HomeMy WebLinkAboutContract 48498 CITY SECRETARY
CONTRACT N®.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule
municipality (the "CITY"), and Freese and Nichols, Inc., authorized to do business in
Texas, (the "ENGINEER"), for a PROJECT generally described as: Northside IV 24-inch
Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation shall be in the amount of $386,311.00 as
set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation, including but
not limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
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FT. WORTN
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full. In the event of suspension of services, the
ENGINEER shall have no liability to CITY for delays or damages caused the
CITY because of such suspension of services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental
thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar
services at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise
the CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise
specified in Attachment A.
City of Fort Worth,Texas
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(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive
test points and sample intervals and at locations other than where
observations, exploration, and investigations have been made.
Because of the inherent uncertainties in subsurface evaluations,
changed or unanticipated underground conditions may occur that
could affect the total PROJECT cost and/or execution. These
conditions and cost/execution effects are not the responsibility of the
ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in
ink on reproducible mylar sheets and electronic files in .pdf format, or as
otherwise approved by CITY, which shall become the property of the CITY.
CITY may use such drawings in any manner it desires; provided, however,
that the ENGINEER shall not be liable for the use of such drawings for any
project other than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
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ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If the ENGINEER makes on-site
observation(s) of a deviation from the Contract Documents, the ENGINEER
shall inform the CITY.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation
or maintenance costs; competitive bidding procedures and market
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate
PROJECT cost or schedule. Therefore, the ENGINEER makes no
warranty that the CITY's actual PROJECT costs, financial aspects,
economic feasibility, or schedules will not vary from the ENGINEER's
opinions, analyses, projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling
and observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other
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matters at issue between the CITY and the construction contractor that
affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for
any errors or omissions in the information from others that is incorporated
into the record drawings.
I. Minority Business and Small Business Enterprise (MBE)(SBE)
Participation
In accord with the City of Fort Worth Business Diversity Ordinance No.
20020-12-2011, as amended, the City has goals for the participation of
minority business enterprises and/or small business enterprises in City
contracts. Engineer acknowledges the MBE and SBE goals established for
this contract and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent
misrepresentation) and/or the commission of fraud by the Engineer may
result in the termination of this Agreement and debarment from participating
in City contracts for a period of time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during normal
working hours to all necessary ENGINEER facilities and shall be provided
adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
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facilities, and shall be provided adequate and appropriate work space, in
order to conduct audits in compliance with the provisions of this article
together with subsection (3) hereof. CITY shall give subconsultant
reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. INSURANCE
(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain
commercial general liability (CGL) and, if necessary, commercial
umbrella insurance with a limit of not less than $1,000,000.00 per each
occurrence with a $2,000,000.00 aggregate. If such Commercial General
Liability insurance contains a general aggregate limit, it shall apply
separately to this PROJECT or location.
i. The CITY shall be included as an insured under the CGL, using
ISO additional insured endorsement or a substitute providing
equivalent coverage, and under the commercial umbrella, if any.
This insurance shall apply as primary insurance with respect to
any other insurance or self-insurance programs afforded to the
CITY. The Commercial General Liability insurance policy shall
have no exclusions by endorsements that would alter or nullify:
premises/operations, products/completed operations, contractual,
personal injury, or advertizing injury, which are normally contained
within the policy, unless the CITY approves such exclusions in
writing.
ii. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general
liability or commercial umbrella liability insurance maintained in
accordance with this agreement.
b. Business Auto — the ENGINEER shall maintain business auto liability
and, if necessary, commercial umbrella liability insurance with a limit of
not less than $1,000,000 each accident. Such insurance shall cover
liability arising out of "any auto", including owned, hired, and non-owned
autos, when said vehicle is used in the course of the PROJECT. If the
engineer owns no vehicles, coverage for hired or non-owned is
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t
acceptable.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
c. Workers' Compensation —ENGINEER shall maintain workers
compensation and employers liability insurance and, if necessary,
commercial umbrella liability insurance with a limit of not less than
$100,000.00 each accident for bodily injury by accident or $100,000.00
each employee for bodily injury by disease, with $500,000.00 policy limit.
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
d. Professional Liability — the ENGINEER shall maintain professional
liability, a claims-made policy, with a minimum of $1,000,000.00 per
claim and aggregate. The policy shall contain a retroactive date prior to
the date of the contract or the first date of services to be performed,
whichever is earlier. Coverage shall be maintained for a period of 5 years
following the completion of the contract. An annual certificate of
insurance specifically referencing this project shall be submitted to the
CITY for each year following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall
include its employees, officers, officials, agents, and volunteers as
respects the contracted services.
c. Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
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Standard Agreement for Engineering Related Design Services
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d. Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Notice shall be sent
to the respective Department Director (by name), City of Fort Worth,
1000 Throckmorton, Fort Worth, Texas 76102.
f. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M.
Best Key Rating Guide or have reasonably equivalent financial strength
and solvency to the satisfaction of Risk Management.
g. Any deductible or self insured retention in excess of $25,000.00 that
would change or alter the requirements herein is subject to approval by
the CITY in writing, if coverage is not provided on a first-dollar basis. The
CITY, at it sole discretion, may consent to alternative coverage
maintained through insurance pools or risk retention groups. Dedicated
financial resources or letters of credit may also be acceptable to the
CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation
in favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion; the ENGINEER may
be required to provide proof of insurance premium payments.
j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or
prior to the date of the contractual agreement. The certificate of
insurance shall state both the retroactive date and that the coverage is
claims-made.
k. Coverages, whether written on an occurrence or claims-made basis,
shall be maintained without interruption nor restrictive modification or
changes from date of commencement of the PROJECT until final
payment and termination of any coverage required to be maintained after
final payments.
I. The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement.
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m. Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When
sub consultants/subcontractors maintain insurance coverage,
ENGINEER shall provide CITY with documentation thereof on a
certificate of insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent
consultant and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure
in writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing
of any conflicts of interest that develop subsequent to the signing of this
contract and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions
of the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the CITY may
request the ENGINEER to assist in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with
published design criteria and/or current engineering practice standards
which the ENGINEER should have been aware of at the time this
Agreement was executed, the ENGINEER shall revise plans and
specifications, as required, at its own cost and expense. However, if design
changes are required due to the changes in the permitting authorities'
published design criteria and/or practice standards criteria which are
published after the date of this Agreement which the ENGINEER could not
have been reasonably aware of, the ENGINEER shall notify the CITY of
such changes and an adjustment in compensation will be made through an
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amendment to this AGREEMENT.
