR).After completion of site work by the backup. City,one of the new channels will be located at the Eagle Mountain Site.The other two channels will Grounding remain at Burnett Plaza to add 2 MFR layers there. All equipment and racks supplied for this project will Equipment be connected to the existing ground network. The following equipment will be installed: System Impact Burnett Plaza The impact to the data system will be kept to a minimum.A detailed implementation plan will be • Two additional Quantar Data Base Stations presented during the design review meetings. This plan 3 taken from storage at the Electronics Shop. will provide sufficient information that can be used in the City's Change Management Process. • One additional Quantar Data Base Station relocated from the North Beach Site. AC Power Requirements • One SRU card supplied by Motorola under this Each of the 3 additional Quantar Data Base Stations contract. will require a separate 20 amp circuit. These circuits • Switch cards taken from surplus stock. will be provided by the City of Fort Worth. • Miscellaneous cabling,connectors,labels,etc. Backup Power Requirements Currently there are 2 Powerware Model 9125 UPS Bolt Street Dispatch units located at Burnett Plaza.Each of these units has 1800 watt capacity. Each data base station draws 540 • One SRU card supplied by Motorola under this Watts.The additional base stations can be plugged into the existing UPS units however one of the units will contract. only have a 10%reserve.In order to maintain a • Miscellaneous cabling,connectors,labels,etc. minimum 30%reserve as requested by the City,it will ap be necessary to install an additional UPS.It will be the responsibility of the City to provide and install this unit. City Hall Alternate PSAP IP Ultimately only 4 of the 5 data base stations will be • One SRU card supplied by Motorola under this active at any time.The fifth station will be a spare that contract. is only activated should one of the other stations fail. rContract No. 03-13274 Page D-7 Document Version 01/20/99 Rev.9, 12-20-04 r City of Fort Worth Exhibit D2 RD-LAP Data Expansion In this scenario,the 2 existing UPS units will have FCC Licensing sufficient capacity. Since it is the City's desire to utilize all 3 new channels Combining Issues immediately,it will be necessary to modify the existing license to reflect the proposed locations of the Table 1 is a list of existing data system frequencies. frequencies.As discussed,it will be the City's responsibility to modify the FCC license for the 3 new Table 1—Existing Data Frequencies channels and the 5 existing channels if necessary. 856.4375 Burnett RNC Modifications 857.4375 Beach 858.4375 Bergh The RNC configuration at City Hall and Bolt Street 859.4375 R Hills will be modified to reflect the additional channels and 860.4375 Burnett site frequency changes. Circuit Requirements Table 2 is a list of the new frequencies to be integrated Six SRU data circuits will be required for this into the data system. implementation.Three(3)will be required between Burnett and the RNC at Bolt Street and three(3)will Table 2—Expansion Frequencies be required between Burnett and the RNC at the City Hall Third Floor Technology Room. SRU cards have 856.4625 been included in this project.However if the City has 857.4625 spare SRU ports at each of the locations,then these 858.4625 cards can be deleted for additional savings. Space Requirements With the two channels currently residing at Burnett (856.4375&860.4375 MHz),the new 856.4625 MHz The additional Data Base Stations will be installed in frequency is only 25 KHz from 856.4375 MHz.The the empty rack next to the data equipment rack at combiner only allows a 150 KHz minimum separation. Burnett Plaza.This rack will be bolted to the floor. In order for all three channels to be installed at Burnett However,the final equipment placement will be F Plaza,either 856.4375 MHz or 856.4625 will have to determined jointly between the City of Fort Worth and be swapped with the frequency at Rolling Hills. Motorola during detailed design review meetings and Swapping channels between sites is not a major site walks. modification.It only involves reconfiguring both RNC's databases,programming a couple of data base stations,and retuning the combiners. Contract No.03-13274 Page D-8 Document Version 01/20/99 Rev.9, 12-20-04 1 ! i 1 I i i 1 1 1 i ! ! 1 J M i qc;j s.9 City of Fort Worth Exhibit D2 RD-LAP Data Expansion Eagle Mountain Cabling Diagram DataProbe Cable Adapter Cable Adapter AIB Switch PIN 5882653X45 PIN 5882653X45 17 17 Rx Clk 1 1 Blue Blue 1 1 Rx Clk 17 17 B 8 Rx Sig oat 2 2 Ore a Oran e 2 2 Rx Sig Del, 8 8 15 15 m Tx Clk m 3 3 3 3 Tx Clk o 15 15 Data 7 7 M Sig Gnd m 4 4 Red 8 Conductor Satin Cable q q U Sig Gnd v 7 7 Base Green Green "` Port C 3 3 ry Rx Data ww�� 5 5 5 5 " Rx Data m 3 3 Station Y Yellow Yellow 3 2 2 0 Tx Data 6 6 6 6 Tx Data 'N 2 2 5 5 CTS 7 7 Brown Brown 7 7 CTS 5 5 4 4 RTS 8 B While Whae a B RTS 4 4 DB-25 RJ45 RJ45 DB-25 Female Male Male Cable Adapter Female PIN 5882653X45 1 1 Blue Blue 1 1 Rx Clk 17 17 2 2 nrrange Orange 2 2 Rx Sp Det 8 B 3 3 Black 3 3 At� Tx Clk o 15 15 Premisys 4 4 8 Conductor Satin Cable Red 4 4 to $q Gnd i4 7 7 port A SRU Port 5 5 Green 5 5 Rx Data ; 3 3 8 6 Yellow 6 6 � Tx Dala m 2 2 7 7 Brown 7 7 CTS 5 5 B 8 White B 6 RTS 4 1 4 RJ45 RJ45 RJ45 DB-25 Female Male Male Female Cable Adapter PIN 5882653X45 1 1 Blue Blue 1 / Rx Clk 17 17 2 2 Ora a Ora 2 2 Rx Sig Det a 8 3 3 I ck 1 3 3 A Tx Clk o 15 15 _ Premisys 4 4 Rad 8 Conductor Satin Cable Red 4 4 Sig Gnd N 7 7 port B To Plfemete SRU Port 5 5 Green Green 5 5 Rx Data ; 3 3 PW 6 6 Yellow Yellow 6 5 Tx Data m 2 2 7 7 Brown Brown 7 7 CTS 5 5 6 B White While 8 8 RTS 4 4 RJ45 RJ45 RJ45 DB-25 Female We Male Female RD-LAP Mobile Data Expansion DBS Cabling Diagram Contract No.03-13274 Page D-9 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D2 RD-LAP Data Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-10 Document Version 01/20/99 Rev.9,12-20-04 1 City of Fort Worth Exhibit D2 RD-LAP Data Expansion Brunett Plaza Rack Face Diagram Existing Configuration Proposed Configuration Fl,In Rack Ft.In Raa 8' Existing Data B' Empty Equipment Existing Data Equipment Rack Rack Equipment Rack 5 7, Rack Mount UPS 7, _ Redk Mount UPS Rack Mount UPS d5 Rack Mount UPS es Rack Mount UPS Existing RX Multicoupler Existing RX Multicoupler 6• 5. Existing TX Combiner Existing TX Combiner a= 5' 5' Exlsbng AC Outlet Strip Exlsing AC Outlet Strip 4' Redundant RNC Switching Modems/Sharing Device 4' Redundant RNC Switching Modems/Shadng Device Existing Dataproba Data Existing Dataprobe Data I Switch zo Swllch 3' 3' S 2' 2' c Addibonal Existing Data Base Ste ion - Data Base Existing Date Base Station 1' 1' s Stations Existing Data Base Station Existing Date Base Station tint MOTOROLA Land Mobile Products Sector City of Fort Worth RD-LAP Mobile Data System Burnett Plaza Rack Diagram pvr Y ti+! GVS 04-29-04 1--'None Contract No.03-13274 Page D-11 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhibit D2 RD-LAP Data Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-12 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Phase 2 System Description Overview System Impact Phase 2 of the Western Communications Tower The impact to the simulcast system will be kept to a Project consists of installing and relocating all the minimum. However, channels will be out of service at equipment necessary at the new Eagle Mountain RF certain times during the installation and optimization site. This will commence upon completion of site phases.A detailed implementation plan will be readiness by the City of Fort Worth. presented during the design review meetings. This plan will provide sufficient information that can be �. Equipment used in the City's Change Management Process. Phase 2 of the WCT Project will consist of the AC/DC Power Requirements following: Refer to the following table for site power and air Eagle Mountain conditioning requirements. The Eagle Mountain Site will require 27 20-amp circuits for Motorola supplied • Eleven(11)MSF5000 repeaters transported from equipment. The channel bank is being equipped to CFW specified storage location. operate on-48 VDC to maintain consistency with • Four 4 existing sites. The channel bank will require 125 ( )Quantro repeaters transported from watts from the DC source. The City will be •. CFW specified storage location. responsible for providing all necessary AC,DC,and • Five(5)new Quantar repeaters installed in a backup power. rack. TI Circuit Requirements • One(1)channel bank for link to the Burnett and North Beach prime sites. This site will require two T1 circuits to the Burnett • One(1)T-Bar switch for switching between Plaza Prime Site and two TI Circuits to the North Beach Prime Site. This is consistent with the existing active and standby prime sites. configuration to allow growth to 28 channels. • Nine(9)antennas, feed lines, and associated However,only 1 T1 to each prime is necessary to e parts for 2 receive, 5 transmit,and 2 NPSPAC handle the initial capacity of 20 channels. networks. Space Requirements • Two(2)tower top preamps and receive multicouplers. Refer to the following rack diagram for the proposed • Five(5)combiners. space and racking requirements. • One(1)site standard with GPS time and 5 MHz " references. Grounding All equipment and racks supplied for this project will be connected to a City provided ground network. r Contract No.03-13274 Page D-13 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Table I —Eagle Mountain AC Power and HVAC Requirements Qty Model Nomenclature Watts 1 BTUs M4 11 1 C85CLB 800 Mhz 150W MSF5000_ 4_ 12,100 41,250 4 C99ED/X650 800 MHz, 150 Watt guantro - 4,3200E 10,856 7 1 C99ED/X750 800 MHz 100 Watt Quantar(includes 2 NPSPAC 3,640 10 038 1 ? 8902 8902 DC Power Supply,48VDC,CE Marked f N/A do 1 408 2 = DDF1001 Auto-Quad T°TA w/Multicou ler 2401 818 1 1 8900-29 TRAK Systems Power Sup ply 160 54 1 T5293 Smartnet II+Remote Site Controller 300 724 1 ` DS58033 T-Bar Power Supply 144 393 Totals 20,90 65 033 Contract No.03-13274 Page D-14 Document Version 01/20/99 Rev.9, 12-20-04 F # ll % 1 t 1 i t i r f i 1 ! i I I 1 City Of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Eagle Mountain Block Diagram 6809 Remote Site Controller 1 Tx Tx Tx � r � Control 8 Control Control g RX z RX c RX MSF5000 Duentar Duantro Repeaters(11) Repeaters(5) Repeaters(4) MSF5000 Repeaters Ouamro Repeaters CFW Microwave relocated from other sties. relocated from othw sites. Network Microwave TI Link to Burnett Microwave T1 Link to North Beach E 8 Dsat 1-0.e Dsn+imertece Tber FE&M Switch tR E&M Switch Control DSM D w/FwT�N �:l = Premises TeNSr Note.DFW Communications M supply pens,construct, and install relay box. MOTOROLA Land Mobile Products Seder City of Fort Worth Western Communications Tower Site Block Diagram w GVS 8-06-03 a None Contract No.03-13274 Page D-15 Document Version 01/20/99 Rev-9,12-20-04 City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-16 Document Version 01120/99 Rev.9,12-20-04 3111 M" 1 l u p _ ) D I 1 i I I `--I City of Fort Worth Exhibit D3 Eagle Mountain RFExpansion Eagle Mountain Rack Face Diagram Rack 9 Rack 8 Rack 7 Rack 8 Rack 5 Rack 4 Rack 3 Rack 2 Rack 1 Ft,M ftA MSF 5000 MSF 5000 MSF 5000 Combining/ Quantro Quantro Quantrr Remote Site Audio Processing 8' Repeaters(3) Repeaters(4) Repeaters(4) Multicoupling Repeaters(2) Repeaters(2) Repeaters(5) Controller &Switching f7 7 e• Bildl 8 M'SP 5000 MSF 5400 fdSF 51}016 RBposter Re peataf Repeater TRAK We 33 Standard " AhnM � CMBNR-5^ 6 nic ons Tower T-0r ax nn.r� RnKi1r 4' xs <CMBNR 4`e1 Con8irl-1wT Gommrrbcatims Tower' al 3' CMBNRr]e. =is Cwne 1-Weelem CommrmcaGwrs rower 2' B MSF 5000 ASSF 5000 MSF 8060 er.r m �I Rapeetar Repeater rrlpeateft- �CMBNR<] Carrt MBNR eedem "com�.,��rati�c tower t s aCMBNRI Ca .1-Wa- Commx'ica—Town Note.MSF5000 Repeaters are cabinet rr mounted and double stacked back to 4{,Mt��l � fOL/� back.Each rack space has 4 repeaters. Land Mobile P,.ducls sector City of Fort Worth Western Communications Tower Rack Face Drawing Rqy!-f n12-0"3 or�I-- __j Contract No.03-13274 Page D-17 Document Version 01/20/99 Rev.9,12-20-04 Y � � Y 1 Y t i y Y p � 4 9 i � ► � I City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-18 Document Version 01/20/99 Rev.9,12-20-04 M111111111110 Inns - It i I I j i 1 t r I I 1 7 I I City of Fort Worth EichiblID3 Eagle Mountain RF Expansion Eagle Mountain Transmit Antenna Network EUpment List Y.'LDF Ism, Field utetnioxju mpers I"sup-max 675' o exact length. 1 Q, LDF Jumpers 5 'N'Superillex 5 @ 5'each,5 IM 11 1 Y."Ground Kits 25 3U per Transmitter a.&,175 trit', 1 Y."N Jack 10 6DlY Total Y,"N Plug 60 Building Antenna 6 Entrance Combiner W'LDF Jumpers TX Fift': 5 to exh Polyph 5 Total of 5•1 asor Snap n Hanger 5 00 o FTDF G--n—d—Kit ] Top,Bottom, Building Entrance, Snap-in hangers used to support antenna lines. Use 1 hanger per 3' Main Line X' S Runs on 240'Tower 300'Each Run 1500,Total MOTOROLA Elf Land Mobile Products Sector City of Fort Worth Weste Communications Tower EII&S Tranemit Antenna Network II 'T67-19-04 None Contract No.03-13274 Page D-19 Doctunent Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhlbit D3 Eagle Mountain RF Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-20 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Eagle Mountain Receive Antenna Network Equipment List Antennas 716 L ear mounted at 3/8"LDF 600' Y..Supe Sex 74P 300'AGL 1P,K"LDF Jumpers 4 SS"LDF Jumpers 718"Ground Kih 10 Y."Superllex 1P eeUr 3/e"Grountl Kits 5 30'Per Receiver Total of 4 'G"N Plugs 34 600'Total Y."Superllex Jumpers Jacks 2 Field wl to exact length. 'l."BNC Plug 20 40$'each,2®W Building pq EgMP ® pgEAMP 718"N Jack 2 each,so,total Entrance ale"N Jack 2 318"N Plug 2 Antenna 2 � LDF Ground Kit MC Filter 2 Top,Bottom RX Filter 2 Building Entrenc r Potyphasor 4 A and a 75' Rack Mount Panel 1 R line. �r 718"Seal Hanger 200 3 20 3/8"Snapin Hanger 200 m RX AD RX FILTER — — - -� -14 __ 8 Y."Jumpers = Snap-in hangers used m Field rut to exact 10 Support antenna length. "l-OF Test Line and test(ides. 3P each,60'total 2 Runs on 24P Tower Use 1 hanger per 3' 300'Each Run ,1 Test > 800'Total o Rack — 7/8"LDF Man Lure Mountetl 2 Rune on 240'Tower Panel 300'Each Run 300'Total rr�Ab RX LOAD RX FILTER +_ MOTOROLA A � Land Mobile Pretluds Sector City of Fort Worth Western ve mmunicat�io Network Tower Receive Antenna Nehvork G��07-i9-04 �ENone Contract No.03-13274 Page D-21 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth Exhibit D3 Eagle Mountain RF Expansion Page Left Blank Intentionally Contract No.03-13274 Page D-22 Document Version 01/20/99 Rev.9,12-20-04 City of Fort Worth .. Exhibit D-4 Eagle Mountain RF Expansion Phase 1 Equipment List Qty Model Number Description 3 Burnett and Beach-Housings&Housing Accessories 1 TRN7343 SEVEN AND A HALF FOOT RACK Burnett Plaza-Housings&Housing Accessories I TRN7343 SEVEN AND A HALF FOOT RACK 5 TTN5028A HDW RACKMNT QUANTAR STDALONE Bergh Tower 1 -Housings&Housing Accessories 1 TRN7343 SEVEN AND A HALF FOOT RACK 5 TTN5028A HDW RACKMNT QUANTAR STDALONE North Beach-Housings&Housing Accessories - 1 TRN7343 SEVEN AND A HALF FOOT RACK 5 TTN5028A HDW RACKMNT QUANTAR STDALONE Rolling Hills-Housings&Housing Accessories 1 TRN7342 SEVEN FOOT RACK 5 TTN5028A HDW RACKMNT QUANTAR STDALONE Rolling Hills RF Rolling Hills RF-Rolling Hills 1 "F 1 C99ED QUANTAR/QUANTRO FAMILY 1 OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS .. 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL s 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Rolling Hills RF-Rolling Hills 2 1 C99ED QUANTAR/QUANTRO FAMILY 1 OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Rolling Hills RF-Rolling Hills 3 1 C99ED QUANT"QUANTRO FAMILY 1 001C QUANTAR STATION • Contract No.03-13274 Page D-23 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D4 Eagle Mountain RF Expansion Phase 1 Equipment List Qty Model Number Description 1 X750 ADD:800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST - Rolling Hills RF-Rolling Hills 4 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Rolling Hills RF-Rolling Hills 5 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Rolling Hills RF-Manual Entries 5 5882653X11 50 Pin T57/RJ45 Rolling Hills RF-Site Accessories 5 3083704X13 SHIELDED REPEATER CABLE,50 10 CDN6579 1/2" N MALE PLATED S FLEX 200 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 5 TDN9715 1/4"CONN BNC MALE S FLEX PLTD 5 TDN9714 1/4"CONN N MALE S FLEX PLTD 200 1,1700 1/4"SUPERFLEX POLY JKT PER FOOT North Beach RF North Beach RF-Beach 1 1 C99ED QUANTARIQUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET Me Contract No.03-13274 Page D-24 Document Version 01/20/99 Rev.9, 12-20-04 Am City of Fort Worth Exhibit D4 A, Eagle Mountain RF Expansion Phase I Equipment List Qty Model Number Description 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST North Beach RF-Beach 2 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION I X87 DEL: CABINET I X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST North Beach RF-Beach 3 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS I X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET I X287 DEL: FUNCTIONAL MANUAL I U752 ADD: POWER CORD, 12 FT AC,QTAR I X777 ALT:ANALOG SIMULCAST .. North Beach RF-Beach 4 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION I X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST North Beach RF-Beach 5 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION I X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Contract No.03-13274 Page D-25 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D4 Eagle Mountain RF Expansion Phase I Equipment List Qty Model Number Description North Beach RF-Manual Entries 5 5882653X11 50 Pin T57/RJ45 North Beach RF-Site Accessories 5 3083704X13 SHIELDED REPEATER CABLE,50 8 CDN6579 1/2" N MALE PLATED S FLEX 200 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 4 TDN9715 1/4"CONN BNC MALE S FLEX PLTD 4 TDN9714 1/4"CONN N MALE S FLEX PLTD 200 L1700 1/4" SUPERFLEX POLY JKT PER FOOT Bergh RF 4 Bergh RF-Bergh 1 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD:800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET " 1 X287 DEL: FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Bergh RF-Bergh 2 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION I X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Bergh RF-Bergh 3 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Contract No.03-13274 Page D-26 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D4 Eagle Mountain RF Expansion Phase 1 Equipment List Qty Model Number Description Bergh RF-Bergh 4 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL: FUNCTIONAL MANUAL I U752 ADD:POWER CORD, 12 FT AC,QTAR + 1 X777 ALT:ANALOG SIMULCAST Bergh RF-Bergh 5 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL: FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR + 1 X777 ALT:ANALOG SIMULCAST Bergh RF-Manual Entries 5 5882653X11 50 Pin T57/RJ45 Bergh RF-Site Accessories 5 3083704X13 SHIELDED REPEATER CABLE,50 10 CDN6579 1/2" N MALE PLATED S FLEX 200 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 5 TDN9715 1/4"CONN BNC MALE S FLEX PLTD 5 TDN9714 1/4"CONN N MALE S FLEX PLTD 200 L1700 1/4" SUPERFLEX POLY JKT PER FOOT Burnett RF Burnett RF-Burnett 1 t 1 C99ED QUANTAR/QUANTRO FAMILY 1 OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZITX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET I X287 DEL:FUNCTIONAL MANUAL y 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Contract No.03-13274 Page D-27 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D4 Eagle Mountain RF Expansion Phase I Equipment List Qty Model Number Description Burnett RF Burnett 2 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Burnett RF-Burnett 3 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Burnett RF-Burnett 4 1 C99ED QUANTAR/QUANTRO FAMILY - 1 OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET I X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Burnett RF-Burnett 5 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS I X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL:CABINET 1 X287 DEL: FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Burnett RF-RF Mixing and Antennas w 2 DSL4PNMRC 1/2"N MALE RING FLARE CONN 15 L1705 1/2"LDF HELIAX POLY JKT PER FT 2 TDN9289 CABLE WRAP WEATHERPROOFING 25 L1702 1/2"SUPERFLEX POLY JKT PER FOOT _. 1 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR Contract No.03-13274 Page D-28 Document Version 01/20/99 Rev.9, 12-20-04 py city of Fort worth Exhibit D4 ,■. Eagle Mountain RF Expansion Phase 1 Equipment List Qty Model Number Description 2 CDN6579 1/2" N MALE PLATED S FLEX 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT 1 DSL5SGRIP 7/8" SUPPORT HOIST GRIP 2 DSL5PNFRPC 7/8"CONN N FEMALE 1 PIECE CAPTIVATED 200 L1709 7/8"LDF HELIAX POLY JKT PER FOOT 1 DDF1005 NARROW BAND BASE SELECTOR KIT 1 DS42486A03 AUTOQUAD TTA 806 TO 824 MHZ WITH TRI MODE TEST FEATURE 1 TDN9289 CABLE WRAP WEATHERPROOFING 2 DSL4PNMRC 1/2"N MALE RING FLARE CONN 15 L1705 1/2"LDF HELIAX POLY JKT PER FT 1 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR 2 TDN9714 1/4"CONN N MALE S FLEX PLTD 25 L1700 1/4" SUPERFLEX POLY JKT PER FOOT 1 TDN9289 CABLE WRAP WEATHERPROOFING 4 TDN9668 1/4"OR 3/8"CABLE GROUND CLAMP KIT 1 TDN8813 3/8"CONNECTOR PLTD N JACK 200 L1704 3/8"LDF HELIAX POLY JKT PER FOOT 1 TDN8812 3/8"CONN PLTD N PLUG MALE Burnett RF-Manual Entries 5 5882653X11 50 Pin T57/RJ45 1 DQBMR10AB1 Celwave Penetrator Antenna Burnett RF-Site Accessories 5 3083704X13 SHIELDED REPEATER CABLE,50 1 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR 10 CDN6579 1/2" N MALE PLATED S FLEX 200 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 5 TDN9715 1/4"CONN BNC MALE S FLEX PLTD 5 TDN9714 1/4"CONN N MALE S FLEX PLTD r 200 L1700 1/4" SUPERFLEX POLY JKT PER FOOT Prime Sites Burnett,Beach Prime Sites Burnett,Beach-Test Equipment 1 0180302E94 SIGNAL ANALYZER,DYNAMIC 1 TTN6110 SIMULCAST ANALYZER DISK 3.5 INCH Prime Sites Burnett,Beach-Beach TeNSr to WCT 1 DSPREM891830 UNIVERSAL ENCLOSURE TENSR 800 1 DSPREM880360 CPU 8 T1 E1 BCAST CROSS CONN 1 DSPREM892360 8T1 E1 IF CARD 128K WITH MODEM 2 DSPREM890220 DC POWER SUPPLY 48 VDC 1 DSPREM822560 10 PORT LD-SRU CARD 5 DSPREM816460 4 PORT 4W DSM CARD 2 DSPREM801060 DUAL T1 E1 WAN CARD dk Contractl�Io.03-13274 Page D-29 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D4 Eagle Mountain RF Expansion Phase 1 Equipment List Qty Model Number Description 4 DSPREM81130 DSX CEPT PLUG IN MODULE Prime Sites Burnett,Beach-Burnett TeNSr to WCT RF I DSPREM891830 UNIVERSAL ENCLOSURE TENSR 800 1 DSPREM880360 CPU 8 T1 E1 BCAST CROSS CONN 1 DSPREM892360 8T1 E1 IF CARD 128K WITH MODEM 2 DSPREM890220 DC POWER SUPPLY 48 VDC 1 DSPREM822560 10 PORT LD-SRU CARD 5 DSPREM816460 4 PORT 4W DSM CARD 2 DSPREM801060 DUAL T1 E1 WAN CARD 2 DSPREM81130 DSX CEPT PLUG IN MODULE Prime Sites Burnett,Beach-Manual Entries 2 DQMPPCXZXH4 DSM Interface Panel-Burnett 20 QRN4306C Comparator Input Board-Burnett 4 DSPREM864 FRED Secure Child Card-Burnett 2 DQMPPCXZXH4 DSM Interface Panel-North Beach 20 QRN4306C Comparator Input Board-North Beach 4 DSPREM864 FRED Secure Child Card-North Beach Prime Sites Burnett,Beach-Site Accessories 5 HMN1001 MICROPHONE,LOCAL TEST,MOBILE,HT90 15 6881095E05 MANUAL QUANTER ALL BAND 15 6881088E90 MANUAL SERV QUANTAR/QUANTRO 4 DSPREM81130 DSX CEPT PLUG IN MODULE 2 DSPREM801060 DUAL T1 E1 WAN CARD 1 TRN7343 SEVEN AND A HALF FOOT RACK 5 HSN1000 6 WATT AMPLIFIED EXTERNAL SPEAKER 1 DLN6455 CONFIGURATION/SERVICE SOFTWARE 3 3080369E31 PROGRAMMING CABLE 3 RVN5002 RSS QUANTAR QUANTRO RECEIVER 1 Local Misc Miscellaneous Parts 1 CCSI CCSI Labels 4 UO Code Plugs(includes 2 spares) Contract No.03-13274 Page D-30 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-5 RD-LAP Data Expansion Equipment List Qty Nomenclature Description 3 DSPREM822560 10 Port SRU Card 12 5882653X45 Adaptor,Connector 1 Lot Misc cabling,connectors,hardware,labels,etc. Contract No.03-13274 Page D-31 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Erhib&D4 Eagle Mountain RF Expansion Please I Equipment List i iw i i i Contract No.03-13274 Page D-32 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-6 Eagle Mountain RE Expansion Phase 2 Equipment List Qty Model Number Description "~ Eagle Mtn Wtr Plant-Housings&Housing Accessories 1 TRN7343 SEVEN AND A HALF FOOT RACK 1 TRN7343 SEVEN AND A HALF FOOT RACK ~' 1 TRN7343 SEVEN AND A HALF FOOT RACK 5 TTN5028A HDW RACKMNT QUANTAR STDALONE Western Communications Tower Western Communications Tower-TNSR1 I DSPREM891830 UNIVERSAL ENCLOSURE TENSR 800 1 DSPREM880160 CPU 8 T1 E1 CROSS CONNT 1 DSPREM892060 8T1 E1 IF CARD 32K WITH MODEM 2 DSPREM890220 DC POWER SUPPLY 48 VDC 1 DSPREM822560 10 PORT LD-SRU CARD 5 