HomeMy WebLinkAboutContract 30195 CITY r,ECRETARY
AMENDMENT NUMBER 3 TO
CITY SECRETARY CONTRACT NO. 28329
STATE OF TEXAS §
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Southwest Research Institute (Engineer) made
and entered into City Secretary Contract No. 28329 (the Contract) which was authorized by the City
Council by M&C C-19415 on January 14, 2003; and
WHEREAS, the Contract involves services for the following project:
Development of a Communications Master
Plan for the Traffic Management System
WHEREAS, it has become necessary to execute Amendment No. 3 to said Contract to include
an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized
representatives, enter into the following agreement that amends the Contract:
1.
Article I of the Contract is amended to include the additional engineering services specified in
M&C C-20127, adopted by the City Council on June 29, 2004, and further amplified in a proposal
letter dated March 24, 2004, together with Attachment A thereto entitled Scope of Services Statement
of Work The Water Department's Security Communications System Plan, copies of which are
attached hereto and incorporated herein. The cost to City for the additional services to be performed by
Engineer shall not exceed $194,000.
2.
Article H of the Contract is amended to provide for an increase in the maximum fee to be paid
to Engineer for all work and services performed under the Contract, as amended, so that the total fee
paid by the City for all work and services shall not exceed the sum of$577,000.
3.
All other provisions of the Contract that are not expressly amended herein shall remain in full
force and effect.
EXECUTED on this the ` � day of-(---I , 2004, in Fort Worth, Tarrant County,
Texas. i7
ST: Y F 6WR
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In(-t A- P City Secretary Marc . Ott
Assistant City Manager
APPROVED AS TO FORM APPROVAL RECOMMENDED:
AND LEGALITY:
Assistant City Attorney Dale Fisseler, P. E., Director
Water Department
SOUTHWEST RESEARCH INSTITUTE (� l
Contract Authorization
By. (�
. B. Kalmbach Date"1E
Director, Contracts
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Attachment A
SCOPE OF SERVICES
STATEMENT OF WORK
THE WATER DEPARTMENT'S SECURITY COMMUNICATION SYSTEM PLAN
Prepared for:
The City of Fort Worth
Water Department
Information Technology Services
900 Monroe Street, Suite 202
Fort Worth, TX 76102
SwRl'No. 10-039222
Prepared by:
Southwest Research Institute
6220 Culebra Road
San Antonio, Texas 78238
Mark E.Moczygemba, P.E.
Gary L. Ragsdale, Ph.D.
March 24, 2004
"'kj� ?4,4r -
-�� Gary L. Ragsdale, PrinliAOEngineer
Communications Engineering Department
Leslie B. Hoffm , Vice President
Automation and Data Systems Division
1.0 Introduction
The City of Fort Worth Water Department has selected Southwest Research Institute® (SwRI®)
as the consultant to provide professional engineering services to perform studies and design for
the development of a Security Communication System Plan.
This project is for the development of a plan to set forth a strategy for a security communication
system design and implementation in support of Homeland Security for the Water Department's
water system. This project will examine existing methods as well as explore and develop
improved communication methods between high priority facilities within the water treatment
system(WTS). Basic concepts include:
• The security communication system will support existing and future Water Department
security and alert systems.
• The design should utilize existing Water Department-owned infrastructure where
possible to improve the effectiveness of capital investment.
• The design will utilize managed communication service providers as part of the strategy.
Section 2.0 that follows describes the tasks to be performed by SwRI.
2.0 Project Tasks and Elements
SwRI will follow a process for the development of the Water Department Security
Communication System Plan (the Plan) using SwRI's experience and proven methods for
technology evaluation and deployment. SwRI's standard processes involve the following tasks:
1. Operational Concept and Functional Requirements Definition
2. System Analysis
3. System Design
4. Project Management
During the course of the development steps, SwRI will participate in meetings, conduct
interviews, and deliver portions of the Plan. Project tasks will produce a portion of the Security
Communication System Plan as a project deliverable or update a portion of the Plan produced
during an earlier step. The results of the steps will be compiled within the Plan as comprised by
the deliverables listed in Section 4.0.
The Plan will provide an evolutionary roadmap for the Water Department's security
communication infrastructure for a forecasted period of three years, referred to as the "Plan Time
Line." The Water Department may employ the Plan for three years or more at its discretion.
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3.0 Security Communication Infrastructure Development Plan
The Security Communication System Plan consists of a set of tasks. Some tasks consist of two
or more subtasks referred to henceforward as "elements." The following sections describe the
tasks and elements comprising the Security Communication System Plan.
3.1 Task 1 — Operational Concept and Functional Requirements Definition
3.1.1 Element 1 —Operational Concept Definition
SwRI will meet with Water Department personnel and contractors (e.g., system users, providers
of infrastructure, system operators, service providers, system vendors) to define a detailed
operational concept for the Water Department's security communication infrastructure. The
operational concept will encompass communication requirements for the following systems
within the Plan Time Line:
Critical Systems:
m Closed Circuit TV Monitoring &Recording Systems (Remote and onsite viewing for all
critical water facilities, such as plants, pump stations, etc.)
