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CONTRACT NO, Li
Memorandum of Understanding
Between the City of Fort Worth,TX and City of Arlington, TX
FY 2015 Byrne Justice Assistance Grant
1. PARTIES. The parties to this Memorandum of Understanding("MOU") are the City of Fort
Worth,Texas ("Recipient")and City of Arlington, Texas ("Subrecipient").
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S. Department of Justice("DOJ"),Bureau of Justice Assistance,Fiscal Year 2015
Byrne Justice Assistance Grant(JAG).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the FY 2015 Byrne JAG,in compliance
with the DOJ Program requirements. Once awarded,grant funds in the amount of$105,049.00
shall provide for the Decision Support Software, Web Briefing Notes, Mobile Field Reporting
software and unanticipated costs associated with the records management system software for
the City of Arlington, as outlined in the Budget Narrative, attached as "Exhibit A" and
incorporated by reference as part of this MOU.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the FY 2015 Byrne JAG Funds and
agrees to participate in a collaborative manner with the Subrecipient throughout the life
of the grant,
2) After the FY 2015 Byrne JAG is awarded, the Recipient shall facilitate and manage the
grant throughout the life of the grant, as required by the grant award contract.
3) The Fort Worth Police Department—Program Support Division—Grants and Program
Management Section (PSD GPMS) will oversee the administration, procurement, and
reporting of the Subrecipients' grant-funded activities. PSD-GPMS shall review,
approve, and/or request approval from DOJ for any written requests by Subrecipient to
modify the terms of Exhibit A.
PM 1 2 3 4 4) The Recipient shall reimburse the Subrecipient an amount not to exceed $105,049.00
PS� from available grant funds for approved services and expenses rendered in accordance
ti -1 with the terms of this MOU upon receipt of a proper and verified invoice with
(P satisfactory program accompanying documentation of services provided. The
t° reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
CP
1919 8� Management and Budget 2 CFR Chapter I, Chapter II, Part 200.
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OpFIC1AL RECORD
MOU between the City of Fort Worth,TX CITY SECRETARY
\ and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page of fT.WO.RTH,TX
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B. Subrecipient:
1) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the FY 2015 JAG, collaboration to last
throughout the life of the grant.
2) Meet all requirements pertaining to administration, procurement, and reporting in
connection with the FY 2015 Byrne JAG. Requirements to be met include those found
in (1) the Office of Management and Budget circulars, (2) the Office of Justice
Programs Financial Guidelines, (3) Exhibit A to this MOU, entitled "FY 2015 JAG
Budget Narrative", which is incorporated by reference as part of this MOU, and (4)
"Exhibit B" to the MOU, entitled "Award Document" which is incorporated by
reference as part of this MOU.
3) Maintain full documentation supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the FY 2015 Byrne JAG Grant. If this
documentation is not maintained and furnished to Recipient on request,Recipient may
exercise all remedies available under this MOU, including the right to withhold
payment to Subrecipient or terminate this MOU as described herein.
4) Submit to the Recipient monthly performance reports regardless of level of activity. In
addition, the Subrecipient shall submit program updates and other reports requested by
the Recipient and DOJ in appropriate format and on a timely basis; and make available
at reasonable times and for reasonable periods records and other programmatic or
financial records,books, reports,and supporting documents for reviewing and copying
by the Recipient, U.S. Department of Justice, Bureau of Justice Assistance or their
authorized representatives. The monthly reports are due to the Recipient no later than
the 151h calendar day of the following month. The monthly performance reports must
contain the following information:
a) A detailed list of all projects or activities for which FY 2015 Byrne JAG funds
were expended or obligated during the previous month,including:
(1) The name of project or activity;
(2) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit monthly Request for Reimbursement(RFR)forms and vendor report forms with
an original signature by an authorized representative to Grant Specialist PSD Fort
Worth Police Department, 505 West Felix Street,Fort Worth,TX 76115 no later than
the 1511 calendar day of the month following expenditures. Reimbursements by the
Recipient will not be made until after receipt of an acceptable and approved RFR and
a monthly programmatic report from the Subrecipient. Reimbursements shall be made
within 30 days receipt of said documents. ' The monthly RFRs and Vendor Report
Forms must contain the following information:
a. The amount of FY 2015 Byrne JAG funds that were expended to projects or
activities during the previous month; and
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 2 of 8
b. The amount of FY 2015 Byrne JAG funds that were obligated during the
previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to
any expenditure deviation from approved budget. No expenditures inconsistent with
the attached budget shall be made by Subrecipient prior to receiving written approval
from Recipient. Failure to obtain pre-approval for deviations from budget may result
in a denial of reimbursement.
7) Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum
of five (5) years after the termination of the contract period, or for five (5) years after
the end of the federal fiscal year in which services were provided. Such records shall
be available to Recipient for investigation,examination and audits as necessary. If any
litigation,claim,or audit involving these records begins before the fifth(5)year period
expires, the Recipient will notify the Subrecipient of such litigation,claim or audit,and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued,or a written agreement is
entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
5. PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation, will
constitute noncompliance with this MOU. If action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing by
Recipient,procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION. Payment by Recipient to Subrecipient shall require completion of all
Recipient forms and copies of adequate supporting documentation verifying eligibility of
expenses.
