HomeMy WebLinkAboutOrdinance 19188-06-2010Ordinance No 19188-06-2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION SYSTEMS FUND IN THE AMOUNT OF $1 700 000 00 AND
DECREASING THE UNAUDITED UNRESERVED UNDESIGNATED FUND BALANCE
BY THE SAME AMOUNT FOR EQUIPMENT AND PROFESSIONAL SERVICES TO
INSTALL PUBLIC SAFETY RADIO SYSTEM INFRASTRUCTURE FOR THE
INFORMATION TECHNOLOGY SOLUTIONS DEPARTMENT PROVIDING FOR A
SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES REPEALING ALL ORDINANCES IN CONFLICT HEREWITH, AND
PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased estimated receipts and appropriations in the
Information System Fund by $1 700 000 and decreasing the unaudited unreserved, undesignated fund
balance by the same amount, for equipment and professional services to install public safety radio system
infrastructure for the Information Technology Solutions Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
Assistant Cit Attorney
ADOPTED AND EFFECTIVE. June 15. 2010
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on° 6f15f2010 -Ord. No. 19188=06-2010
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DATE Tuesday June 15 2010 REFERENCE NO C-24272
LOG NAME 04PUBLIC SAFETY RADIO SYSTEM
SUBJECT
Authorize Execution of an Agreement with Motorola Inc. Using aHouston-Galveston Area Contract for
Equipment and Professional Services to Install Public Safety Radio System Infrastructure at a Cost Not to
Exceed $1 700 000 00 and Adopt a Supplemental Appropriation Ordinance Increasing Appropriations in
the Information Systems Fund by the Same Amount and Decrease the Unaudited Unreserved
Undesignated Fund Balance of that Fund by the Same Amount
RECOMMENDATION
It is recommended that the City Council
1 Authorize execution of an Agreement with Motorola Inc. Using Houston-Galveston Area Contract No
RA 01-08 for Equipment and Professional Services to install Public Safety Radio System infrastructure for
the Information Technology Solutions Department at a cost not to exceed $1 700 000 00' and
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $1 700 000 00 and decreasing unaudited unreserved undesignated fund balance by
the same amount.
DISCUSSION
This M&C is for the purchase of the required P25 digital interoperable radio infrastructure necessary to
provide a minimum back-up capability for the current aging public safety system and the prerequisite
equipment to support a new radio site in southwest Fort Worth needed due to annexations, and to provide
the foundation for a new radio system It includes a new 'master switch" at our Eagle Mountain Lake
Radio Site and transmitter/receiver equipment at the downtown Burnett Plaza Radio Site as well as the
necessary equipment to allow communications between new technology used at new radio sites and the
existing radio system
City Radio Maintenance staff has worked to extend the life of the current system and it is now over 18
years old and beginning to experience increasing failures and service degradations Since the beginning
of 2010 there have been 14 incidents that resulted in serious system-wide failures or performance
degradations in the public safety system Seven of those have occurred in the last 60 days The system
typically operates with 80 percent 90 percent capacity available but there have been instances of this
capacity dropping to 50 percent available simply due to the age and fragility of the system When this
happens system users experience 'busy signals" preventing them from making calls This has affected
Police whose officers have had to use back up channels during major events like speedway races to
ensure officers at the events have an operational radio system to rely on Although the system has
sufficient capacity for daily operations significant events stress and in some cases overload it, reducing
the system's capacity and preventing communications. Key components of the radio system have now
reached their end of life expectancy and are no longer supported by the manufacturer Additionally the
current system is unable to support the interoperability goals as set forth in the Texas Statewide
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Communications Interoperability Plan
As the City annexes new areas the radio system must be expanded to provide coverage in these areas.
Plans currently are to start an additional site in southwest/Walsh Ranch area of the City within the next
year to provide radio coverage in this area The infrastructure funded by this project is a prerequisite to
installing this additional radio site This new site will also improve coverage in areas that have substandard
coverage
Staff is actively putting together the replacement and funding plans for the current radio system In May
2010 Council approved M&C C-24221 authorizing staff to hire Buford Goff and Associates, Inc. (BGA) to
develop a Master Plan for the Public Safety Radio System develop the Radio System Technical
Architecture and to negotiate New Radio System Costs BGA notes that upgrades of this nature typically
take 18-60 months from contract signing to final system acceptance Staff has been pursuing grants to
support this project and received one for $1 145 million that has been used to upgrade hand. held and
mobile radios to be compatible with the new system Additionally staff is engaging with other radio system
owners in the region and the North Central Texas Council of Governments to establish a county" wide
interoperable radio system The North Texas Interoperable Communications Coalition (NTICC) is being
created to provide seamless interoperability between jurisdictions and eliminating redundancy and
reducing costs as well as providing communications interoperability with other regions throughout Texas
and the nation Recently NTICC provided the Mayors' Council an overview with regard to NTICC and an
interoperable radio system for the county and was invited back to the August meeting to provide a
presentation NTICC has recently initiated discussions with the Tarrant 911 District for possible
assistance Additionally NTICC has begun pursuing federal funding In the event staff decides that it is
prudent for the City to pursue federal funding as part of NTICC the issue will be presented to the
Legislative and Intergovernmental Affairs Committee (LIAC) and if approved by the LIAC then to City
Council for addition of this issue to the 'Support" element of the 2010 Federal Legislative Program
The IT Sourcing Initiative will have no impact on this project.
The Texas tnterlocal Cooperation Act permits joint participation by local governments states state
agencies and non-profit corporations to use the Houston-Galveston Area Council (H-GAC) Cooperative
Purchasing Program Purchases made by using H-GAC procedures satisfy otherwise applicable
competitive bidding requirements
ADMINISTRATIVE CHANGE ORDER An administrative change order or increase may be made by the
City Manager for an amount up to $50 000 00 and does not require specific City Council approval as long
as sufficient funds have been appropriated
M/WBE - A waiver of the goal for MNVBE subcontracting requirements was requested by the IT Solutions
Department and approved by the M/WBE Office because the purchase of goods or services is from
sources where subcontracting or supplier opportunities are negligible
FISCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon adoption of the attached supplemental
appropriations ordinance, funds will be available in the current operating budget, as appropriated of the
Information Systems Fund
FUND CENTERS
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 539120 0046020 $1,700,000.00 P168 539120 0046020 $1.700.000.00
CERTIFICATIONS
Logname• 04PUBLIC SAFETY RADIO SYSTEM Page 2 of 3
Submitted for City Manager's Office b~
Originating Department Head.
Additional Information Contact:
Karen Montgomery (6222)
Peter Anderson (8781)
Steve Streiffert (2221)
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