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CSC No.47471
CITY OF FORT WORTH CITY SECRETARY
CONTRACT RENEWAL NOTICE CONTRACT NO. 1174171-RI
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Chemtrade Chemicals US,LLC
90 East Halsey Road
Parsippany,NJ 07054
Re: NOTICE OF CONTRACT RENEWAL
Odor Control Services
Contract No. CSC No.47471
Renewal Term No. 1:January 26,2017 to January 25,2018
The above referenced Contract will expire on January 25,2017.Pursuant to the Contract,contract renewals are at the sole option of the
City. This letter is to inform you that the City is exercising its right to renew CSC No.47471 for an additional one year period,which
will begin immediately upon the expiration of the current term and will end on January 25,2018 or expenditure of funding,whichever
occurs first.All other terms and conditions of CSC No.47471 remain unchanged.Please return this signed acknowledgement letter,
along with a copy of your current insurance certificate, to the address set forth below, acknowledging receipt of the Notice of
Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.goy/purchasing to insure that your company information is correct and up-to-
date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Jane Rogers, Sr.Buyer
FMS,Purchasing Division
817-392-8385 -Direct
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47471 for a one year period ending on January 25,2018 or
expenditure of funding,whichever occurs first.
By: ELIZABETH RYNO, MARKETING SPECIALIST Date: JANUARY 12, 2017
Printed Name and Title •.... T/�
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CITY OF FORT WORT
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Jesus J. Chapa,Assistant City anager
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Date: M&C No. P-11830
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CITY SECRETARY L n wall,Water Systems Superintendent,Water Department
FT.WORTH,TQC
CSCO No. 47471
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
Chemtrade Chemicals US, LLC
90 East Halsey Road
Parsippany,NJ 07054
Re: NOTICE OF CONTRACT RENEWAL
Odor Control Services
Contract No. CSC No. 47471
Renewal Term No. 1: January 26, 2017 to January 25, 2018
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
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Name of Employee
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Title
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOR »
COUNCIL ACTION: Approved on 1/26/2016
DATE: 1/26/2016 REFERENCE NO.: P-11830 LOG NAME: 13P16-0006 ODOR
CONTROL MJR
CODE: P TYPE: NON- PUBLIC CONSENT HEARING: NO
SUBJECT: Authorize Execution of Contracts with D3W Industries, NRP Group, Inc., U.S. Peroxide,
LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and
Chemtrade Chemicals US, LLC, in the Amount Up to $3,960,000.00 for the Initial Term for
Odor Control Services for the Water Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of contracts with D3W Industries,
NRP Group, Inc., U.S. Peroxide, LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira
Water Solutions, Inc., and Chemtrade Chemicals US, LLC, in the amount up to $3,960,000.00 for the
initial term for odor control services for the Water Department.
DISCUSSION:
The Water Department will use these contracts to provide odor control products and services in Field
Operations wastewater collection systems and the Village Creek Reclamation Facility (Village Creek
Wastewater Treatment Plant) on an as needed basis.
RFP ADVERTISEMENT-A Request for Proposals (RFP)was advertised in the Fort Worth Star-
Telegram every Wednesday from October 21, 2015 through November 18, 2015. The evaluation
factors consisted of customer service, product quality and performance, monitoring systems or data
availability and proposed contract price. Sixteen vendors were solicited from the purchasing vendor
database system; seven responses were received. The proposals were reviewed by an evaluation
committee consisting of staff from the Water Department Field Operations and Village Creek
Wastewater Treatment Plant. The proposals from D3W Industries, NRP Group, Inc., U.S. Peroxide,
LLC d/b/a USP Technologies, Premier Magnesia, LLC, Kemira Water Solutions, Inc., and Chemtrade
Chemicals US, LLC, were determined to present the best value to the City.
PRICE ANALYSIS - Prices under these contracts present an overall 1.24 percent increase than
previously awarded on November 15, 2011 (M&C P-11325). No guarantee was made that a specific
amount of goods and services would be purchased. However, Water Department may spend up to
$3,960,000.00 with the contractors during the initial term of this Agreement.
ADMINISTRATIVE CHANGE ORDER-An administrative change order or increase may be made by
the City Manager in the amount of up to $50,000.00 and does not require specific City Council
approval as long as sufficient funds have been appropriated.
CONTRACT TERMS - Upon City Council's approval, the contracts will begin upon complete
execution and expire on January 25, 2017.
RENEWAL OPTIONS -These contracts may be renewed for up to four successive one-year periods
under the same terms and conditions. The renewals will not require City Council approval provided
that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal term.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21815&councildate=1/26/2016 2/8/2017
M&C Review Page 2 of 2
M/WBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Purchasing Division and approved by the M/WBE office, in accordance with the BIDE ordinance,
because the purchase of goods or services is from sources where subcontracting or supplier
opportunities are negligible.
FISCAL INFORMATION/CERTIFICATION:
The approval of this action provides purchasing authority up to $3,960,000.00. The Financial
Management Services Director certifies that funds are available in the current operating budget, as
appropriated, of the Water Department and that prior to an expenditure being made, the participating
Department has the responsibility to validate the availability of funds.
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Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jane Rogers (8385)
Jack Dale (8357)
ATTACHMENTS
Form 1295 (13P16-0006).pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21815&councildate=1/26/2016 2/8/2017