Subrecipient will not commingle grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the FY 2015 Byrne JAG grant.
7. SUBRECIPIENT MONITORING AND MANAGEMENT,
A. Pursuant to 2 C.F.R. Section 200.331, the following information is applicable to
Subrecipient's FY 2015 Byrne JAG Award:
(1)Federal Award Identification—2015-DJ-BX0699
(2) Subrecipient's Name—City of Arlington
(3) Subrecipient's unique entity identifier—068-378-231
(4)Federal Award Identification Number (FAIN)—2015-DJ-BX-0699
(5) Federal Award Date—08/13/2015
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 3 of 8
(6) Subaward Period of Performance Start and End Date 08/01/2016—09/30/2018
(7)Amount of Federal Funds obligated by this action -$518,315.00
(8)Total Amount of Federal Funds obligated to the Subrecipient-$105,049.00
(9)Federal award project description-FY15 Justice Assistance Grant Collaboration with
Fort Worth,Tarrant County,Arlington, Bedford,Hurst, and North Richland Hills.
(10) Name of Federal Awarding Agency, Pass-Through Entity — Department of Justice
passed through the City of Fort Worth
(11) CFDA Number and Name — 16.738 Edward Byrne Memorial Justice Assistance
Program
(12) Identification of whether the award is R&D - This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award -The Subrecipient did not request
reimbursement for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily-imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victim of
Crime Act(42 U.S.C. § 1064(e));The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973(29 U.S.C. §7 94);the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683,
1685-86);and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07);see Ex. Order
13279 (equal protection of the laws for faith-based and community organizations).
2. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
3. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress,or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form —LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
4. If any funds have been paid or will be paid to purchase law enforcement equipment,the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
Enforcement Equipment Acquisition"). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 4 of 8
also includes military and military-styled equipment, firearms, tactical vehicles,including
property covered under 22 C.F.R. 121 and 15 C.F.R.Part 774.
9. POINTS OF CONTACT.
A. Recipient
The primary point of contact for Recipient is Tiffany Hayes, telephone number: (817) 392-
1789, email address: tiffany.hayes@fortworthtexas.gov. Monthly RFRs should be submitted,
in writing,to the Fort Worth Police Department,505 West Felix Street,Fort Worth,TX 76115,
Attention: Tiffany Hayes.
Performance reports should be submitted by the Project Directors of the aforementioned FY
2015 Byrne Justice Assistance Grant programs in writing to Fort Worth Police Department,
505 West Felix Street, Fort Worth,TX 76115,Attention: Tiffany Hayes.
B. Subrecipient
The primary point of contact for Subrecipient is Susan Bragg, Grants Coordinator, telephone
number: (817)459-6424,email address: susan.brag (@arlin tg o� og_v,mailing address: 620
W. Division Street Arlington, TX 76011-7421.
C. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A and B and any
documents incorporated specifically herein by reference, contains the entire understanding
between the parties as to the matters contained herein. Any prior or contemporaneous oral or
written agreement or other documents are hereby declared null and void to the extent they may
conflict with any provision of this MOU.
11.IMMUNITY. The Parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all immunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. By executing this MOU, the parties agree to work
together to secure grant funding for the Adult Drug Court and Mental Health Law Liaison
Program as outlined. However, the parties to this MOU do not intend to enter into a legal
partnership, as that term is used to describe a legal entity and to involve joint and several
liabilities.Recipient shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of Subrecipient. Likewise, Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
MOU between the City of Fort Worth,TX
\ and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 5 of 8
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondent
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other.
13. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the City of Fort Worth or City of Arlington. The
provisions of this MOU are severable and if for any reason a clause, sentence, paragraph or
other part of this MOU shall be determined to be invalid by a court or federal or state agency,
board or commission having jurisdiction over the subject matter thereof, such invalidity shall
not affect other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents, papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
14. TERM. This MOU will become effective on the date it is executed by both parties
('Effective Date") and remain in effect throughout the grant period (ending September 30,
2018.
15. MODIFICATION AND AMENDMENT. No amendment, modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing, dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, or (2) received
by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
For the City of Fort Worth: For the City of Arlington:
Tiffany Hayes Theron Bowman, PhD.
Grants Specialist 620 W. Division Street
City of Fort Worth Police Department Arlington, TX 76002-3231
505 West Felix Street
Fort Worth, TX 76115
17 TERMINATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the FY 2015 Byrne JAG
Grant; that all monies distributed to Sub recipient hereunder shall be exclusively form Federal
funds received under said grant and not from any other monies of Recipient; and that if such
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 6 of 8
funds are not timely forthcoming, in whole or in party, Recipient may, at its sole discretion,
terminate with MOU and Recipient shall not be liable for payment for any work or services
performed by Sub recipient under or in connection with this MOU.
This MOU will remain in effect until the later of (1) the expiration of the grant period or (2)
the submission of the final report regarding the FY 2015 Justice Assistance Grant to the
Department of Justice, unless terminated earlier in accordance with the terms of this MOU.
