HomeMy WebLinkAboutContract 29284 i 1 -10-03PO4 : 18
COMPREHENSIVE ENERGY ASSISTANCE PROGRAM CITY SECRETARY
ATTACHMENT A - BUDGET GG
CONTRACT NO
CONTRACTOR NAME: FORT WORTH, CITY OF, GRANT ADMIN.
CONTRACT NUMBER: 582039
ALLOCATION YEAR: 583
ALLOCATION PERIOD: 01/01/2003 - 12/31/2003
DEPARTMENT FINANCIAL OBLIGATIONS
$1,545,553.00 CEAP FUNDS CURRENTLY AVAILABLE
1170.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
$1,545,553.00 TOTAL ANTICIPATED CEAP FUNDS
1170.00 TOTAL ANTICIPATED TRAINING TRAVEL ALLOWANCE FUNDS
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS
---------------------------- ---------------- ------
Administration $154,555.00
Case Management $92,733.00
Direct Services $1,298,265.00
---------------------------- ---------------- ------
TOTAL BUDGET $1,545,553.00
---------------------------- ---------------- ------
Energy Crisis $129,826.00 10.00
Co-Payment $259,653.00 20.00
Elderly and Disabled $584,219.00 45.00
Heating and Cooling Systems $259,654.00 20.00
Direct Services Support $64,913.00 5.00
---------------------------- ---------------- ------
TOTAL DIRECT SERVICES $1,298,265.00 100
Contractor's service area consists of the following Texas counties:
Tarrant County
Administrative costs, salaries, fringe benefits, non-training travel,
equipment, supplies, audit and office space are limited to 10.00% of the
contract expenditures, excluding Training Travel costs.
Case Management costs are limited to 6.00% of the contract expenditures
excluding Training Travel costs. Direct Services Support costs are
limited to 5.00% of total Direct Services expenditures.
Contractor may adjust dollar amounts within the following components at levels
not to exceed 10% of said components. Energy Crisis may not exceed 10% of
Direct Service dollars expended expenditures. Subgrantees Contractor must
obtain a written waiver from the Department if they wish to exceed 10% prior to
the obligation and expenditure of funds. Co-payment, Elderly (may not exceed
50% of Direct Services dollars expended expenditures) , Heating/Cooling Systems
(may not be less than 10% of Direct Services dollars expend expenditures) , and
Direct Services Support (may not exceed 5% of Direct Services dollars expended � ,1`!l ��l
expenditures) . �gp_ �,7 �k'WU
Department's prior written approval for purchase or lease of equipment with an u�/ 1 M
acquisition cost of $5,000 and over is required. Approval of this budget does �' '' U�GR° 1
not constitute prior approval.
Funds may not be used for the purchase or improvement of land, or the purchase,
construction, or permanent improvement of any building or facility.
For other than additional funding added to the Allocation Period, Contractor is
limited to only one budget revision during the first 6 months of the Allocation
Period. A second and final budget revision may be considered by the Department
60 days prior to the end of the Allocation Period.
While Contractor may choose to use funds other than "Direct Service Support" to
conduct outreach, documentation is required. Contractor shall provide services
under all components in this category. Failure to do so may result in contract
termination.
Effective Date of Budget: 08/01/2003
Routing No 977180 Contract No 582039
Begin Date 01/01/2003 Ending Date 12/31/2003 Allocation
Grant 583
Routing Date
Initials Name Signed
Section PMC Peggy Colvin 08/08/200
3
Division EEF Eddie Fariss 08/20/200
3
Legal PAS Paul Smith 08/20/200
3
Accounting RMK Rose Kao 08/20/200
3
Contractor RZ 09/24/200
3
Executive Director EPC Edwina Carrington 09/30/200
3
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SIGNATURE PAGE
Approved as to form
and legality
ATTEST:
C City, ecretary
Assistan ity Attorney
Contract Authorization
Assistant dty Manager
r ii"N l TEX.
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/21/2003 - Ordinance #15718
DATE: Tuesday, October 21, 2003
LOG NAME: 8080CEAP03 REFERENCE NO.: **G-14129
SUBJECT:
Acceptance of Funds from the Texas Department of Housing and Community Affairs and Adoption
of Appropriation Ordinance for the Comprehensive Energy Assistance Program through December
31, 2003
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager of accept funds in the amount of $881,318 from the Texas Department of
Housing and Community Affairs (TDHCA) through December 31, 2003, increasing the Fiscal Year (FY)
2003 Comprehensive Energy Assistance Program (CEAP) allocation from $665,405 to $1,546,723; and
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $881,318; and
3. Apply indirect costs at a rate of 20.88%, which is the most recently approved rate for this department,
and apply the new, approved rate when available.
DISCUSSION:
On February 4, 2003 (M&C G-13874), the City Council approved a contract amount of $665,405 for the
FY2003 Comprehensive Energy Assistance Program (CEAP). In September 2003, TDHCA notified the City
that it would received an additional $881,318, increasing the FY2003 CEAP allocation from $665,405 to
$1,546,723.
The CEAP for contract year 2003 has six components:
Energy Crisis; and
Elderly/Disabled Assistance; and
Co-Payment Assistance; and
Heating and Cooling Systems; and
Direct Service Support; and
Case Management.
All households at or below 125% of the Federal Poverty Level will be afforded access to the program. All
applicant households will be determined eligible according to income guidelines and program
procedures. The benefit determinations include the household's income, the household size, the energy
consumption and/or the vulnerability of the household, and the availability of funds. The Parks and
Community Services Department will review all applications at the nine City-operated Neighborhood
Resources Development Program Center facilities. Payments will be made for eligible clients directly to the
utility vendors and heating and cooling systems repair companies of Tarrant County.
Logname: 8080CEAP03 Page 1 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488195 080200837000 $881,318.00
GR76 VARIOUS 080200837010 $881,318.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Randle Harwood (Acting) (5704)
Additional Information Contact: Randle Harwood (Acting) (5704)
Logname: 8080CEAP03 Page 2 of 2