• Alert Notification Systems (Utilizing phone, web, siren, pager, email,radio,etc. for
internal and external/public notification)
• Physical Entry Access Systems (Card,biometric, etc.)
• SCADA Controllers and Systems
• Phone Systems - Accessibility to contingency systems at contingency sites (Vo1P,
interactive voice response [IVR], integrated digital voice recorder [IDVR])
SwRI will assemble the operational needs, capabilities, outstanding issues, and future
requirements into an overall vision of how the new security communication infrastructure should
operate, what services it should provide, and where it should be deployed.
SwRI will discuss its findings with the Water Department. Feedback obtained during the
discussion will refine the operational concept. SwRI's goal will be to achieve a broad consensus
among the various infrastructure stakeholders regarding the operational capabilities of the
communications infrastructure. SwRI will document the results in an "Operational Concept and
Functional Requirements Document."
3.1.2 Element 2 — Functional Requirements Definition
SwRI understands that the security communication infrastructure must support the Water
Department's legacy of existing equipment and applications while gracefully incorporating new
technology. The Water Department wishes to incorporate new technology that conomically
addresses new security requirements and system growth. Moreover, the Wa it
Department.,J
wishes to achieve greater economy and efficiency within their WTS communicatio s system. - ;1,11ry[5 t,
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The Water Department and SwRI have mutually agreed to the Plan Time Line that spans the next
three years. The Water Department will have the ability to apply the Plan beyond three years if
desired. SwRI will define the functional requirements of the communications infrastructure
within the Plan Time Line.
SwRI staff will define support requirements for existing systems, methods for using available
infrastructure, functional requirements to support new systems (e.g., SCADA, video surveillance,
telephone), and planned implementation of new devices (e.g., safety alert notification).
SwRI staff will consider disaster recovery, cyber security, new communications infrastructure
applications, and communications transmission infrastructure alternatives.
SwRI will interact with the Water Department throughout the study, sharing its findings and
seeking the Water Department's insight into the functional requirements of the communications
transmission infrastructure. SwRI will discuss the functional requirements with the Water
Department and document the requirements within an "Operational Concept and Functional
Requirements Document."
3.2 Task 2—Systems Analysis
SwRI will evaluate the operational performance and reliability of the Water Department's
existing communication infrastructure to determine if systems such as current wireless, frame
relay, and fiber optic wiring are adequate to be a part of the overall Plan recommendation.
SwRI's system analysis will evaluate new communication standards, products, and services,
which if employed, will lead to an orderly and economical evolution of the communications
infrastructure using mainstream technologies.
SwRI will survey the communications industry and evaluate the communications capabilities of
products and services that will be available during the Plan Time Line. SwRI will evaluate the
following technologies for their ability to meet the Water Department's requirements:
• Leased broadband services (e.g.,DOCSIS cable modem,DSL,DS-3, OC-3)
• Universal twisted pair (UTP) transmission systems (e.g. existing Central Business
District [CBD] twisted pair cable)
• Wireless transmission systems (e.g., established Water Department frequencies and
existing wireless infrastructure, Water Department-owned WAN extensions, spread
spectrum)
Product and service evaluations will seek to avoid technologies that lead to premature
obsolescence of new equipment investments, premature disposal of existing equipment, or sole
source supplier solutions. Evaluations will seek products and services that employ open
standards, encourage competitive manufacturer procurements, and provide the greatP�r
of being in the industrial mainstream during the Plan Time Line.
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SwRI will evaluate alternative transmission. methods (e.g., metallic cable, wireless, leased
services), seeking a beneficial combination of functional capability, coverage, capacity, and cost.
SwRI will share its findings with the Water Department during meetings and working sessions.
The results of SwRI's evaluation will be documented in a Security Communication System
Evaluation and Capability document.
3.3 Task 3—Communications System Development
SwRI will work with the Water Department to design a communications architecture that
encompasses the operational concepts and functional requirements of the Water Department's
infrastructure. SwRI will recommend high-value services (e.g., DSL, DOCKS cable modem,
leased line) that represent good tradeoffs between functionality and cost. Selected services will
become a part of an architectural design that supports both critical system requirements and
business management systems. Where practical, SwRI will employ available infrastructure and
services to reduce operating costs and capital investments.
The design will support existing and future security systems (e.g., CCTV monitoring and
recoi-Ding, !DVR, etc.). It will support critical security systems, which include video cameras,
phone and radio recording, and safety alert notification devices. SwRI will share its ideas with
the Water Department during architectural desig. The design and product selections will be
documented in a "Water Department's Security Communication Architecture Design and
Specifications" document.
3.4 Task 4—Project Management
SwRI will provide project management oversight for project elements within the Plan. SwRI
staff will provide monthly status reports and monthly briefings that describe the progress and
results of work performed by SwRI and its subcontractors.
SwRI will provide monthly invoices for work accomplished during the prior month. Each
invoice will provide a breakdown of costs by Plan task.