Recipient may terminate this MOU whenever such termination is determined to by in
Recipient's best interest, in event of Sub recipient default,inability or failure to perform or to
comply with any of the terms herein,or for other good cause.
Termination will be effected by written notice to Sub recipient, specifying the portions of the
MOU affected and the effective date of termination.Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
18. SIGNATURE AUTHORITY. The person signing this MOU hereby warrants that he or she
has the legal authority to execute this MOU on behalf of his or her respective party, and that
such binding authority has been granted by proper order, resolution, ordinance, or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this MOU.
[The remainder of this page was intentionally left blank.]
\ MOU between the City of Fort Worth,TX
\ and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 7 of 8
ACCEPTED AND AGREED: ACCEPTED AND AGREED:
CITY OF ARLINGTON: CITY OF FORT WORTH:
�Z�x�-By: By: Vatj� 1/
2l--�
Theron Bowman, PhD. Valerie Washington
Deputy City Manager Assistant City Manager
Date: //L.,S�ydll, Date:
APPROVED AS TO FORM APPROVAL RECOMME EDl
By:
City of Arlington Joel F. Fitzg raid
n } Chief of Police
Printed Na .
Date: PIWI6
Signature
Date: / W JI APPROVED AS TO FORM AND
LEGALITY:
By: _ J Awn it,
Assistant City Attorney
Date:
Contract Authorization:
M&C:
E)By:
p
ate Approved:
TTES
M J. ayser
City Secretary
OFFICIAL RECORD
MOU between the City of Fort Worth,TX
CITY SECRETARY
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG FT.WORTH,TX age 8 of 8
Exhibit A
Budget Narrative
City of Arlington-$105,049
Budget Narrative
A. Personnel: No funding requested in this category
B. Fringe Benefits: No funding requested in this category
D. Equipment:$105,049
The Decision Support software: $54,000
The Decision Support software module will allow the Arlington Police Department to utilize advanced trend analysis methods for crime
data,provide both basic and sophisticated reporting capabilities based on role or need,and will enhance incident response planning and
organizational performance as it relates to crime response and community needs. The module also uses dashboards which are
configurable based on department role and provides instant access to crime data and inmate statistics.The software will also allow the
department to analyze crime data over specific time periods and other key areas.
Web Briefing Notes: $17,000
Web Briefing Notes is a browser-based shift report that will allow both officers behind the desk and officers in the field access to a
report that shows incidents,persons,vehicles,bookings,stolen vehicles,and other useful data that can be filtered based on geographic
area,time of day,or various other filters at the officer's discretion. The report is hyperlinked to allow instant access to report information
or more detailed information with the click of a mouse. This data becomes very useful to geographic officers when addressing issues
or needs in their respective geographic areas of patrol.
Mobile Field Reporting: $30,000
Mobile Field Reporting will give the officers in the field the ability to directly enter reports via the in-car computer. Currently, the
department does not have this capability and officers must call in a report by phone to a digital recorder,which,in turn,is transcribed
by staff. This software will replace the current reporting method and will streamline the reporting process,reduce errors,and capture
required information for state and federal reporting.
MOU between the City of Fort Worth,TX
and City of Hurst,TX—Fiscal Year 2015 Byrne JAG Page 1 of 14
Unanticipated costs associated with RMS software programs: $4,049
Unanticipated costs associated with the new software needed to enhance the Records Management System may include extended
developer licenses,extended storage needs,etc. These necessary items cannot be determined until the RMS implementation occurs.
This budgeted amount will be restricted to the RMS software project.
E. Supplies: No funding requested in this category
F. Construction:No funding requested in this category
G. Consultants/Contractors:No funding requested in this category
H. Other Costs: No funds are requested in this category
I. Indirect Costs: No funds are requested in this category
MOU between the City of Fort Worth,TX
and City of Hurst,TX—Fiscal Year 2015 Byrne JAG Page 2 of 14
City of Arlington-$105,049
Budget Detail Worksheet
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MOU between the City of Fort Worth,TX
and City of Arlington,TX–Fiscal Year 2015 Byrne JAG Page 3 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 4 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 5 of 14
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Web Briefing Notes software package 1 17,000 17,000
Mobile Field Reporting software package 1 30,000 30,000
Unanticipated costs associated with Records Management System software 4,049 4,049
Federal Sub-Total: 105,049
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 6 of 14
Decision Support software allows the department to utilize trend analysis,provides both basic and sophisticated reporting capabilities,and enhances incident response planning and
organizational performance. Dashboards are configurable based on department role and provides instant access to crime data and inmate statistics.The software will allow the
department to analyze crime data over specific time periods and other key areas.
Web Briefing Notes is a browser based shift report that will allow both officers behind a desk and officers in the field access to a report that shows incidents,persons,vehicles,
bookings,stolen vehicles,and other useful data that can be filtered based on geographic area,time of day,or various other filters at the officers discretion. The report is hyperlinked
to allow instant access to report information or more detailed information with the click of a mouse.
Mobile field reporting gives the officers in the field the ability to directly enter reports via the in car computer.This software will replace the current reporting method of phone
dictation.The process will streamline the reporting process and reduce errors,as well as capture information for state and federal reporting.