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of
the information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services. The CITY will perform, at no
cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection
with the ENGINEER's services. The CITY will be responsible for all acts of
the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses
required by local, state, or federal authorities; and land, easements, rights-
of-way, and access necessary for the ENGINEER's services or PROJECT
construction.
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D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches,
drawings, specifications, proposals, and other documents; obtain advice of
an attorney, insurance counselor, accountant, auditor, bond and financial
advisors, and other consultants as the CITY deems appropriate; and render
in writing decisions required by the CITY in a timely manner in accordance
with the project schedule prepared in accordance with Attachment D.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior
role in the generation, treatment, storage, or disposition of such
materials. In consideration of the associated risks that may give rise to
claims by third parties or employees of City, City hereby releases
ENGINEER from any damage or liability related to the presence of
such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos
is a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
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no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out of,
in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of
Services in this AGREEMENT. If such changes affect the ENGINEER's cost
of or time required for performance of the services, an equitable adjustment
will be made through an amendment to this AGREEMENT with appropriate
CITY approval.
City of Fort Worth,Texas
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Revised Date:9/24/2014
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Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments
of service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond
the control of the ENGINEER that prevent ENGINEER's performance of its
obligations hereunder.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
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b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
C.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time of the CITY'S termination for
convenience so that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will
submit to the CITY an itemized statement of all termination expenses. The
CITY'S approval will be obtained in writing prior to proceeding with
termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER
for the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors,
and ENGINEER's compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify;f'hold harmless,_ and--elafef the. CITY 1
against liability for any damage caused by or resulting from an act of
negligence, intentional tort, intellectual property infringement, or
failure to pay a subcontractor or supplier committed by the ENGINEER
or ENGINEER's agent, consultant under contract, or another entity
over which the ENGINEER exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the
prior written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different
theories of recovery, including breach of contract or warranty, tort including
negligence, strict or statutory liability, or any other cause of action, except for
willful misconduct or gross negligence for limitations of liability and sole
negligence for indemnification. Parties mean the CITY and the ENGINEER,
and their officers, employees, agents, and subcontractors.
City of Fort Worth,Texas
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Revised Date:9/24/2014
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I. Jurisdiction
The law of the State of Texas shall govern the validity of this AGREEMENT,
its interpretation and performance, and any other claims related to it. The
venue for any litigation related to this AGREEMENT shall be Tarrant County,
Texas.
J. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any
reason to be invalid, illegal, or unenforceable in any respect, such invalidity,
illegality, or unenforceability will not affect any other provision, and this
AGREEMENT shall be construed as if such invalid, illegal, or unenforceable
provision had never been contained herein. Articles V.F., VI.B., VI.D., VI.F.,
VI.H., and VI.I. shall survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in
any way affect this AGREEMENT and the work hereunder, and shall
observe and comply with all orders, laws ordinances and regulations which
may exist or may be enacted later by governing bodies having jurisdiction or
authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. ENGINEER agrees to defend, indemnify and
hold harmless CITY and all of its officers, agents and employees from and
against all claims or liability arising out of the violation of any such order, law,
ordinance, or regulation, whether it be by itself or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments
and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B— Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
Revised Date:9/24/2014
Page 15 of 16
Executed and effective this the �c)4tday of/-)/`c-. , 2016.
BY: BY:
CITY OF FORT WORTH ENGINEER
Freese and Nichols, Inc.,
Jesus J. Chapa Russell Gibson, P.E.
Assistant City Manager Vice President
Date: Date: 2 /S
APPROVAL RECOMMENDED:
By: #l
Christopher Harder, P.E
Acting Assistant Director Water
Department
APPROVED AS TO FORM AND M&C No.: C - 28046
LEGALITY
L&aQLN M&C Date: 12/13/2016
By:
ouglas W. Black t Zq # �!6•
Senior Assistant City Attorney
ATTEST:
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C111f
Mary J. K r
City SecrgXary
City of Fort Worth,Texas OFFICIAL RECORD
Standard Agreement for Engineering Related Design Services
Revised Date:9/24/2014 �'T ^� G 'TrliY
Page 16 of 16
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 244NCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
ATTACHMENT A
Scope for Engineering Design Related Services for Water and/or Sanitary Sewer
Improvements
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN, PROJECT 6N4
CITY PROJECT NO.: 100277
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
The project includes the design of 11,000 feet of 24-inch water line from the Eagle Mountain
Water Treatment Plant (EMWTP) to approximately 1,200 feet north of the intersection of
Bowman Roberts Road and Bailey Boswell Road. This proposed water line will eventual be
part of the Northside IV pressure plane when the line is extended to existing Northside IV
pressure plane. The project included the design of a hydro-pneumatic tank which will be
used on the proposed water line until the system is extend to connect to elevate storage.
The project will also include installing a meter in the existing "PW Meter Vault No. 1" at
EMWTP. The project will also include a transfer valve station near the intersection of
Bowman Roberts Road and Bailey Boswell Road. The transfer valve station will include a
motorized valve and SCADA controls.
WORK TO BE PERFORMED
Task 1. Design Management
Task 2. Conceptual Design and Route Study
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey and Subsurface Utility Engineering Services
Task 9. Plan Submittal Checklists
TASK 1. DESIGN MANAGEMENT.
ENGINEER shall ensure efficient and effective use of ENGINEER's and CITY's time and
resources.
ENGINEER shall manage change,
■ communicate effectively,
■ coordinate internally and externally as needed, and
■ proactively address issues with the CITY's Project Manager and others as
necessary to make progress on the work.
1.1. Managing the Team
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements
• Conduct review meetings with the CITY at the end of each design phase
• Prepare invoices and submit monthly in the format acceptable to the CITY.
• Prepare and submit monthly progress reports in the format provided by the Water
Department.
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at
the end of the project
• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• 24 MWBE reports will be prepared
• 12 meetings with city staff
• 24 monthly water department progress reports will be prepared
• 12 monthly project schedule updates will be prepared
• 1 construction contract
DELIVERABLES
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Quarterly schedule updates with schedule narrative describing any current or
anticipated schedule changes
F. Monthly MM/BE Report Form and Final Summary Payment Report Form
G. Plan Submittal Checklists (See Task 9)
TASK 2. CONCEPTUAL DESIGN AND ROUTE STUDY (30 PERCENT).
