HomeMy WebLinkAboutContract 48751 gg
� CITY SECRETARY
\� INTERLOCAL COOPERATION AGREEMENT CONTRACT NO. ID I
�` Between
�R 4r�0}� THE NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
and
CITY OF FORTH WORTH
for
2014 INCIDENT MANAGEMENT EQUIPMENT PURCHASE CALL FOR PROJECTS
WHEREAS, the North Central Texas Council of Governments (NCTCOG) has been designated as
the Metropolitan Planning Organization for the Dallas-Fort Worth Metropolitan Area by the Governor
of Texas in accordance with federal law; and,
WHEREAS, the Regional Transportation Council (RTC), comprised primarily of local elected officials,
is the regional transportation policy body associated with NCTCOG and has been and continues to
be a forum for cooperative decisions on transportation; and,
WHEREAS, the RTC's Freeway Incident Management (FIM) Training Program is designed to initiate
a common coordinated response to traffic incidents that will build partnerships, enhance safety for
emergency personnel, reduce secondary traffic crashes, improve the efficiency of the transportation
system, and improve air quality in the Dallas-Fort Worth region; and
WHEREAS, on May 8, 2014, the RTC approved staff to conduct the 2014 Incident Management
Equipment Purchase Call for Projects with $2 million of Congestion Mitigation and Air Quality
Improvement Program (CMAQ) funds to assist local governments in obtaining equipment and
technology designed to facilitate quick incident clearance which in turn provides for additional safety
of the traveling public and first responders and has air quality benefits; and
WHEREAS, on January 8, 2015, the RTC awarded the City of Fort Worth $160,036 as a result of the
2014 Incident Management Equipment Purchase Call for Projects; and
WHEREAS, on January 22, 2015, the North Central Texas Council of Governments' Executive Board
in its capacity as the RTC's fiduciary agent, authorized NCTCOG to enter into agreements with local
governments for funds awarded by the RTC under the 2014 Incident Management Equipment
Purchase Cali for Projects; and
WHEREAS, the Interlocal Cooperation Act, Chapter 791 of the Texas Government Code provides
authority for the North Central Texas Council of Governments and local governments to enter into this
agreement for the provision of governmental functions and services Of mutual interest.
NOW, THEREFORE, for and in consideration of the mutual covenants and conditions contained
herein, the parties agree as follows:
ARTICLE 1. PARTIES
1.1 Parties. This Agreement, hereinafter referred to as the "Agreement", is made and
entered into by and between the North Central Texas Council of Governments,
hereinafter referred to as "NCTCOG", and the CITY OF FORT WORTH, hereinafter
referred to as "LOCAL GOVERNMENT". NCTCOG and the LOCAL GOVERNMENT
may each be referred to as a "Party", and may be collectively referred to as "Parties" to
this Agreement.
Interlocal Cooperation Agreement
NC T CI
G and City of Fort Worth_Agree
Agreement#TRN2133 Rage 1
2014 Incident Management Equipment Purchase Call for Prniacr_
ARTICLE 2. AWARD AMOUNT
2.1. Award Amount. NCTCOG will reimburse LOCAL GOVERNMENT's eligible costs of
incident management equipment/technology as outlined in the Scope of Work
(SCOPE) under the conditions in this Agreement not to exceed the Maximum Award
Amount of $160,036. The actual amount of reimbursement may be less than the
maximum Award Amount and will be determined under the conditions of this
Agreement. LOCAL GOVERNMENT shall be responsible for any costs in excess of
the maximum Award Amount.
2.2. US Department of Transportation Funding. The Federal Highway Administration
(FHWA) through their funding conduit, the Texas Department of Transportation, has
obligated US Department of Transportation Congestion Mitigation and Air Quality
Improvement Program funds for implementation of a Freeway Incident Management
Program. NCTCOG and the Texas Department of Transportation (TxDOT) executed
an Agreement on December 4, 2015 for $1,500,000 to support continuation of the
Freeway Incident Management Program. The period of performance associated with
this Agreement is January 12, 2016 to August 31, 2018. Costs incurred by the LOCAL
GOVERNMENT prior to January 12, 2016 are ineligible for reimbursement.
2.3. Indirect Costs. LOCAL GOVERNMENTS Indirect Costs are ineligible under this
agreement.
ARTICLE 3. SCOPE OF WORK
3.1 Scope of Work. NCTCOG will provide reimbursement to LOCAL GOVERNMENT for
LOCAL GOVERNMENT's purchase of incident management equipment and
technology as described more fully in the SCOPE, included as Attachment A. All
Equipment/Technology purchased must be completed by June 30, 2017.
