HomeMy WebLinkAboutContract 47376-R1 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
CITY SECRETARY')f
12/1/16 CONTRACT NO. "I1,
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Shield Engineering Group LLC.
P O BOX 470636
Fort Worth,TX 76147
Re: NOTICE OF CONTRACT RENEWAL
2016 Land Surveying Contract
Contract No.CSC No.47376(the"Contract")
Renewal Term No. 1:December 23,2016 to December 22,2017
The above referenced Contract will expire on December 23,2016.Pursuant to the Contract,contract renewals are at the sole option of
the City.This letter is to inform you that the City is exercising its right to renew CSC No.47376 for an additional one year period,which
will begin immediately upon the expiration of the current term and will end on December 23, 2017.All other terms and conditions of
CSC No.47376 remain unchanged.Please return this signed acknowledgement letter,along with a copy of your current insurance
certificate,to the address set forth below,acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.pov/purchasing to insure that your company information is correct and up-to-
date.
If you have any questions concerning this Contract Renewal Notice,please contact me at the telephone number listed below.
Sincerely yours,
Darian Gavin, Contract Compliance Specialist
FMS,Purchasing Division
817-392-2057-Direct
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No.47376 for a one year period ending on2017.
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CITY OF FORT WORTH: ATT
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Assistant City Manager aryJ.Ka ity retary
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Date: 1-17-0 M&C No. C-27558
RECOMMENDED BY: 4 w.
Doug W. iersig,Ph.D.,P.E.
Director,Transportation&Public Works Department
Date: 3��7
OFFICIAL RECORD
CITY SECRETARY
FTa WORTH,TX
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTI
COUNCIL ACTION: Approved on 12/15/2015
REFERENCE ** 2016 SURVEYING
DATE: 12/15/2015 NO.: C-27558 LOG NAME: SERVICES AGREEMENT
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of One Year Agreements Plus Renewal Options for Professional
Land Surveying Services for Various City Projects with ARS Engineers, Inc., Criado &
Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey &Associates, Inc.,
Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc.,
Surveying and Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and
TranSystems Corporation d/b/a TransSystems Corporation Consultants Each in an
Amount Not to Exceed $300,000.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of individual Agreements, each in the
amount of$300,000.00, to provide professional land surveying services for various City projects with ARS
Engineers, Inc., Criado &Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey &Associates,
Inc., Nathan D. Maier Consulting Engineers, Inc., Pacheco Koch Consulting Engineers, Inc., Surveying and
Mapping, LLC, Shield Engineering Group, PLLC, Topographic Inc., and TranSystems Corporation d/b/a
TransSystems Corporation Consultants. The term of each Agreement is one year or the expiration of the
funds, whichever comes first, with two one-year renewal options for a total potential contract term of three
years. The annual amount of each Agreement will not exceed $300,000.00.
DISCUSSION:
Historically, the City has entered into this type of contract with land surveying firms to supplement Staff to
provide flexibility and rapid response to requests for surveying services for various City projects. On May
12, 2015, the City Council approved outsourcing of surveying functions effective July 25, 2015 providing
that these functions be performed by the private sector through contract. All of the firms selected are
qualified professional firms. Funding is provided on an individual project basis and is paid by the
department requesting surveying services. The Surveying Services Division has negotiated a uniform unit
price for all firms and believes it to be fair and reasonable.
A Request for Qualifications (RFQ)was published for these services in the Fort Worth Star-Telegram on
June 3, 2015, June 7, 2015, June 10, 2015, June 14, 2015, June 17, 2015, June 21, 2015, June 24, 2015
and June 28, 2015. The Transportation and Public Works Department received Statements of
Qualifications for professional services from 20 firms. Each firms' Statement of Qualifications was
evaluated based upon pre-established selection criteria which included qualification of personnel, firm's
past performance on City projects, firm's experience, equipment inventory, ability to respond to City's
requests for services, financial responsibility, references and small business enterprise provision
compliance. The selection criteria were included in the RFQ. Fifteen firms were selected for face-to-face
interviews and evaluated again upon pre-established selection criteria which included experience,
availability and responsiveness, safety, accountability, GIS capabilities, record drawing capabilities,
professionalism and customer service. Survey Division staff recommended the indicated firms for award of
contract.
RENEWALS - Each of these contracts may be renewed up to two additional terms, which are one year or
the fulfillment of the contract amount, whichever comes first.
ADMINISTRATIVE AMENDMENT-An amendment to the Agreement may be made administratively to
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21771&councildate=12/15/2015 2/8/2017
M&C Review Page 2 of 2
increase the scope or contract amount in an amount up to $50,000.00 without requiring specific City
Council approval as long as sufficient funds have been appropriated.
M/WBE OFFICE -The M/WBE Office in conjunction with the Transportation and Public Works Department
has determined compliance with the City's Business Diversity Enterprise Ordinance by the inclusion of SBE
firms on this project. Seven of the ten firms recommended for award are SBE certified which includes ARS
Engineers, Inc., Criado &Associates, Inc., Gorrondona &Associates, Inc., Lina T. Ramey & Associates,
Inc., Nathan D. Maier Consulting Engineering, Inc., Pacheco Koch Consulting Engineers, Inc., and Shield
Engineering Group, PLLC.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current capital
budgets, as appropriated, on a project by project basis of the various capital project funds.
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (Chartfield 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (6157)
Additional Information Contact: Crystal Harris (8971)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21771&councildate=12/15/2015 2/8/2017