The Conceptual Design shall be submitted to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to
■ Study the project, cost, connections, easement requirements, permit requirements,
utility conflicts, schedule impacts, and impacts to proposed land developments.
■ Recommend alternatives that successfully addresses the design problem, and
■ Obtain the CITY's endorsement of this concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
• In addition to data obtained from the CITY, ENGINEER will research proposed
improvements in conjunction with any other planned future improvements that
may influence the project.
• The ENGINEER will also identify and seek to obtain data for existing conditions
that may impact the project including but not limited to; utilities, agencies (TxDOT
and railroads), City Master Plans, and property ownership as available from the
Tax Assessor's office.
2.2. Geotechnical Investigations
• ENGINEER will use existing Geotech drillings and reports and issue geotechnical
memorandum.
2.3. Map Book
• The ENGINEER will prepare a map book using GIS mapping systems for the
selected route option.
2.4. Strip Map
• After the route is selected and the survey is complete the ENGINEER will
prepare a strip map of the water line alignment. The strip map will included
proposed easements needed for the pipeline. The ENGINEER will meet with the
CITY to review the strip map before proceeding with the Preliminary design.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
ASSUMPTIONS
• 0 Geotechnical borings are expected for this project. Existing geotechnical
data that is provided by the CITY will be used by ENGINEER. If no data or
limited data is available, then geotechnical borings may be required for an
additional, negotiated fee.
• 5 copies of the map book
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw
• ENGINEER shall prepare the meeting minutes of the Concept Review meeting
and make revisions, if needed.
• ENGINEER shall not proceed with Preliminary Design activities without obtaining
written approval by the CITY of the Conceptual Design Package.
DELIVERABLES
A. Map Book of selected route
B. Strip map of the water line alignment
C. Geotechnical Memorandum
TASK 3. PRELIMINARY DESIGN (60 PERCENT).
Preliminary plans and specifications shall be submitted to CITY per the approved Project
Schedule.
ENGINEER will develop the preliminary design of the infrastructure as follows.
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• Cover Sheet
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall
be indicated for each Control Point: Identified (existing City Monument#8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast corner of North Side Drive and North Main
Street).
• Overall prosect easement layout sheet(s) with property owner information.
• Overall prosect water layout sheets. The water layout sheet shall identify the
proposed water main improvement/existing water mains in the vicinity and all
water appurtenances along with pressure plane boundaries, water tanks, pump
stations, valves, and fire hydrants.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 2441NCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• Coordinates on all P.C.'s, P.T.'s, P.I.'s, manholes, valves, mainline fittings, etc.,
in the same coordinate system as the Control Points.
• Bench marks per 1,000 ft of plan/profile—two or more.
• Station equations relating utilities to paving, when appropriate.
• Plan and profile sheets which show the following: proposed water plan/profile
and recommended pipe size, fire hydrants, water service lines and meter boxes,
gate valves, isolation valves, manholes, existing sample locations, existing fire
line locations, existing utilities and utility easements, and all pertinent information
needed to construct the project. Legal description (Lot Nos., Block Nos., and
Addition Names) along with property ownership shall be provided on the plan
view.
• The ENGINEER will prepare standard and special detail sheets for water line
installation that are not already included in the D-section of the CITY's
specifications. These may include connection details between various parts of the
project, tunneling details, boring and jacking details, waterline relocations, details
unique to the construction of the project, trenchless details, and special service
lateral reconnections.
3.2. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the
CITY's comments from the field visit and submit this information to the CITY in
writing.
3.3. Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department, Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
(current and future) that have an impact or influence on the project. No utility
relocation or replacements are included in ENGINEER'S scope of work.
• The ENGINEER shall upload individual DWF files for each plan sheet of the
approved preliminary plan set to the designated project folder in Buzzsaw for
forwarding to all utility companies which have facilities within the limits of the
project. The DWF files should be created directly from the CAD files as opposed
to PDF files.
3.4. Traffic Control Plan
• Develop a traffic control plan utilizing standard traffic reroute configurations
posted as "Typicals" on the CITY's Buzzsaw website. The typicals need not be
sealed individually, if included in the sealed contract documents.
• Develop supplemental traffic control drawings as needed for review and approval
by the Traffic Division of the Transportation and Public Works Department.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
These drawings shall be sealed by a professional engineer registered in the
State of Texas.
3.5 Environmental Permits (For Selected Final Route Only)
• Gather and Review Existing Information — Prior to conducting an initial
transmission main alignment pedestrian survey, FNI environmental scientists will
assemble and review data such as aerial photographs, USGS topographic maps,
National Wetlands Inventory (NWI) maps, the USGS National Hydrography
Dataset (NHD), and soils data along two alternative transmission main
alignments.
• Conduct Jurisdictional Determination/Pedestrian Survey of Alignment— Following
transmission main alignment, FNI environmental scientists will conduct a site visit
to make detailed observations within the proposed project area in order to
document existing environmental conditions and assess project impacts. The
presence and locations of waters of the U.S., including wetlands; potential
threatened/endangered species habitat; and vegetation cover types will be
identified within the proposed easement for the transmission main.
• Conduct Tree Survey- Because the proposed project is located within the City of
Fort Worth, a tree survey will be required. FNI environmental scientists will
consult with the City of Fort Worth's Urban Forester to determine tree survey
requirements. Following consultation with the Urban Forester, a tree survey will
be conducted within the easement of the transmission main. During the survey,
trees will be identified, measurements of diameter-at-breast-height (dbh) will be
taken, and tree locations will be recorded using a GPS. This information will be
used to create a spreadsheet to document results of the tree survey. If it is
determined following the tree survey and consultation with the Urban Forester
that documents (i.e., project descriptions, location maps, property boundaries,
outlines of existing tree canopy area, locations of large or significant trees, tree
mitigation or preservation plan, or any other documentation that may be required
by the City of Fort Worth's Urban Forester) would need to be prepared and
submitted to the City of Fort Worth, those services can be provided as an
additional service upon written authorization by the Owner.
• Coordinate with the Texas Historical Commission - Projects sponsored by public
entities that affect a cumulative area greater than five acres or that disturb more
than 5,000 cubic yards require advance consultation with the Texas Historical
Commission (THC) according to Section 191.0525 (d) of the Antiquities Code of
Texas. Because the proposed project is expected to exceed these thresholds,
coordination with THC is expected to be required. FNI will draft a consultation
letter to the THC for Owner's review and comment. FNI will incorporate Owner's
comments and submit the consultation letter to the THC. Any follow up studies
requested by the THC are not included in this scope of services but can be
provided upon written authorization.