DSPREM816460 4 PORT 4W DSM CARD 2 DSPREM801060 DUAL TI El WAN CARD 4 DSPREM81130 DSX CEPT PLUG IN MODULE Western Communications Tower-Eagle Mtn 1 1 C99ED QUANTAR/QUANTRO FAMILY 1 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 40 1 X997 A ENH: QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET I X287 DEL: FUNCTIONAL MANUAL 40 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Western Communications Tower-Eagle Mtn 2 1 C99ED QUANTAR/QUANTRO FAMILY 1 OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS q0 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET I } 287 DEL:FUNCTIONAL MANUAL 40 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST r Western Communications Tower-Eagle Mtn 3 1 C99ED QUANTAR/QUANTRO FAMILY I OO1C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION I X87 DEL:CABINET r Contract No.03-13274 Page D-33 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D6 Eagle Mountain RF Expansion Phase 2 Equipment List Qty Model Number Description 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Western Communications Tower-Eagle Mtn 4 1 C99ED QUANTAR/QUANTRO FAMILY I 001C QUANTAR STATION I X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS I X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET 1 X287 DEL:FUNCTIONAL MANUAL 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X777 ALT:ANALOG SIMULCAST Western Communications Tower-Repeater5 1 C99ED QUANTAR/QUANTRO FAMILY I 001C QUANTAR STATION 1 X750 ADD: 800 MHZ BAND RX 806-825 MHZ/TX 851-870 MHZ, 100-20 WATTS 1 X997 A ENH:QUANTAR 6809 TRUNKING OPERATION 1 X87 DEL: CABINET I X432 ADD:MANUAL,SERVICE 1 U752 ADD:POWER CORD, 12 FT AC,QTAR I X777 ALT:ANALOG SIMULCAST Western Communications Tower-Audio/Data Distribution 1 DSTRAK91009DC REMOTE SITE CONFIG DCPOWER 1 DSTRAK91071 FOUR PORT IRIG B TIME CODE FDM 6 DSTRAK91061 FOUR PORT DDM 1 DSTRAK92003DC DISTRIBUTION CHASSIS - 4 TDN9714 1/4"CONN N MALE S FLEX PLTD 40 L1700 1/4" SUPERFLEX POLY JKT PER FOOT Western Communications Tower-RF Mixing and Antennas 3 DSL4PNMRC 1/2"N MALE RING FLARE CONN 105 L1705 1/2"LDF HELIAX POLY JKT PER FT 14 TDN9289 CABLE WRAP WEATHERPROOFING 1 I DSL4PDMRC 1/2"7-16 DIN MALE RING FLARE CONN 175 L1702 1/2"SUPERFLEX POLY JKT PER FOOT 2 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR 4 CDN6579 1/2" N MALE PLATED S FLEX 12 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT 4 DSL5SGRIP 7/8"SUPPORT HOIST GRIP 4 DSL5PNFRPC 7/8"CONN N FEMALE 1 PIECE CAPTIVATED 600 L1709 7/8"LDF HELIAX POLY JKT PER FOOT 5 DSDSXLDMA LIGHTNING ARRESTOR,7-16DIN MALE/FEMALE,50OW 10 DSF4PDMV2C 1/2"7/16 DIN MALE CONN SFLEX Contract No.03-13274 Page D-34 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D6 Eagle Mountain RF Expansion Phase 2 Equipment List Qty Model Number Description 10 DSL6SGRIP 1-114" SUPPORT HOIST GRIP 10 DSL6PDFRPC 1-1/4"7-16 DIN FEMALE ONE PIECE CONN 31 TDN7547 1-1/4"CABLE GROUND CLAMP KIT 150 L1713 1-1/4"LDF HELIAX POLY JKT PER FT 1 DSWIJD86204S COMB WAV-G 851-869 4CH 7/16 ANT, 150 KHZ MIN SEP BETWEEN CHANNELS s 1 DSWIJD86204S COMB WAV-G 851-869 4CH 7/16 ANT, 150 KHZ MIN SEP BETWEEN CHANNELS 1 DSWIJD86204S COMB WAV-G 851-869 4CH 7/16 ANT, 150 KHZ MIN SEP BETWEEN CHANNELS 1 DSWIJD86204S COMB WAV-G 851-869 4CH 7/16 ANT, 150 KHZ MIN SEP BETWEEN CHANNELS 1 DSWIJD86204S COMB WAV-G 851-869 4CH 7/16 ANT, 150 KHZ MIN SEP BETWEEN CHANNELS 1 DSPD504481 FILTER BAND PASS 806-880MHZ CWA,5 MHZ 1 DSPD504481 FILTER BAND PASS 806-880MHZ CWA,5 MHZ 1 DSPD504481 FILTER BAND PASS 806-880MHZ CWA,5 MHZ 1 DSPD504481 FILTER BAND PASS 806-880MHZ CWA,5 MHZ 1 DSPD504481 FILTER BAND PASS 806-880MHZ CWA,5 MHZ 1 DDF 1005 NARROW BAND BASE SELECTOR KIT 1 DDF1005 NARROW BAND BASE SELECTOR KIT 1 DS42486A03 AUTOQUAD TTA 806 TO 824 MHZ WITH TRI MODE TEST FEATURE 1 DS42486A03 AUTOQUAD TTA 806 TO 824 MHZ WITH TRI MODE TEST FEATURE 2 TDN9289 CABLE WRAP WEATHERPROOFING 4 DSL4PNMRC 1/2"N MALE RING FLARE CONN 30 L1705 1/2" LDF HELIAX POLY JKT PER FT 2 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR 4 TDN9714 1/4"CONN N MALE S FLEX PLTD 50 L1700 1/4" SUPERFLEX POLY JKT PER FOOT 2 TDN9289 CABLE WRAP WEATHERPROOFING 10 TDN9668 1/4"OR 3/8"CABLE GROUND CLAMP KIT 2 TDN8813 3/8"CONNECTOR PLTD N JACK 600 L1704 3/8"LDF HELIAX POLY JKT PER FOOT 2 TDN8812 3/8"CONN PLTD N PLUG MALE Western Communications Tower-Manual Entries 7 DQBMR12HBI Celwave Penetrator Directional Antenna 2 DQMPPCXZXH4 DSM Interface Panel 1 DQMPPCXZXH2 T1 Interface Panel 5 5882653X11 Repeater Adapter 5 DSPREM864 FRED Secure Child Card 7 TDN9383 LDF Jumper 10 Western Communications Tower-Site Accessories 20 3083704X14 SHIELDED REPEATER CABLE,75 1 DS58063 CABLE POWER 3 O FRAME 1 DS58022 FRAME MASTER 20 CHANNEL 1 DS58084 REDUNDANT PWR ALARM SHELF 15 DS58091 BLANK MODULE 1 DS58044 CONTROL MODULE WITH CONTACT 5 DS58104 SWITCH MODULE A B ONLY Contract No.03-13274 Page D-35 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D6 Eagle Mountain RF Expansion Phase 2 Equipment List Qty Model Number Description 1 HMN1001 MICROPHONE,LOCAL TEST,MOBILE,HT90 2 TDN9289 CABLE WRAP WEATHERPROOFING 3 DSL6SGRIP 1-1/4" SUPPORT HOIST GRIP = 10 DSL6PNFRPC 1-1/4"N FEMALE ONE PIECE CONN 5 TDN7547 1-1/4"CABLE GROUND CLAMP KIT 3 DSLSSGRIP 7/8" SUPPORT HOIST GRIP 2 TDN9289 CABLE WRAP WEATHERPROOFING 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT 2 DSISDC50LNZ30MA DC INJECTOR 30V M CONN ANTENNA POR 5 DSISCT50HNMA COMBINER COAX PROTECTOR 60 CDN6579 1/2" N MALE PLATED S FLEX 675 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 20 TDN9715 1/4"CONN BNC MALE S FLEX PLTD s 32 TDN9714 1/4"CONN N MALE S FLEX PLTD 740 L1700 1/4" SUPERFLEX POLY JKT PER FOOT 1 DSTRAKL70 ANTENNA KIT W/ 100 CABLE,GROUNDING,LIGHTNING SUPRESSOR 15 DSCBIS14.62572MO VERTICAL MOUNTED COPPER CONDUCTOR BUS BAR, 114"X 5/8"X 72" 3 TRN7343 SEVEN AND A HALF FOOT RACK 1 TRN7738 HDW EXTERNAL SPEAKER 1 HSN1000 6 WATT AMPLIFIED EXTERNAL SPEAKER NPSPAC Mutual Aid Repeater I 1 T5365 QUANTAR/QUANTRO FAMILY 1 X597 Conventional Operation 1 X750 ADD: 100W QUANTAR,800 MHz .■ 1 U752 ADD: POWER CORD, 12 FT AC,QTAR 1 X182 ADD:FACTORY INSTALLED DUPLEXER I X580 ADD:REPEATER OPERATION 1 X882 ADD: 7.5'OPEN RACK-QUANTAR,48RU 1 RVN5002 RSS QUANTAR 1 3080369E37 PROGRAMMING CABLE 1 DSCBIS14.62530MO VERTICAL MOUNTED COPPER CONDUCTOR B I TDF7310 10 DB Gain Omni Antenna 275 L1709 7/8"LDF HELIAX POLY JKT PER FOOT 1 E706AG ADD: 7/8"N FEMALE 1 PIECE ANT END 2 DSLSSGRIP 7/8"SUPPORT HOIST GRIP 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT 2 TDN9289 CABLE WRAP WEATHERPROOFING 1 DSISB50LNC2MA COAX PROTECTOR BULKHEAD 1 DSLSPNFRPC 7/8"CONN N FEMALE I PIECE CAPTIVAT 20 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 2 CDN6579 1/2" N MALE PLATED S FLEX Contract No.03-13274 Page D-36 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D6 Eagle Mountain RF Expansion Phase 2 Equipment List Qty Model Number Description NPSPAC Mutual Aid Repeater 2 1 T5365 QUANTAR/QUANTRO FAMILY 1 X597 Conventional Operation 1 X750 ADD: 100W QUANTAR,800 MHz �+ 1 U752 ADD:POWER CORD, 12 FT AC,QTAR 1 X182 ADD:FACTORY INSTALLED DUPLEXER 1 X580 ADD:REPEATER OPERATION 1 X882 ADD: 7.5'OPEN RACK-QUANTAR,48RU 1 RVN5002 RSS QUANTAR 1 30803691337 PROGRAMMING CABLE 1 DSCBIS 14.62530MO VERTICAL MOUNTED COPPER CONDUCTOR B 1 TDF7310 10 DB Gain Omni Antenna 275 L1709 7/8"LDF HELIAX POLY JKT PER FOOT 1 E706AG ADD: 7/8"N FEMALE 1 PIECE ANT END 2 DSL5SGRIP 7/8" SUPPORT HOIST GRIP 5 TDN6674 5/8"-7/8"CABLE GROUND CLAMP KIT 2 TDN9289 CABLE WRAP WEATHERPROOFING 1 DSISB50LNC2MA COAX PROTECTOR BULKHEAD 1 DSL5PNFRPC 7/8"CONN N FEMALE 1 PIECE CAPTIVAT 20 L1702 1/2" SUPERFLEX POLY JKT PER FOOT 2 CDN6579 1/2" N MALE PLATED S FLEX Field Purchase Items 1 Local Misc Miscellaneous Parts 1 CCSI CCSI Labels Contract No.03-13274 Page D-37 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-7 Eagle Mountain RF Expansion Phase 1 Statement of Work This document, known as the Statement of Work(SOW), describes the deliverables to be furnished to The City of Fort Worth, and the tasks to be performed by Motorola, its subcontractors, and The City of Fort Worth to implement the solution described in this proposal. It describes the actual work involved in installation, identifies the installation standards to be followed, and clarifies the responsibilities for both Motorola and The City of Fort Worth during the project implementation. Specifically, this SOW provides: • A summary of the phases and tasks to be completed within the project lifecycle • A list of the deliverables associated with the project i • A description of the responsibilities for both Motorola and The City of Fort Worth • The qualifications and assumptions taken into consideration during the development of this project This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. It is understood that this SOW is 4W a working document, and that it will be revised as needed to incorporate any changes associated with contract negotiations, Design Review(DR), and any other change orders that may occur during the execution of the project. Phases and Tasks Based on many years of experience, Motorola has developed a project implementation methodology that identifies major project phases—Contract/Project Initiation, Design Review, Order Processing, Manufacturing, Installation, System Optimization, Acceptance Testing, Subscriber .Installation, and Project Finalization. Depending on the particular project, all or some of these phases may be required. A visual representation of these phases is shown in Figure 1. Each phase follows a Work Breakdown Structure (WBS) that clearly identifies the work to be performed during this project. Contract No.03-13274 Page D-39 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW Initiation Design Reviewm� ! ,° Project Lifecycle ." Methodoigy �I Manufacturing System Optimization Testing Subscriber Installation L i F : , Finalization Figure 1:Project Lifecycle Methodology. Throughout the duration of this project, Motorola will provide the equipment and services within each phase as described within this proposal. Detailed descriptions of the specific tasks associated with the individual phases are contained in the following sections. MR Contract No.03-13274 Page D-40 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW Contract/Proiect Initiation The implementation process will begin with the WBS WBS Contract/Project Initiation phase. During this Element phase, the project teams from Motorola and 1 Implementation Project The City of Fort Worth meet to begin the 1•1 ContracttPro ect Initiation project. 1.2 Design Review 1.3 Order Processing This phase is considered complete when the 1.4 Manufacturing 1.5 Installation Project Kickoff Meeting has been held. 1.6 System Optimization 1.7 Acceptance Testing Identify Team and Administer Project 1.8 Subscriber Installation 2 Project Finalization As the systems integrator, Motorola provides the resources and processes necessary to complete the tasks within this project. Motorola will designate a single individual as the project manager whose primary responsibility and authority will be to manage and administer this project to successful completion as defined within the Communications System Agreement(CSA). This individual is the Motorola point of contact for The City of Fort Worth. The project manager will ensure that all objectives are met within cost and schedule constraints, and provide timely reporting of the overall progress of the project via the refinement of the proposed Project Schedule (DELIVERABLE 1) and project status reports (DELIVERABLE 2). In addition Motorola will ask that The City of Fort Worth identify a single point of contact to represent The City of Fort Worth and be responsible for all The City of Fort Worth signature approvals. " Conduct Project Kickoff Meeting The project will be initiated with a Project Kickoff Meeting that includes key Fort Worth and Motorola project participants. The date, time, and location of the meeting will be mutually agreed upon between Motorola and The City of Fort Worth. The objectives of this meeting include: ■ Introduction of all project participants ■ Review of the roles of the project participants ■ Review of the overall project scope and objectives ■ Review of the resource and scheduling requirements r ■ Review of the project schedule ■ Review of the team interaction,meetings, reports, milestone acceptance, and The City of Fort Worth participation in particular phases Detailed project schedules are integral to the management of the project and will be produced by the Motorola team to provide a timeline analysis for all phases of the project. The final Project Schedule will emphasize all milestones and the critical path, Contract No.03-13274 Page D41 Document Version 01/20/99 + Rev.9, 12-20-04 r City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase 1 SOW which is essential for the successful completion of the project. The City of Fort Worth and Motorola will mutually agree upon the final schedule. Design Review After the Project Kickoff Meeting, the WBS Motorola and The City of Fort Worth project Element .- teams will meet to review the proposed system 1 Implementation Project design. The goal of this review is to achieve 1.1 Contract/Pro'ect Initiation written agreement on the overall system design 1.2 Design Raw and deliverables. Various design documents 1.3 Order Processing will be resented for approval from The City of 1.4 Manufacturing P PP ty 1.5 Installation Fort Worth. These documents will form the 1.6 System Optimization basis of the system that will be built, 1.7 Acce tance Testing assembled, staged, and installed. This review is 1.8 Subscriber Installation not intended to redesign the system architecture 2 Project Finalization or to re-evaluate any specifications previously reviewed and approved. This phase is considered complete when all documentation deliverables associated with this phase have been delivered to The City of Fort Worth and signed by the designated representative from The City of Fort Worth. Conduct Site Evaluations Motorola will conduct site evaluations in order to capture the site details of the system design and to determine site readiness. These evaluations will capture the viability issues of using each site from a personnel safety, system design and installation standpoint, as well as from a physical capacity standpoint to ensure that the sites are able to accommodate the proposed equipment. This task may include the testing of existing equipment that will interface with the proposed equipment and will include the performance of a preliminary suitability review for each site included in this proposal. Motorola will prepare a site evaluation report(DELIVERABLE 3)that summarizes the findings of the site evaluations. The report will include awareness of any personnel safety issues and any site preparation recommendations to The City of Fort Worth to aid in providing a suitable environment for system installation. If corrective design action is required or recommended, Motorola can be contracted to provide the corrective design. Conduct Design Review A Design Review (DR) Meeting will be held with The City of Fort Worth to ensure that all customer requirements are shown in the necessary customer approved documents and that the design meets those requirements. During this meeting, Contract No.03-13274 Page D42 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW Motorola and The City of Fort Worth will review the operational requirements and the impact of those requirements on various equipment configurations. The goals of this meeting are to establish a firm baseline for the system design, identify any special product requirements and their impact on system implementation, and review the system implementation plan. The system design is "frozen"at this point, in preparation for the subsequent phases of the project such as Order Processing and Manufacturing. A discussion of the Cutover Plan and methods to document a detailed procedure for cutover will begin at this meeting, if cutover is included as part of this project. The results of the DR Meeting will be documented in the Design Documents (DELIVERABLE 4)that may include the updated System Description,programming templates, updated Equipment List, and system drawings or other documents specific to the project. Order Processing The completion of the Design Review phase, WBS resulting in a final design and equipment list Element that includes any modifications as identified 1 Implementation Project during the DR Meeting,triggers the onset of the 1.1 Contract/Project Initiation Order Processing phase. 1.2 Design Review 1.3 Order Processing Within this phase, the Equipment List goes 1.4 Manufacturing through a validation process that checks for 1.5 Installation g p 1.6 System Optimization valid model numbers, valid versions, 1.7 Acceptance Testing compatible options to main equipment, current 1.8 Subscriber Installation pricing and delivery data. Validation is not 2 TProject Finalization complete until the system verifies that the Equipment List contains the correct model numbers, version, options,pricing, and delivery data. As part of this process, Motorola also confirms with The City of Fort Worth the storage location(s) for this equipment and creates Ship Views. Ship Views are the mailing labels that carry complete shipping information as supplied by The City of Fort Worth. They direct the timing, method of shipment and ship path each item will take to reach their ultimate destination. This makes the tracking of the factory orders more manageable for the project manager and team. The final step within order processing is the creation of the orders for the equipment based on all the information gathered. Once the Equipment List has cleared all validation points, a Motorola Credit Analyst will reconcile the list(s) to the original purchase order or contract. The procurement of third party equipment also takes place during this phase of the project. This phase will be deemed complete when the equipment order is bridged to the manufacturing facility. Contract No.03-13274 Page D-43 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW Manufacturing Based on the equipment order, Motorola WBS Element WBS will manufacture and/or procure the items I Implementation Project necessary for the system. For Motorola 1.1 Contract/Project Initiation manufactured equipment,the 1.2 Design Review manufacturing facility will test each 1.3 Order Processing subsystem from its base kit or module level 1'4 Manufactarin u to the complete subsystem at facto 1.5 Installation P P Y �' 1.6 System Optimization staging. In addition to the individual tests 1.7 Acceptance Testing applied to all units shipped, Motorola's 1.8 Subscriber Installation Product Quality Engineering Department 2 Project Finalization performs additional tests on periodic samples. These additional tests include performance tests under environmental extremes(e.g.,temperature,humidity, vibration, etc.). Staging There is no staging associated with this proposal This phase will be deemed complete when the equipment is ready to be shipped to The City of Fort Worth. Installation Once the equipment is received at the location designated by The City of Fort Worth, Element Motorola will install the equipment per the 1 Implementation Project customer approved design documentation. 1.1 Contract/Project initiation During field installation of the equipment, any 1.2 Design Review required changes to the installation will be 1.3 Order Processing noted and included with the final "as-built" 1.4 Manufacturing 1.5 Installation documentation of the system. The "as-built" 1.6 System Optimization documents will be provided along with the 1.7 Acceptance Testing maintenance and operator manuals upon project 1.8 Subscriber Installation w completion. 2 Project Finalization This phase will be deemed completed when all equipment has been installed at the location(s)designated by The City of Fort Worth. Manage Receipt of Equipment Motorola will ensure that all equipment is sent to a customer secured storage location designated by The City of Fort Worth, coordinate the receipt of all equipment with The - City of Fort Worth point of contact, and inventory all equipment. Contract No.03-13274 Page D44 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase 1 SOW Install Eauiament Motorola will install the equipment included in this project in the facility provided by The City of Fort Worth. Motorola may also interface network connections supplied by The City of Fort Worth into the Motorola supplied equipment as defined in the approved Design Documents. Examples of connections may include, but are not limited to,telephony circuits, logging recorders, and existing radio system interfaces. These interfaces will be done from a demarcation point located within the equipment room at a point not to exceed 50' from the supplied equipment. Specifically, Motorola Will bond the supplied equipment to the site ground system in accordance with the Motorola document Standards and Guidelines for Communication Sites(R56) (DELIVERABLE 5). Will install system equipment as specified by the Equipment List, System Description and system drawings Phase I 4 Burnett Plaza • Relocate to temporary storage four(4) MSF5000 Simulcast Repeaters Relocate to temporary storage one (1) Quantro Simulcast Repeater • Install five (5)Quantar Repeaters • Install twenty(20)input cards in existing comparator rack Install one (1)RX antenna and feedline • Replace one(1)Receiver Multicoupler Simulcast System Test Equipment North Beach Tower Site • Relocate to temporary storage four(4) MSF5000 Simulcast Repeaters • Relocate to temporary storage one (1) Quantro Simulcast Repeater • Install five (5) Quantar Repeaters • Install twenty(20) input cards in existing comparator rack Install one(1)TeNSr Channel Bank Bergh Tower • Relocate to temporary storage four(4) MSF5000 Simulcast Repeaters A • Relocate to temporary storage one (1) Quantro Simulcast Repeater • Install five (5) Quantar Repeaters Contract No.03-13274 Page D-45 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW Rolling Hills • Relocate to temporary storage four(4)MSF5000 Simulcast Repeaters • Relocate to temporary storage one (1)Quantro Simulcast Repeater • Install five(5) Quantar Repeaters The installation pricing assumes that the existing building facilities have sufficient heating, ventilation and air conditioning(HVAC), space, necessary power and back-up power, along with required cable routing facilities to interconnect the hardware. Facility improvements and/or temporary installations of equipment have not been included in this proposal. If desired, Motorola can provide The City of Fort Worth with such pricing after visiting the site to determine the scope of work involved. System Outimization Prior to applying power to the equipment, a site WBS WBS evaluation report will be created to verify that Element ' the site meets or exceeds the requirements as 1 Implementation Project MR defined in the Motorola document Standards 1.1 Contract/Project Initiation and Guidelines for Communication Sites(R56). 1.2 Design Review 1.3 Order Processing Upon completion of the installation process,the 1.4 Manufacturing system will have power applied and will then 1.5 Installation 1.6 System Optimization be optimized by Motorola personnel under the 1.7 Acceptance Testin direction of the project manager. 