Unanticipated costs associated with the new Records Management System may include the need for extended developer licenses,extended storage needs,etc. These necessary items
cannot be determined until RMS implementation occurs.This budgeted amount will be restricted to the RMS software project.
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 7 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 8 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 10 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX-Fiscal Year 2015 Byrne JAG Page 11 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 12 of 14
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MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 13 of lb
.Budget Summar
Budget Category Federal Request Non-Federal Request Total
A. Personnel 0 0 0
B. Fringe Benefits 0 0 0
C. Travel 0 0 0
D. Equipment $105,049 0 $105,049
E. Supplies 0 0 0
F.Construction 0 0 0
G. Consultants/Contracts 0 0 0
H. Other 0 0 0
Total Direct Costs 0 0 0
1. Indirect Costs 0 0 0
TOTAL PROJECT COSTS $105,0491 0 $105 049
MOU between the City of Fort Worth,TX
and City of Arlington,TX—Fiscal Year 2015 Byrne JAG Page 14 of 14
Exhibit B
Award Document
1
Department of Justice
Office ofJuslice Programs
i Bureau Of Justice Assistance Grant PAGE ! OF 9
LRECIPIENTNAME AND ADDRESS(including Zip Code) 4.AWARDNUMBER: 2015-DJ-BX-0699
City of Fort Worth
505 Wcst Felix Street S.PROJECT PERIOD:FROM 10/01/2014 TO 09/30/2018
Fort Worth,TX 76115-3405
BUDGET PERIOD:FROM 10/01/2014 TO 09/30/2018
6.AWARD DATE 08/13/2015 7,ACTION
F3.
GRANTEE IRSIVENDOR NO. 8.SUPPLEMENT NUMBER Initial
56000528 00
GRANTEE DUNS NO.
73170458 9.PREVIOUS AWARD AMOUNT S 0
ROJECT TITLE 10.AMOUNT OF THIS AWARD $518,315
FY 1S JAG Program
11.TOTAL AWARD $518,315
12,SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S).
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under FY15(BJA-JAG)42 USC 3750,et seq.
14.CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number)
16.738-EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT PROGRAM
15.METHOD OF PAYMENT
OPRS
- AGENCY APPROVAL __ GRANTEE ACCEPTANCE
16,TYPED NAME AND TITLE OF APPROVING OFFICIAL 18,TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O'Donnell Rudolph Jackson
Dircclor Assistant City
�Manager (/
17.SIGNATURE OF APPROVING OFFICIAL 19,SIGNA7OFAUTHORIZED RECIPI FICIAL 19A.DATE
q jtiy��
AGENCY USE ONLY
20,ACCOUNTING CLASSIFICATION CODES 21, PDJUGT0323
FISCAL FUND BUD, DN.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 518315
OJP FORM 4000/2(REV.5.87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 400012(REV.4-811)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 2 OF 9
Grant
PROJECTNUMBER 2015-D7-BX-0699 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted
and supplemented by the Department ofJustice(DOJ)in 2 C.F.R.Part 2800(the"Part 200 Uniform Requirements')
apply to this 2015 award from the Office of Justice Programs(OJP), For this 2015 award,the Part 200 Uniform
Requirements,which were first adopted by DOJ on December 26,2014,supersede,among other things,the provisions
of 28 C.F.R.Parts 66 and 70,as well as those of 2 C.F.R.Parts 215,220,225,and 230.
If this 2015 award supplements finds previously awarded by ON under the some award number,the Part 200 Uniform
Requirements apply with respect to all award funds(whether derived from the initial award or a supplemental award)
that are obligated on or after the acceptance date of this 2015 award.
Potential availability of grace period for procurement standards: Under the Part 200 Uniform Requirements,a time-
limited grace period may be available under certain circumstances to allow for transition from policies and procedures
that complied with previous standards for procurements under federal awards to policies and procedures that comply
with the new standards(that is,to those at 2 C.F.R.200.317 through 200,326).
For more information on the Part 200 Uniform Requirements,including information regarding the potentially-available
grace period described above,see the Office ofJustice Programs(OJP)website at
http://ojp.gov/funding/Part200UnifonnRequiremonts.htm.
in the event that an award-related question arises from documents or other materials prepared or distributed by ON
that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the
recipient is to contact OJP promptly for clarification.
2. The recipient agrees to comply with the Department ofJusiice Grants Financial Guide as posted on the OJP website
(currently,the"2015 DOJ Grants Financial Guide"),
3. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan(if recipient is
required to submit one pursuant to 28 C.F.R.Section 42.302)that is approved by the Office for Civil Rights is a
violation of the Standard Assurances executed by the recipient,and may result in suspension of funding until such lime
as the recipient is in compliance,or termination of the award.
4. The recipient understands and agrees that OJP may withhold award funds,or may impose other related requirements,if
the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200
Uniform Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews ofDOJ awards.
5. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the
enactment,repeal,modification or adoption of any law,regulation or policy, at any level of government,without the
express priorwritten approval ofOJP.