• Prepare Technical Memorandum - Information gathered during the pedestrian
survey will be used to prepare a draft technical memorandum. The draft
memorandum will include discussions of methodologies used to identify and
document potential waters of the U.S., the hydrologic characterization of potential
waters of the U.S., and an opinion on their jurisdictional status. This
City of Fort Worth,Texas
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PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
memorandum will also include a discussion of how the proposed project could be
constructed to meet the terms and conditions of NWP 12, without requiring
notification to the USACE. The draft memorandum will be submitted to the
Owner for review and comment. FNI will incorporate comments and submit a
final memorandum to the Owner.
3.6 Hydro-pneumatic Tank Design
• Prepare preliminary design report for hydro-pneumatic tank. Report with design
criteria, tank options, system operations, and recommend the maximum number
of connections to the system.
• The final design of the hydro-pneumatic tank and pipeline will be submitted to
TCEQ for approval.
3.7 Transfer Valve Station Design
• Included in the preliminary design report for hydro-pneumatic tank FNI will
descript the design criteria for the proposed transfer valve station near the
intersection of Bowman Roberts Road and Bailey Boswell Road. Transfer valve
will circulate water from the Northside IV pressure to the Northside III pressure
plane to minimize water quality issues. The transfer valve station will include
electrical, SCADA, motorized valve and pressure monitoring of the two pressure
plans.
3.8 Public Involvement
• A public meeting will be held prior to bidding the project to inform the public of the
final pipeline route and the proposed construction schedule. FNI will coordinate
with City staff to schedule location for the public meeting and preparing exhibits.
City will pay all fee required for public meeting location.
ASSUMPTIONS
• Traffic Control "Typicals" will be utilized to the extent possible. It is assumed an
additional 4 project specific traffic control sheets will be developed for traffic
intersections and heavily congested areas.
• 2 sets of 11"x17" size plans will be delivered for the Constructability Review.
• 2 sets of 11"x17" size plans will be delivered for the Preliminary Design (60%
design).
• 2 sets of 22"x34" size plans will be delivered for the Preliminary Design (60%
design).
• 2 sets of specifications will be delivered for the Preliminary Design (60% design).
• DWF files created from design CAD drawings will be uploaded to the designated
project folder in Buzzsaw. City will use the DWF files for Utility Clearance.
• The CITY's front end and technical specifications will be used. The ENGINEER
shall supplement the technical specifications if needed.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
• One public meeting will be conducted or attended during the preliminary design
phase.
DELIVERABLES
A. Preliminary Design Report
B. Preliminary Design drawings and specifications
C. Utility Clearance drawings
D. Traffic Control Plan
E. Estimates of probable construction cost
F. Data Base listing names and addresses of residents and businesses affected by
the project.
TASK 4. FINAL DESIGN (90 PERCENT) AND FINAL CONSTRUCTION DOCUMENTS
(100 PERCENT).
Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
• For projects that disturb an area greater than one (1) acre, the Contractor will be
responsible for preparing and submitting the Storm Water Pollution Prevention Plan
(SWPPP) with appropriate regulatory agencies.
• Draft Final plans (90%) and specifications shall be submitted to CITY per the approved
Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Construction Documents (100°/x) for the two construction contracts to the CITY
per the approved Project Schedule. Each plan sheet shall be stamped, dated, and
signed by the ENGINEER registered in State of Texas.
• The ENGINEER shall submit a final design estimate of probable construction cost with
both the 90% and 100% design packages. This estimate shall use ONLY standard CITY
bid items.
ASSUMPTIONS
• 2 sets of 11"x17" size drawings and 2 sets of 22"x34" size drawings and 2 specifications
will be delivered for the 90% Design package.
• A DWF file for the 90% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• 1 sets of 11"x17" size drawings, 1 set of 22"x34" size drawings, and 2 specifications will
be delivered for the 100% Design package.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• A DWF file for the 100% Design will be created from design CAD drawings and will be
uploaded to the project folder in Buzzsaw.
• Below is the estimate sheet list.
No. Description
1 Cover
2 Abbreviation, Legend, Sheet Index
3-5 General Notes 3 Sheets)
6 Site Plan and Control Points
7 Overall Sewer Layout
8 Sequencing Notes
9-10 Overall Easement Layout Sheet (2 Sheets)
10-38 24" Plan and Profile 28 sheets) (@ 1"=20') (Assume 11,000'
39-41 Trench and Backfill Details (3 Sheets)
42 Bore and Tunnel Details
43 Pipe Joint Details
44 Gate Valve Details
45 Air Valve Details
46 Blow-off Valve Details
47-49 Manhole Details 3 Sheets)
50-52 Miscellaneous Water Details 3 Sheets
53 Connection Details
54-55 Traffic Control Overall layout/phasing( 2 Sheets)
56-57 Traffic Control for Intersections (2 Sheets)
58-62 Standard Traffic Control Plan (5 Sheets
63-64 Traffic Control Details (2 Sheets)
65-69 Erosion Control Plan 5 sheets
70-72 Erosion Control Details (3 Sheets)
73-74 Meter at EMWTP (2 Sheets)
75-77 Hydro-pneumatic Tank 3 Sheets
78-81 Pressure Plane Transfer Valve Station (4 Sheets)
82-85 Process & Instrumentation (4 Sheets)
DELIVERABLES
A. 90% construction plans and specifications.
B. 100% construction plans and specifications.
C. Detailed estimates of probable construction costs including summaries of bid items and
quantities using the CITY's standard bid items and format.
D. Original cover mylar for the signatures of authorized CITY officials.
TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
5.1. Bid Support
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders.
• Contract documents shall be uploaded in a .xIs file.
• Unit Price Proposal documents are to be created utilizing CFW Bidtools only
and combined in a specified spreadsheet workbook, Bid Proposal Worksheet
Template, and will be populated and configured so that all pages are
complete and the Summary Worksheet(s) in the workbook detail and
automatically summarize the totals from the inserted Unit Price Proposal
document worksheets.
• Plan Sets are to be uploaded to Buzzsaw in two formats, .pdf and AM files.
The .pdf will consist of one file of the entire plan set. The AM will consist of
individual files, one for each plan sheet, and will be numbered and named in
a manner similar to that of the plan set index.