1.8 Subscriber Installation 2 Project Finalization This phase will be deemed complete when Motorola and The City of Fort Worth agree _ that the equipment is ready for acceptance testing. Configure,Oatimize,and Program Equipment Motorola will verify that all equipment is operating properly and that all electrical and signal levels are properly set once installation in the field is complete. Motorola and its subcontractors will optimize each subsystem individually. Audio and data levels will be checked to verify factory settings. Communication interfaces between devices will be verified for proper operation. Features and functionality will be tested to ensure that F they are functioning according to the manufacturer's specifications and per the agreed configuration. Remove/Dispose of Debris Motorola will remove and dispose of any packaging or debris that is a result of the delivery, installation, or site improvements provided by Motorola. Customer owned Contract No.03-13274 Page D46 Document Version 01/20/99 Rev.9, 12-20-04 �" City of Fort Worth Exhibit D 7 Eagle Mountain RF Expansion Phase 1 SOW equipment removed by Motorola will be set-aside at a removal location. The City of Fort Worth has the responsibility for the disposal of this removed equipment. ■ Training The City of Fort Worth's total satisfaction is directly related to the technical and operational efficiency of the new system. These efficiencies are only realized when each discipline within The City of Fort Worth is fully trained to properly operate, administer, and maintain the system. This proposal contains a Training Plan specifically designed for The City of Fort Worth based upon the current understanding of The City of Fort Worth's training needs. Motorola will work with The City of Fort Worth to review and further develop this plan, if desired by The City of Fort Worth, to ensure that it will meet the particular needs of The City of Fort Worth's personnel. Any changes to the Training Plan may represent a change in the project's scope and may result in a change order to address the time required to provide the additional training services and materials. To document the outcome of The City of Fort Worth's training needs, Motorola will provide The City of Fort Worth with a Training Plan (DELIVERABLE 6) and associated course materials (DELIVERABLE 7). This phase will be deemed complete upon the approval of the Training Plan by The City of Fort Worth, the approval of the course materials by The City of Fort Worth, and the delivery of the training by Motorola or its subcontractor. Acceptance Testing All tests will be performed as described in the WBS WBS Acceptance Test Plan and Acceptance Test Element Procedures mutually approved during the 1 Implementation Project Design Review phase. During acceptance 1.1 Contract/Project Initiation testing, the system will be tested and the results 1.2 Design Review documented as defined in the Acceptance Test 1.3 Order Processing Manufacturing Plan. This phase is considered complete when 1.1.4 4 Installation The City of Fort Worth acknowledges 1.6 Sy stem Optimization successful completion of the procedures by 1.7 Ac taace Testin signing a System Acceptance Certificate. 1.8 Subscriber Installation 2 Project Finalization Review Acceptance Test Procedures The Acceptance Test Procedures (ATP) (DELIVERABLE 8) detail the procedures to be run to confirm that the system provided by Motorola is complete and meets the acceptance test criteria. Each segment will be tested independently using detailed check sheets provided by Motorola, as appropriate, and approved by The City of Fort Contract No.03-13274 Page D-47 Document Version 01/20!99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase 1 SOW Worth prior to commencement of acceptance testing. Motorola will review any system testing that The City of Fort Worth wants performed that is not specified in the Acceptance Test Plan and documented in the test procedures. Additional tests may represent a change in the project's scope and may result in a change order to address the supplemental costs to perform the extra tests. Conduct Acceptance Test Motorola will conduct acceptance testing based upon the test documents approved during the Design Review phase. Both Motorola and The City of Fort Worth representatives must witness the conduct of the acceptance test to approve the test(s). Resolutions to any deficiencies found during testing will be agreed upon and documented. If the documented deficiencies do not prevent productive operational use of the system, then the test will be deemed completed. Motorola will remain responsible for the resolution of any documented deficiencies. Upon successful completion of the acceptance test, The City of Fort Worth and Motorola will sign a System Acceptance Certificate. Section 8 of the CSA describes System Acceptance. An example of the Systems Acceptance Certificate can also be found within the CSA. Subscriber Installation Subscribers are not included as part of this offering. Therefore, no tasks are associated with this phase. Project Finalization The Project Finalization phase ensures that all criteria for Final Project Acceptance have been Element met. During this phase, Motorola will provide 1 implementation Project The City of Fort Worth with an electronic 1.1 Contract/Project Initiation System Manual (DELIVERABLE 9), software 1.2 Design Review licenses and necessary software to read the 1.3 Order Processing Manufacturing electronic manuals (DELIVERABLE 10), and 1.1.4 4 Installation any equipment manuals supplied as part of the 1.6 System Optimization purchased equipment(DELIVERABLE 11). 1.7 Acceptance Testing 1.8 Subscriber Installation This phase will be deemed complete when 1 2 Project Finalization Motorola and The City of Fort Worth sign the Final Project Acceptance portion of the System Acceptance Certificate. Additional information regarding Final Project Acceptance can be found in Section 8 of the CSA. Contract No. 03-13274 Page D-48 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Ezhlb&D7 Eagle Mountain RF Expansion Phase 1 SOW Resolve Punchlist Items Motorola will work with The City of Fort Worth to resolve punchlist items documented during the Acceptance Testing phase and any other phase during project implementation to ensure that all the criteria for final acceptance have been met. Conduct System and Project Readiness Review During this task, Motorola conducts a System and Project Readiness Review to obtain concurrence from all Motorola functional groups and The City of Fort Worth that • The factors and plans necessary for the high quality and reliability of the system, its components, installation,testing and training, have been addressed and successfully completed. • The system is ready for beneficial use (cut-over). • The project is evaluated and assessed to identify any issues that may affect the satisfaction of the end users of the system. Perform System Cutover Motorola and The City of Fort Worth will develop a mutually agreed upon Cutover Plan during the Design Review phase that will be used to implement the cutover process. During cutover,the written plan will be followed and the defined contingencies will be implemented as required. Transfer System to Service Motorola will review the items necessary for transitioning the project to Service. Motorola will provide a Customer Support Plan (DELIVERABLE 12) detailing the .. warranty associated with the equipment supplied as part of this project. This task will be deemed complete when all service information has been delivered to The City of Fort Worth. Project Deliverables Services, equipment, software and documentation are several types of project deliverables Motorola provides as part of this project. Services are specified within this SOW and the equipment is defined within the Equipment List. The documentation and drawings to be developed and delivered as part of this project are described below. Motorola develops documentation and drawings of the system not only to assist with the implementation of the project, but also to provide The City of Fort Worth with reference materials that can be used for training, as a basis for future system upgrades, Contract No.03-13274 Page D49 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW and even disaster recovery. For these reasons, Motorola creates and updates documentation and drawings during the implementation of the project. Motorola provides a comprehensive"as-built" documentation package in the form of an electronic System Manual. The electronic System Manual contains a description of the system including drawings and equipment lists, screen configurations, site pictures, programming data sheets, final test plans, and warranty information. The System Manual is developed using netViz—a software application that creates interactive documentation allowing the user to easily visualize immense amounts of complex, interrelated data. Table 1 lists each deliverable, describes its contents, states the quantity to be provided, and provides the delivery method. Table 1:Project Deliverables. Description# Title Delivery 1. Master Project This is the schedule for the 1 Electronic/Email Schedule project that is completed after the Project Kickoff Meeting. 2. Project Status These reports capture the 1 Electronic/Email Reports/Schedule status of the project and will Updates be provided on a basis that is mutually agreed upon by Motorola and The City of Fort Worth. 3. Site Evaluation This report includes 1 Electronic/Email Report recommendations for site preparation so that a suitable environment for installation of the system can be obtained. Contract No.03-13274 Page D-50 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Ezhib&D7 Eagle Mountain RF Expansion Phase 1 SOW i #p Title Description Qty Format Delivery 4. Design The items included within 1 Electronic/Email Documentation this proposal are further refined and updated to reflect the"as-built"description of the system.This documentation may include documents such as System Description,system drawings,Equipment List, site connectivity,power requirements,document approval process, programming templates,etc. The final information is included as part of the System Manual. 5. Standards and This is a site standard 1 Electronic/CD-ROM Guidelines for recognized in the industry Communication and is provided after contract Sites(R56) award as reference for The City of Fort Worth. 6. Training Plan If training is provided as part 1 Electronic/Email of this proposal,the Training Plan outlines the details of the training to be provided as part of the project. 7. Training Course If training is provided as part 1 per class Hardcopy Materials of this proposal,these attendee documents contain the information to be delivered during the training class. 8. Acceptance Test Generic Acceptance Test 1 Hardcopy Procedures Procedures are included in this proposal and they are used to perform acceptance testing.These plans are updated during the Design Review phase and will include the results of the '~ testing. 9. System Manual A document that contains the 2 Electronic/CD ROM final versions of the System f Description,Equipment List, drawings,Acceptance Test Procedures,programming templates,and Customer Support Plan. Contract No.03-13274 Page D-51 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhib'tD7 Eagle Mountain RF Expansion Phase I SOW Title Description i Delivery 10. System Manual The software required to 2 Electronic/CD ROM Licenses and view the electronic system Readers manuals. 11. Equipment These are the manuals As As received Manuals provided by the received manufacturer(s)for the equipment that was supplied as part of this project. 12. Customer Support This document outlines the N/A Electronic/CD ROM Plan plan for customer support (provided as part of during the warranty period. System Manual) Notes: a. Hardcopy Format:Printed documentation that may be delivered in person, U.S mail, " Fed Ex, UPS, or any other carrier. b. Electronic Format:Documentation that is in an electronic format and can delivered via Email, diskette, andlor CD RODS Responsibilities A successful project requires responsibilities to be managed by both Motorola and The City of Fort Worth. Motorola and The City of Fort Worth responsibilities are outlined throughout this proposal. The information contained within the Equipment List and work defined in this SOW is based on the understanding that certain tasks will be performed by The City of Fort Worth. These tasks are enumerated in the Responsibility Matrix below, which details the tasks that are to be completed by The City of Fort Worth in order to successfully complete the implementation. Table 2:Responsibility Matrix. � Task Description io i 1 Provide Notice Upon project award,The City of Fort The City of Fort - to Proceed Worth needs to officially grant Motorola Worth the Contract. 2 Provide Primary The City of Fort Worth needs to identify The City of Fort - Point of Contact an individual as a primary point of contact Worth who will work with the Motorola project manager. Contract No.03-13274 Page D-52 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit Ill Eagle Mountain RF Expansion Phase 1 SOW 4 Task Description Responsibility 3 Complete Project The City of Fort Worth needs to ensure The City of Fort Scheduled Tasks that tasks assigned to them as agreed upon Worth during the Project Kickoff Meeting are completed on a timely basis. 4 Perform The City of Fort Worth needs to ensure The City of Fort Communication that site upgrades are completed within Worth Site Upgrades the Project Schedule time frame. 5 Grant Site The City of Fort Worth needs to provide a The City of Fort Access letter to all owners/managers of sites and Worth provide any keys or other necessary items to allow Motorola or third party personnel to enter all sites within this proposal. 6 Ensure Personnel The City of Fort Worth needs to provide The City of Fort Safety the Motorola project manager with safety Worth rules during the Project Kickoff Meeting. These rules must be followed during the integration phase of this project. The Motorola project manager will also share 3 Motorola's Safety Plan as found in Motorola's Field Operation Safety Manual.Motorola will conduct regular periodic inspections of all active job sites to ensure strict compliance with this Safety Plan as well as any safety rules set forth by The City of Fort Worth. 7 Assist with Site Motorola may require assistance traveling The City of Fort Access to sites as a result of impassable roads or Worth difficult to access sites such as those located at mountaintops.The City of Fort' Worth needs to provide transportation to these sites if required. 8 Identify Location The City of Fort Worth will need to The City of Fort for Equipment identify the location for equipment storage Worth Storage during the Project Kickoff Meeting.This location will be used as the"ship to" address for the equipment and the storage facility will be used to warehouse the equipment as the sites are being prepared. 9 Provide Secure The City of Fort Worth is responsible for The City of Fort Storage of the secure storage of all equipment. Worth Equipment • 0M Contract No.03-13274 Page D-53 Document Version 01/20/99 an Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RFExpansion Phase 1 SOW Task Description 10 Provide The City of Fort Worth will need to The City of Fort Documentation provide documentation of existing Worth of Existing system(s),sites,and interfaces. Equipment Documentation may be,but is not limited to,equipment manuals,drawings,and equipment lists. 1 I Review The City of Fort Worth needs to review The City of Fort Documentation project documentation as it is received to Worth provide feedback for appropriate and timely discussions and or changes. Documentation includes the System Design,Training Plan and course materials,Acceptance Test Plans,and Acceptance Test Procedures. 12 Responsibility Third party services and/or equipment The City of Fort a for Third Party contracted by The City of Fort Worth are Worth Equipment, the responsibility thereof.Motorola has Software,or responsibility for all third party services Services provided under this proposal. 13 The City of Fort The connectivity performance standards The City of Fort Worth-provided will be included in a Design Document Worth Site Connectivity developed during the Design Review Equipment Phase.Motorola may test for compliance of the connections prior to commencing installation. 14 Installation, The City of Fort Worth will provide times The City of Fort Acceptance and dates of availability to perform these Worth Tests,and events. Cutover 15 Decommission If not specified in the proposal,The City The City of Fort and Removal of of Fort Worth will decommission and Worth Existing remove the old system. Equipment 16 Provide The City of Fort Worth needs to provide The City of Fort Materials and suitable facilities for the training: The Worth Equipment for Motorola project manager will Training communicate the facilities needed in advance of the training. 17 Communicate The City of Fort Worth needs to The City of Fort g Project Changes communicate schedule changes for tasks Worth or phase events,and/or changes to training dates to the project manager to avoid additional costs. Mb Contract No.03-13274 Page D-54 Document Version 01/20/99 Rev.9, 12-20-04 ^ City of Fort Worth Exhibit BT Eagle Mountain RF Expansion Phase 1 SOW Site Requirements and Design Assumptions Motorola has developed a comprehensive solution contained within this proposal with the best intentions of satisfying the needs of The City of Fort Worth. Certain a assumptions were made in order for Motorola to design this system. The following is a list of site requirements and design assumptions for the system. Site Development and Preparation Prior to equipment installation, Motorola will perform a site evaluation to determine if the site is ready to house the equipment, based on the requirements contained within the Motorola document Standards and Guidelines for Communication Sites (R56). Motorola can be contracted to engineer and/or implement any necessary corrections discovered during this site evaluation. The Motorola document Standards and Guidelines for Communication Sites (R56) is a compilation from numerous technical authorities including, but not limited to the Telecommunications Industry Association(TIA),the Institute of Electrical and Electronic Engineers (IEEE),the American National Standards Institute (ANSI), and the National Electrical Codes(NEC . It is intended to define site requirements to ensure personnel safety and provide an environment for proper equipment operation. Grounding Requirements To increase personnel safety and allow Motorola to provide equipment warranty, the site shall meet the grounding requirements of the National Electrical Codes (NECv) and the Motorola document Standards and Guidelines for Communication Sites (R56). This includes an interconnection to all other grounding electrodes and utility grounds at the site, therefore forming a single grounding electrode system. In order to ensure a protective environment for the Motorola system, all equipment at the site that is not part of this project should also be installed correctly. The single point ground system is comprised of both internal and external components, which are bonded together, along with all other grounds at the site, to form the overall site grounding system. Internal -A single point ground system is required for all fixed equipment supplied under this contract. The single point ground system shall include an internal master ground point and sub-system ground points, when applicable, located within three feet of the Motorola supplied equipment. The internal master ground point shall serve as the single connection of all internal grounding to the external grounding electrode system. The City of Fort Worth shall provide Motorola with detailed electrical drawings of the internal grounding system. The electrical drawings shall Contract No.03-13274 Page D-55 Document Version 01/20/99 Rev.9, 1220-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase I SOW contain enough detail for Motorola to accurately determine if the internal grounding system meets the necessary requirements. External-An external grounding electrode system that is designed and installed in dW accordance the National. Electrical Code (NEC) and the Motorola document, Standards and Guidelines for Communication Sites(R56), is also required. The grounding electrode system shall have a design goal of five ohms or less that Me shall be met whenever possible and/or practical. The grounding electrode system shall include an interconnection to all other grounding electrodes and utility grounds at the site,therefore forming a single grounding electrode system. The City of Fort Worth shall provide Motorola with detailed electrical drawings of the grounding electrode system. The electrical drawings shall contain enough detail for Motorola to accurately determine if the grounding electrode system meets the necessary requirements. i Transient Voltage Surge Suppression To increase personnel safety and allow Motorola to provide equipment warranty,the ` site shall meet the transient voltage surge suppression requirements of the National Electrical Code (NEC)and the Motorola document, Standards and Guidelines for Communication Sites(R56). Transient voltage surge suppression for telephone circuits, AC power, radio frequency(RF)cabling, and all other applicable external connections and utilities shall exist which are required to meet the Motorola document, Standards and Guidelines for Communication Sites(R56). Electrical Installation Sites shall have an electrical service and electrical wiring that meets the requirements of the National Electrical Code (NEC),the Motorola document, Standards and Guidelines for Communication Sites(R56), as well as all other applicable city, county, and state requirements. Electrical Camcity Sites shall have an electrical service(AC, DC, UPS, generator, etc.)with the necessary capacity to supply power to the equipment associated with this proposal. Critical equipment items will require dedicated circuits as defined by the engineering Design Documents. Contract No.03-13274 Page D-56 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase 1 SOW Equipment Space Motorola will review equipment space requirements with The City of Fort Worth to ensure sufficient installation space and compliance with the Motorola document, Standards and Guidelines for Communication Sites (R56). Environmental Conditions Sites shall have adequate environmental controls to meet the heating, HVAC, and humidity requirements, as defined in the Motorola document, Standards and Guidelines for Communication Sites (R56). The sites shall be free of hazardous materials such as fuels, asbestos, etc. Motorola would be pleased to provide equipment specifications as required to The City of Fort Worth for building environmental �- control sizing and design. Meeting environmental control requirements is necessary for the Motorola warranty as well as third party warranties. Site Connectivity During the Design Review(DR) Motorola will supply The City of Fort Worth with the minimum acceptable performance specifications for microwave, fiber, or copper links. A demarcation point will also be established to define the connection point between the Motorola supplied equipment and the The City of Fort Worth supplied link. Motorola will perform a test, which will verify site link performance prior to the interconnection of the Motorola supplied equipment to the link equipment. Antenna Mounting and Installation The City of Fort Worth shall provide the necessary antenna mounting structures (tower installation, roof mount, parapet mount) and each shall be designed for the intended application. The antenna mounting structure shall support the antenna, meet wind and ice load requirements, and provide sufficient room for the necessary antenna installation. Motorola can be contracted to design, supply, and install the antenna mounting structure. Licenses and Certifications The City of Fort Worth shall be responsible for all FCC licenses, building permits, electrical permits, environmental permits, licensed engineering drawings, and all other necessary approvals. Interference Motorola is not responsible for interference caused or received by the Motorola provided equipment except for interference that is directly caused by the Motorola provided transmitter(s) to the Motorola provided receiver(s). Should The City of Fort Contract No.03-13274 Page D-57 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D7 Eagle Mountain RF Expansion Phase 1 SOW Worth's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. Training The training proposal is based on information available at this time. Additional students or class sessions may require Motorola to update this proposal and the price. The Motorola project manager will provide a change order to The City of Fort Worth, ME if necessary. System Documentation Fifteen copies of the system documentation will be delivered in hardcopy and softcopy in its native format to ensure that all receiving parties are able to read the documentation. Final copies of the drawings are included in the System Manual in *.dxf electronic format. Upon request, drawings can be delivered in an AutoCAD (*.dwg) format. Contract No. 03-13274 Page D-58 Document Version 01/20/99 Rev.9, 12-20-04 �' City of Fort Worth Exhibit D-8 RD-LAP Data Expansion Statement of Work This document, known as the Statement of Work(SOW), describes the deliverables to be furnished to the City of Fort Worth, Texas (the City),and the tasks to be performed by Motorola, its subcontractors, and the City to implement the solution described in this proposal. Motorola is proposing to add three(3)data base stations to the City's existing DataTac network. This SOW describes the actual work involved in installation, identifies the installation standards to be followed, and clarifies the responsibilities for both Motorola and the City during the project implementation. Specifically,this SOW provides: • A summary of the phases and tasks to be completed within the project lifecycle • A list of the deliverables associated with the project • A description of the responsibilities for both Motorola and the City • The qualifications and assumptions taken into consideration during the development of this project This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. It is understood that this SOW is a working document, and that it will be revised as needed to incorporate any changes associated with contract negotiations, Design Review(DR), and any other change orders that may occur during the execution of the project. Phases and Tasks Based on many years of experience, Motorola has developed a project implementation methodology that identifies major project phases—Contract/Project Initiation, Design Review, Order Processing, Manufacturing, Installation, System Optimization, Acceptance Testing, Subscriber Installation, and Project Finalization. Depending on the particular project, all or some of these phases may be required. A visual representation of these phases is shown in Figure 1. Each phase follows a Work Breakdown Structure (WBS) that clearly identifies the work to be performed during this project. Contract No.03-13274 Page D-59 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW - . Initiation Project Lifecycle Methodolgy Masystem 'A II '� Optimization ASubscriber Installation Figure 2:Project Lifecycle Methodology. Throughout the duration of this project,Motorola will provide the equipment and services within each phase as described within this proposal. Detailed descriptions of the specific tasks associated with the individual phases are contained in the following sections. dft dM Contract No.03-13274 Page D-60 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW Contract/Proiect Initiation The implementation process will begin with WBS the Contract/Project Initiation phase. During Element � this phase, the project teams from Motorola and the City meet to begin the project. 