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AMENDMENT NO. I TO
s �a CITY SECRETARY CONTRACT NO. 47693
PROFESSIONAL SERVICES AGREEMENT
This Amendment is entered into by and between the City of Fort Worth (hereafter
"City"), a home rule municipal corporation organized under the laws of the State of Texas, with
its principal place of business at 1000 Throckmorton Street, Fort Worth, Texas, and THE
AZIMUTH GROUP, INC (hereafter"Consultant"or"AGI"), a Texas corporation.
WHEREAS, the parties have previously entered into City of Fort Worth City Secretary
Contract No. 47693 (the "Agreement"), which was executed on the 19th day of April 2016;
WHEREAS, the Agreement involves professional services for facilitation of strategic
planning workshop for the senior management executive staff,
WHEREAS, the original term of the Agreement expires on May 31, 2016;
WHEREAS, the Agreement may be renewed for up to three additional one year terms;
and
WHEREAS, the City and Consultant now wish to amend the original Agreement to 1)
exercise a renewal option from June 1, 2016, through May 31, 2017; 2) compensate the
Consultant the fixed professional services fee of $8,000.00 with total compensation for this
Agreement not to exceed $9,500, inclusive of professional services fee plus expenses; and 3)
amend Exhibit A Statement of Work to plan a one-half to one full day strategic planning session
during this renewal term.
NOW, THEREFORE, City and Consultant, acting herein by the through their duly
authorized representatives, enter into the following agreement to amend the Agreement as
follows:
1.
City and Consultant agree to extend this Agreement for the first renewal term to be
effective June 1, 2016,through May 31, 2017 ("Renewal Term").
2.
For purposes of this Renewal Term, Section 3. Compensation shall be and read as
follows:
"The City shall pay Consultant the fixed professional services fee of $8,000.00 in
accordance with the provisions of the Agreement. In addition to the fixed fee for professional
series, Consultant will bill the City of Fort Worth for the actual cost of direct out of pocket
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
expenses for such usual and customary items as mileage, per diem, postage and delivery charges,
workshop supplies and technology support. The total compensation of this Agreement shall not
exceed $9,500.00, inclusive of the professional services fee plus expenses. Consultant shall not
perform any additional services for the City not specified by this Agreement unless the City
requests and approves in writing the additional costs for such services. The City shall not be
liable for any additional expenses of Consultant not specified by this Agreement unless the City
first approves such expenses in writing. City agrees to pay all invoices of Consultant within
thirty (30) days of receipt of such invoice. Consultant may charge interest on late payments not
to exceed one percent(1%)."
3.
For purposes of this Renewal Term, Exhibit A shall be and read as attached to this
Amendment.
4.
All other provisions of the Agreement which are not expressly amended herein shall
remain in full force and effect.
Executed on this the Z flay of Qlce� , 2016.
CITY OF FORT WORTH: THE AZIMUTIJ GROUP, IN
By: By:
/Z1-Susan Alanis avid W. Eisenlohr
Assistant City Manager Presider t
Date: Date:
ATTEST:
By:
ry J. er !�
City Secretary `` .''
M&C: None Required 4`^ PEXAf
APPROVED 7FORM
O AND L GALITY:
By:
Jessica S6gsvang
Assistant City Attorney II
CFW and The Azimuth Group,Inc.Amendment No. 1 to CSC No.47693 OFFICIAL RECORD
Page 2 of 4 Execution Copy 11/30/16 CITY SECRETARY
FT.WORTH,TX
EXHIBIT A
STATEMENT OF WORK
For Jan 26, 2017 Director's Planning Session
Objectives
The objectives of the senior management staff planning workshops include:
• Engagement of the management team in open and honest communication about strategic
issues, opportunities and challenges facing the City of Fort Worth.
• Discussion and assessment of strategic priorities that will help the City's policy leaders
address the critical needs of the community now and in the future.
• Continuation of the process of building a cohesive and focused management team through
shared understanding, commitment and buy-in to the organizations strategic priorities.
Scope of Services
• Confer with the City Manager and designated staff to validate the scope, focus of the
workshop, the desired end state and deliverables of the senior management staff planning
workshop.
• Collect and review pertinent internal background documents, issue papers, studies, etc. to
assist in the development of a workshop plan and agenda.
• Based on the input received from senior city leadership, the review of background
materials, design and plan a one-half to one full day strategic planning session for the city's
department directors and executive team.
• Review the proposed planning session agenda and activities with the City Manager,
Assistant City Manager and Chief Performance Officer and revise as necessary.
• Develop required management staff workshop activities, exercises and materials.
• Lead and facilitate a series of activities and discussions with the management staff based
on the agreed agenda and subject matter focus of the workshop.
• Prepare a written summary of the management workshop results and develop
recommendations for further follow-up as necessary and appropriate.
Deliverables
AGI will provide a written report summarizing the conclusions reached and decisions resulting
from the management staff workshop. The report will be in the form of a narrative and bulleted
list summary and will include compilations and graphical depictions, where appropriate, of the
management team's findings and conclusions.
CFW and The Azimuth Group,Inc.Amendment No. I to CSC No.47693
Page 3 of 4 Execution Copy 11/30/16
City Responsibilities
The City of Fort Worth will provide the following personnel and logistical support for this
project:
• The City will assign a staff member as the main point of contact for the planning and
coordination of the workshop session. This individual will be responsible for the assembly
of any requested documents and other background material, coordination of all workshop
logistics, scheduling of any meetings or conference calls necessary and providing general
logistical support of the process.
• The City will work with AGI to make such technical arrangements for presentation
projection / display, session recording, etc. that may be required. The workshop room will
include required facilities and equipment including, at a minimum, a projector, power
availability and projection screen.
• The City will provide and pay directly for required meeting rooms, room setups, food and
beverage and other facilities and services required to support the workshops.
• AGI will deliver one reproducible and one electronic copy in PDF format of the final
session summary reports. The City will be responsible for the reproduction and distribution
of this document as needed.
CFW and The Azimuth Group,Inc.Amendment No. 1 to CSC No.47693
Page 4 of 4 Execution Copy 11/30/16