HomeMy WebLinkAboutContract 47894-A1 3 � 56 ,> S9
j> AMENDMENT NO. ONE TO CITY SECRETARY
r Q� " o \ CITY SECRETARY CONTRACT NO. 47894 CONTRACT NO. �/
STATEMENT OF WORK#20170118
Origami Risk LLC("Origami") and the City of Fort Worth("Client")previously entered into City Secretary
Contract No. 47894, entitled"Master Services Agreement—Software License and Services Agreement,"dated June 20,
2016 (the"Agreement"). This Amendment No. One to the Agreement("Amendment")adds an additional Statement of
Work("SOW"),attached as Exhibit A, which describes supplemental services to be performed and licenses to be
provided by Origami for Client under the Agreement. Both the Amendment and SOW are subject to all the terms and
conditions of the Agreement.
TERM
The term of the SOW shall begin on 01/18/17 and shall be coterminous with the term of the Agreement.
PROJECT SCOPE
CMS-111 Interface
Client will purchase a CMS-111 License, which includes one (1) RRE deployed within Origami for use of Origami's
functionality designed to conduct scheduled search of the MMSEA CMS-111 database and transmit CMS-111 reports.
Light User Licenses
Client will purchase four(4) additional light user licenses. These light user licenses will allow the users to have access to
the dashboard,tasks, audits,reports pre-configured for them, and read-only access to other areas of the system. Light
users do not have access to the Administration features,Ad-Hoc report creation, check writing, CMS 111, and those
features that require a third party agreement.
PRICING AND INVOICE SCHEDULE
The price for the services listed above in this SOW is$5,450.00 for the current contract year. Thereafter,the billable
amount for each year of the Agreement will increase by $3,600.00.
Such payments will be invoiced and due as follows:
Year 1 (01/03/2017)
CMS 111 - $3,850.00
4 Light User Licenses- $1,600.00 ($400.00 for each user)
Year 2(06/20/2017)
CMS 111 - $2,000.00
4 Light User Licenses- $1,600.00 ($400.00 for each user) OFFICIAL RECORD
Year 3 (06/20/2018) CITY SECRETARY
CMS 111 - $2,000.00 FT.WORTH,TX
4 Light User Licenses- $1,600.00 ($400.00 for each user)
All fees are subject to state sales tax where applicable.
All travel costs and expenses will be pre-approved by Client in writing and billed to Client as incurred.
Amendment No. One to City Secretary Contract No.47894 Page 1 of 2
AMENDMENT AND STATEMENT OF WORK APPROVAL
The undersigned agree to the Amendment and the SOW.
ORIGAMI RISK LLC City of Forth Worth
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Date: V a 8 �A / Date: � ) -D
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,
including ensuring all performance and reporting
requirements.
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* •:�-q Approved as to Form and Legality:
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1Assistant City Attorney
M&C P-11883 6-14-16; no further M&C req.
Form 1295: Not req.
Maty er, City Secretary
�F�11�9AL REC®RD
CI°P�'SECRETARY
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Amendment No. One to City Secretary Contract No. 47894 Page 2 of 2
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCILAGENDA Foa�TEi
COUNCIL ACTION: Approved on 6/14/2016
DATE: 6/14/2016 REFERENCE NO.: **P-11883 LOG NAME: 13P16-0220 RISK
SOFTWARE SB HR
CODE: P TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Master Services Agreement with Origami Risk, LLC., in the
Amount Up to $85,000.00 for the First Year for Software License and Services
Associated with Risk Management Information System Using a Cooperative Contract
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize Execution of a Master Services Agreement with Origami
Risk, LLC., in the amount up to $85,000.00 for the first year for Software License and Services Associated
with Risk Management Information System, using City of Garland COGT 130315 Contract.
DISCUSSION:
The Human Resource Division will use this Risk Management Information System (RMIS) Cloud Based
Software to meet the demands of the department. RMIS cloud base software offers additional software
capabilities and efficiencies related to Claims and Safety to better streamline processes, provide additional
storage of information, and increased opportunity to analyze needed information.
RMIS will include all facets of Incident Reporting, Claim and Lawsuit Management, Risk Exposure, and
Property Management. RMIS will also include safety features for tracking aspects of Safety inspections and
Loss Control recommendations and Certificate of Insurance storage capabilities. The master service
Agreement includes software cost, data conversions, customization, configuration of screens and
processes, installation, training, testing, and maintenance.
PRICE ANALYSIS -The price for the Licenses and Services is $85,000.00 for the first year, $65,213.00 for
year two, and $65,213.00 for year three of the contract. There is a nine percent savings over the life of the
Agreement; compared to the previous Agreement awarded February 5, 2013 (M&C C-26082). Staff certifies
that the prices are fair and reasonable.
COOPERATIVE PURCHASE - State law provides that a local government purchasing an item under a
Cooperative Purchasing Agreement satisfies state law requiring that the local government seek competitive
bids for purchase of the item. The City of Garland contract has been competitively bid to increase and
simplify the purchasing power of government entities across the State of Texas.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager in the amount up to $21,250.00 and does not require specific City Council approval as long
as sufficient funds have been appropriated.
AGREEMENT TERM - Upon City Council's approval this Agreement shall begin June 22, 2016 and expire
June 21, 2019.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=22311&councildate=6/14/2016 2/28/2017
M&C Review Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that, upon approval of the above recommendations, funds are available in
the current operating budget, as appropriated, of the Risk Financing Fund.
BQN\16-0220\SB
TO
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year Chartfield 2
60111 1 0147130 5330201 16 $85,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact:
Jack Dale (8357)
Sheila Baker(8356)
ATTACHMENTS
Origami Risk Form 1295.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=22311&councildate=6/14/2016 2/28/2017