1 Implementation Project . 1.1 Contract/Project This phase is considered complete when the initiation Project Kickoff Meeting has been held. 1.2 Design Review 1.3 Order Processing Identify Team and Administer Proiect 1.4 Manufacturing 1.5 Installation As the systems integrator, Motorola provides 1.6 System Optimization the resources and processes necessary to 1.7 Acceptance Testin complete the tasks within this project. 2 Project Finalization Motorola will designate a single individual as the project manager whose primary responsibility and authority will be to manage and administer this project to successful completion as defined within the Communications System Agreement(CSA). This individual is the Motorola point of contact for the City. The project manager will ensure that all objectives are met within cost and schedule constraints, and provide timely reporting of the overall progress of the project via the refinement of the proposed Project Schedule (DELIVERABLE 1) and project status reports (DELIVERABLE 2). In addition Motorola will ask that the City identify a single point of contact to represent the City and be responsible for all the City signature approvals. Conduct Proiect Kickoff MeetinS s The project will be initiated with a Project Kickoff Meeting that includes key City and Motorola project participants. The date,time, and location of the meeting will be mutually agreed upon between Motorola and the City. The objectives of this meeting include: ■ Introduction of all project participants ■ Review of the roles of the project participants ■ Review of the overall project scope and objectives ■ Review of the resource and scheduling requirements ■ Review of the project schedule ■ Review of the team interaction, meetings, reports, milestone acceptance, and City's participation in particular phases Detailed project schedules are integral to the management of the project and will be produced by the Motorola team to provide a timeline analysis for all phases of the project. The final Project Schedule will emphasize all milestones and the critical path, Contract No.03-13274 Page D-61 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW which is essential for the successful completion of the project. The City and Motorola will mutually agree upon the final schedule. Design Review During the Project Kickoff Meeting, Motorola WBS WBS and the City project teams will meet to review Element the proposed system design. The goal of this 1 Im lementation Project review is to achieve written agreement on the 1.1 Contract/Project overall system design and deliverables. Various Initiation design documents will be presented for 1.2 Design Review approval from the City. These documents will form the basis of the system that will be built, 1.3 Order Manufacturing 1.4 Manuf g assembled, staged, and installed. This review is not intended to redesign the system architecture 1.5 Installation or to re-evaluate any specifications previously 1.6 Acceptance Testing System Optimization reviewed and approved. 1.7 2 Project Finalization This phase is considered complete when all documentation deliverables associated with this phase have been delivered to the City and signed by the designated representative from the City. Conduct Site Evaluations Motorola will conduct site evaluations in order to capture the site details of the system design and to determine site readiness. These evaluations will capture the viability issues of using each site from a personnel safety, system design and installation standpoint, as well as from a physical capacity standpoint to ensure that the sites are able to accommodate the proposed equipment. This task may include the testing of existing equipment that will interface with the proposed equipment and will include the performance of a preliminary suitability review for each site included in this proposal. Motorola will prepare a site evaluation report(DELIVERABLE 3)that summarizes the findings of the site evaluations. The report will include awareness of any personnel safety issues and any site preparation recommendations to the City to aid in providing a suitable environment for system installation. If corrective design action is required or recommended, Motorola can be contracted to provide the corrective design. Conduct Design Review A Design Review (DR) Meeting will be held with the City to ensure that all customer requirements are shown in the necessary customer approved documents and that the design meets those requirements. During this meeting, Motorola and the City will review the operational requirements and the impact of those requirements on various equipment configurations. The goals of this meeting are to establish a firm baseline for the system design, identify any special product requirements and their impact on Contract No.03-13274 Page D-62 Document Version 01/20/99 Rev.9, 12-20-04 City of Fart Worth Exhibit D8 RD-LAP Data Expansion SOW system implementation, and review the system implementation plan. The system design is "frozen" at this point, in preparation for the subsequent phases of the project such as Order Processing and Manufacturing. A discussion of the Cutover Plan and methods to document a detailed procedure for cutover will begin at this meeting, if cutover is included as part of this project. The results of the DR Meeting will be documented in the Design Documents (DELIVERABLE 4)that may include the updated System Description,programming templates, updated Equipment List, and system drawings or other documents specific to the project. Order Processing The completion of the Design Review phase, WBS resulting in a final design and equipment list Element i that includes any modifications as identified 1 Implementation Project during the DR Meeting, triggers the onset of 1.1 Contract/Project the Order Processing phase. Initiation Within this phase, the Equipment List goes 1.2 Desi Review through a validation process that checks for 1.3 Order Processin valid model numbers, valid versions, 1.4 Manufacturing compatible options to main equipment, current 1.5 Installation pricing and delivery data. Validation is not 1.6 System Optimization '^ complete until the system verifies that the 1.7 1 Acceptance Testing Equipment List contains the correct model 2 Project Finalization numbers, version, options,pricing, and delivery data. As part of this process, Motorola also confirms with the City the storage location(s) for this equipment and creates Ship Views. Shipment and storage for this equipment is scheduled to be DFW Communications. Ship Views are the mailing labels that carry complete shipping information. They direct the timing, method of shipment and ship path each item will take to reach their ultimate destination. This makes the tracking of the factory orders more manageable for the project manager and team. The final step within order processing is the creation of the orders for the equipment based on all the information gathered. Once the Equipment List has cleared all validation points, a Motorola Credit Analyst will reconcile the list(s) to the original purchase order or contract. The procurement of third party equipment also takes place during this phase of the project. This phase will be deemed complete when the equipment order is bridged to the manufacturing facility. r Contract No.03-13274 Page D-63 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW Manufacturing Based on the equipment order,Motorola WBS WBS will manufacture and/or procure the items Element necessary for the system. For Motorola I Implementation Project manufactured equipment, the 1.1 Contract/Project manufacturing facility will test each Initiation subsystem from its base kit or module level 1.2 Design Review up to the complete subsystem at factory staging. In addition to the individual tests 1.3 Order Processin 1.4 Manufacturing applied to all units shipped, Motorola's Product Quality Engineering Department 1. Installation performs additional tests on periodic 1.6 6 System Optimization . samples. These additional tests include 1.7 Acceptance Testing performance tests under environmental 2 Project Finalization extremes(e.g.,temperature,humidity;vibration, etc.). Staging Since this is an addition to Fort Worth's existing data network there will be no CCSI or field staging on this project. Installation Once the equipment is received at the location WBS designated by the City, Motorola will install Element the equipment per the customer approved 1 Implementation Project design documentation. During field installation of the equipment, any required changes to the 1.1 Contract/Project roject Initiation installation will be noted and included with the final "as-built" documentation of the system. 1.2 Design Review �. The "as-built" documents will be provided 1.3 Order Processing along with the maintenance and operator 1.4 Manufacturing manuals upon project completion. 1.5 Installation 1.6 System Optimization This phase will be deemed completed when all 1.7 Acceptance Testing equipment has been installed at the location(s) 2 Project Finalization designated by the City. Manaze Receipt of Equipment Motorola will ensure that all equipment is sent to a Motorola subcontractor secured storage location approved by the City, coordinate the receipt of all equipment and inventory all equipment. Contract No.03-13274 Page D-64 Document Version 01/20/99 Rev.9, 12-20-04 Ch), o f Fort Worth Exhihit D8 RD-LAP Data Expansion SOW Install Equipment Motorola will install the equipment included in this project in the facility provided by the City. Motorola will perform interface network connections, for networks supplied by the City, into the Motorola supplied equipment as defined in the approved Design Documents. The external equipment interface connections, pertaining to this data system expansion consist of: Premisys SRU interface ports at the Burnett Plaza RF site, for the addition of three (3) Data Base Stations Premisys SRU interface ports at the City Hall 3rd Floor Technology room, to connect the three (3) Data Base Stations to the City Hall RNC Premisys SRU interface ports at the Bolt Street Police Technology room, to connect the three (3) Data Base Stations to the Bolt Street RNC These interfaces will be performed from a demarcation point located within the equipment room at a point not to exceed 50' from the supplied equipment. Additional installation tasks are described below. Specifically, Motorola: • Will bond the supplied equipment to the site ground system in accordance with the Motorola document Standards and Guidelines for Communication Sites (R56) (DELIVERABLE 5). • Will install system equipment as specified by the Equipment List, System Description and system drawings _ • Install three (3) Quantar Data Base Stations into racks as specified. • Install interconnect wiring between base stations and existing A/B switch unit • Install RF cabling between base stations and existing Combiner(s) and Multicoupler(s) • Ground all provided base stations per R56 standards • Program and optimize the installed base stations The installation pricing assumes that the existing building facilities have—or the City will provide—sufficient heating, ventilation and air conditioning (HVAC), space, necessary power and back-up power, along with required cable routing facilities to interconnect the hardware. Facility improvements and/or temporary installations of equipment have not been included in this proposal. If desired, Motorola can provide the City with such pricing after visiting the site to determine the scope of work involved. Contract No.03-13274 Page D-65 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW System Optimization Prior to applying power to the equipment,a site WBS WBS evaluation report will be created to verify that Element � the site meets or exceeds the requirements as 1 implementation Project defined in the Motorola document Standards 11 Contract/Project and Guidelines for Communication Sites Initiation. . (R56). 1.2 Design Review Upon completion of the installation process, 1.3 Order Processing the system will have power applied and will 1.4 Manufacturing then be optimized by Motorola personnel under 1.5 Installation the direction of the project manager. 1.6 System Optimization 1.7 Acceptance Testing This phase will be deemed complete when 2 Project Finalization Motorola and the City agree that the equipment is ready for acceptance testing. Configure, Optimize, and Program Equipment Motorola will verify that all equipment is operating properly and that all electrical and signal levels are properly set once installation in the field is complete. Motorola and its subcontractors will optimize each subsystem individually. Data levels will be checked to verify factory settings. Communication interfaces between devices will be verified for proper operation. Features and functionality will be tested to ensure that they are -- functioning according to the manufacturer's specifications. Motorola engineers and system technologists will perform the following specific configuration, optimization and programming tasks: ■ Burnett Plaza Site: o Tune the combiner to the frequencies intended for use by the new data base stations. This task will be performed under the assumption that combiner ports are available. o Adjust base station transmitter power to ensure balanced talk-in and talk-out system gains between the base station and field units. o Verify base station connectivity,through A/B switch modules and SRU - links,to each RNC (City Hall and Bolt Street). A total of six(6) SRU ports are required [three (3)circuits to City Hall, three (3) circuits to Bolt Street]. A/B switch modules will be provided by the City via the surplus of A/B switch modules left over from the CAD project. Contract No.03-13274 Page D-66 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW • City Hall 3`d Floor Technology Room and Bolt Street Police Technology Room: o Edit the RNC database to reflect the addition of the three data base stations and modification of frequency assignments for the data base station located at the Rolling Hills site. The frequency used at the Rolling Hills site will be swapped with one of the new frequencies due to close-spacing issues at the Burnett Plaza site. o Create a backup of each RNC database o Install Motorola's Netcommander host (temporary) and prepare for the link verification acceptance test procedures • Rolling Hills Site: o Reprogram the existing data base station to operate on one of the three new frequencies. This is necessary due to close-spacing issues at the Burnett Plaza site. o Retune the combiner at the Rolling Hills site for the new frequency o Confirm proper transmitter power settings to ensure balanced talk-in and talk-out system gains between the Rolling Hills base station and field units Remove/Dispose Of Debris Motorola will remove and dispose of any packaging or debris that is a result of the delivery, installation, or site improvements provided by Motorola. If applicable, Customer owned equipment removed by Motorola will be set-aside at a removal location. The City has the responsibility for the disposal of this removed equipment. Training Contract No.03-13274 Page D-67 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth ffi&D8 RD-LAP Data Expansion SOW Acceptance Testing All tests will be performed as described in the Acceptance Test Plan and Acceptance Test WBS Procedures mutually approved during the Element Design Review phase. During acceptance 1 -Implementation Project testing, the system will be tested and the results 1.1 Contract/Project documented as defined in the Acceptance Test Initiation Plan. This phase is considered complete when 1.2 d Review Or the City acknowledges successful completion 1.3 Order Manufacturing 1.4 Manuf g of the procedures by signing a System Acceptance Certificate. 1.5 Installation 1.6 System Optimization Review Acceptance Test Procedures 1.7 Acceptance Testin 2 Project Finalization The Acceptance Test Procedures(ATP) (DELIVERABLE 8) details the procedures to be run to confirm that the system provided by Motorola is complete and meets the acceptance test criteria. Each segment will be tested independently using detailed check sheets provided by Motorola, as appropriate, and approved by the City prior to commencement of acceptance testing. Motorola will review any system testing that the City wants performed that is not specified in the Acceptance Test Plan and documented in the test procedures. Additional tests may represent a change in the project's scope and may result in a change order to address the supplemental costs to perform the extra tests. Specific tests, included in this proposal, are as follows: • Base Station Link Verification Test—The intent of this test is to verify successful data flow between a field test unit, through each data base station and associated SRU link,and the RNC's host interface. Motorola will connect a temporary host(Netcommander)to the active RNC (Bolt Street or City Hall). The test MW-520, currently installed in the Bolt Street Fire Technology Room will be registered to the Netcommander host. A series of 100 test messages will be sent between the test MDC and Netcommander host. Once all messages have been processed via the active RNC, Motorola will perform an RNC switch and repeat the link verification test via the newly activated RNC. • Informational Drive/Coverage Test—The intent of this test is to verify VRM connectivity, with each new base station, from various points in the field. This test will be accomplished by configuring a test VRM codeplug with a single channel, corresponding to the base station under test. Motorola has included a total of two (2)days of engineering time to complete such testing. Note,this test is considered informational only. Guaranteed coverage prediction/testing is not included in this proposal. Additional time can be sold if the City desires "^ additional field coverage prediction, guarantees and testing. Contract No.03-13274 Page D-68 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibu D8 RD-LAP Data Expansion SOW Conduct Acceptance Test Motorola will conduct acceptance testing based upon the test documents approved during the Design Review phase. Both Motorola and City representatives must witness the execution of the acceptance test to approve the test(s). Resolutions to any deficiencies found during testing will be agreed upon and documented. If the documented deficiencies do not prevent productive operational use of the system, then the test will be deemed completed. Motorola will remain responsible for the resolution of any documented deficiencies. Upon successful completion of the acceptance test,the City and Motorola will sign a System Acceptance Certificate. Section 8 of the CSA describes System Acceptance. An example of the Systems Acceptance Certificate can also be found within the CSA. 3 Subscriber Installation Subscribers are not included as part of this offering. Therefore, no tasks are associated °- with this phase. Project Finalization The Project Finalization phase ensures that all criteria for Final Project Acceptance have been Element met. During this phase, Motorola will provide 1 Implementation Project the City with an electronic System Manual, 1.1 Contract/Project software licenses and necessary software to Initiation read the electronic manuals (DELIVERABLE 9), and any equipment manuals supplied as part 1.2 Design Review of the purchased equipment (DELIVERABLE 1.3 Order Processing- 10). 1.4 Manufacturing 1.5 Installation This phase will be deemed complete when 1.6 System Optimization Motorola and the City sign the Final Project 1.7 Acceptance Testing Acceptance portion of the System Acceptance 2 Project Finalization Certificate. Additional information regarding Final Project Acceptance can be found in Section 8 of the CSA. Resolve Punchlist Items Motorola will work with the City to resolve punchlist items documented during the Acceptance Testing phase and any other phase during project implementation to ensure that all the criteria for final acceptance have been met. Contract No.03-13274 Page D-69 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW Conduct System and Proiect Readiness Review During this task, Motorola conducts a System and Project Readiness Review to obtain concurrence from all Motorola functional groups and the City that The factors and plans necessary for the high quality and reliability of the system, its components, installation,testing and training,have been addressed and successfully completed. The system is ready for beneficial use (cut-over). The project is evaluated and assessed to identify any issues that may affect the satisfaction of the end users of the system. Perform System Cutover Motorola and the City will develop a mutually agreed upon Cutover Plan during the Design Review phase that will be used to implement the cutover process. During cutover,the written plan will be followed and the defined contingencies will be i implemented as required. Transfer System to Service Motorola will review the items necessary for transitioning the project to Service. Motorola will provide a Customer Support Plan(DELIVERABLE 11) detailing the warranty associated with the equipment supplied as part of this project. This task will be deemed complete when all service information has been delivered to the City. Project Deliverables Services, equipment, software and documentation are several types of project .a deliverables Motorola provides as part of this project. Services are specified within this SOW and the equipment is defined within the Equipment List. The documentation and drawings to be developed and delivered as part of this project are described below. Motorola develops documentation and drawings of the system not only to assist with the implementation of the project, but also to provide the City with reference materials that can be used for training, as a basis for future system upgrades, and even disaster recovery. For these reasons, Motorola creates and updates documentation and drawings during the implementation of the project. Motorola provides a comprehensive"as-built'documentation package in the form of a System Manual. The System Manual contains a description of the system including drawings and equipment lists, screen configurations, site pictures, programming data sheets, final test plans, and warranty information. Table 1 lists each deliverable, describes its contents, states the quantity to be provided, and provides the delivery method. Contract No.03-13274 Page D-70 Document Version 01/20/99 Rev.9, 12-20-04 'MR City of Fort Worth F-rhibit D8 RD-LAP Data Expansion SOW Table 3:Project Deliverables. Description# Title Delivery 1. Master Project This is the schedule for the 1 Electronic/Email Schedule project that is completed after the Project Kickoff Meeting. 