• The ENGINEER shall sell contract documents and maintain a plan holders list on
Buzzsaw from documents sold and from Contractor's uploaded Plan Holder
Registrations in Buzzsaw.
• The ENGINEER will develop and implement procedures for receiving and
answering bidders' questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and requests
and the response thereto. The log shall be housed and maintained in the
project's Buzzsaw folder titled Request for Information. The ENGINEER will
provide technical interpretation of the contract bid documents and will prepare
proposed responses to all bidders questions and requests, in the form of
addenda. The ENGINEER shall upload all approved addenda onto Buzzsaw and
mail addenda to all plan holders.
• Attend the prebid conference in support of the CITY.
• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• When substitution prior to bid opening is allowed in the contract documents, the
ENGINEER will advise the CITY as to the acceptability of alternate materials and
equipment proposed by bidders.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract. A copy of the Bid
Tabulation and the CFW Data Spreadsheet created utilizing CFW Bidtools only
are to be uploaded into the project's Bid Results folder on Buzzsaw.
• Incorporate all addenda into the contract documents and issue conformed sets.
5.2 Final Design Drawings
1) Final Design Drawings shall be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher) format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
City of Fort Worth,Texas
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
the Water plan set. Each PDF and DWF file shall be created from the original
CAD drawing files and shall contain all associated sheets of the particular plan
set. Singular PDF and DWF files for each sheet of a plan set will not be
accepted. PDF and DWF files shall conform to naming conventions as follows:
I. TPW file name example — "W-1956_org47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_org"
designating the file is of an original plan set, "36" shall be the total number of
sheets in this file.
Example: X-12755_org18.pdf
Both PDF and DWF files shall be uploaded to the project's Final Drawing folder in
Buzzsaw.
2) In addition to the PDF and DWF files, the ENGINEER shall submit each plan sheet
as an individual DWG file with all reference files integrated into the sheet. If the plans
were prepared in DGN format, they shall be converted to DWG prior to uploading.
The naming convention to be used for the DWG files shall be as follows:
I. TPW files shall use the W number as for PDF and DWF files, but shall
include the sheet number in the name — "W-1956_SHT01.dwg", 'W-
1956_SHT02.dwg", etc.
II. Water and Sewer file names shall use the X number as for PDF and
DWF files, but shall include the sheet number in the name — "X-
12155—SHT01.dwg", "X-12755 SHT02.dwg", etc.
For information on the proper manner to submit files and to obtain a file number for
the project, contact the Department of Transportation and Public Works Vault at
telephone number(817) 392-8426. File numbers will not be issued to a project
unless the appropriate project numbers and fund codes have been assigned and
are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• The project will be bid only once and awarded to one contractor.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• 5 sets of construction documents will be sold to and made available on Buzzsaw
for plan holders and/or given to plan viewing rooms.
• 1 sets of 11"x17" size and 1 sets of 22"x34" size drawings plans and 2
specifications (conformed, if applicable) will be delivered to the CITY.
• PDF, DWF and DWG files will be uploaded to Buzzsaw.
DELIVERABLES
A. Addenda
B. Bid tabulations
C. CFW Data Spreadsheet
D. Recommendation of award
E. Construction documents (conformed, if applicable)
TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows.
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference, the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents. The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall review all required shop drawings, record data, certified test
reports, and operations and maintenance manuals submitted by the contractor(s).
• The ENGINEER shall visit each of the project site once per month (not to exceed
6 visits) as construction proceeds to observe and report on progress.
• The ENGINEER will attend up to 2 construction meetings.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work.
The ENGINEER shall attend the "Final' project walk through and assist with preparation of
final punch list
6.2 Record Drawings
• The ENGINEER shall prepare Record Drawings from information provided by
the CITY depicting any changes made to the Final Drawings during construction.
The following information shall be provided by the CITY:
o As-Built Survey
o Red-Line Markups from Contractor
City of Fort Worth,Texas
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PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
o Red-Line Markups from City Inspector
o Copies of Approved Change Orders
o Approved Substitutions
• The ENGINEER shall modify the Final Drawings electronically and shall place a
stamp on the plans indicating that they represent Record Drawings of the project
as constructed. The stamp shall be signed and dated by the ENGINEER and
shall be placed on each plan sheet, whether there are any revisions on the sheet
or not. Each sheet shall clearly indicate all changes which apply to that sheet by
clouding and numbering, or other suitable means.
• The following disclaimer shall be included with the Record Drawing stamp:
o These Record Drawings were prepared using information provided by
others and represent the as constructed conditions to the extent that
documented changes were provided for recording. The ENGINEER
assumes no liability for undocumented changes and certifies only that the
documented changes are accurately depicted on these drawings.
• The ENGINEER shall submit a set of sealed Final Drawings, modified and
stamped as Record Drawings, on mylar for record storage. The ENGINEER may
keep copies of the information provided by the CITY for their files, but all original
red-lined drawings shall be returned to the CITY with the mylars.
2) Record Drawings shall also be submitted in both Adobe Acrobat PDF format
(version 6.0 or higher) format and DWF format. There shall be one (1) PDF file
and one (1) DWF file for the TPW plan set and a separate PDF and DWF file for
the Water plan set. Each PDF and DWF file shall contain all associated sheets
of the particular plan set. Singular PDF and DWF files for each sheet of a
plan set will not be accepted. PDF and DWF files shall conform to naming
conventions as follows:
I. TPW file name example — "W-1956_rec47.pdf" where "W-1956" is the
assigned file number obtained from the CITY, "_rec" designating the file is of
a record drawing plan set, "47" shall be the total number of sheets in this file.
Example: W-0053—rec3.pdf and K-0320_org5.pdf
II. Water and Sewer file name example — "X-35667_rec36.pdf" where "X-
35667" is the assigned file number obtained from the CITY, "_rec"
designating the file is of a record drawing plan set, "36" shall be the total
number of sheets in this file.
Example: X-12755—rec18.pdf
Both PDF and DWF files shall be uploaded to the project's Record Drawings folder
in Buzzsaw.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
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ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
ASSUMPTIONS
• 10 RFI's are assumed.
• 5 Change Orders are assumed.
• One copy of full size (22"x34") mylars will be delivered to the CITY for each
contract.
• 1 Construction Contract.
• 6 months total construction duration.
• 1 public meetings during construction.
