HomeMy WebLinkAboutOrdinance 19363-09-2010Ordinance No 19363-09-2010
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION SYSTEMS CAPITAL PROJECTS FUND IN THE AMOUNT OF
$800 000 00 FROM AVAILABLE FUNDS FOR THE PURCHASE OF NEW AND
REPLACEMENT HARDWARE, TECHNOLOGY SERVICES, MAINTENANCE AND
SUPPORT SERVICES, PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS
ORDINANCE CUMULATIVE OF PRIOR ORDINANCES REPEALING ALL ORDINANCES
IN CONFLICT HEREWITH AND PROVIDING AN EFFECTIVE DATE
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH TEXAS
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2009-2010 in the
Budget of the City Manager there shall also be increased estimated receipts and appropriations in the
Information Systems Capital Projects Fund in the amount of $800 000 00 from available funds, for the
purchase of new and replacement hardware, technology services, maintenance and support services.
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 18809 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict
with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption
APPROVED AS TO FORM AND LEGALITY
Assistant '/ Attorney
ADOPTED AND EFFECTIVE. September 21, 2010
City of Fort Worth, Texas
Mayor and Council Communication.
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COUNCIL ACTION: Approved on 9/21/2010 Ord. No. 19362-09-2010 8~ 19363-09-2010
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DATE Tuesday September 21 2010 REFERENCE NO P 11167
LOG NAME 13P10-0525DELLHARDWAREREFRESHAG
SUBJECT
Authorize a Purchase Agreement with Dell Marketing L.P for Hardware Technology Services and
Maintenance and Support Services Using a State of Texas Department of Information Resources Contract
for an Amount Up to $1 500 000 00 Adopt Supplemental Appropriation Ordinance and Appropriation
Ordinance
RECOMMENDATION
It is recommended that the City Council
1 Authorize a Purchase Agreement with Dell Marketing L.P for Hardware Technology Services and
Maintenance and Support Services Using a State of Texas Department of Information Resources Contract
No DIR-SDD-890 for an amount of $800 000 00 for equipment replacement and an additional
$700 000 00 for new equipment purchase for a total of $1 500 000 00•
2. Adopt the attached supplemental appropriation ordinance increasing appropriations in the Information
Systems Fund by $800 000 00 and decreasing unreserved undesignated fund balance by the same
amount;
3 Authorize the transfer of $800 000 00 from the Information Systems Fund to the Information System
Capital Projects Fund for equipment replacement; and
4 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Information System Capital Projects Fund by $800 000 00 from available funds
DISCUSSION
The Information Technology Solutions Department (ITS) will use this Agreement to purchase new and
replacement hardware technology services, and maintenance and support services. Due to budget
shortfalls in Fiscal Year 2009 the replacement of computing equipment has been delayed ITS is working
with each City department to replace only the most critically needed computers and servers in order to
reduce the risk of disruption and lack of productivity due to equipment failure
The City Council previously approved M&C P 11073 on December 15 2009 for up to $1 000 000 00 and
M&C P 11102 on March 23 2010 for up to $1 200 000 00 to fund this program These M&Cs are issued in
$1 000 000 00 amounts in order to better manage spending under the replacement program The
additional $200 000 00 requested in M&C P 11102 was needed for 57 new additional computers in the
Parks and Community Services Department related to a jobs program the Enterprise Resource Planning
(ERP) project and a grant program some of the additional funds were also needed to replace 10
computers that sustained water damage in the Water Department.
Logname: 13P10-0525DELLHARDWAREREFRESHAG Page 1 of 3
The additional $500 000 00 requested in this M&C will be used for new additional and replacement
computers in the Central and branch libraries ($300 000 00) and for new computer equipment in the Joint
Emergency Operations Center (JEOC) ($200 000 00}.
ITS has identified the following departments as critical need areas that require replacement computers or
servers Aviation City Secretary's Office Public Events Law Information Technology Solutions Internal
Audit, Housing and Economic Development, Engineering and Transportation and Public Works (T/PW)
These departments require replacement hardware due to various problems with current hardware such as
system performance problems devices becoming obsolete and unavailability of replacement parts Other
problems with the aging hardware include the loss of work, systems locking up slow processing and
screen damage Problems with current hardware include the inability to run applications and to run
multiple programs simultaneously
Departments such as T/PW require use of laptops due to the nature of their work. These laptops are
plagued with performance and repair issues as they are used extensively out of the off+ce and require
more service as they age The desktop units identified for replacement are becoming slower as new
technical software packages (GIS AutoCAD and Video Streaming) are upgraded and/or enhanced In
order for software to function efficiently and effectively it is imperative that the users have current up to
date equipment.
ITS will also use this Agreement to purchase new and replacement equipment for the Central and Branch
Libraries. The hardware will provide additional computers for public patrons of the Fort Worth Library as
well as replacement desktops that are currently failing
In addition this Agreement will be used to purchase new equipment for the Joint Emergency Operations
Center (JEOC) as part of the Zipper Building renovation The JEOC will serve as a central command area
for the City and Tarrant County to effectively respond to emergency incidents. The City and Tarrant
County will utilize the JEOC during emergency incidents such as major hazmat incidents severe weather
incidents, and other possible disasters
PRICE ANALYSIS The DIR Contract offers fixed discounts ranging from 2 to 13 percent less than Dell's
current retail price list. There is an additional minimum discount for equipment purchased through the
State of Texas online store
The State of Texas Department of Information Resources is authorized to offer the cooperative purchasing
program to state agencies, public institutions of higher learning public school districts and local
governments. Pursuant to Government Code Section 791 025 a local government that purchases goods
and services under the Interlocal Cooperation Act satisfies otherwise applicable competitive bidding
requirements.
M/WBE A waiver of the goal for M/WBE subcontracting requirements was requested by the Purchasing
Division and approved by the M/WBE Office because the purchase of goods and services is from sources
where subcontracting or supplier opportunities are negligible
AGREEMENT TERM Upon City Council's approval this Agreement will begin on September 14 2010
and end on January 13 2011 which is consistent with the term of the DIR contract.
F{SCAL INFORMATION /CERTIFICATION
The Financial Management Services Director certifies that upon approval of the above recommendation
and adoption of the attached supplemental appropriation ordinance and appropriation ordinance funds
will be available in the current operating and capital budget, as appropriated of the Information Systems
Logname: 13P10-0525DELLHARDWAREREFRESHAG Page 2 of 3
Fund and the Information Systems Capital Projects Fund
BQN\13P10-0525\AMG
FUND CENTERS
TO Fund/Account/Centers
C196 522500 004196004010
3&4)C196 476068 004196004010
2) P168 538040 0041000
FROM Fund/Account/Centers
$800,000.00 3) P168 538040 0041000
$800,000.00
$800,000.00
$800,000.00
CERTIFICATIONS
Submitted for City Manager's Office b~ Karen Montgomery (6222)
Originating Department Head. Lena Ellis (8517)
Angela Gonzales (7648)
Additional Information Contact: Jack Dale (8357)
Logname 13P10-0525DELLHARDWAREREFRESHAG Page 3 of 3