HomeMy WebLinkAboutContract 37986-A2R2 CSC No:
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
November 28,2016
Periscope Holdings
211 E 7TH Street
Suite#1100
Austin,TX 78701
Re: REQUEST TO EXERCISE RENEWAL OPTION
Periscope Maintenance and Support
Contract No.CSC No.37986-A2
Renewal Term No.2: December 1,2016 to November 30,2017 or expenditure of funding,whichever occurs first
The above referenced Contract will expire on November 30,2016.Pursuant to the Contract,contract renewals are at the sole option of
the City.This letter is to inform you that the City is exercising its right to renew CSC No. 37986-A2 for an additional one year period,
which will begin immediately upon the expiration of the current term and will end on November 30,2017 or expenditure of funding,
whichever occurs first. All other terms and conditions of CSC No. 37986-A2 remain unchanged. Please return this signed
acknowledgement letter,along with a copy of your current insurance certificate,to the address set forth below,acknowledging
receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.goy/purchasing to insure that your company information is correct and up-
to-date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
OFFICIAL RECORD
Sheila Baker,Senior Buyer CITY SECRETARY
FMS,Purchasing Division
817-392-8356-Direct FT"WORTH, TX
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 37986-A2 for a one year period ending on November 30,
2017 or expenditure of funding,whichever occurs first.
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By: Patricia Stutz, VP Operations s '=
_ te: 11/28/2016
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S san anis,iiAssistant City Manager M J.Kayser,City Secret
Date: a'I -,,-I —,YD ((P M&C No. C-23125
RECOMMENDED BY:
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/14/2008 - Ord. No. 18335-10-2008 & 18336-10-2008
DATE: Tuesday, October 14, 2008
LOG NAME: 13P08-0269 REFERENCE NO.: C-23125
SUBJECT:
Authorize Contract with Periscope Holdings, Inc., to Upgrade the BuySpeed Application for the
Financial Management Services Department for an Amount Not to Exceed $150,000.00 and Adopt
Appropriation Ordinances
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Authorize Execution of a Contract with Periscope Holdings, Inc., to upgrade the BuySpeed Application for
the Financial Management Services Department for an amount not to exceed $150,000.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Special Assessments Fund by $150,000.00 from available funds;
3. Authorize the transfer of $150,000.00 from the Special Assessments Fund to the Specially Funded
Capital Projects Fund; and
4. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations by
$150,000.00 in the Specially Funded Capital Projects Fund, from available funds for the upgrade of the
BuySpeed client to BuySpeed Online,
DISCUSSION:
Periscope Holdings, Inc., provides BuySpeed Online, an Internet-enabled application that provides
distributed and automated purchasing specifically designed for government agencies.
In July 2008, Financial Management Services Department (FMS) received a letter from Periscope Holdings,
Inc., stating that at the end of September, the current version of BuySpeed client would no longer be
supported. FMS staff hoped the upgrade would not be necessary due to the planned future implementation
of a Financial ERP system. However, due to the modified timeline for the implementation of the Financial
ERP system and the risk of using an unsupported software application, FMS staff recommends moving
forward with this upgrade as quickly as possible. The cost of the implementation services is minimal
compared to other solutions or the risk of being unable to issue purchase orders and to pay vendors.
Maintenance for the upgrade software will continue to be budgeted within FMS, Financial Systems Division,
as a separate line item for Purchasing, Vendor Maintenance and Invoicing, while Inventory Maintenance will
continue to be budgeted in the IT Solutions Department.
Periscope Holdings, Inc., is the documented sole source vendor for the BuySpeed Online application.
Therefore, pursuant to Section 252.022(a)(7), the City is exempt from competitive bidding requirements for
this purchase.
Logname: 13P08-0269 Pave 1 of 2
M/WBE - A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods or services is from a source
where subcontracting or supplier opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon adoption of the attached appropriation
ordinances and completion of the above recommendations, funds will be available in the current capital
budget, as appropriated, of the Specially Funded Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
(3)C291 541370 131020119080 $150.000.00 (2) GS94 538070 029040099050 $150,000.00
(1)GS94 538070 020940099050 $150.000.00 (4) C291 541370 131020119080 $150,000.00
(1)GS94 488032 013940099050 $150,000.00
(2)C291 472094 131020119080 $150.000.00
(3)C291 472094 131020119080 $150,000.00
Submitted for City Manager's Office by: Karen Montgomery (6222)
Originating Department Head: Lena Ellis (8517)
Additional Information Contact: Jack Dale (8357)
Logname: 13P08-0269 Paee 2 of 2