2. Project Status These reports capture the 1 Electronic/Email Reports/Schedule status of the project and will Updates be provided on a basis that is mutually agreed upon by Motorola and the City. 3. Site Evaluation This report includes 1 Electronic/Email Report recommendations for site preparation so that a suitable environment for installation R of the system can be obtained. 4. Design The items included within 1 Electronic/Email Documentation this proposal are further refined and updated to reflect the"as-built"description of a the system. This documentation may include documents such as System Description,system drawings,Equipment List, site connectivity,power requirements,document approval process, programming templates,etc. The final information is included as part of the System Manual. 5. Standards and This is a site standard 1 Electronic/CD-ROM Guidelines for recognized in the industry w Communication and is provided after contract Sites(R56) award as reference for the City. 6. Training Plan Training is not a part of this 0 Electronic/Email offering. 7. Training Course Training is not a part of this 0 Hardcopy Materials offering. Contract No.03-13274 Page D-71 Document Version 01/20/99 a Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW # Title r. Description Qty Format Type/ Delivery 8. Acceptance Test Acceptance Test Procedures 1 Hardcopy Procedures are included in this proposal. The ATP will be reviewed and may be revised upon agreement by the City and +� Motorola during the DDR. The ATP is used to perform acceptance testing. 9. System Manual A document that contains the 2 Hardcopy final versions of the System Description,Equipment List, drawings,Acceptance Test Procedures,programming templates,and Customer Support Plan. 10. Equipment These are the manuals As As received Manuals provided by the received manufacturer(s)for the equipment that was supplied as part of this project. 11. Customer Support This document outlines the N/A Provided as part of Plan plan for customer support System Manual during the warranty period. Notes: a. Hardcopy Format:Printed documentation that may be delivered in person, U.S. mail, Fed Ex, ZIPS, or any other carrier. b. Electronic Format: Documentation that is in an electronic format and can delivered via Email, diskette, and/or CD ROM. City of Fort Worth Responsibilities r A successful project requires responsibilities to be managed by both Motorola and the City. Motorola and the City responsibilities are outlined throughout this proposal. The information contained within the Equipment List and work defined in this SOW is based on the understanding that certain tasks will be performed by the City. These tasks are enumerated below: dft Provide Notice to Proceed-Upon project award,the City needs to officially grant Motorola the Contract. Provide Primary Point of Contact- The City needs to identify an individual as a primary point of contact who will work with the Motorola project manager. Contract No.03-13274 Page D-72 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibie Ds RD-LAP Data Expansion SOW Complete Project Scheduled Tasks - The City needs to ensure that tasks assigned to them as agreed upon during the Project Kickoff Meeting are completed on a timely basis. Perform Communication Site Upgrades - The City needs to ensure that site upgrades, if applicable, are completed within the Project Schedule time frame. Grant Site Access - The City needs to provide a letter to all owners/managers of sites and provide any keys or other necessary items to allow Motorola or third party personnel to enter all sites within this proposal. Ensure Personnel Safety- The City needs to provide the Motorola project manager with safety rules during the Project Kickoff Meeting. These rules must be followed during the integration phase of this project. The Motorola project manager will also share Motorola's Safety Plan as found in Motorola's Field Operation Safety Manual. Motorola will conduct regular periodic inspections of all active job sites to ensure strict compliance with this Safety Plan as well as any safety rules set forth by the City. Approve Location for Equipment Storage - The City will need to approve the location for equipment storage during the Project Kickoff Meeting. This location will be used as the "ship to" address for the equipment and the storage facility will be used to warehouse the equipment as the sites are being prepared. ■ Provide Documentation of Existing Equipment - The City will need to provide documentation of existing system(s), sites, and interfaces. Documentation may be, but is not limited to, equipment manuals, drawings, and equipment lists. ■ Review Documentation - The City needs to review project documentation as it is received to provide feedback for appropriate and timely discussions and or ■ changes. Documentation includes the System Design, Acceptance Test Plans, and Acceptance Test Procedures. • Responsibility for Third Party Equipment, Software, or Services - Third party services and/or equipment contracted by the City are the responsibility thereof Motorola has responsibility for all third party services provided under this • proposal. City-provided Site Connectivity Equipment—The City is to provide all necessary hardware and programming for the microwave circuits required for this project. The connectivity circuit requirements and performance standards will be included in a Design Document developed during the Design Review Phase. Motorola may test for compliance of the connections prior to commencing installation. City-provided Base Station Primary and Backup Power—The City is to provide all ■ primary and backup power receptacles for Motorola-provided equipment. Power requirements will be included in a Design Document developed during the Design Review Phase. Contract No. 03-13274 Page D-73 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW City-provided Antenna Systems—The City is to provide the combiner, multicoupler and antenna network(s)to be used by the new base stations at the Burnett Plaza and Rolling Hills RF sites. Motorola will perform RF cabling to connect the base stations to City-provided combiners and multicouplers at the Burnett Plaza site. Installation,Acceptance Tests, and Cutover-The City will provide times and dates of availability to perform these events. Communicate Project Changes-The City needs to communicate schedule changes for tasks or phase events, and/or changes to training dates to the project manager to avoid additional costs. FCC License Modifications-Modifications to support moving the existing Rolling Hills data base station frequency to Burnett Plaza, and replacing the existing Rolling Hills frequency with one of the three new frequencies, are the responsibility of the City. Dataprobe A/B Switch Modules—The City will provide AB switch modules,to be added to the existing Burnett Plaza Dataprobe AB switch-bank, from the surplus of switch modules left over from the CAD project. Site Requirements and Design Assumptions Motorola has developed a comprehensive solution contained within this proposal with the best intentions of satisfying the needs of the City. Certain assumptions were made in order for Motorola to design this system. The following is a list of site requirements and design assumptions for the system. Site Development and Preparation Prior to equipment installation, Motorola will perform a site evaluation to determine if the site is ready to house the equipment, based on the requirements contained within the Motorola document Standards and Guidelines for Communication Sites (R.56). Motorola can be contracted to engineer and/or implement any necessary corrections discovered during this site evaluation. The Motorola document Standards and Guidelines for Communication Sites(R56) is a compilation from numerous technical authorities including, but not limited to the Telecommunications Industry Association(TIA), the Institute of Electrical and Electronic Engineers(IEEE),the American National Standards Institute (ANSI), and the National Electrical Code(NEC*). It is intended to define site requirements to ensure personnel safety and provide an environment for proper equipment operation. Contract No.03-13274 Page D-74 Document Version 01/20/99 Rev.9, 12-20-04 " City Of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW Grounding Requirements To increase personnel safety and allow Motorola to provide equipment warranty, the site shall meet the grounding requirements of the National Electrical Code® MC®) and the Motorola document Standards and Guidelines for Communication Sites (R56). This includes an interconnection to all other grounding electrodes and utility grounds at the site, therefore forming a single grounding electrode system. In order to ensure a protective environment for the Motorola system, all equipment at the site that is not part of this project should also be installed correctly. The single point ground system is comprised of both internal and external components, which are bonded together, along with all other grounds at the site, to form the overall site grounding system. Internal -A single point ground system is required for all fixed equipment supplied under this contract. The single point ground system shall include an internal master ground point and sub-system ground points, when applicable, located within three feet of the Motorola supplied equipment. The internal master ground point shall serve as the single connection of all internal grounding to the external grounding electrode system. The City shall provide Motorola with detailed electrical drawings of the internal grounding system. The electrical drawings shall contain enough detail for Motorola to accurately determine if the internal grounding system meets the necessary requirements. External -An external grounding electrode system that is designed and installed in �. accordance the National Electrical Code (NEC) and the Motorola document, Standards and Guidelines for Communication Sites (R56), is also required. The grounding electrode system shall have a design goal of five ohms or less that shall be met whenever possible and/or practical. The grounding electrode system shall include an interconnection to all other grounding electrodes and utility grounds at the site, therefore forming a single grounding electrode system. The City shall provide Motorola with detailed electrical drawings of the grounding electrode system. The electrical drawings shall contain enough detail for Motorola to accurately determine if the grounding electrode system meets the necessary requirements. Transient Voltage Surge Suppression To increase personnel safety and allow Motorola to provide equipment warranty, the site shall meet the transient voltage surge suppression requirements of the National Electrical Code (NEC) and the Motorola document, Standards and Guidelines for Communication Sites (R56). Transient voltage surge suppression for telephone .. circuits, AC power, radio frequency(RF) cabling, and all other applicable external Contract No.03-13274 Page D-75 Document Version 01/20/99 '� Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW connections and utilities shall exist which are required to meet the Motorola document, Standards and Guidelines for Communication Sites (R56). Electrical Installation Sites shall have an electrical service and electrical wiring that meets the requirements .� of the National Electrical Code(NEC),the Motorola document, Standards and Guidelines for Communication Sites(R56), as well as all other applicable city,county, and state requirements. Electrical Capacity Sites shall have an electrical service(AC,DC,UPS, generator, etc.)with the necessary capacity to supply power to the equipment associated with this proposal. Critical equipment items will require dedicated circuits as defined by the engineering Design Documents. Equipment Space — Motorola will review equipment space requirements with the City to ensure sufficient installation space and compliance with the Motorola document, Standards and Guidelines for Communication Sites(R56). Environmental Conditions Sites shall have adequate environmental controls to meet the heating, HVAC, and humidity requirements, as defined in the Motorola document, Standards and Guidelines for Communication Sites (R56). The sites shall be free of hazardous materials such as fuels, asbestos,etc. Motorola would be pleased to provide equipment specifications as required to the City for building environmental control sizing and design. Meeting environmental control requirements is necessary for the Motorola warranty as well as third party warranties. Site Connectivity During the Design Review(DR)Motorola will supply the City with the number of circuits needed and the minimum acceptable performance specifications for microwave,fiber, or copper links, if needed. A demarcation point will also be established to define the connection point between the Motorola supplied equipment and the City supplied link. The City is responsible for supplying all necessary hardware and programming of microwave equipment to provide the required interconnect circuits. Motorola will perform a test, which will verify site link performance prior to the interconnection of the Motorola supplied equipment to the link equipment. Contract No.03-13274 Page D-76 Document Version 01/20/99 Rev.9, 12-20-04 '~ City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW tintenna Mounting and Insta«atior. No new antennas are proposed on this project. ■ If antennas are added to this project, the City shall provide the necessary antenna mounting structures (tower installation, roof mount, parapet mount) and each shall be designed for the intended application. The antenna mounting structure shall support the antenna, meet wind and ice load requirements, and provide sufficient room for the necessary antenna installation. Motorola can be contracted to design, supply, and install the antenna mounting structure. _ Licenses and Certifications The City shall be responsible for all FCC licenses, building permits, electrical permits, environmental permits, licensed engineering drawings, and all other necessary approvals. Modifications to support moving the existing Rolling Hills data base station frequency to Burnett Plaza, and replacing the existing Rolling Hills frequency with one of the three new frequencies, are the responsibility of the City. Interference Motorola is not responsible for interference caused or received by the Motorola provided equipment except for interference that is directly caused by the Motorola provided transmitter(s) to the Motorola provided receiver(s). Should the City's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue. System Documentation Documentation will be delivered in hardcopy and softcopy in its native format Microsoft Word (*.doc) or in Adobe Acrobat format (*.pdf) to ensure that all receiving parties are able to read the documentation. Fifteen copies of the documentation will be provided. Contract No. 03-13274 Page D-77 Document Version 01/20/99 .r Rev.9, 12-20-04 City of Fort Worth Exhibit D8 RD-LAP Data Expansion SOW Page Left Blank Intentionally Contract No.03-13274 Page D-78 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-9 Eagle Mountain RF Expansion Phase 2 Statement of Work This document, known as the Statement of Work(SOW), describes the deliverables to be furnished to The City of Fort Worth, and the tasks to be performed by Motorola, its subcontractors, and The City of Fort Worth to implement the solution described in this proposal. It describes the actual work involved in installation, identifies the installation standards to be followed, and clarifies the responsibilities for both Motorola and The City of Fort Worth during the project implementation. Specifically, this SOW provides: • A summary of the phases and tasks to be completed within the project lifecycle a • A list of the deliverables associated with the project • A description of the responsibilities for both Motorola and The City of Fort Worth The qualifications and assumptions taken into consideration during the development of this project This SOW provides the most current understanding of the work required by both parties to ensure a successful project implementation. It is understood that this SOW is a working document, and that it will be revised as needed to incorporate any changes associated with contract negotiations, Design Review(DR), and any other change orders that may occur during the execution of the project. Phases and Tasks Based on many years of experience, Motorola has developed a project implementation methodology that identifies major project phases—Contract/Project Initiation, Design Review, Order Processing, Manufacturing, Installation, System Optimization, Acceptance Testing, Subscriber Installation, and Project Finalization. Depending on the particular project, all or some of these phases may be required. A visual representation of these phases is shown in Figure 1. Each phase follows a Work Breakdown Structure (WBS) that clearly identifies the work to be performed during this project. Contract No.03-13274 Page D-79 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 1 SOW Initiation E, DesignReview Project Lifecyde Methodoigy Li-- Manufacturing Installation i Optimization LAcc*p" Testing- Subscriber Installation Figure 3:Project L fecycle Methodology. Throughout the duration of this project, Motorola will provide the equipment and services within each phase as described within this proposal. Detailed descriptions of the specific tasks associated with the individual phases are contained in the following sections. Contract No.03-13274 Page D-80 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Contract/Proiect Initiation The implementation process will begin with the Contract/Project Initiation phase. During Element this phase, the project teams from Motorola 1 implementation Project and The City of Fort Worth meet to begin the 1.1 Contract/Project project. Initiation This phase is considered complete when the 1.2 Design Review Project Kickoff Meeting has been held. 1.3 Order Processing 1.4 Manufacturing Identify Team and Administer Proiect 1.5 Installation 1.6 System Optimization As the systems integrator, Motorola provides 1.7 Acceptance Testing the resources and processes necessary to 1.8 Subscriber Installation complete the tasks within this project. 2 Project Finalization Motorola will designate a single individual as the project manager whose primary responsibility and authority will be to manage and administer this project to successful completion as defined within the Communications System Agreement(CSA). This individual is the Motorola point of contact for The City of Fort Worth. The project manager will ensure that all objectives are met within cost and schedule constraints, and provide timely reporting of the overall progress of the project via the refinement of the proposed Project Schedule (DELIVERABLE 1)and project status reports (DELIVERABLE 2). In addition Motorola will ask that The City of Fort Worth identify a single point of contact to represent The City of Fort Worth and be responsible for all The City of Fort Worth signature approvals. • Conduct Proiect Kickoff Meetins The project will be initiated with a Project Kickoff Meeting that includes key Fort Worth and Motorola project participants. The date,time, and location of the meeting will be mutually agreed upon between Motorola and The City of Fort Worth. The objectives of this meeting include: • Introduction of all project participants • Review of the roles of the project participants • Review of the overall project scope and objectives • Review of the resource and scheduling requirements f ■ Review of the project schedule • Review of the team interaction,meetings, reports, milestone acceptance, and The City of Fort Worth participation in particular phases Contract No.03-13274 Page D-81 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Detailed project schedules are integral to the management of the project and will be produced by the Motorola team to provide a timeline analysis for all phases of the project. The final Project Schedule will emphasize all milestones and the critical path, which is essential for the successful completion of the project. The City of Fort Worth and Motorola will mutually agree upon the final schedule. Design Review After the Project Kickoff Meeting, the WBS WBS Motorola and The City of Fort Worth project Element teams will meet to review the proposed system 1 Im lementation Project design. The goal of this review is to achieve 1.1 Contract/Project written agreement on the overall system design Initiation and deliverables. Various design documents will be presented for approval from The City of 1.3 Ord Review Fort Worth. These documents will form the 1.3 Order Manufacturing g �. basis of the system that will be built, 1.4 Manufacturin assembled, staged, and installed. This review is 1.5 Installation not intended to redesign the system architecture 1.6 System Optimization or to re-evaluate any specifications previously 1.7 Acceptance Testing reviewed and approved. 1.8 Subscriber Installation 2 Project Finalization This phase is considered complete when all documentation deliverables associated with this phase have been delivered to The City of Fort Worth and signed by the designated representative from The City of Fort Worth. Conduct Site Evaluations MO Motorola will conduct site evaluations in order to capture the site details of the system design and to determine site readiness. These evaluations will capture the viability issues of using each site from a personnel safety, system design and installation .. standpoint, as well as from a physical capacity standpoint to ensure that the sites are able to accommodate the proposed equipment. This task may include the testing of existing equipment that will interface with the proposed equipment and will include the performance of a preliminary suitability review for each site included in this proposal. Motorola will prepare a site evaluation report(DELIVERABLE 3)that summarizes the findings of the site evaluations. The report will include awareness of any personnel safety issues and any site preparation recommendations to The City of Fort Worth to aid in providing a suitable environment for system installation. If corrective design action is required or recommended, Motorola can be contracted to provide the corrective design. Contract No.03-13274 Page D-82 Document Version 01/20/99 Rev.9, 12-20-04 dW we City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Conduct Design Review A Design Review (DR) Meeting will be held with The City of Fort Worth to ensure that all customer requirements are shown in the necessary customer approved documents and that the design meets those requirements. During this meeting, Motorola and The City of Fort Worth will review the operational requirements and the impact of those requirements on various equipment configurations. The goals of this meeting are to establish a firm baseline for the system design, identify any special product requirements and their impact on system implementation, and review the system implementation plan. The system design is "frozen"at this point, in preparation for the subsequent phases of the project such as Order Processing and Manufacturing. A discussion of the Cutover Plan and methods to document a detailed procedure for cutover will begin at this meeting, if cutover is included as part of this project. The results of the DR Meeting will be documented in the Design Documents (DELIVERABLE 4)that may include the updated System Description,programming templates, updated Equipment List, and system drawings or other documents specific to the project. Order Processing The completion of the Design Review phase, WBS resulting in a final design and equipment list Element that includes any modifications as identified 1 Implementation Project during the DR Meeting, triggers the onset of 1.1 Contract/Project the Order Processing phase. Initiation Within this phase, the Equipment List goes 1.2 Design Review through a validation process that checks for 1.3 Order Processin valid model numbers, valid versions, 1.4 Manufacturing compatible options to main equipment, current 1.5 Installation "~ pricing and delivery data. Validation is not 1.6 System Optimization complete until the system verifies that the 1.7 Acceptance Testing Equipment List contains the correct model 1.8 Subscriber Installation numbers, version, options,pricing, and delivery 2 Project Finalization data. As part of this process, Motorola also confirms with The City of Fort Worth the storage location(s) for this equipment and creates Ship Views. Ship Views are the mailing labels that carry complete shipping information as supplied by The City of Fort Worth. They direct the timing, method of shipment and ship path each item will take to reach their ultimate destination. This makes the tracking of the factory orders more manageable for the project manager and team. Contract No.03-13274 Page D-83 Document Version 01/20/99 „ Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW The final step within order processing is the creation of the orders for the equipment based on all the information gathered. Once the Equipment List has cleared all validation points, a Motorola Credit Analyst will reconcile the list(s) to the original purchase order or contract. The procurement of third party equipment also takes place during this phase of the project. This phase will be deemed complete when the equipment order is bridged to the manufacturing facility. Manufacturing Based on the equipment order, Motorola WBS WBS will manufacture and/or procure the items Element necessary for the system. For Motorola 1 Implementation Project manufactured equipment,the manufacturing facility will test each 1.1 Contract/Project ject subsystem from its base kit or module level Initiation 1.2 up to the complete subsystem at factory Review Order er Processin Ord staging. In addition to the individual tests applied to all units shipped, Motorola's 1.4 Manufacturing Product Quality Engineering Department 1.5 Installation performs additional tests on periodic 1.6 System Optimization samples. These additional tests include 1.7 Acceptance Testing performance tests under environmental 1.8 Subscriber Installation extremes (e.g.,temperature, humidity, 2 1 Project Finalization vibration, etc.). Staging r. There is no staging associated with this proposal This phase will be deemed complete when the equipment is ready to be shipped to The City of Fort Worth. Contract No.03-13274 Page D-84 Document Version 01/20/99 Rev.9, 12-20-04 City Of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Installation Once the equipment is received at the location designated by The City of Fort Worth, Element Motorola will install the equipment per the customer approved design documentation. I Im lementation Project During field installation of the equipment, any 1.1 Contract/Project required changes to the installation will be Initiation noted and included with the final "as-built" 1.2 Design Review documentation of the system. The "as-built" 1.3 Order Processing documents will be provided along with the 1.4 Manufacturing maintenance and operator manuals upon 1.5 Installation project completion. 