6. The recipient and any subrecipients must promptly refer to the DOJ OIG any credible evidence that a principal,
employee,agent,subrecipient,contractor,subcontractor,or other person has--(1)submitted a claim for award funds
that violates the False Claims Act;or(2)committed a criminal or civil violation of laws pertaining to fraud,conflict of
interest,bribery,gratuity,or similar misconduct involving award fiords.Potential fraud,waste,abuse,or misconduct
should be reported to the OIG by-mail:Office ofthe Inspector General U.S.Department of Justice Investigations
Division 950 Pennsylvania Avenue,N.W.Room 4706 Washington,DC 20530 e-mail:oig.holline@usdoj.gov hotline:
(contact information in English and Spanish):(800)869-4499 or hotline fax:(202)616-9881 Additional information
is available from the DOJ OIG website at www.usdoj.gov/oig
OJP FORM 400012(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Fe
Bureau of Justice Assistance SHEET PAGE 3 OF 9
Grant
PROJECT NUMBER 2015-DJ-BX•0699 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
7. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subrecipient under this award,or entity that receives a contract or subcontract with any funds under this
award,may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits
or otherwise restricts,or purports to prohibit or restrict,the reporting(in accordance with law)of waste,fraud,or abuse
to an investigative or law enforcement representative of a federal department or agency authorized to receive such
information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to
sensitive compartmented information),or any other form issued by a federal department or agency governing the
nondisclosure of classified information,
1. In accepting this award,the recipient--
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and
b, certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,
or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt
written notification to the agency making this award,and will resume(or permit resumption o0such obligations only if
expressly authorized to do so by that agency.
2. If the recipient does or is authorized to make subawards or contracts under this award--
a. it represents that
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward,contract,or subcontract)either requires or has required internal confidentiality
agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict(or
purport to prohibit or restrict)employees or contractors from reporting waste,fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and
b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to
the agency making this award,and will resume(or permit resumption of)such obligations only if expressly authorized
to do so by that agency.
8. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of any
contract or subaward to either the Association of Community Organizations for Reform Now(ACORN)or its
subsidiaries,without the express prior written approval of OJP.
9. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance
period if the agency determines that the recipient is a high-risk grantee.Cf.28 C.F.R.parts 66,70.
OR FORM 4000/2(REV.4-88)
\Yj
Department of Justice
Office ofJustice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 4 OF 9
Grant
PROJECTNUMBER 2015-DJ-BX-0699 AWARD DATE 08/1 3120 1 5
SPECIAL CONDITIONS
W. The recipient agrees to comply with applicable requirements regarding registration with the System for Award
Management(SAM)(or with a successor government-wide system officially designated by OMB and OJP). The
recipient also agrees to comply with applicable restrictions on subawards to first-tier subreeipients that do not acquire
and provide a Data Universal Numbering System(DUNS)number.The details ofrecipient obligations are posted on
the Office of Justice Programs web site at http://ww%y.ojp.gov/funding/sam.htm(Award condition:Registration with the
System for Award Management and Universal Identifier Requirements),and are incorporated by reference here.This
special condition does not apply to an award to an individual who received the award as a natural person(i.e.,unrelated
to any business or non-profit organization that he or she may own or operate in his or her name).
It. Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed,Reg.
51225(October 1,2009),the Department encourages recipients and sub recipients to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of perforating work funded by this
grant,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
12. The recipient agrees to comply with all applicable laws,regulations,policies,and guidance(including specific cost
limits,prior approval and reporting requirements,where applicable)governing the use of federal funds for expenses
related to conferences,meetings,trainings,and other events,including the provision of food and/or beverages at such
events,and costs of attendance at such events.Information on rules applicable to this award appears in the DOJ Grants
Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the"2015 DOJ Grants Financial Guide").
13. The recipient understands and agrees that any training or training materials developed or delivered with funding
provided under this award must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,available
at http://ww�v.ojp.usdoj.goy/fiinding/ojptrainingguidingprinciples.ltim.
14. The recipient agrees that if it currently has an open award of federal funds or if it receives an award of federal funds
other than this OJP award,and those award funds have been,are being,or are to be used,in whole or in part,for one or
more of the identical cost items for which funds are being provided under this OJP award,the recipient will promptly
notify,in writing,the grant manager for this OJP award,and,ifso requested by OJP,seek a budget-modification or
change-of-project-scope grant adjustment notice(GAN)to eliminate any inappropriate duplication of funding.
15. The recipient understands and agrees that award funds may not be used to discriminate against or denigrate the
religious or moral beliefs ofstudents who participate in programs for which financial assistance is provided from those
funds,or of the parents or legal guardians of such students.
16. The recipient understands and agrees that-(a)No award funds may be used to maintain or establish a computer
network unless such network blocks the viewing,downloading,and exchanging of pomography,and(b)Nothing in
subsection(a)limits the use of funds necessary for any Federal,State,tribal,or local law enforcement agency or any
other entity carrying out criminal investigations,prosecution,or adjudication activities.
17. A recipient that is eligible under the Part 200 Uniform Requirements to use the"de minimis"indirect cost rate
described in 2 C.F.R.200.4140,and that elects to use the"de minimis"indirect cost rate,must advise OJP in writing
ofboth its eligibility and its election,and must comply with all associated requirements in the Part 200 Uniform
Requirements.The"de minimis"rate may be applied only to modified total direct costs(MTDC).