DELIVERABLES
A. Public meeting exhibits
B. Response to Contractor's Request for Information
C. Review of Change Orders
D. Review of shop drawings, CTRs, record data, O&M Manuals
E. Final Punch List items
F. Record Drawings on Mylar
TASK 7. ROW/EASEMENT SERVICES.
ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. Right-of-Way Research
• The ENGINEER shall determine rights-of-way, easements needs for construction of the
project. Required temporary and permanent easements will be identified based on available
information and recommendations will be made for approval by the CITY.
7.2. Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The ENGINEER shall submit the right-of-way and/or easement documents to CITY PM
for review.
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's Buzzsaw site.
7.3. Temporary Right of Entry Preparation and Submittal
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 14 of 18
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• Prior to construction, the ENGINEER shall prepare and submit Temporary Right of Entry
documents for landowners to CITY PM for real property acquisition. It is assumed that letters
will only be required for land owners adjacent to temporary construction easements or who
are directly affected by the project and no easement is required to enter their property. .
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's Buzzsaw site.
ASSUMPTIONS
• 5 Easements or right-of-way documents will be necessary.
• 5 Temporary right-of-entry documents will be necessary.
• Right-of-Way research and mapping includes review of property/right-of-way records
based on current internet based Tarrant Appraisal District (TAD) information available at the
start of the project and available on-ground property information (i.e. iron rods, fences,
stakes, etc.). It does not include effort for chain of title research, parent track research,
additional research for easements not included in the TAD, right-of-way takings, easement
vacations and abandonments, right-of-way vacations, and street closures.
DELIVERABLES
A. Easement exhibits and meets and bounds provided on CITY forms.
B. Temporary Right of Entry Letters
TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
ENGINEER will provide survey support as follows.
8.1. Design Survey
• ENGINEER will perform field surveys to collect horizontal and vertical elevations and
other information needed by ENGINEER in design and preparation of plans for the project.
Information gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location of buried utilities,
structures, trees (measure caliper, identify overall canopy, and identify species of trees), and
other features relevant to the final plan sheets. Existing drainage at intersections will be
verified by field surveys. Spot elevations will be shown on intersection layouts with cross
slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the following:
A Project Control Sheet, showing ALL Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400:
— The following information about each Control Point;
a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 15 of 18
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
b. X, Y and Z Coordinates, in an identified coordinate system, and a referred bearing base.
Z coordinate on CITY Datum only.
C. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North
Side Drive at the East end of radius at the Southeast corner of North Side Drive and North Main
Street).
— Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control.
— No less than two horizontal bench marks, per line or location.
— Bearings given on all proposed centerlines, or baselines.
— Station equations relating utilities to paving, when appropriate.
8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property, the ENGINEER shall prepare and submit Temporary Right of
Entry for landowners to CITY PM.
• The documentation shall be provided in conformance with the checklists and templates
available on the CITY's Buzzsaw site.
ASSUMPTIONS
• Topographic survey and shall be a width of 50 feet and length of 11,000.
• No SUE will be done.
DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
TASK 9. PLAN SUBMITTAL CHECKLISTS
Engineer shall complete and submit Plan Submittal Checklists in accordance with the
following table:
PLAN SUBMITTAL CHECKLIST REQUIREMENTS
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 16 of 18
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
Traffic Traffic Traffic
Traffic
Street Water Traffic Control Control Control Storm Storm Lights /Sewer
Attachment"A" Signal Engineering 30% 60% 90%
Water Water (Submit (Submit
Type (Submit All 30% 60% All @ All @ (Submit All
@ 30%) 30% 60%) @ 60%) Required for all work in City
ROW
Street X X X X X. X X X X
Storm Water X X X X X
Water/Sewer X X X X
*If included in street project
ASSUMPTIONS
The pipeline route will follow existing roadways.
DELIVERABLES
A. Plan submittal checklist.
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services described in
the tasks above. However, ENGINEER can provide these services, if needed, upon the
CITY's written request. Any additional amounts paid to the ENGINEER as a result of any
material change to the Scope of the Project shall be agreed upon in writing by both parties
before the services are performed. These additional services include the following:
• Hydraulic modeling or evaluations.
• Services related to development of the CITY's project financing and/or budget.
Services related to disputes over pre-qualification, bid protests, bid rejection and
re-bidding of the contract for construction.
• Construction management and inspection services.
• Attending monthly construction meetings.
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 17 of 18
ATTACHMENT A
DESIGN SERVICES FOR
NORTHSIDE IV 24-INCH WATER TRANSMISSION MAIN,PROJECT 6N4
CITY PROJECT NO.:100277
• Services related to damages caused by fire, flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
Design of any existing utility relocations or replacements.
• Any work related to SWPPP.
• Services related to Survey Construction Staking
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project as
requested by the CITY.
City of Fort Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 18 of 18
ATTACHMENT B
COMPENSATION
Design Services for
Northside VI 24-Inch Water Transmission Main, Project 6N4
City Project No. 100277
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of$ 386,311 _ as
of
summarized in Exhibit B-1 — Engineer Invoice and Section IV—Summary Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section 11 -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER in the format and including
content as presented in Exhibit B-1, Progress Reports as required in item III. of
this Attachment B, and Schedule as required in Attachment D to this Agreement.
B. The estimated current physical percent complete for Basic Services as required
on the invoice shall be calculated from the progress schedule as required in
Attachment D to this Standard Agreement and according to the current version of
the City of Fort Worth's Schedule Guidance Document. The payment for Special
Services shall be based upon work completed, as described in Exhibit B-1.
C. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
D. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
Ill. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Water Department monthly progress reports and schedules in the format
required by the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Freese and Nichols, Inc. Pipeline Design $327,061 84.7%
Proposed MBE/SBE Sub-Consultants
Gorrondona and Survey, and Easement $59,250 15.3%
Associates Documents
Non-MBE/SBE Consultants
TOTAL $386,311 100%
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
$402,764 $59,250 15.3%
City MBE/SBE Goal =_% Consultant Committed Goal = 15.3 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 4
B-2
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EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth,Texas
Attachment 8
PMO Official Release Date:8.09.2012
Page 4 of 4
B-4
OPINION OF PROBABLE CONSTRUCTION COST
Route Study
Northside 4 24-inch Water Main
CITY OF FORT WORTH,TEXAS
ACCOUNTNO. ESTIMATOR CHECKED BY DATE
FTW14497 OLK DGS June 9,2016
ITEM DESCRIPTION QUANTITY UNIT UNIT PRICE TOTAL
24-Inch Water Main $ 3,698,860.00
1 24-in Waterline by Open Cut 10,820 LF $ 140.00 $ 1,514,800.00
2 24-in Waterline inside Casing 180 LF $ 180.00 $ 32,400.00
3 36-in Steel Casing by Other Than Open Cut 180 LF $ 720.00 $ 129,600.00
4 24-in Gate Valve and Vault 10 EA $ 30,000.00 $ 300,000.00
5 2-in Combination Air Valve Assembly 6 EA $ 20,000.00 $ 120,000.00
6 8-in Blow Off Assembly 6 EA 1 $ 25,000.00 $ 150,000.00
7 Connection to Water Treatment Plant 1 EA $ 20,000.00 $ 20,000.00
8 Trench Safety 10,820 LF $ 2.00 $ 21,640.00
9 Hydromulch 60,120 SY $ 1.00 $ 60,120.00
10 Storm Water Pollution Prevention Plan 1 LS $ 25,000.00 $ 25,000.00
11 Traffic Control 6 MO 3,000.00 $ 18,000.00
12 Ashalpt Pavement Repair 10,000 LF $ 65.00 $ 650,000.00
13 2"Surface Mill 26,700 SY $ 4.00 $ 106,800.00
14 2"Asphalt Pvmt Type D 26,700 SY $ 15.00 $ 400,500.00
15 Pavement Striping 10,000 LF $ 5.00 $ 50,000.00
16 Misc.Utlity Adjustments 1 LS $ 100,000.00 $ 100,000.00
Flow Meter at EMWTP $ 40,000.00
15 Flow Meter 1 EA $ 20,000.00 $ 20,000.00
16 Piping for flow meter 1 LS $ 10,000.00 $ 10,000.00
17 Electical Equpment for flow meter 1 LS $ 10,000.00 $ 10,000.00
Hydro-Pneumatic Tank $ 300,000.00
18 Hydro-Pneumatic Tank 1 LS $ 250,000.00 $ 250,000.00
19 Electical Equpment for Hydro-Pneumatic Tank 1 LS $ 50,000.00 $ 50,000.00
Pressure Plan Flow Transfer Station $ 188,200.00
20 Flow control valve 1 EA $ 30,000.00 $ 30,000.00
21 Flow Meter 1 EA $ 8,000.00 $ 8,000.00
22 12"Gate Valve 2 EA $ 3,500.00 $ 7,000.00
23 Connection to existing 36-inch NSIII Water Line 1 EA $ 25,000.00 $ 25,000.00
24 12"Ductile Iron Pipe 40 LF $ 80.00 $ 3,200.00
25 Valut 1 EA $ 20,000.00 $ 20,000.00
26 Electical Power to site 1 LS $ 50,000.00 $ 50,000.00
27 Electical Equpment for Flow Transfer Station 1 LS $ 25,000.00 $ 25,000.00
28 SCADA Antenna 1 LS $ 20,000.00 $ 20,000.00
CONTINGENCY 20%1 $ 845,500.00
• •
Notes:
1.Easements may be required where Right-Of-Way for existing roads have not been dedicated.
ATTACHMENT "C"
CHANGES AND AMENDMENTS TO STANDARD AGREEMENT
Design Services for
Northside IV 24-inch Water Transmission Main, Project 6N4
City Project No. 100277
None.
City of Fort Worth,Texas
Attachment C
PMO Release Date:05.19.2010
Page 1 of I
Consulting Contract Schedule Specifications FORT WORTH
City of Fort Worth Capital Improvement Program
Attachment D-Project Schedule
This PROJECT requires a Tier 4 schedule as defined herein and in the City's Schedule Guidance
Document.
D1. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera(Version 6.1 or later or approved by CITY)
- Primavera Contractor (Version 6.1 or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments,if
any,and submit to the CITY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure (WBS) representing the
tasks,subtasks,and activities associated with delivering the work.
b. The schedule shall accurately describe the major work activities,key milestones, and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following,if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 1 of 2
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
City of Fort Worth,Texas
Attachment D
PMO Release Date:02.15.2011
Page 2 of 2
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CITY OF FORT WORTH
Proposed NS4 to NS3 NORTHSIDE 4
24-INCH WATER MAIN
Transfer Valve
(PROJECT 6N4)
LEGEND
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Hydropneumatic Tank ® 24"Water Line
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M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
FoRTWORT
ITY COUNCIL AGENDA
COUNCIL ACTION: Approved on 12/13/2016 - Ordinance No. 22548-12-2016, 22549-12-2016 &
Resolution No. 4719-12-2016
DATE: 12/13/2016 REFERENCE NO.: **C-28046 LOG NAME: 60NSIV24INWM - FNI
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of Funds in the Amount of$110,745.00 from Centex Homes for its
Share of Design Costs Related to the Northside IV 24-inch Water Transmission Main
Along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell
Road, Authorize Execution of an Engineering Agreement with Freese and Nichols, Inc., in
the Amount of$386,311.00 for Engineering and Design Services and Provide for Staff
Costs, Property Acquisition, Utility Coordination and Material Testing for a Design Phase
Amount of$589,000, Adopt a Resolution Expressing Official Intent to Reimburse
Expenditures with Proceeds of Future Debt for the Northside IV 24-Inch Water
Transmission Main Along Bowman Roberts Road from Santa Gertrudis Street to Haltom
Bailey Boswell Road Project and Adopt Appropriation Ordinances (COUNCIL DISTRICTS
2 and 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Water and Sewer Community Facilities Agreement Fund in the amount of$110,745.00 from
available funds;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Water and Sewer DPN Fund in the amount of$478,255.00 from available funds;
3. Adopt the attached resolution expressing official Intent to Reimburse expenditures with proceeds
of future debt for costs related to the Northside IV 24-Inch Water Transmission Main along Bowman
Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road Project; and
4. Authorize execution of an Engineering Agreement with Freese & Nichols, Inc., in the amount of
$386,311.00 for Northside IV 24-inch Water Transmission Main along Bowman Roberts Road from
Santa Gertrudis Street to Haltom Bailey Boswell Road.
DISCUSSION:
This Mayor and Council Communication (M&C) is to authorize the preparation of plans and
specifications for a 24-inch Water Transmission Main from the Eagle Mountain Water Treatment
Plant along Bowman Roberts Road from Santa Gertrudis Street to Haltom Bailey Boswell Road. The
proposed water main is the first phase of a 24-inch water Transmission main from the treatment plant
to serve points in the northern growth areas of the City.
