HomeMy WebLinkAboutContract 41723-A2 CITY SECRETARY ,
AMENDMENT No. 2 CONTRACT NO.
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and Baird, Bampton &
Brown, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 41723, (the CONTRACT) which was authorized by M&C C-
C-24831 on the 5th day of April, 2011 in the amount of
$197, 608 . 00 ; and
WHEREAS, the CONTRACT was subsequently revised by Amendment
No. 1 in the amount of $24,214 . 60 which was administratively
authorized February 15, 2013; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Sanitary Sewer Rehabilitation, Contract 82 ; and
WHEREAS, it has become necessary to execute Amendment No . 2
to the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal letter
dated December 05, 2016, a copy of which is attached hereto and
incorporated herein. The cost to City for the additional design
services to be performed by Engineer totals $115, 154 . 00 .
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $336, 976 . 60 .
3 .
All other provisions of the Contract, which are not eIRECOM"
amended herein, shall remain in full force and effect.
OFFPage -1- CITFT
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED:
City of Fort Worth ENGINEER
Baird, Hampton & Brown, Inc.
Jesus J. Chapa Konstantine a rotas, P.E.
Assistant City Manager Principal, Civil Engineer
DATE: L 1 DATE:
APPROVAL RECOMMENDED:
Jj
l�-
Chris Harder, P.E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-28084
Date : January 24, 2017
Douglas W. Black
Senior Assistant City Attorney
ATT :
® .OR.
a y J. Kayser
City Secretary
'k)(ACE,
i
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Page -2-
BAIRD, HAMPTON&BROWN, INC. ® ENGINEERING & SURVEYING
December 5, 2016
Mr.Tony Sholola, PE, Engineering Manager
c/o Liam Conlon, Project Manager
Fort Worth Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth,TX 76102
RE: REQUEST FOR CONTRACT AMENDMENT#2
Sanitary Sewer Rehabilitation Contract 82
City Secretary Contract No.41723
City Project No.01501, BHB 10.708.000
Mr.Sholola:
As you know,the referenced project did not proceed to construction when the final plans were
submitted four years ago;and we understand,the city is now ready to update the plans, bid the project
and proceed to construction.Accordingly,we offer our request for a contract amendment to update the
plans and assist with bidding and construction.
Specifically,the following summarizes our site investigation, provides the status of various project items
at the time of the site visit, and recommends an approach to updating the plans and proceeding with the
project.
1) Main Street—Meacham Airport:
New airport construction overlaps most of L-2347 on sheets 17-20. Meacham Field
Circle is reconstructed/realigned. Lear Drive was demolished and removed.There are
new fire protection water lines,water service lines and storm drains crossing L-2347. A
new 10'to 15'tall wall parallels the sewer for about 800 linear feet. It's unknown if
franchise utilities were relocated in this area.
Considering the significant changes along Main Street at Meacham Airport,we propose
to re-survey the area, and document true on-the-ground conditions. Contract 82 plans
issued in 2012 referenced anticipated airport construction at that time. However,
airport construction plans evolved after the Contract 82 plans were issued.
2) Washington Heights Storm Water Project:
Contract 82 plans issued in 2012 referenced 60%design plans for the Washington
Heights project. The Washington Heights design progressed and there're a number of
differences between the 60%design and updated version. Revisions to Contract 82
plans are required to alleviate conflicts with future storm drain. We propose to update
the future Washington Heights storm drain on the Contract 82 plans.
4550 SH 360,Ste 180,Grapevine,Texas 760511 Tel:817-251-85501 Fax:817-251-8810
TBPE Firm#44 1 TBPLS Firm#10011302 1 www.hhbinc.com
Mr.Tony Sholola, PE
December 5, 2016
Page 2
3) CFW details and specifications have undergone a major revision since the project plans
were issued in 2012. We've been informed Contract 82 must incorporate the latest
details and specifications. Updates to construction drawings is also anticipated to
include the new standard details and specifications.
4) Considering the noted changes (items 1-4) above,the opinion of probable cost and bid
proposal will also have to be updated, and must conform to the new standard bid items.
5) Both the TxDOT and FAA permits have expired and will need to be renewed. BHB has
already submitted for the FAA and TxDOT permit renewals and is awaiting approvals.