18. The recipient must collect,maintain,and provide to OJP,data that measure the performance and effectiveness of
activities under this award,in the manner,and within the timeframes,specified in the program solicitation,or as
otherwise specified by OJP.Data collection supports compliance with the Government Performance and Results Act
(GPRA)and the GPRA Modernization Act,and other applicable laws.
OJP FORM 4000/2(REV.4.88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PACE s OF 9 Fe
Grant
PROJECTNUMBER 2015-DJ-BX-0699 AWARD DATE 08/13@015
SPECIAL CONDITIONS
19. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to;withholdings and/or other restrictions on the recipient's access to grant
funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
20. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details offecipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
littp://www.ojp.gov/fundingtffata.htm(Award condition:Reporting Subawards and Executive Compensation),and are
incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made to
an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization that
he or she may own or operate in his or her name).
21. The recipient understands and agrees that it has a responsibility to monitor its subrecipients'compliance with
applicable federal civil rights laws. The recipient agrees to submitwritten Methods of Administration(MOA)for
ensuring subrecipients'compliance to the OJP's Office for Civil Rights at CivilRightsMOAQusdoj.gov within 90 days
of receiving the grant award,and to make supporting documentation available for review upon request by OJP or any
other authorized persons. The required elements of the MOA are set forth at
littp://%vw%v.ojp.usdoj.gov/fundingtotlier—requirements.him,under the heading,"Civil Rights Compliance Specific to
State Administering Agencies."
22. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community,OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOD's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global
Standards Package(GSP)and all constituent elements,where applicable,as described at:
http://tw%"V.it.ojp.gov/gsg_grantcondifon.Grantee shall document planned approaches to information sharing and.
describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an alternative approach is recommended.
23. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
24. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient maybe fined as per 42 U.S.C.
3789g(c)-(d). Recipient may not satisfy such a fine with federal funds.
OJP FORM 4000/2(REV.4-88)
J�
Department of Justice
Office ofJustice Programs AWARD CONTINUATION
_ Bureau of Justice Assistance SHEET PAGE 6 or 9
Grant
PROJECTNUMBER 2015-Df-BX-0699 AWARD DATE 08/13/2015
SPECML CONDITIONS
25, The grantee agrees to comply with the applicable requirements of 28 C.F.R.Part 38,the Department of Justice
regulation governing"Equal Treatment for Faith Based Organizations"(the"Equal Treatment Regulation").The Equal
Treatment Regulation provides in part that Department of Justice grant awards ofdirect funding may not be used to
fund any inherently religious activities,such as worship,religious instruction,or proselytization.Recipients of direct
grants may still engage in inherently religious activities,but such activities must be separate in time or place from the
Department of Justice funded program,and participation in such activities by individuals receiving services from the
grantee or a sub-grantee must be voluntary.The Equal Treatment Regulation also makes clear that organizations
participating in programs directly funded by the Department of Justice are not permitted to discriminate in the provision
of services on the basis of a beneficiary's religion. Notwithstanding any other special condition of this award,faith-
based organizations may,in some circumstances,consider religion as a basis for employment. See
http://www,ojp.govtabout/oor/cqual_lbo.htTn. -
26, Grantee agrees to comply with the requirements of 28 CAR.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection ofhuman research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
27. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 3789g and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition ofgrant
approval,to submit a Privacy Certificate that is in accord with requirements of28 C.F.R.Part 22 and,in particular,
section 22.23.
28. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
29. The grantee agrees that within 120 days of award acceptance,each current member of a low enforcement task force
funded with these funds who is a task force commander,agency executive,task force officer,or other task force
member of equivalent rank,will complete required online(intemet-based)task force training.Additionally,all future
task force members are required to complete this training once during the life of this award,or once every fouryears if
multiple awards include this requirement.The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership(www.ctf1l.org).This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task
force oversight and accountability.When BJA funding supports a task force,a task force personnel roster should be
compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership(www.ctfli.org),
30. The recipient agrees to participate in BJA-sponsored training events,technical assistance events,or conferences held
by BJA or its designees,upon BJA's request.
31. All procurement(contract)transactions under this award must be conducted in a manner that is consistent with
applicable Federal and State law,and with Federal procurement standards specified in regulations governing Federal
awards to non-Federal entities. Procurement(contract)transactions should be competitively awarded unless
circumstances preclude competition. Noncompetitive(e.g.,sole source)procurements by the award recipient in excess
of the Simplified Acquisition Threshold(currently$150,000)set out in the Federal Acquisition Regulation must _
receive prior approval from the awarding agency,and must otherwise comply with rules governing such procurements
found in the current edition of the OJP Financial Guide.
OR FORM 4000/2(REV.4-88)
J(AJ
Department of Justice
Office of Justice Programs AWARD CONTINUATION
t 9 Bureau of Justice Assistance SHEET PAGE 7 OF 9
Grant
PROJECTNUMBER 21115-DJ-BX-0699 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
32. Approval of this award does not indicate approval of any consuitantrate in excess of 5650 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs(OJP)program office prior to
obligation or expenditure of such funds.
33. Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report,SF 425.