1.6 System Optimization- 1.7 Acceptance Testing This phase will be deemed completed when all 1.8 Subscriber Installation equipment has been installed at the location(s) 2 Project Finalization designated by The City of Fort Worth. Manage Receipt of Equipment Motorola will ensure that all equipment is sent to a customer secured storage location designated by The City of Fort Worth, coordinate the receipt of all equipment with The City of Fort Worth point of contact, and inventory all equipment. Install Equipment Motorola will install the equipment included in this project in the facility provided by The City of Fort Worth. Motorola may also interface network connections supplied by The City of Fort Worth into the Motorola supplied equipment as defined in the approved Design Documents. Examples of connections may include, but are not limited to,telephony circuits, logging recorders, and existing radio system interfaces. These interfaces will be done from a demarcation point located within the equipment room at a point not to exceed 50' from the supplied equipment. Specifically,Motorola Will bond the supplied equipment to the site ground system in accordance with the Motorola document Standards and Guidelines for Communication Sites (R56) (DELIVERABLE 5). Will install system equipment as specified by the Equipment List, System Description and system drawings dO Contract No.03-13274 Page D-85 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RFExpansion Phase 2 SOW Phase II Eagle Mountain Install one (1) Remote Site Controller Install five(5)Quantar Simulcast Repeaters Install four(4) Quantro Simulcast Repeaters Install eleven(11)MSF5000 Simulcast Repeaters Install one(1)TeNSr Channel Bank Install one(1) Site Standard Install one (1) TBar Switch Install two (2) Receiver Multicouplers Install five (5) Transmit Combiners i Install two (2) Conventional Quantar Repeaters (NPSPAC) Install nine (9)Antennas with mounts and feedline The installation pricing assumes that the existing building facilities have sufficient heating,ventilation and air conditioning(HVAC), space,necessary power and back-up power, along with required cable routing facilities to interconnect the hardware. Facility improvements and/or temporary installations of equipment have not been included in this proposal. If desired, Motorola can provide The City of Fort Worth with such pricing after visiting the site to determine the scope of work involved. Contract No.03-13274 Page D-86 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW System Optimization Prior to applying power to the equipment, a site evaluation report will be created to verify that the site meets or exceeds the requirements as defined in the Motorola document Standards 1 Implementation ast/Pr ec Project and Guidelines for Communication Sites 1.1 Conant/ roject (R56). Initiation 1.2 Design Review Upon completion of the installation process, 1.3 Order Processing the system will have power applied and will 1.4 Manufacturing then be optimized by Motorola personnel under 1.5 Installation the direction of the project manager. 1.6 System Optimization 1.7 Acceptance Testing This phase will be deemed complete when 1.8 Subscriber Installation Motorola and The City of Fort Worth agree 2 Project Finalization that the equipment is ready for acceptance testing. Configure, Optimize, and Program Equipment Motorola will verify that all equipment is operating properly and that all electrical and signal levels are properly set once installation in the field is complete. Motorola and its subcontractors will optimize each subsystem individually. Audio and data levels will be checked to verify factory settings. Communication interfaces between devices will be verified for proper operation. Features and functionality will be tested to ensure that they are functioning according to the manufacturer's specifications and per the agreed configuration. Remove/Dispose of Debris Motorola will remove and dispose of any packaging or debris that is a result of the delivery, installation, or site improvements provided by Motorola. Customer owned equipment removed by Motorola will be set-aside at a removal location. The City of Fort Worth has the responsibility for the disposal of this removed equipment. Training There is no training associated with Phase II of the project. Contract No.03-13274 Page D-87 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Acceptance Testing All tests will be performed as described in the WBS WBS Acceptance Test Plan and Acceptance Test Element Procedures mutually approved during the 1 Implementation Project Design Review phase. During acceptance 1.1 Contract/Project testing, the system will be tested and the results Initiation documented as defined in the Acceptance Test 1.2 Design Review Plan. This phase is considered complete when The City of Fort Worth acknowledges 1.3 Order Processing successful completion of the procedures by 1.4 Manufacturing signing a System Acceptance Certificate. 1.6 Installation 1.6 System Optimization 1.7 Acceptance Testing ° Review Acceptance Test Procedures 1.8 Subscriber Installation The Acceptance Test Procedures(ATP) 2 Project Finalization = (DELIVERABLE 8) detail the procedures to be run to confirm that the system provided by Motorola is complete and meets the acceptance test criteria. Each segment will be tested independently using detailed check sheets provided by Motorola, as appropriate, and approved by The City of Fort Worth prior to commencement of acceptance testing. Motorola will review any system testing that The City of Fort Worth wants performed that is not specified in the Acceptance Test Plan and documented in the test procedures. Additional tests may represent a change in the project's scope and may result in a change order to address the supplemental costs to perform the extra tests. Conduct Acceptance Test Motorola will conduct acceptance testing based upon the test documents approved during the Design Review phase. Both Motorola and The City of Fort Worth representatives must witness the conduct of the acceptance test to approve the test(s). Resolutions to any deficiencies found during testing will be agreed upon and documented. If the documented deficiencies do not prevent productive operational use of the system, then the test will be deemed completed. Motorola will remain responsible for the resolution of any documented deficiencies. Upon successful completion of the acceptance test, The City of Fort Worth and Motorola will sign a System Acceptance Certificate. Section 8 of the CSA describes System Acceptance. An example of the Systems Acceptance Certificate can also be found within the CSA. Contract No.03-13274 Page D-88 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Subscriber Installation Subscribers are not included as part of this offering. Therefore, no tasks are associated 5 with this phase. Project Finalization The Project Finalization phase ensures that all WBS WBS Name criteria for Final Project Acceptance have been Element met. During this phase, Motorola will provide 1 Implementation Project The City of Fort Worth with an electronic 1.1 Contract/Project System Manual (DELIVERABLE 9), software licenses and necessary software to read the Initiation electronic manuals (DELIVERABLE 10), and 1.2 Design Review any equipment manuals supplied as part of the 1.3 Order Processing purchased equipment(DELIVERABLE 11). 1.4 Manufacturing 1.5 Installation This phase will be deemed complete when 1.6 System Optimization Motorola and The City of Fort Worth sign the 1.7 Acceptance Testing Final Project Acceptance portion of the System 1.8 Subscriber Installation Acceptance Certificate. Additional information 2 Project Finalization regarding Final Project Acceptance can be found in Section 8 of the CSA. Resolve Punchlist Items Motorola will work with The City of Fort Worth to resolve punchlist items documented during the Acceptance Testing phase and any other phase during project implementation to ensure that all the criteria for final acceptance have been met. Conduct System and Project Readiness Review During this task, Motorola conducts a System and Project Readiness Review to obtain concurrence from all Motorola functional groups and The City of Fort Worth that The factors and plans necessary for the high quality and reliability of the system, its components, installation,testing and training,have been addressed and successfully completed. The system is ready for beneficial use (cut-over). The project is evaluated and assessed to identify any issues that may affect the pr satisfaction of the end users of the system. Contract No.03-13274 Page D-89 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Perform System Cutover Motorola and The City of Fort Worth will develop a mutually agreed upon Cutover Plan during the Design Review phase that will be used to implement the cutover process. During cutover,the written plan will be followed and the defined contingencies will be implemented as required. do Transfer System to Service Motorola will review the items necessary for transitioning the project to Service. Motorola will provide a Customer Support Plan(DELIVERABLE 12)detailing the warranty associated with the equipment supplied as part of this project. This task will be deemed complete when all service information has been delivered to The City of Fort Worth. Project Deliverables Services, equipment, software and documentation are several types of project deliverables Motorola provides as part of this project. Services are specified within this SOW and the equipment is defined within the Equipment List. The documentation and drawings to be developed and delivered as part of this project are described below. Motorola develops documentation and drawings of the system not only to assist with the implementation of the project, but also to provide The City of Fort Worth with reference materials that can be used for training, as a basis for future system upgrades, and even disaster recovery. For these reasons, Motorola creates and updates documentation and drawings during the implementation of the project. Motorola provides a comprehensive "as-built" documentation package in the form of an electronic System Manual. The electronic System Manual contains a description of the system including drawings and equipment lists, screen configurations, site pictures, programming data sheets, final test plans, and warranty information. The System Manual is developed using netViz — a software application that creates interactive documentation allowing the user to easily visualize immense amounts of complex, interrelated data. Table 1 lists each deliverable, describes its contents, states the �. quantity to be provided, and provides the delivery method. Contract No.03-13274 Page D-90 Document Version 01/20/99 Rev.9, 12-20-04 dw City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Table 4: Project Deliverables. Type/# Title Description Qtv Format Delivery 1. Master Project This is the schedule for the I Electronic/Email Schedule project that is completed after the Project Kickoff Meeting. 2. Project Status These reports capture the I Electronic/Email Reports/Schedule status of the project and will Updates be provided on a basis that is mutually agreed upon by Motorola and The City of Fort Worth. 3. Site Evaluation This report includes I Electronic/Email Report recommendations for site preparation so that a suitable environment for installation of the system can be obtained. 4. Design The items included within 1 EIectronic/Email Documentation this proposal are further refined and updated to reflect the"as-built"description of the system. This documentation may include documents such as System Description,system +� drawings,Equipment List, site connectivity,power requirements,document approval process, ` programming templates,etc. The final information is included as part of the System Manual. 5. Standards and This is a site standard 1 Electronic/CD-ROM Guidelines for recognized in the industry Communication and is provided after contract Sites(R56) award as reference for The City of Fort Worth. 6. Training Plan If training is provided as part I Electronic/Email of this proposal,the Training Plan outlines the details of the training to be provided as part of the project. Contract No.03-13274 Page D-91 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Title D. Type/ Delivery 7. Training Course If training is provided as part 1 per class Hardcopy Materials of this proposal,these attendee documents contain the .s information to be delivered during the training class. 8. Acceptance Test Generic Acceptance Test 1 Hardcopy Procedures Procedures are included in this proposal and they are used to perform acceptance testing.These plans are updated during the Design Review phase and will include the results of the testing. 9. System Manual A document that contains the 2 Electronic/CD ROM final versions of the System 'dM Description,Equipment List, drawings,Acceptance Test Procedures,programming templates,and Customer Support Plan. 10. System Manual The software required to 2 Electronic/CD ROM Licenses and view the electronic system alp Readers manuals. 11. Equipment These are the manuals As As received Manuals provided by the received manufacturer(s)for the equipment that was supplied as part of this project. 12. Customer Support This document outlines the N/A Electronic/CD ROM Plan plan for customer support (provided as part of during the warranty period. System Manual) .. Notes: a. Hardcopy Format: Printed documentation that may be delivered in person, U.S. mail, Fed Ex, UPS, or any other carrier. b. Electronic Format:Documentation that is in an electronic format and can delivered via Email, diskette, and/or CD ROM. Responsibilities A successful project requires responsibilities to be managed by both Motorola and The City of Fort Worth. Motorola and The City of Fort Worth responsibilities are outlined Contract No.03-13274 Page D-92 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW throughout this proposal. The information contained within the Equipment List and work defined in this SOW is based on the understanding that certain tasks will be performed by The City of Fort Worth. These tasks are enumerated in the Responsibility Matrix below, which details the tasks that are to be completed by The City of Fort Worth in order to successfully complete the implementation. Table 5: Responsibility Matrix. Description# Task 1 Provide Notice Upon project award, The City of The City of Fort to Proceed Fort Worth needs to officially Worth grant Motorola the Contract. 2 Provide Primary The City of Fort Worth needs to The City of Fort Point of Contact identify an individual as a Worth primary point of contact who will work with the Motorola project manager. 3 Complete The City of Fort Worth needs to The City of Fort Project ensure that tasks assigned to Worth Scheduled them as agreed upon during the Tasks Project Kickoff Meeting are completed on a timely basis. 4 Perform The City of Fort Worth needs to The City of Fort _ Communication ensure that site upgrades are Worth Site Upgrades completed within the Project Schedule time frame. 5 Grant Site The City of Fort Worth needs to The City of Fort Access provide a letter to all Worth owners/managers of sites and provide any keys or other necessary items to allow Motorola or third party personnel to enter all sites within this proposal. Contract No.03-13274 Page D-93 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW # Task � . Responsibility 6 Ensure The City of Fort Worth needs to The City of Fort Personnel provide the Motorola project Worth Safety manager with safety rules during the Project Kickoff Meeting. These rules must be followed during the integration phase of this project. The Motorola project manager will also share Motorola's Safety Plan as found m in Motorola's Field Operation Safety Manual. Motorola will conduct regular periodic inspections of all active job sites to ensure strict compliance with this Safety Plan as well as any safety rules set forth by The City of Fort Worth. 7 Assist with Site Motorola may require assistance The City of Fort Access traveling to sites as a result of Worth impassable roads or difficult to r access sites such as those located at mountaintops. The City of Fort Worth needs to provide transportation to these sites if required. 8 Identify The City of Fort Worth will need The City of Fort Location for to identify the location for Worth Equipment equipment storage during the Storage Project Kickoff Meeting. This location will be used as the"ship to"address for the equipment and the storage facility will be �. used to warehouse the equipment as the sites are being prepared. 9 Provide Secure The City of Fort Worth is The City of Fort Storage of responsible for the secure storage Worth Equipment of all equipment. Contract No.03-13274 Page D-94 Document Version 01/20/99 Rev.9, 12-20-04 , City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Description Task 10 Provide The-City of Fort Worth will need The City of Fort Documentation to provide documentation of Worth of Existing existing system(s), sites, and Equipment interfaces. Documentation may be,but is not limited to, equipment manuals, drawings, and equipment lists. I 1 Review The City of Fort Worth needs to The City of Fort Documentation review project documentation as Worth it is received to provide feedback for appropriate and timely discussions and or changes. Documentation includes the System Design, Training Plan and course materials, Acceptance Test Plans, and Acceptance Test Procedures. 12 Responsibility Third party services and/or The City of Fort for Third Party equipment contracted by The Worth Equipment, City of Fort Worth are the Software, or responsibility thereof. Motorola Services has responsibility for all third party services provided under this proposal. 13 The City of Fort The connectivity performance The City of Fort Worth-provided standards will be included in a Worth Site Design Document developed Connectivity during the Design Review Phase. Equipment Motorola may test for compliance of the connections prior to commencing installation. 14 Installation, The City of Fort Worth will The City of Fort Acceptance provide times and dates of Worth Tests, and availability to perform these Cutover events. 15 Decommission If not specified in the proposal, The City of Fort and Removal of The City of Fort Worth will Worth Existing decommission and remove the Equipment old system. Contract No.03-13274 Page D-95 Document version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW 4 Task Description Responsibility 16 Provide The City of Fort Worth needs to The City of Fort Materials and provide suitable facilities for the Worth Equipment for training: The Motorola project Training manager will communicate the facilities needed in advance of the training. 