To address the above described additional scope of work, and develop an associated professional
services fee, we've prepared the enclosed man-hour estimate; and as indicated, we propose a
professional services fee increase of One Hundred and Fifteen Thousand One Hundred Fifty-Four
($115,154) Dollars.This amount includes$18,162 (15.8%) in SBE participation through VRX, Inc.
Our current contract amount, with Amendment#1,totals$221,822;with $48,330(or 21.8%) in m/wbe
participation. The proposed total contract amount,with Amendment#2,totals $336,976;with $66,492
(or 19.7%) in m/wbe participation.
Original Contract Amount $197,608.00
Contract Amendment No. 1 $ 24,214.60
Contract Amendment No. 2 $115,154.00
Total Revised Contract Amount $336,976.00
As your review the above and enclosed, please do not hesitate to call with any questions or comments.
We truly appreciate the opportunity to assist you, and the City of Fort Worth, with this project.
Thank you,
Baird, Hampton & Brown
11( aD
Konstantine Bakintas, PE
Principal, Civil Engineer
Enclosure: Standard Level of Effort Spreadsheet for Additional Services
Man-hour Estimate for Additional Services-VRX
e:\2010.000.000\2010.708.000\docs\contract\2nd amendment'16\amendment request_dec'16.doc
4550 SH 360,Ste 180,Grapevine,Texas 76051 1 Tel:817-251-85501 Fax:817-2S1-8810
TBPE Firm#44 1 TBPLS Firm#10011302 1 www.bhbinc.com
EXHIBIT B-Level of Effort Supplement
TASKIHOUR BREAKDOWN
Proposal for Contract Amendment No.2
Sanitary Sewer Rehabilitation Contract 82
City Project No.01501,City Secretary No.41723,BHB No.10.708.000
Basis for Labor(hours) I Expense
Survey Total Total
Task Description Hour Unit Project Project Project Project EIT/ Admin- Task Sub
Task No. Field Labor Subconsultant Reprodu Expense
Estimate Director Manager Engineer Surveyor CADD Work istrative Cost Travel Cost Total
$210 $165 $150 $110 $90 $140 $60 MWBE !on-MWB MWBE
1.0 Project Management 0 0 0 0 0 0 0 $0 $0 50 $0 $0 $6 $0
2.0 Conceptual Design(30-Percent) 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0
3.0 Preliminary Design(60 Percent) 0 0 1 0 a 0 0 $0 $0 $0 $0 $0 $0 $0
4.0 Final Design 56 166 200 a 136 24 10 $86,130 $18,162 $0 $400 30 $16,562 $104,692
UPDATE PREVIOUSLY APPROVED FINAL PLANS $0 50 $0
1 Review Four Year-Old Plans&Specs >70 Sheets 6 16 24 $7,500 30 S7,Sao
2 Verify Field Existing/Current Conditions Sa+/- Sheets 16 16 8 $5,760 $150.00 $150 $5,910
3 Update Construction Plans sol I $0 $0
3.1 Meacham Airport Construction 6 Sheets 2 4 16 8 40 24 2 $11,420 $0 $11,420
3.2 Washignton Heights5torm Drain 8 Sheets 1 2 8 12 24 $5,700 $0 $5,700
3.3 Update FW Constr.Details 10 Sheets 1 4 12 24 $4,830 50 $4,830
4 Update FW Specifications 300 Pages 2 16 24 4 $6,860 so $6,860
5 Update Opinion of Probable Cost 85 Items 1 8 1 24 $5,130 s0 $5,130
7 Coordinate for Airport Developments(previous) 1 LS 4 12 12 $4,620 so $4,6211
8 Revisions by Sub-Consultant I So $0 $0
8.1 M/wBE-VRX-Revisions 1 LS 2 6 4 S2,01a $18,162 $18,162 $20,172
9 Coordination&Review Mtgs.(previous) 3 Ea 8 16 $4,320 $100.00 $100 $4,420
10 Coordination&Mtgs.w/Airport(previous) 4 Ea 12 16 1 $5,160 $150.00 1 $150 $5,310
11 Final Plans&Specs Review Meeting 1 Ea 4 4 $1,500 $0 $1,500
12 Incorproate Comments&Prepare Bid Documents 4 24 40 40 4 514,600 $0 $14,600