34. Award recipients must submit quarterly a Federal Financial Report(SF-425)and annual performance reports through
GMS(https://grants.ojp.usdoj.gov). Consistent with the Department's responsibililics under the Government
Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperformancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
35. The recipient agrees that fiends received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal funds,be made available for law
enforcement activities.
36. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the OJP Financial Guide,and to include the applicable conditions of this
award in any subaward.The recipient is responsible for oversight ofsubrceipient spending and monitoring of specific
outcomes and benccfits attributable to use of JAG funds by subreeipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring ofsubawards under this award.
37. The recipient agrees to submit a signed certification that that all law enforcement agencies receiving vests purchased
with JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed
certifications on file for any subrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases.This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor.There are no requirements regarding the nature of the policy other than it being a mandatory
wear policy for all uniformed officers while on duty.
38. Ballistic-resistant and stab-resistant body armorpurchased with JAG funds may be purchased at any threat level,make
or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Armor
Model List(http://nij.gov).In addition,ballistic-resistant and stab-resistant body armor purchased must be American-
made.The latest NIJ standard information can be found here:http://%vww.nii-goy/topics/tcchnotogy/body-armor/safery-
initiative.htm.
39. JAG funds may be used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the
Bulletproof Vest Partnership(BVP)program.
40. The recipient is required to establish a trust fund account,(The trust fund may or may not be an interest-bearing
account.)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope ofthe Edward Byrne Memorial Justice Assistance Grant Program(JAG),The recipient also agrees to obligate
the grant funds in the trust fund(including any interest earned)during the period of the grant and expend within 90
days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to the Office of
Justice Programs at the time of closeout.
OJP FORM 400012(REV.4-88)
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 8 OF 9
Grant
PROJECTNUMBER 2015-DJ-BX-0699 AwARDDATE 08/13/2015
SPECUL CONDITIONS
41. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of lire following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,(lie grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a
subgrantee,or any third party and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met. The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property listed on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
http://%vww.ojp,usdoj.gov/BJA/resource/nepa.htmi,for programs relating to methemphetemine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities;For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BIA of a national or program environmental assessment
of that funded program or activity.
42. BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success
story,sign in to your My BJA account at https://www.bja.gov/Login.aspx to access the Success Story Submission form.
If you do not yet have a My BJA account,please register at https://www.bja.gov/profile.espx.Once you register,one of
the available areas on your My BJA page will be"My Success Stories".Within this box,you will see an option to add a
Success Story.Once reviewed and approved by BJA,all success stories will appear on the new BJA Success Story web
page at https://www.bja.gov/SuccessStoryList.aspx.
43. Recipient understands and agrees that award funds may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time.The
Prohibited Expenditure list may be accessed here:https:/hvrviv.bja.gov/funding/JAGControlledPurchaseList.pof.
44. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time,without
explicit written prior approval from BJA.The Controlled Expenditure List,and instructions on how to request approval
for purchase or acquisitions may be accessed here:bttps:#%vww.bja.gov/funding/JAGControlledPurchuseList.pdf
OJP FORM 4000/2(REV.4.88)
J+�
1
Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 9 OF 9
nwM
Grant
PROJECTNUMBER 2015-DJ-BX-0699 AWARD DATE 08/13/2015
SPECIAL CONDITIONS
45, Recipient understands and agrees that thepurchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition,including as the list may be amended from time to time,with award fiends by an agency
will trigger a requirement that the agency collect and retain(for at least 3 years)certain information about the use of 1)
any federally-acquired Controlled Equipment in the agency's inventory,and 2)any other controlled equipment in the
same category as the federally-acquired controlled equipment in the agency's inventory,regardless of source;and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here:https.//xvww.whiteliouse.gov/sites/default/files/does/Je_egtiipment wg final report final.pdf
46. Recipient understands and agrees that,notwithstanding 2 CFR§200,313,no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party,except as described
below:
a.Agencies may transfer or sell any controlled equipment,except riot helmets and riot shields,to a Law Enforcement
Agency(LEA)after obtaining prior written approval from BJA.As a condition of that approval,the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award fund for the
initial purchase of items on the Controlled Expenditure List.
b.Agencies may not transfer or sell any riot helmets or riot shields purchased under this award,
c.Agencies may not transfer or sell any Controlled Equipment purchased under this award to non-LEAs,with the
exception of fixed wing aircraft,rotary wing aircraft,and command and control vehicles.Before any such transfer or
sale is finalized,the agency must obtain prior written approval from BJA.All law enforcement-related and other
sensitive or potentially dangerous components,and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased under this award,and to abide by any applicable laws and regulations in such disposal.
47. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
48. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has
received and approved the signed Memorandum of Understanding(MOU)between the disparate jurisdictions and has
issued a Grant Adjustment Notice(GAN)releasing this special condition.
49. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation
demonstrating that the state or local governing body review and public comment requirements havebeen met and a
Grant Adjustment Notice(GAN)has been approved releasing this special condition,
50. With respect to this award,federal funds may not be used to pay cash compensation(salary plus bonuses)to any
employee of the award recipient at a rate that exceeds 110%of the maximum annual salary payable to a member of the
federal government's Senior Executive Service(SES)at an agency with a Certified SES Performance Appraisal System
for that year. (An award recipient may compensate an employee at a higher rate,provided the amount in excess of this
compensation limitation is paid with non-federal funds.)
