HomeMy WebLinkAboutOrdinance 19140-05-2010Ordinance No 19140-05-2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE STORMWATER UTILITY FUND IN THE AMOUNT OF $209,000 00, AND
REDUCING THE RETAINED EARNINGS BY THE SAME AMOUNT, TO DEVELOP
REQUIREMENTS FOR A WORK ORDER AND ASSET MANAGEMENT SYSTEM FOR
THE STORMWATER UTILITY, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING
THIS ORDINANCE CUMULATIVE OF PRIOR' ORDINANCES, REPEALING ALL
ORDINANCES IN CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Stormwater Utility Fund in the amount of $209,000 00, and reducing the retained earnings by the same
amount to develop requirements for a work order and asset management system for the Stormwater Utility
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
Assistan ity Attorney
ADOPTED AND EFFECTIVE. May 11.2010
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/11/201.0 -Ord. No: 19140-05-2010
DATE Tuesday, May 11, 2010 REFERENCE NO "*C-24211
LOG NAME 20SWDWOAMS
SUBJECT
Authorize a Contract with Westin Engineering, Inc., to Develop Requirements for a Work Order and Asset
Management System for the Stormwater Utility for a Not to Exceed Amount of $209,000 00 and Adopt
Appropriation Ordinance
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations in the
Stormwater Utility Fund by $209,000 00 and reducing the retained earnings by the same amount; and
2 Authorize a Contract with Westin Engineering, Inc., to develop requirements for a Work Order and
Asset Management System for the stormwater utility for a not to exceed amount of $209,000 00
DISCUSSION
The City's Stormwater Utility (the Utility) was authorized by City Council in 2006, and the data then
available on the City's drainage infrastructure (location, condition and materials) was incomplete The
dedicated revenue stream resulted in a rapid multiplication of good data on the stormwater system and the
rate of data acquisition will continue to increase over the next few years Receiving, compiling and
processing these data effectively is vital to the Utility's ability to ensure a strategic, data driven and highly
effective program
Tracking the Utility's resource utilization is currently unsophisticated and provides only the most basic
planning and programming capability The Utility needs a comprehensive and strategic approach to both
work order and asset management, fully integrated into the rapidly expanding GIS database This will
allow staff to accurately and comprehensively capture system information, operating and capital costs and
performance data Benefits of having these data available within a proven work order/asset management
system include optimization of day-to-day operations, highly objective prioritization of needs,
establishment of a platform for predictive modeling and proactive programming, effective life cycle cost
analysis and budgeting and the ability to articulate program effectiveness in terms of clear and meaningful
performance measures
The first step toward implementing this system is to accurately determine the Utility's requirements in
order to effectively link needs to available commercial software and a Request for Proposals (RFP) for the
needs assessment was issued in December, 2009
RFP ADVERTISEMENT -RFP No 09-0283 was advertised in the Fort Worth Star-Telegram on
December 16, 2010, and December 23, 2010 Twenty-two vendors were solicited from the Purchasing
vendor database On January 21, 2010, seven proposals were received in response to the RFP
Logname 20SWDWOAMS Page 1 of 2
All seven proposals were reviewed by an evaluation committee and ranked based on the evaluation
criteria outlined in the RFP The evaluation committee short listed the proposals based on the rankings
and the four highest ranked consultants were invited to the interview After extensive evaluation and
interviews, the evaluation committee determined that Westin Engineering, Inc., was the most responsive,
responsible proposer to provide the consulting services required for this project.
PRICE ANALYSIS -Westin Engineering, Inc., has offered a not to exceed price of $209,000 00 to
complete all milestones required for this project. Staff has reviewed this price and determines it to be fair
and reasonable for the scope of services proposed
ADMINISTRATIVE AMENDMENT -Per State law and the City Code, an administrative amendment for
this Contract may be made by the City Manager, or his designee, for a total amount not to exceed the
lesser of 25 percent or $25,000 00 Such an increase or amendment would not require specific City
Council approval so long as sufficient funds have been appropriated
M/WBE - No M/WBE participation is required for this contract. The City's M/WBE Office approved the
Departmental Request for Waiver of M/WBE Subcontracting/Supplier Goal as the services requested are
unique to specialized firms in asset management applications in the horizontal utility industry with no sub-
consultant opportunities
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current operating
budget, as appropriated, of the Stormwater Utility Fund After these actions, the retained earnings in the
Stormwater Utility Fund will meet or exceed the minimum required by the City's Financial Management
Policy Statements
FUND CENTERS
TO Fund/Account/Centers FROM Fund/Account/Centers
1) PE69 539120 0209000 $209,000.00 2) PE69 539120 0209000 $209.000.00
CERTIFICATIONS
Submitted for City Manager's Office b~ Fernando Costa (6122)
Originating Department Head. William Verkest (7801)
Additional Information Contact: Joe Komisarz (2662)
Logname: 20SWDWOAMS Page 2 of 2