13 Final Plans Review&Coordination(OA/QC) 74 Sheets a 16 16 $6,720 $0 $6,720
5.0 Bid Phase a 24 4 0 a 0 24 $7,440 $0 $0 $50 $0 $50 $7,490
Bid Phase Services 1 LS 8 24 4 24 $7,440 $ 50.00 $50 $7,490
Bid Support-VRX(see enclosed estimate) $0 $o $0
6.0 Construction Phase Services 12 24 B 1 0 0 0 4 $7,880 $0 $0 $150 $0 $150 $8,030
Construction Phase Services 1 LS 12 24 8 4 $7,880 $150.00 $150 $8,030
Construction Support-VRX(n/a) $0 $a $0
Construction Staking(n/a) $0 50 $0
Submittal Review(n/a) $a $0 $0
RFI&Change Order Review(n/a) $0 so s0
Record Drawings(n/a) SO s0 $0
7,0 ROW/Easement Services 0 0 0 0 0 0 $0 $0 $0 $0 $0 $0 $0
8.0 Survey 0 0 0 0 0 0 $0 SO $0 $0 $0 $0 $0
Basis for Labor(hours) Expense
Survey Total Total
Task Description Hour Unit Project Project Project Project EIT/ Admin- Tea
Labor Subconsultant Reprodu Expense k Sub
Task No. Field
Estimate Director Manager Engineer Surveyor CADD Work istrative Cost Travel Cost Total
$210 $165 $150 $110 $90 $140 $50 MWBE Jon-MWBI MWBE
9.0 Permitting 2 8 16 0 8 0 2 $4,960 $0 $0 $0 $0 $0 $4,960
Update FAA&TOOT Utility Permits 1SO $0 $0
FAAPermit Renewal 1 Ea 1 4 8 4 1 52,480 $0 $2,480
T .T Permit Renewal 1 Ea 1 4 8 4 1 1 $2,4801 $0 $2,480
Totalsl 781 222 1 228 144 24 40 1$106,410 $16,162 SO $600 $0 $18,762 $125,172
Project Summary
Total Hours 736
Total Labor $106,410
Total Expense $18,762
MWBE Subconsultant $18,162
Non-MWBE Subconsultant $0
10%Subconsultant Markup $1,816
MWBE Participation 14.3%
Total Project Cost $126,989
Amt Remaining in Contract $11,835
CONTRACT AMENDMENT AMOUNT $315,154
Original Contract Amount=$197,608.00
Contract Amendment#1= $24,214.60
Contact Amendment#2= $115,154
Total Revised Contact Amount= $336,976
Note:M/WBE Participation for Total Contract= 19.7% $66,492
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWoRm
COUNCIL ACTION: Approved on 1/24/2017 - Ordinance No. 22572-01-2017
DATE: 1/24/2017 REFERENCE NO.: **C-28084 LOG NAME: 60SS82A2 -BHB
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 41723, an
Engineering Agreement with Baird, Hampton & Brown, Inc., in the Amount of$115,154.00,
for Sanitary Sewer Rehabilitation, Contract 82 Near Meacham International Airport for a
Revised Contract Amount of$336,976.60, Provide for Project Management and Materials
Testing and Adopt Appropriation Ordinance (COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations
in the Sanitary Sewer Rehabilitation, Contract 82 Project in the Sewer Capital Fund-Legacy in the
amount of$151,154.00 from available funds; and
2. Authorize the execution of Amendment No. 2 to City Secretary Contract No. 41723 an Engineering
Agreement with Baird, Hampton & Brown, Inc., in the amount of$115,154.00 for Sanitary Sewer
Rehabilitation, Contract 82 project near Meacham International Airport for a revised contract amount
of$336,976.60 (City Project No. C01501).
DISCUSSION:
On April 5, 2011, Mayor and Council Communication (M&C C-24831), the City Council authorized an
Engineering Agreement with Baird, Hampton & Brown, Inc., in the amount of$197,608.00 for
Sanitary Sewer Rehabilitation, Contract 82. The agreement was subsequently revised by Amendment
No. 1 in the amount of$24,214.60 administratively authorized February 14, 2013.