The proposed scope of services includes design for the following:
• Hydro-pneumatic tank;
• Meter installation at the treatment plant;
• Transfer valve station with motorized valve and SCADA controls;
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24104&councildate=12/13/2016 12/14/2016
M&C Review Page 2 of 3
• Geotechnical investigation; and
• Traffic control.
Freese and Nichols, Inc., proposes to provide the necessary design services for a lump sum fee of
$386,311.00. Staff considers the proposed fee to be fair and reasonable for the scope of services
proposed.
In addition to the contract amount, $202,689.00 is required for project management, utility
coordination, property acquisition and material testing.
Engineering for the Northside IV 24-inch Water Transmission Main along Bowman Roberts Road
Project is one component of the overall project that includes project management, easement
acquisition, utility coordination, material testing, inspection, construction and contingencies. The
overall project budget is $4,500,000.00. Design is expected to start in January 2017 and be
completed by June 2017. Construction is anticipated to commence in August 2017 and be completed
by October 2018.
In accordance with the Developer Funding Agreement for Northside IV 24-inch Water Main Extension
Bowman-Roberts Road (City Secretary Contract No. 48320) between CENTEX HOMES and the City,
CENTEX HOMES will contribute $110,745.00 towards the engineering cost for this project.
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer
Fund.Available cash within the Water and Sewer portfolio and the City' s portfolio along with the
appropriation authority authorized under the Direct Purchase Note Program will be used to provide
interim financing for this project until debt is issued. To the extent resources other than the Water
and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged
interest that is equivalent to the overall rate of return being earned by the City portfolio (currently
approximately one-percent annually). Should the City's portfolio not support the liquidity needed to
provide an interim short-term financing source, another funding source will be required, which could
mean issuance of securities under the Direct Purchase Note Program or earlier issuance of Water
and Sewer revenue bonds than is currently planned. Once debt associated with this project is sold,
bond proceeds will be used to reimburse the Water and Sewer portfolio and the City's portfolio in
accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2016-2020 Five-Year Capital
Improvement Plan on February 2, 2016 (M&C G-18662). This City Council adopted plan includes this
specific project, with funding identified through the DPN program to be reimbursed with future
revenue bonds. In accordance with the provisions of the Financial Management Policy Statements,
Staff anticipates presenting revenue-supported debt issuances to the City Council for consideration
within the next three years. This debt must be issued within approximately three years to provide
reimbursement for these expenses. If that does not occur, the costs will no longer be reimbursable
by issuing tax-exempt debt and the funding source will have to be made whole through other
budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but
preserves the ability to reimburse the City from tax-exempt bond proceeds.
This project will have no impact on the Water Department's operating budget.
M/WBE OFFICE: Freese and Nichols, Inc., is in compliance with City's BDE Ordinance by
committing to 15 percent SBE participation. The City's SBE goal on this project is 12 percent.
The project is located in COUNCIL DISTRICTS 2 and 7, Mapsco 32L, 32Q, 32U, 32V, 32Y and 32Z.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinances, funds will be available in the current capital budget, as
http://apps.cfwnet.org/council_packet/me_review.asp?ID=24104&councildate=12/13/2016 12/14/2016
M&C Review Page 3 of 3
appropriated, of the Water and Sewer Community Facilities Agreement Fund and the Water and
Sewer DPN Fund.
Appropriations for Northside IV 24-inch Water Transmission Main along Bowman Roberts Road
Project by Fund will consist of the following:
Additional
FUND Existing AppropriationsIF Appropriations Project Total*
Water&Sewer Community Facilities
Agreement Fund 56008 $0.00 $110,745.00 $110,745.00
Water&Sewer
DPN Fund 56011 $0.00 $478,255.00 J $478,255.00
Project Total $0.00 IF $589,000.00 $589,000.00
*Numbers rounded for presentation purposes.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID I I Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Roberto C. Sauceda (2387)
ATTACHMENTS
60NSIV24INWM FNI Map01.pdf
60NSIV24INWM-FNI-CP WS CFA 56008 A017r.docx
60NSIV24INWM-FNI-CP WS DPN 56011 A017r.docx
Freese Nichols Inc Form 1295.pdf
Northside IV 24-Inch Water Transmission Main along Bowman Roberts Road from Santa Gertrudis Street to Haltom
Baily Boswell Road Project REIMB RESOLUTI.doc
http://apps.cfvvnet.org/couneil_packet/mc review.asp?ID=24104&councildate=12/13/2016 12/14/2016
FID TABLE for M&C Log Name: 60NSIV24INWM-FNI
FIDs (Budget)
Fund Dept# Account ;A:ctivity Budget Year CF Program Amount Purpos
1)56008 0600430 4640002 100277 2017 $ 110,745.00
2)56011 0600430 4905520 100277 2017 $ 478,255.00
1)56008 0600430 5ZZZZZZ 100277 2017 $ 110,745.00
2)56011 0600430 5ZZZZZZ 100277 2017 $ 478,255.00
FIDs(Actuals)
Rec Fund Dept# Account Activity BudgetYear C Amount Purpos,7
4)56008 0600430 5330500 100277 001730 2017 $ 110,745.00
4)56011 0600430 5740010 100277 001730 2017 $ 275,566.00
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CERTIFICATE OF INTERESTED PARTIES
FORM 1295
10f1
Complete Nos. 1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos. 1, 2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-83382
Freese and Nichols, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 07/12/2016
being filed.
Citiy of Fort Worth Date Acknowledged:
( t`iI
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Project 6N4
Northside IV 24-Inch Water Transmission Main
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling I Intermediary
Coltharp, Brian Fort Worth,TX United States X
Gooch,Tom Fort Worth,TX United States X
Pence , Robert Fort Worth,TX United States X
Herchert, Robert Fort Worth,TX United States X
Hatley, Tricia Oklahoma City, OK United States X
New , John San Antonio,TX United States X
Payne,Jeff Dallas, TX United States X
Milrany, Cindy Fort Worth,TX United States X
Nichols, Mike Austin, TX United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm, under penalty of perjury,that the above disclosure is true and correct.
tri
18my
KELLY JI+JIM 3 WER
STATE OF TEXAS '
CorlMfl 2019 Signature of authorized ager)4 f contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE
Sworn to and subscribed before me,by the said Susanne M. Johnson this the 12th day of July
2016 to certify which,witness my hand and seal of office.
Kelly Jean Shriver Notary Public
i nature o er administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.1021