17 Communicate The City of Fort Worth needs to The City of Fort Project Changes communicate schedule changes Worth for tasks or phase events, and/or changes to training dates to the project manager to avoid additional costs. Site Requirements and Design Assumptions Motorola has developed a comprehensive solution contained within this proposal with the best intentions of satisfying the needs of The City of Fort Worth. Certain assumptions were made in order for Motorola to design this system. The following is a list of site requirements and design assumptions for the system. Site Development and Preparation Prior to equipment installation, Motorola will perform a site evaluation to determine if the site is ready to house the equipment, based on the requirements contained within the Motorola document Standards and Guidelines for Communication Sites (R56). Motorola can be contracted to engineer and/or implement any necessary corrections discovered during this site evaluation. The Motorola document Standards and Guidelines for Communication Sites (R56) is a compilation from numerous technical authorities including, but not limited to the Telecommunications Industry Association(TIA),the Institute of Electrical and Electronic Engineers(IEEE),the American National Standards Institute (ANSI), and the National Electrical Codes(NEC*). It is intended to define site requirements to ensure personnel safety and provide an environment for proper equipment operation. Grounding Requirements To increase personnel safety and allow Motorola to provide equipment warranty, the site shall meet the grounding requirements of the National Electrical Code® (NEC and the Motorola document Standards and Guidelines for Communication Sites (R56). i Contract No.03-13274 Page D-96 Document Version 01/20/99 Rev.9, 12-20-04 ,� City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW This includes an interconnection to all other grounding electrodes and utility grounds at the site, therefore forming a single grounding electrode system. In order to ensure a protective environment for the Motorola system, all equipment at the site that is not part of this project should also be installed correctly. The single point ground system is comprised of both internal and external components, which are bonded together, along with all other grounds at the site, to form the overall site grounding system. Internal-A single point ground system is required for all fixed equipment supplied under this contract. The single point ground system shall include an internal master ground point and sub-system ground points, when applicable, located within three feet of the Motorola supplied equipment. The internal master ground point shall serve as the single connection of all internal grounding to the external grounding electrode system. The City of Fort Worth shall provide Motorola with detailed electrical drawings of the internal grounding system. The electrical drawings shall contain enough detail for Motorola to accurately determine if the internal grounding system meets the necessary requirements. External-An external grounding electrode system that is designed and installed in accordance the National Electrical Code (NEC) and the Motorola document, Standards and Guidelines for Communication Sites (R56), is also required. The grounding electrode system shall have a design goal of five ohms or less that shall be met whenever possible and/or practical. The grounding electrode system shall include an interconnection to all other grounding electrodes and utility grounds at the site, therefore forming a single grounding electrode - system. The City of Fort Worth shall provide Motorola with detailed electrical drawings of the grounding electrode system. The electrical drawings shall contain enough detail for Motorola to accurately determine if the grounding electrode system meets the necessary requirements. Transient Voltage Surge Suppression To increase personnel safety and allow Motorola to provide equipment warranty, the site shall meet the transient voltage surge suppression requirements of the National Electrical Code (NEC) and the Motorola document, Standards and Guidelines for Communication Sites (R56). Transient voltage surge suppression for telephone circuits, AC power, radio frequency(RF)cabling, and all other applicable external connections and utilities shall exist which are required to meet the Motorola document, Standards and Guidelines for Communication Sites (R56). Contract No.03-13274 Page D-97 Document Version 01/20/99 rt Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Electrical Installation Sites shall have an electrical service and electrical wiring that meets the requirements of the National Electrical Code (NEC),the Motorola document, Standards and Guidelines for Communication Sites(R56), as well as all other applicable city, county, and state requirements. Electrical Capacity Sites shall have an electrical service(AC, DC, UPS, generator, etc.)with the necessary capacity to supply power to the equipment associated with this proposal. Critical equipment items will require dedicated circuits as defined by the engineering Design Documents. Equipment Space Motorola will review equipment space requirements with [TBD-Insert"the City" or "the County"] to ensure sufficient installation space and compliance with the Motorola document, Standards and Guidelines for Communication Sites (R56). Environmental Conditions Sites shall have adequate environmental controls to meet the heating, HVAC, and humidity requirements, as defined in the Motorola document, Standards and Guidelines for Communication Sites(R56). The sites shall be free of hazardous materials such as fuels, asbestos, etc. Motorola would be pleased to provide equipment specifications as required to The City of Fort Worth for building environmental control sizing and design. Meeting environmental control requirements is necessary for the Motorola warranty as well as third party warranties. Site Connectivity During the Design Review(DR)Motorola will supply The City of Fort Worth with the minimum acceptable performance specifications for microwave, fiber, or copper links. A demarcation point will also be established to define the connection point between the Motorola supplied equipment and the The City of Fort Worth supplied link. Motorola will perform a test,which will verify site link performance prior to the interconnection of the Motorola supplied equipment to the link equipment. Antenna Mounting and Installation The City of Fort Worth shall provide the necessary antenna mounting structures (tower installation,roof mount,parapet mount)and each shall be designed for the intended application. The antenna mounting structure shall support the antenna, meet wind and Contract No.03-13274 Page D-98 Document Version 01/20/99 Rev.9, 12-20-04 dw City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW we ice load requirements, and provide sufficient room for the necessary antenna installation. Motorola can be contracted to design, supply, and install the antenna mounting structure. Licenses and Certifications The City of Fort Worth shall be responsible for all FCC licenses, building permits, electrical permits, environmental permits, licensed engineering drawings, and all other necessary approvals. Interference Motorola is not responsible for interference caused or received by the Motorola provided equipment except for interference that is directly caused by the Motorola provided transmitter(s) to the Motorola provided receiver(s). Should The City of Fort Worth's system experience interference, Motorola can be contracted to investigate the source and recommend solutions to mitigate the issue.. Training The training proposal is based on information available at this time. Additional students or class sessions may require Motorola to update this proposal and the price. The Motorola project manager will provide a change order to The City of Fort Worth, if necessary. System Documentation Fifteen copies of the system documentation will be delivered in hardcopy and softcopy in its native format to ensure that all receiving parties are able to read the documentation. Final copies of the drawings are included in the System Manual in *.dxf electronic format. Upon request, drawings can be delivered in an AutoCAD (*.dwg) format. 4W Contract No.03-13274 Page D-99 Document Version 01/20/99 VE Rev.9, 12-20-04 City of Fort Worth Exhibit D9 Eagle Mountain RF Expansion Phase 2 SOW Page Left Blank Intentionally Contract No. 03-13274 Page D-100 Document Version 01/20/99 Rev. 9, 12-20-04 City of Fort Worth Exhibit D-10 Eagle Mountain RF Expansion Functional Acceptance Test Plan Qveew do not prevent productive operational use of the system, the test will be deemed to have The Phase 2 Functional Acceptance Test been completed. Motorola will, however, Plan(FATP)will be executed at the remain responsible for the resolution of the ' completion of equipment installation and remaining deficiencies as agreed. optimization of Phase 2. The purpose of this plan is to verify correct system functionality with regard to the addition of the fifth site. Test mective Existing equipment not affected will not be These tests are being performed to exercise tested. the basic functionality and operating Representatives of both the City of Fort parameters of the system as related to Phase Worth and Motorola will witness the test 2 of the Western Communications Tower and provide sign off upon completion of Project. each individual test and the summary results of the entire test. The failure of one test in the testing process Methodolo will be considered a failure of that portion of Each test identified in this document shall be the test only, and not the entire test. The conducted by a Motorola representative and individual test or group of the tests affected witnessed by an authorized City of Fort by the failure will be repeated after Worth representative. The results of each corrections have been completed. An test will be compared with the test goals and acceptance punch list of items to be recorded as Pass/Fail on the record sheets. If improvcd or corrected will be created and deficiencies are found during the tests,both tracked to completion. the deficiencies and the resolutions will be agreed on and documented. Any deviations A fence Test Procedures detected during this testing will be corrected Any system testing that the City of Fort by Motorola, retested, and witnessed by the .� Worth wants performed that is not specified City. in the ATP listing section may reviewed by As each test is completed, the Motorola and Motorola for feasibility and acceptability. Fort Worth representatives will record the Any additional tests may represent a change date of the test the test results and their in the project's scope. initials. The City of Fort Worth and ' Each test will be conducted independently Motorola will sign a statement of using detailed check sheets to be provided conditional acceptance upon successful by Motorola, as appropriate, and approved completion of this ATP. by the City of Fort Worth prior to commencement of acceptance testing. If deficiencies are found during the testing, both the deficiencies and resolutions to the deficiencies shall be agreed upon and documented. Where the defined deficiencies Contract No.03-13274 Page D-101 Document Version 01/20/99 Rev.9, 12-20-04 F City of Fort Worth Exhibit DIO Eagle Mountain RF Expansion Functional Acceptance Test Plan Quantar Hardware Testing Each Quantar repeater supplied as part of this project will be tested and measured during the installation phase. All pertinent station data will be documented as part of the final documentation package. In addition, a full complement of station diagnostics will be performed and critical parameters will be measured and recorded. The sample chart shown on the following page will be completed for each of the 5 Quantars supplied during this phase. �I MW Contract No.03-13274 Page D-102 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhiblt DIO Eagle Mountain RF Expansion Functional Acceptance Test Plan h System ID Customer Name Site name Site number Channel Number/Name Date of Test Model Number Serial Number Performed by Title Versions Board/Kit# Typical Value/*Note Firmware Version Station Control Board R020.10.513 Station Wireline Board R020.10.001 Station Exciter Board R020.09.005 Station Boot2 Firmware R020.10.001 Station IP address 145.1. Site ID . Chan# Back lane ID *Example 000001 B3BF7B Code plug Version Date Dependant Transmitter Tests Note Measured Transmitter Frequency Programmed TX Frequency in MHz Reference Oscillator Frequency Error, Measured in Hertz TX Deviation Adjustment Refer to Service Manual/RSS Help Frequency 1 Frequency 2 4 Frequency 3 Frequency 4 Modulation Compensation Observe Modulation Scope Pass or Fail 4 Frequency 1 Frequency 2 Power Output During Calibration Full PA Output Power 100 Reflected Power at Station Measured in Watts 0 VSWR at Station Auto-Calculated 1.00 Receiver Tests Note Typical Value Measured Receiver Frequency in MHz Refer to Site Doc. N/A 12dB SINAD at Receiver Refer to Service Manual Refer to Service Manual 12dB SINAD at Multicou ler Refer to MOP Same as 12dB SINAD Squelch Setting Refer to Service Manual Site Dependant Wireline Adjustments RSS Programmed Test Set Rx Wireline Test Tone Level 1 kHz Status/Activity Tone Level TX Wireline Input Power Source Note Measured Input Supply Voltage AC or DC input supply voltage Contract No.03-13274 Page D-103 Document Version 01/20;99 Rev.9, 12-20-04 City of Fort Worth Exhibit D10 Eagle Mountain RF Expansion Functional Acceptance Test Plan SmartNet Trunking Features 2.TEST T Step 1. Initiate a clear talkgroup call with RADIO-1. Step 2. Verify the ISW is decoded by the Central 1.DESCRIPTION Controller. The talkgroup call is the primary level of organization Step 3. Verify communication with RADIO-2. for communications on a trunked radio system. Radios with talkgroup call capability will be able to communicate with other members of the same Pass Fail talkgroup. Radio users can select between the different talkgroups that are programmed in the radio using a manual switch or keypad. This test will be completed within the coverage of the Eagle Mountain site to verify that it is processing calls on a random sampling of 5 channels. SETUP RADIO-I -TALKGROUP 1 RADIO-2-TALKGROUP 1 Contract No.03-13274 Page D-104 Document Version 01/20/99 - Rev.9, 12-20-04 City of Fort Worth Exhibit DIo Eagle Mountain RF Expansion Functional Acceptance Test Plan Failure Scenarios 2.TEST lip Transmitter Power Shutdown Step 1. Disconnect the transmit antenna connection to trunked repeater 1. This will cause a high VSWR condition. 1.DESCRIPTION Step 2. Key a RADIO-1 so that channel i is The central controller can detect a loss or decrease in assigned,and verify that the central transmitter output power of all trunked repeaters controller will fail this channel. The TIB connected to it. Each trunked repeater contains an interface on the controller front panel will internal wattmeter element. Once the forward power show the yellow disabled LED driven. has decreased past the threshold set,the repeater instructs the central to take the channel out of service. Step 3. Restore the transmit antenna connection to +� If reflected power increases past the threshold set,the trunked repeater 1.Verify that the channel is repeater will also instruct the central controller to take put back into service by the central the channel out of service. This information is controller within five minutes. conveyed via the cable connection between the controller and the trunked repeater. Pass Fail This test will be conducted on a random sampling of 5 stations at the Eagle Mountain Site. r Contract No. 03-13274 Page D-105 Document Version 01/20/99 Rev. 9, 12-20-04 r City of Fort Worth Exhibit D10 Eagle Mountain RF Expansion Functional Acceptance Test Plan Failure Scenarios 2.TEST Receiver Interference Shutdown Step 1. Using a service monitor,generate a 1 kHz tone on the receive frequency of trunked repeater 1,modulate the signal at 3.0 kHz, 1.DESCRIPTION with no connect tone. An unauthorized signal is received by a trunked Step 2. Access the PARM command via the SMT repeater. The interference does not contain the sub- terminal. audible connect tone that the central controller is looking for. This can be caused when a mobile from Step 3. Set the Carrier Malfunction Time Out another system with similar frequencies strays into Parameter to 10. trunking system range. In order to prevent a disruption of communications,the central controller Step 4. Verify that after 10 seconds the Central will remove this channel from trunked system Controller will fail the trunked channel. The selection or assignment process when it detects an shutdown can be monitored on the front illegal carrier for longer than the specified time out panel of the central controller,the period. Once the interfering carrier ceases,the corresponding RIB interface for channel I channel is returned to service. will show the yellow disabled LED driven. The Channel Status routine of the SMT will The time-out period(Carrier Malfunction)which is also confirm that the channel is disabled. set by the PARM command in the central controller The SMT will also generate an error via the Central Access Software Terminal,may be set message indicating this failure. to 1 to 253. Setting the value to 254 will disable the Receiver Interference Shutdown feature. Step 5. Remove the interfering signal,and verify that the controller will put this channel back This test will be conducted on a random sampling of into service within five minutes. 5 stations at the Eagle Mountain Site. Pass Fail Contract No.03-13274 Page D-106 Document Version 01/20/99 Rev.9, 12-20-04 S City of Fort Worth Exhibit D10 F Eagle Mountain RF Expansion Functional Acceptance Test Plan Failure Scenarios 2.TEST Simulcast Remote Site Failure Step 1. Verify,at a remote site,that a control channel is active. Initiate a voice call from 1.DESCRIPTION RADIO-1 on TALKGROUP 1. Verify that one of the same remote site's channels is assigned to the voice call,and note that the If a Remote Site Controller(ReSC)on a simulcast call is heard on RADIO-2 system fails,that particular site will still continue to transmit outbound voice and control channel traffic Step 2. Power down the ReSC,simulating a failure. and process inbound receive audio. It will cease to Initiate a voice call on RADIO-1. Note that process ISW's(Inbound Signaling Words)for a new a control channel is still active,and that a call requested at that site,which may affect inbound voice channel has been assigned,despite the ■ (talk-in)coverage of the system,depending upon the failure of that remote site's ReSC. system configuration. Outbound(talk-out)coverage should not be affected. Step 3. Turn the ReSC back on. This test will be conducted on the Eagle Mountain Site Only. Pass Fail SETUP ., RADIO-1 -TALKGROUP 1 RADIO-2-TALKGROUP I Contract No.03-13274 Page D-107 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit DIO Eagle Mountain RF Expansion Functional Acceptance Test Plan Failure Scenarios 2.TEST Wide Area Audi*VoOng Step 1. Initiate a talkgroup call using any available subscriber unit on the system. 1.DESCRIPTION Step 2. Allow the comparator to vote one of the Audio voting is an alternative that extends the available receiver sites in the system. inbound calling capabilities of a bunked radio Step 3. Manually disable the currently voted site in system.A voting comparator selects the best receive the comparator for the call in process until audio signals from the multiple receiver sites and the Eagle Mountain site is voted. Note that passes it through the audio network for transmission. as the voted sites are disabled,the comparator votes another available site and This test will only be conducted for the Eagle the transmission continues. Mountain Site on a random sampling of 5 channels to verify that it is being voted. Pass Fail SETUP RADIO-1 -TALKGROUP 1 RADIO-2-TALKGROUP 1 Contract No.03-13274 Page D-108 Document Version 01/20/99 Rev.9, 12-20-04 in City of Fort Worth Exhibit DI o Eagle Mountain RF Expansion Functional Acceptance Test Plan Acceptance Test Signoff Certificate By their signatures below,the following witnesses certify they have observed the In-Field System Acceptance Test Procedures. Signatures WITNESS: Dalae Please Print Name: Initials WITNESS: i ► : .I Please Print Name: Initials Contract No.03-13274 Page D-109 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Erhib&DI o Eagle Mountain RF Expansion Functional Acceptance Test Plan Page Left Blank Intentionally Contract No.03-13274 Page D-110 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-11 RD-LAP Data Expansion Functional Acceptance Test Plan Private DataTAC Features The following tests will be conducted on the new base stations only.This will verify the functionality of the stations after installation and programming. i Contract No.03-13274 Page D-111 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D11 RD-LAP Data Expansion Functional Acceptance Test Plan Private DataTAC Features 2.TEST RNC 3000 Base-Link Loo back Test Step 1. RU Test 4: Base Station Controller Loop Test-This test generates a query to the base station control board.A response is echoed 1.DESCRIPTION by the base station control board to the RNC. A loopback test will be conducted from the RNC console to the new base stations only.This loopback test is used to verify the operation of each segment of the system base links. Pass Fail - Execution of the following procedures will verify the functionality of the loopback test available in the RNC. VERSION#1.02 Contract No.03-13274 Page D-112 Document Version 01/20/99 Rev.9, 12-20-04 s City of Fort Worth Exhibit D11 RD-LAP Data Expansion Functional Acceptance Test Plan Private DataTAC Features 2.TEST RF Communication Link Verification Test Step 1. Locate the terminal in a reliable radio Using Formatted Logical Messages LM coverage area. Step 2. All terminal(s)will be registered with the 1.DESCRIPTION RNC or WNG. This test is intended to exercise the RF Step 3. An inbound text message will be transmitted communication(Radio Frequency)link from the and verified on the host simulator screen. RNC to a terminal,and back again.Only the new Base Stations will be successively tested.This test Step 4. An outbound text message will be will be conducted from the console at each RNC to transmitted and verified on the terminal the fixed terminal located at the Electronics Shop. screen. SETUP Step 5. Each message will be verified before the next message will be executed. The communication link test will pass 4 inbound FLM messages(terminal to host)and 4 outbound Step 6. Each base station will be turned on for the duration of its test and then turned off.This FLM messages(host to terminal), , will continue until all stations have been tested. VERSION#1 Pass Fail Contract No.03-13274 Page D-113 Document Version 01120/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D11 RD-LAP Data Expansion Functional Acceptance Test Plan Private DataTAC Features 2.TEST lQuantar DBS Console Port Test Step 1. From the RNC maintenance terminal enter the"BSCCONS xx"where xx is the base ID. 1.DESCRIPTION Step 2. From the DBS prompt enter the following commands. This test will verify that software commands are accessible at the RSS/Terminal port of the Base Step 3. Enter<ID>.To read the Site ID of a station. station.The base station to be tested will be randomly selected.Each test will be deemed successful when Step 4. Verify the proper ID. the appropriate response is displayed on the terminal. This test will be conducted from the console at each Step 5. Enter<MF>.Confirm that activity on the RNC. inbound or out bound radio channel is SETUP displayed. Step 6. Enter<MD>to stop message monitoring. This test will be conducted from the RNC maintenance terminal via the"BSCCONS xx" Step 7. Enter<SP>to display/edit the Station command,where xx is the site ID of the Data base Personality. station. MR Step 8. Enter<X>to exit the Station personality edit mode. VERSION#1.01 Step 9. Enter<HE>to display a full list of DBS prompt commands. Step 10. Enter<SM>to enter the station service mode. Step 11. Enter<XR>to perform a station cold start. This will also disconnect the station from the service terminal. Pass Fail dft Contract No.03-13274 Page D-114 Document Version 01/20/99 Rev.9, 12-20-04 F City of Fort Worth Exhibit D11 RD-LAP Data Expansion Functional Acceptance Test Plan Private DataTAC Features 2. TEST info mational Field Link Test Step 1. Set up VRM for desired base station to test. 1.DESCRIPTION Step 2. Proceed to first test point and send message to RNC to be retransmitted back. The intent of this test is to verify VRM connectivity, Step 3. Verify correct message received. with each new base station,from several points in the field. The number of test points will be limited to 5. Step 4. Repeat at remaining 4 test points. This test will be accomplished by configuring a test VRM codeplug with a single channel,corresponding to the base station under test. Motorola has included a total of two(2)days of engineering time to complete such testing. The City of Fort Worth will be responsible for providing the vehicle,driver,and test Pass Fail unit. Note, this test is considered informational only. Guaranteed coverage prediction/testing is not included in this proposal since the antenna network is not being changed. Additional time can be sold if the City desires additional field coverage prediction, guarantees and testing. SETUP This test will be accomplished by configuring a test VRM codeplug with a single channel,corresponding to the base station under test. VERSION#1.00 Contract No.03-13274 Page D-115 Document Version 0120/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D11 RD-LAP Data Expansion Functional Acceptance Test Plan ATP Signoff Certificate By their signatures below,the following witnesses certify they have observed the In-Field System Acceptance Test Procedures. Signatures WITNESS: Please Print Name: Initials WITNESS: Date; Please Print Name: Initials Contract No.03-13274 Page D-116 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D-12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan 1.0 Overview This Coverage Acceptance Test Plan(CATP)is designed to verify that the voice radio system implemented by Motorola meets or exceeds the required coverage reliability within the City of Fort Worth's service area as indicated on Motorola's coverage maps. The CATP defines the coverage testing method and procedure,the coverage acceptance criterion,the test documentation,and the responsibilities of both Motorola and the City of Fort Worth Coverage Acceptance Testing is based upon a coverage prediction that accurately represents the implemented infrastructure and parameters that are consistent with the contract agreements. If the implemented system varies from the design parameters,then a revised coverage map will be prepared.New test maps will reflect the measured losses and gains associated with the implemented infrastructure and subscribers.These will be used to define the test configuration and potential areas from which test locations may be included in the evaluation process. To verify that the radio coverage reliability is met,the indicated coverage area within the City's operating area will be divided into statistically appropriate,equally sized test tiles. 2.0 CATP Definitions Several definitions are needed to accurately describe the coverage test method. Where cited,these terms or methods are defined in TSB-88A-11. 2.1 Coverage Area: The coverage area is the geographical region in which communications will be provided which meets or exceeds the specified Channel Performance Criterion at the specified reliability for the specified equipment configuration. Radio systems are typically designed to maximize the coverage area within the customer's service area (users' operational area,jurisdictional boundaries,etc.) (TSB-88A,clause 4.1) The predicted coverage area for this system is indicated on Motorola's coverage map. 2.2 Channel Performance Criterion (CPC}: The CPC is the specified minimum design performance level in a faded channel. {TSB-88A,clause 4.2} For this system,the CPC is a Delivered Audio Quality of DAQ-3.4. The DAQ definitions are provided in Table 1. {TSB- 88A, §4.5.1,Table 1). Given the static reference sensitivity of a receiver,the faded performance threshold for the specified CPC is determined by using the projected CPC requirements for different DAQs listed in TSB-88A, Annex A,Table A-1 The CATP pass/fail criterion for each test location is the Delivered Audio Quality of DAQ- 3.4. 