This limitation on compensation rates allowable under this award may be waived on an individual basis at the
discretion of the OJP official indicated in the program announcement under which this award is made,
OJP FORM 4000/2(REV.4-88) `(
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City ort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 9/15/2015 —Ordinance No.21895-09-2015
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DATE: Tuesday, September 15,2015 REFERENCE NO.: C-27471 y
LOG NAME: 35JAG15
SUB.TECT:
Conduct a Public Hearing,Ratify Application for and Authorize Acceptance of a Grant from the Edward f
Byrne Memorial Justice Assistance Grant Fiscal Year 2015 Program from the United States Department of
Justice, Office of Justice Programs and Bureau of Justice Assistance in the Amount of$518,315.00,Authorize
Execution of a Grant Agreement with the United States Department of Justice and Related Memoranda of N
Understanding with Tarrant County and the Cities of Arlington,Bedford,Hurst and North Richland Hills,
Authorize Use of Anticipated Interest in the Amount Up to$2,000.00 and Adopt Appropriation Ordinance
(ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing;
2. Ratifythe application for and authorize acceptance of a
pP p grant from the Edward Byrne Memorial Justice Ei
Assistance Grant Fiscal Year 2015 Program from the United States Department of Justice, Office of Justice
Programs and Bureau of Justice Assistance in the amount of$518,315.00;
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3.Ailthorize the execution of a Grant Agreement with the United States Department of Justice and related
Memoranda of Understanding with Tarrant County and the Cities of Arlington,Bedford,Hurst and North
Richland Hills to designate the City of Fort Worth as the cognizant fiscal agency for the purpose of �
administrating this grant and determining the manner in which the grant money will be disbursed and li
utilized;
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4.Authorize the use of anticipated interest up to the amount of$2,000.00,in accordance with the grant;and
5.Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants
Fund in the amount of$520,315.00,subject to receipt of the grant and interest income.
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DISCUSSION:
The City of Fort Worth applied for a grant from the Edward Byrne Memorial Justice Assistance Grant(JAG)
Fiscal Year 2015 Program,which has been established by the United States Department of Justice to allow
local governments to support a broad range of activities aimed at preventing crime and improving the
criminal justice system.The City of Fort Worth applied for the grant in conjunction with the Cities of
Arlington,Bedford,Hurst and North Richland Hills and with Tarrant County.Pursuant to the application
terms,the City of Fort Worth was required to negotiate with the other jurisdictions to develop a program
budget and strategy.The jurisdictions agreed to funding distribution amounts and that the City of Fort Worth
should serve as the cognizant fiscal agency for the Fiscal Year 2015 JAG Program.The cities and county I
included in the application have worked collaboratively under JAG programs since 2005, f
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A total amount of$518,315.00 is available to be shared among the jurisdictions listed below and will be
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distributed in the following manner;
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TURISDICTIOATS O EAREA AMOUNT
ort Worth oliceEquipment $253,182.00
arrant County WE Health Liaison
$129,578.00
lin ton IComputer software/hardware $105,049.00
edford oliceEquipment $9,739.00
urst Communications Equipment $11,197.00 N
orth Richland Hills ersonnel $9,570.00
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No matching funds are required.The City of Fort Worth is responsible for submitting the full grant
application and will,upon receipt of the grant funds, distribute the agreed upon funding amounts to the other
jurisdictions on a reimbursable basis,
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In the JAG Program application,the City of Fort Worth requested the amount of$227,864.00 for surveillance
equipment and installation. The equipment will provide high—speed and high—resolution video to first
responders and investigators at various major events,such as NASCAR and Indy Racing League races,
Cowtown Marathon,Mayfest,Main Street Fort Worth Arts Festival,and TCU college sporting events.
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The remaining funds,which total$25,318.00,will be applied towards indirect costs. �
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FISCAL INFORMATION: 5
The Financial Management Services Director certifies that upon approval of the above recommendations,
receipt of the grant, and adoption of the attached appropriation ordinance,funds will be available in the
current operating budget,as appropriated,of the Grants Fund. !j
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
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5)GR76 451891 035423XXX000 $518.315.00 t
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4)5)GR76 441042 035423XXX000 $2.000.00
5)GR76 5(VARIOUS) 035423XXX010 $253,182.00 <<
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5)GR76 539120 035423XXX020 $129.578.00
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5)GR76 539120 035423XXX030 $105.049.00
5)GR76 539120 035423XXX040 $9.739.00 "
5) GR76 539120 035423XXX050 $11.197.00
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5)GR76 539120 035423XXX060 $9.570.00
4)5)GR76 5(VARIOUS) 035423XXX070 $1000.00
CERTH+ICATIONS:
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Submitted for City Manager's Office by: Rudolph Jackson (6888)
Originating Department Head: Rhonda K. Robertson (4210)
Additional Information Contact: Sasha Kane (4243)
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ATTACHMENTS
1. 35JAG15 GR76 AO FY2015.docx
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