4.0 Security Communication System Strategic Plan Deliverables Summary
The following list summarizes the project deliverables described in the earlier sections:
1. Monthly Status Reports and Briefings
2. Operational Concept and Functional Requirements Document
3. Communication System Evaluation and Capability Document
4. Communication Architecture Design and Specifications Document
The Water Department will receive document deliverables in the form of five paper copies and
one electronic copy of each deliverable. --
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5.0 Proposal Assumptions
The following sections describe the task dependencies and task exclusions that comprise the
assumptions upon which SwRI will develop the Water Department's Security Communication
System Plan.
5.1 Project Dependencies
To reduce travel cost, SwRI will provide monthly project status briefings in conjunction with
other trips to the Water Department; i.e., SwRI will not travel to Fort Worth exclusively for the
purpose of delivering a monthly status briefing.
The City of Fort Worth Water Department will assign a Water Department employee to be
SwRI's primary point of contact for coordinating project activities and schedules. The point of
contact will organize meetings between SwRI and Water Department security communications
stakeholders, receive SwRI project deliverables, and coordinate modifications to deliverables.
5.2 Tasks and Activities Specifically Not Included in This Scope of Work
SwRI is willing to provide additional services to the Water Department under the Security
Communication System Plan if the Water Department authorizes and funds additional tasks. The
following tasks may be desired by the Water Department and can be performed by SwRI, but are
outside the Security Communication System Plan Scope of Work as stated herein:
1. SwRI will not integrate and test any of the products and services that SwRI may recommend
during the development of the Plan.
2. SwRI will not evaluate or design switching, multiplexing, routing, firewalls, or processing
equipment used to distribute communications traffic over considered security
communications services. SwRI will consider alternative managed communication services
in conjunction with switching, multiplexing, routing, and processing equipment currently in
use, or procured for deployment within WTS facilities, when SwRI initiates work on the
Plan. For example, under this scope of work, SwRI will evaluate and design architectures for
communications services that support security applications in conjunction with security
equipment currently in use or procured by the date work begins on the Plan, but SwRI will
not evaluate alternative security or switching equipment unless the Water Department
approves the addition of a security evaluation task to the scope of work.
3. SwRI will not evaluate equipment or service alternatives within a technological area (e.g.,
DSL, DOCKS cable modem, leased line) for the purpose of selecting a technology area
supplier or a short list of technology area suppliers.
4. SwRI will not develop site-specific implementation plans, wiring diagrams, or other site-
specific documentation.
5. SwRI will not evaluate security capabilities or develop security enhancements for
applications or end systems, which include those listed in Section 3.L
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6. SwRI will not evaluate the shared use or City of Fort Worth-owned fiber optic transmission
systems as a security communications system alternative.
7. SwRI will not evaluate the shared use of CFW communications infrastructure by the Water
Department and other agencies; i.e., the evaluation will only consider the Water
Department's requirements for communications infrastructure.
8. SwRI will not evaluate the use of leased fiber optic cables.
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 6/29/2004
DATE: Tuesday, June 29, 2004
LOG NAME: 60SOUTHWEST REFERENCE NO.: **C-20127
SUBJECT:
Amendment No. 3 to the Engineering Services Agreement with Southwest Research Institute to
Provide a Strategy and Design in Support of a Security Communication Network for the Water
Department
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 3 to the
Engineering Services Agreement with Southwest Research Institute to provide a strategy and design in
support of a security communication network for the Water Department in the amount of$194,000.
DISCUSSION:
On January 14, 2003 (M&C C-19415), the City Council authorized an engineering services agreement
between the Transportation and Public Works Department (T/PW) and Southwest Research Institute
(SwRI) to create a Master Plan for Traffic Management and Communication Devices for an amount not to
exceed $377,000.00.
The contract has been amended twice. Amendment No. 1 extended the contract timeline by eight (8)
months changing the contact duration from 10 months to 18 months, at no cost. Amendment No. 2
increased the scope of work for additional engineering services, increasing the maximum fee of $377,000
by $6,000 for a contract total of$383,000.
The Water Department has requested that this contract be amended to develop a Water Department
Security Communication System Plan. This project will provide a strategy for secure, high-speed, and
redundant accessibility to water system operations, surveillance cameras, security card access readers,
voice and alert notification systems for Water Department facilities. The cost to the City for the additional
services shall not exceed $194,000, increasing the total estimated contract amount to $577,000.
Southwest Research Institute is in compliance with the City's M/WBE Ordinance by committing to an
additional 10% M/WBE participation on this Amendment No. 3.
Loaname: 60SOUTHWEST Pace 1 of 9.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budgets, as appropriated, of the
Water and Sewer Capital Projects Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
P164 539120 060164050001 $97.000.00
P174 539120 070174030001 $97.000.00
Submitted for City Manager's Office b)E Marc Ott (8476)
Originating_Department Head: Dale Fisseler (8207)
Additional Information Contact: Dale Fisseler (8207)
Logna.me: 60SOT 1THWF.ST PaRa 7 of 7