Amendment No. 2 will provide for the following:
• Revisions to the drawings due to new construction at Meacham Airport which have impacted a
project sewer main.
• Revisions to the drawings to eliminate conflict with a proposed City storm drain project in the
vicinity.
• Revisions to the details and specification to reflect the City's latest standards.
• Renewal of expired TXDOT and FAA permits.
• Construction phase services including additional shop drawing review and record drawing
preparation.
In addition to the amendment amount, $36,000.00 is required for project management, and material
testing.
The overall project budget is $2,900,000.00. Design is expected to be completed by February 2017
and Construction is anticipated to commence in July 2017 and be completed by May 2018. This
project will have no impact on the Water Department's operating budget.
M/WBE OFFICE: Baird, Hampton & Brown, Inc., is in compliance with the City's M/WBE Ordinance
http://apps.cfwnet.org/council_l)ackethnc_rcview.asp?ID=24214&eouncildate=l/24/2017 1/25/2017
M&C Review Page 2 of 2
by committing to an additional 16 percent on this Amendment No. 2. The City's M/WBE goal on this
Amendment No. 2 is 15 percent.
The project is located in COUNCIL DISTRICT 2, Mapsco 9A.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of
the attached appropriation ordinance, funds will be available in the current capital budget, as
appropriated, of the Sewer Capital Fund-Legacy. The Fiscal Year 2017 Water Operating Budget
includes appropriations of$31,636,073.00 for the purpose of providing Pay-As-You-Go funding for
Sewer Capital Projects. After this transfer for Fiscal Year 2017, the balance will be $25,444,328.00.
Appropriations for the Sanitary Sewer Rehabilitation, Contract 82 project by Fund will consist of the
following:
FUND Existing Additional Project
Appropriations Appropriations Total*
Water Capital Fund $22,259.00 $0.00 $22,259.00
59601
Sewer Capital
Fund -Legacy $282,371.00 $151,154.00 $433,525.00
59607
Project Total $304,630.00 $151,154.00 $455,784.00
*Numbers rounded for presentation purposes.
TO
Fund I Department i Account Project Program i Activity Budget Reference# Amount
ID �v ID _ I I Year , (Chartfield 2) _�
FROM
Fund Department —Account 1 Project Program Activity I Budget ( Reference# Amount
ID ID �^ _�_( Year j (Chartfield 2) _
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Liam Conlon (8480)
ATTACHMENTS
60SS82A2 BHB 1295 Form.pdf
60SS82A2 BHB Map01.pdf
60SS82A2 BHB SEWER CAP 59607 A017Rev 1 05 17.docx
SAM Baird Hampton Brown Inc.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=24214&councildate=1/24/2017 1/25/2017
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Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Signature
Name of Employee
Title
C-28084 - C
CERTIFICATE OF INTERESTED PARTIES FORM 1295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE.USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-146287
Baird, Hampton&Brown, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/14/2016
being filed.
City of Fort Worth,TX Project No. 1501 Date Acknowledged:—)
g Provide the identification number used by the governmental entity or state agency to track or identify the contract,and firoAde a
description of the services,goods,or other property to be provided under the contract.
82
Sanitary Sewer Rehabilitation, Contract 82
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Bost, Ian Fort Worth,TX United States X
Watters, Richard Fort Worth,TX United States X
Nave, Shannon Weatherford,TX United States X
Strevey,Tracy Fort Worth,TX United States X
Randall,Kenneth Fort Worth,TX United States X
Mcllraith, Michael Fort Worth,TX United States X
Bakintas, Konstantine Grapevine,TX United States X
Baird,John Fort Worth,TX United States X
5 Check only if there is NO Interested Party, o
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
Signature of auth zed agent of contraong business entity
AFFIX NOTARY STAMP/SEAL ABOVE I
Sworn to and subscribed before me,by the said 1����1 � w `� ���31 this the 1Y
�^ day of Dece4er
20 to certify which,witness my hand and seal of office.
op-�y&ZI—Z
Signature of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277