1 Wireless Communications Systems --- Performance in Noise- and Interference-Limited Situations --- Recommended Methods for Technology-Independent Modeling, Simulation, and Verification, Technical Service Bulletin TSB-88A-1,Telecommunications Industry Association(TIA),Arlington VA, 1999&2002. Contract No.03-13274 Page D-117 Document Version 01/20/99 Rev.9, 12-20-04 .w City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan Table 1 —Delivered Audio Quality Definitions Delivered Audio Subjective Performance Description Quality 1 Unusable,speech present but unreadable. 2 Understandable with considerable effort. Frequent repetition due to noise / distortion. 3 Speech understandable with slight effort. Occasional repetition required due to noise/distortion. 3.4 Speech understandable with repetition only rarely required. Some noise / distortion. 4 Speech easily understood. Occasional noise/distortion. +. 4.5 Speech easily understood.Infrequent noise/distortion. 5 Speech easily understood. 2.3 Reliability: The reliability is the percentage of locations within the coverage area that meet or exceed the specified CPC. Motorola's coverage map(s)indicate the area within which this system is predicted to provide at least 97% reliability of meeting or exceeding the CPC of DAQ-3.4. {TSB-88A,subclause 4.4.2;not regulatory contour reliability} 24 Equipment Configurations: These are the types and configurations of radio network and field unit equipment upon which coverage acceptance is based. Motorola's coverage map(s)for this system indicate(s)the coverage area for the following equipment configuration: • Simulcast coverage to outdoor ASTRO linear simulcast mobiles using the IMBE vocoder. An attenuator will be used to simulate portable coverage. 2.5 In-Building Coverage. dM Motorola's portable coverage prediction is for outdoor locations only. Portable coverage inside buildings and vehicles is not a design requirement of this system and is,therefore,not guaranteed. 3.0 CATP Method .' The method used to test coverage is statistical sampling of the predicted coverage area to verify that the CPC is met or exceeded at the required reliability for each of the defined equipment configurations. It is impossible to verify every point within a coverage area,because there are infinite points;therefore,coverage reliability will be verified by sampling a statistically significant number of randomly selected locations,quasi-uniformly distributed throughout the predicted coverage area. Contract No.03-13274 Page D-118 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan This CATP provides a method of tracking test tile location using Motorola's Voyager91 hardware and software. A GPS receiver will provide location information indicating when a valid test tile is available for testing. The method follows TIA TSB-88A section 7.0,"Performance Confirmation"for statistical sampling. 3.1 Determine the required number of test tiles in the coverage area: The predicted coverage area shown on Motorola's coverage map that is within the jurisdictional responsibility of the City will be divided into a grid pattern to produce at least the number of uniformly sized test locations(or tiles) required by the Estimate of Proportions formula. (TSB-88A,subclause 7.2.1,equation 52) The minimum number of test tiles required varies for different systems,from a hundred to many thousands,depending on the size of the coverage area,desired confidence in results,type of coverage test,and the predicted versus required reliability. 3.1.1 Constraints on test the sizes w The minimum tile size is 100 by 100 wavelengths;however,the minimum practical tile size is typically about 400 by 400 meters(about 0.25 by 0.25 miles). The minimum practical tile size for any system is determined by the distance traveled at the speed of the test vehicle while sampling,GPS error margin,and availability of road access within very small tiles. A related consideration is the time,resources,and cost involved in testing very large numbers of very small tiles. The maximum test tile size is 2 by 2 km(1.25 by 1.25 miles). {TSB-88A,subclause 7.4.3 J. In some wide-area systems,this constraint on maximum tile size may dictate a greater number of test tiles than the minimum number required by the Estimate of Proportions formula. 3.1.2 Accessibility to test tiles Prior to testing(if possible)or during the test,Motorola and the City will determine whether any test tiles are inaccessible for the coverage test(due to lack of roads,restricted land,etc.) Inaccessible tiles will be eliminated from the acceptance test calculation and will not count for or against the area reliability. (TSB-88A,subclause 7.4.4) 3.2 Randomly Select A Test Location Within Each Tile: Using Voyager91 ,the actual test location within each tile will be randomly selected by the test vehicle crossing into the tile at an arbitrary point,with an arbitrary speed and direction. 3.3 Perform Measurements In Each Tile: In each test tile,a voice test exchange will be initiated using predetermined text typical of a common voice exchange between the fixed location and the mobile location. The person conducting the test at the[mobile]will be moving at a typical speed for the surrounding conditions. 3.4 Determine If Each Tile Passes or Fails The CPC Requirement [For Each Equipment Configuration]. For each test tile,the pass/fail criterion is the Delivered Audio Quality(DAQ). The DAQ value will be recorded for each test tile at the fixed location and the mobile using the DAQ definitions from Table 1 in section 2.2.. Contract No.03-13274 Page D-119 Document Version 01/20/99 Rev.9, 12-20-04 PR City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan Coverage acceptance testing will be performed in the talk-out and talk-in direction 3.5 Determine The Coverage Area Reliability For Acceptance. After all accessible tiles in the coverage area have been tested;the coverage area reliability(%)will be determined by dividing the number of tiles that pass by the total number of tiles tested. {TSB-88A,clause 7.1,equation 51) The coverage test acceptance criterion is that the tested coverage area reliability must be equal to or greater than the required reliability. 4.0 Responsibilities and Preparation This information will help set the expectations of the City of Fort Worth and Motorola regarding requirements for equipment,personnel,and time during the coverage test. The City of Fort Worth will provide the following for the duration of the coverage test: • At least one test vehicle that is representative of the vehicles to be installed with mobile radios,including antenna location • At least one City of Fort Worth representative,to drive each test vehicle and/or to be the customer representative(s)for the test team(s) • One or more City of Fort Worth representatives to evaluate and record the DAQ value of the test transmission in the vehicle. • One of more City of Fort Worth representatives to evaluate and record the DAQ value of the test transmissions at the fixed location. Motorola will provide the following for the duration of the coverage test: • One or more Motorola representatives,to navigate,operate the mobile radio,evaluate and record the DAQ value of the test transmissions,and operate Voyager. • One or more Motorola representatives to operate the fixed equipment,and to evaluate and record the DAQ value of the test transmissions at the fixed location. • At least one laptop computer equipped with Voyager' software. An odd number of test participants should exist at the fixed location and the mobile location to prevent ties. Coverage acceptance testing will be performed in the portions of the City of Fort Worth's operating and jurisdictional areas predicted by Motorola to provide the required reliability,as indicated on the coverage maps. Motorola will determine the minimum number of test tiles required,as described in the Method section of this CATP. Motorola and the City of Fort Worth will plan the route for the test vehicle(s)through the coverage test area,to ensure that at least the minimum required number of tiles are tested.If possible,any tiles not accessible to the test vehicle(s)will be identified while planning the route. No acceptance testing will be performed in locations on Motorola's coverage map(s)predicted to be below the m required reliability. Motorola and the City of Fort Worth may agree to perform"information only"tests in such locations;however,these"information only"test results will not be used for coverage acceptance.Any "information only"test locations must be defined before starting the test.If the added locations require significant Contract No.03-13274 Page D-120 Document Version 01/20/99 Rev.9, 12-20-04 on City of Fort Worth Exhibit D12 Aft Eagle Mountain RF Expansion Coverage Acceptance Test Plan additional time and resources to test,a change order will be required and Motorola may charge the City of Fort ' Worth on a time-and-materials basis. Motorola will conduct this test only once. If any portion of the test is determined to be unreliable because of proven equipment malfunctions or failures,Motorola will repeat the portion of the test affected by the equipment malfunction or failure. The City of Fort Worth will have the option to accept the coverage at any time prior to completion of the coverage test. Before starting the test,The City of Fort Worth and Motorola will agree upon the time frame for Motorola's submission of a report containing the coverage test results. 5.0 CATP Procedures A subjective listening test will be performed for coverage acceptance testing to verify talk-out and talk-in Delivered Audio Quality(DAQ)performance of the system. The procedure for the subjective DAQ coverage test will be as follows: ■, • To perform a statistically valid subjective DAQ test, a large group of people is required to ensure high confidence in the results. However, obtaining a large group of people for a subjective listening test is usually impractical;therefore, several(3 to 7)people in a car or van must be used for the test. Since a group this small cannot provide statistically significant results, it is very important that the personnel participating in the subjective test be familiar with the sound of radio conversations. Before subjectively testing, all personnel who will evaluate audio quality must be "calibrated"by listening to examples of static and faded audio of various CPC levels from the type of system being tested. • A fixed control point location will be established. Prior to testing,the City of Fort Worth and Motorola will agree upon a procedure to allow each audio transmission to be evaluated for approximately five seconds. • The test participants will be divided into teams,each consisting of personnel from both the City of Fort Worth and Motorola. Each team will have members that operate a mobile unit in the field,and members that are stationed at the fixed control point location. As the field test team(s)drive through the coverage area, .., test locations within each tile will be selected randomly by Voyager91 `s GPS location indication. Voyager91 's DAQ recording feature will be used to record the talk-in and talk-out DAQ value as well as any pertinent notes for the location. At each tile location,each field test team member will listen to a talk-out audio transmission,and will record • his or her subjective evaluation of the DAQ for the tile. Team members stationed at the control point will evaluate talk-in audio quality of transmissions from the test field unit(s) in that tile. Each team member will maintain a test log to record date, time, and subjective evaluation for each test tile location. Subjective evaluation will be based on the Delivered Audio Quality descriptions in Table 1. The DAQ score for each test tile will be the pass /fail consensus of all team members' subjective evaluations for that tile. An odd number of team members is required to avoid ties for the pass/fail consensus. • Attenuation of the mobile test receiver will be used to evaluate DAQ for the portable. .k • The DAQ score for each test tile will be used to evaluate whether each tile passes or fails for each equipment configuration. The tile pass/fail evaluations will be used to determine the coverage area reliability. • Talk-out and Talk-in will be both required to pass for a test tile to pass. Contract No.03-13274 Page D-121 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan • Coverage acceptance will be based on demonstrating that at least 97%of the tile locations in the coverage test area will provide an audio quality of DAQ-3.4 or better. The system coverage acceptance criterion will be the successful passing of each of the equipment configurations. • Motorola reserves the right to review any test tiles that fail both the objective BER and subjective DAQ tests,versus the signal strength samples taken for the same test tiles. • If a coverage test, or a portion thereof, is suspected by Motorola to have failed due to external interference, those tiles suspected of being affected by an interferer may be re-tested. If the tiles(or test points)re-tested are confirmed to have failed due to interference, those tiles (or test points) will be excluded from all acceptance calculations and Motorola will work with the City to identify potential solutions to the interference issues. 6.0 CATP Documentation and Coverage Acceptance During subjective Delivered Audio Quality testing,a test log will be kept by each test team member,in the vehicle(s)and at the control point. The DAQ evaluations for each test tile will be recorded on the test logs. A copy of the test logs will be provided to the City at the conclusion of the coverage test. Motorola will evaluate the subjective test logs to determine whether the coverage test was passed for each equipment configuration. Motorola will submit a report detailing the coverage test results. This report will include a document,which is to be signed by both the City and Motorola,indicating the test was performed in accordance with this CATP and the results of the test indicate the acceptance or non-acceptance of the coverage portion of the system. The City of Fort Worth will have the option to accept the coverage at any time prior to completion of the coverage test or documentation process. 7.0 FREQUENTLY ASKED QUESTIONS ABOUT CATPs Q: Why is the coverage test performed using a mobile test receiver in a vehicle, even if the system will use portable radios inside buildings? A: Motorola's coverage map predictions for portable coverage and in-building coverage include margins to account for the efficiency of particular types of portable antennas,the body losses of various types of portable users,and the in-building penetration losses of specific classes of buildings. The portable antenna losses used in Motorola's coverage predictions are a statistical composite of many measurements on many different test individuals,for each specific type of portable antenna. Attempting to perform coverage test measurements with the actual portable antenna model to be used in the system can produce results quite different from the statistical composite margin. For example,if the person wearing the test portable produces an effect on the antenna(pattern and body loss)that is near one extreme of the statistically measured values for the antenna that were used in the prediction,test locations could fail that should pass with the statistically-correct values. The opposite(an unwarranted pass)is equally possible! r. Similarly,the in-building penetration losses used in Motorola's coverage predictions are a statistical composite of many measurements over many years,inside many different buildings. The in-building coverage predictions are based on the statistical loss for the type of buildings within the coverage area. Since building loss varies significantly depending on the construction of buildings,Motorola's coverage maps do not predict coverage within any specific building. Attempting to perform coverage test measurements inside specific buildings can produce results quite different from the statistical composite margin. Because of the risk of statistical inaccuracy in performing portable and in-building tests,and the significantly increased time and cost to perform them,a mobile is typically used to gather the signal strength measurements. Contract No.03-13274 Page D-122 Document Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan The appropriate offset corrections for the specific portable antenna and type of building are applied to the measured results to arrive at the higher signal level required as the portable pass/fail criterion. For signal strength tests(analog systems)this offset correction is subtracted from the mobile test results to determine the portable pass/fail. Digital systems require the appropriate attenuator value be added to the mobile test receiver's antenna line to characterize the portable BER performance. Q: Why is the coverage test performed with the mobile test receiver moving? What if some I most of the customer's radios are used when stationary? (For example, a portable user standing still, or a stopped vehicle) Shouldn't the test be performed while the test receiver is stationary? A: The CATP target is the faded performance threshold,adjusted for any portable antenna performance,body loss,or in-building loss. {TSB-88A,subclause 4.5.1,Figure 2) Motorola's coverage maps indicate the probability of meeting or exceeding the faded performance threshold(i.e.the reliability);therefore,the pass/fail criterion of the CATP is to measure a signal at or above the faded performance threshold for the specified equipment configuration. i A stationary CATP does not measure the local mean power in the test tile,as recommended in TIA TSB-88A, subclause 7.5.2. Also, in a stationary CATP there is the possibility of inappropriately failing test tiles due to being stationary in a Rayleigh fading null or inappropriately passing test tiles due to being stationary in an area of constructive interference. A moving vehicle test allows measurement of local mean power over the appropriate number of wavelengths. If proposed,a stationary CATP must allow for at least one re-test in each tile if the initial test fails;the re-test(s) must use a distance of a few to several feet away(frequency dependent)from the initial test,to account for the possibility of the initial test being in a Rayleigh fading null. Q: Can an objective CATP be performed using SINAD as the pass/fail criterion? This seems particularly applicable in analog simulcast systems, where measured signal strength alone is not a valid predictor of the delivered audio quality. A: No. SINAD testing is not suitable for measuring receiver performance in a fading environment. In analog simulcast systems SINAD may appear to be a valid indicator of audio quality,and a SINAD coverage test may appear to be a good objective test of audio quality in the simulcast environment. However,there is no evidence that a SINAD test in the fading environment has any technical validity. Here are some technical reasons why a SINAD coverage test is invalid: • Simulations have shown that not all SINADs are equal. Changes in differential delays,netting errors, deviation mismatches,Rayleigh fading rates,etc.all affect SINAD readings in ways different than they affect human-observed audio. Therefore the SINAD readings frequently do not correlate with DAQ. • SINAD is a test involving one audio frequency(1000 Hz). Good performance at many frequencies,above and below 1000 Hz, is necessary for intelligible speech in both single-site and simulcast systems,under both static and faded signal conditions. • The audio measuring equipment used for analyzing SINAD functions is intended for the static(non-faded) test bench environment. Fast changing voltages such as the"pops" from an FM detector(as induced by the faded environment)are typically too brief to be considered by the test equipment. Q: Can a CATP commit to a statement such as "No adjacent test tiles will fail"? A: No. Attempts to eliminate adjacent tile failures can result in costly system over-design. In CATPs,smaller tile sizes result in higher correlation between measurements in adjacent tiles,and thus a higher probability of adjacent tile failures. Even in the case of moderately large tile sizes,however,adjacent tile signal strengths tend to be Contract No.03-13274 Page D-123 Document.Version 01/20/99 Rev.9, 12-20-04 City of Fort Worth Exhibit D12 Eagle Mountain RF Expansion Coverage Acceptance Test Plan correlated because of similar path characteristics. Hydra91 does not model the probability of failure of adjacent tiles,nor is Motorola aware of other coverage prediction software that does. Q: For analog voice systems, should the mean or median signal level be used for the coverage acceptance criterion? A: The median measured signal level is used,because the dynamic range of test receivers is limited. Using the median signal level ensures that measurements in low-signal locations(such as the fringes of a coverage area)are not biased by sub-samples which are below the threshold of the mobile test receiver's RSSI circuitry. dl Q: For digital voice systems, should the mean or median BER be used for the coverage acceptance criterion? A: The mean measured BER is used as the coverage acceptance criterion for digital voice. This matches the coverage prediction,which is based on the mean BER that provides the desired DAQ. Q: Must the same test team personnel be used for the entire coverage test? 4. A: For objective Voyagee tests of signal level or BER,the test team members can be switched or rotated as needed. For subjective DAQ tests,especially of digital voice systems,it is very important that all test team members be"calibrated"before the test by listening to examples of static and faded audio for the type of system being tested. If this is done,and each member has the authority to perform,the test team members can be switched or rotated as needed. Contract No.03-13274 Page D-124 Document Version 01/20/99 Rev.9, 12-20-04 ­V -119 IWIM City of Fort Worth Project Timeline Type tl „3407. _.... Dd Jon Apr Jul Oct Jon Apr Jul Ott Jan Apr Jul Phase tmp miontation Project 124fM4 9030P2005 213 Activity _ OonAdact . 1241 20 04 1'&2000 22 Adivlty t sign Rorrew " I 2111112M If&2005 15 Activity Drclar Processing 121212004 0134004 4 Activity ltalntlacturkip 12114A2tifi4 31312005 38 Activity R04-ap Mobile Data Expansion 1211412004 111712005 25 Activity Now Sit*Diwoloptwrrl(Customori 134 05 *1412005 Activity 4f Site I (Ekx 9h) 3*2003 V1*2405 Activity Reconfiguration of Site 2(Rolltitg Ftitia) 3M 200S LL 312U2003 Activity Reconflouration of Site 3 Muir ett Plaza) M2605 4l Im I MWW Activity RecQnOqura o0 of Site 4'(WwthBaachi 417fM5 T 418"16 -6 MOM Activity System Optimization 4119!2005 42,92005 5 111 I i Activity tnstallation Now RF Site 5/1712005 16 I I Activity 3 000miza4an of Site i(Bef ph) W1i12005 TVIW5 B Activity R"Mimization of Site 2(Rollno HIIsi 5/33112005 GV2W5 6 i 1 Activity Reopilmization of Site 3(Rumett Ptaza) _ &1Ot200S &2412005 11 Activity Rarptimization of Site 4(Noith Beach) 074015 7t71a(M 0 'll Activity I Symem 13ptitnizatien 71012005 813/2005 19 Activity Acice bnoe Test 11191 05 0/612005 24 Activity, l hake .. Contract No.03-13274 Page D-125 Document Version 01/20/99 Rev.9,12-20-04 g I { k 1. 1 4 1 4 t l I k 4 1 f City of Fort Worth Page Left Blank Intentionally Contract No.03-13274 Page D-126 Document Version 01/20199 Rev.9,12-20-04 City of Fort Worth Exhibit E System Acceptance Certificate Customer Name: Project Name: This System Acceptance Certificate memorializes the occurrence of System Acceptance. �. Motorola and Customer acknowledge that: 1. The Acceptance Tests set forth in the Acceptance Test Plan have been successfully completed. 2. The System is accepted. Customer Representative: Motorola Representative: Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: FINAL PROJECT ACCEPTANCE: Motorola has provided and Customer has received all deliverables, and Motorola has performed all other work required for Final Project Acceptance. Customer Representative: Motorola Representative: Signature: Signature: Print Name: Print Name: Title: Title: Date: Date: Contract No.03-13274 Page D-127 Document Version 01/20/99 Rev. 9, 12-20-04