3.2 Scope of Work Changes. Changes to the SCOPE must be agreed to by both Parties
in writing. LOCAL GOVERNMENT may move funds within Equipment/Technology
Types without need of NCTCOG approval so long as the Maximum Award Amount is
not exceeded and all Equipment/Technology Type commitments are met as reflected
in the Scope of Work. LOCAL GOVERNMENT shall provide written notice to
NCTCOG's, Project Manager of any such adjustments as part of-the reimbursement
request.
3.3 Product Service Life. LOCAL GOVERNMENT agrees to use the
equipment/technology purchased under this Agreement through the Product Service
Life as specified in the SCOPE.
3.4 Return of Equipment/Technology. LOCAL GOVERNMENT agrees to return any
equipmentitechnology purchased under this Agreement to NCTCOG for distribution to
other public entities in the event the LOCAL GOVERNMENT fails to use such
equipment/technology as determined by NCTCOG through Annual Performance and
Usage Reporting required below.
3.5 Annual Performance and Usage Reporting. LOCAL GOVERNMENT agrees to
submit Annual Performance and Usage Reports, included as Attachment B, to
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NCTCOG by January 31" of each year through the end of the Product Service Life
identified in the SCOPE.
3.6 Compliance. The LOCAL GOVERNMENT agrees that all activities funded under this
Agreement must be operated and maintained in accordance with federal, State, and
local Law and, if applicable, the LOCAL GOVERNMENT's Clean Fleet Vehicle
Ordinance or Resolution, consistent with the Regional Transportation Council's Clean
Fleet Vehicle Policy.
3.7 Eligible/ineligible Costs. Eligible costs include the cost of incident management
equipment and technology as detailed in the SCOPE. LOCAL GOVERNMENT staffing
and personnel costs are ineligible for reimbursement under this Agreement. Vehicle
purchases under this Agreement, if applicable, shall be eligible only if newest model
year or engine standard is purchased.
ARTICLE 4. TERM
4.1 Term. The Term of this Agreement shall be from the date executed by the last Party
to do so through the end of the calendar year of the longest Product Service Life
identified in the SCOPE, unless otherwise mutually agreed by the Parties or as
provided herein. LOCAL GOVERNMENT is authorized to proceed once this
Agreement is fully executed.
4.2 Termination. Either Party reserves the right to terminate this Agreement in whole or
in part. Notice of termination must be provided in writing, shall set forth the reasons for
termination, and shall provide for a minimum of ten (10) days to cure the defect.
Termination is effective only in the event the Party fails to cure the defect within the
period stated in the termination notice including any written extensions. If the
Agreement is terminated, NCTCOG shall only be liable for eligible expenses incurred
before the effective date of termination. The Parties may terminate this Agreement at
any time by mutual written concurrence.
4.3 Whole Agreement. This Agreement, including Attachments A through F, embodies all
of the agreements of the parties relating to its subject matter, and supersedes all prior
understandings and agreements regarding such subject matter.
4.4 Severability. In the event any one or more of the provisions contained in this
Agreement shall be for any reason held to be invalid, illegal, or unenforceable in any
respect, such invalidity, illegality, or unenforceability shall not affect any other
provision(s) hereof, and this Agreement shall be revised so as to cure such invalid,
illegal, or unenforceable provision(s) to carry out as near as possible the original intent
of the Parties.
4.5 Changed Circumstances. If future federal, State, or local statute, ordinance,
regulation, rule, or action render this Agreement, in whole or in part, illegal, invalid,
unenforceable, or impractical, the parties agree to delete and/or to modify such
portions of the Agreement as are necessary to render it valid, enforceable, and/or
practical. Each section, paragraph, or provision of this Agreement shall be considered
severable, and if, for any reason, any section, paragraph, or provision herein is
determined to be invalid under current or future law, regulation, or rule, such invalidity
shall not impair the operation of or otherwise affect the valid portions of this instrument.
Interlocal Cooperation Agreement
NCTCOG and City of Fort Worth—Agreement#TRN2133 Page 3
2014 Incident Mananemanf o.-11....
4.6 Assignment. Without the prior written consent of NCTCOG, the LOCAL
GOVERNMENT may not transfer or assign any rights or duties under or any interest in
this Agreement.
4.7 Amendments. Amendments to this Agreement must be signed by each Party.
ARTICLE 5. PAYMENTS
5.1 Payment. Reimbursement shall be made only upon completion of all SCOPE items.
A cost may not be considered incurred, and eligible for reimbursement, until the
equipment/technology has been received, accepted, and paid for by the LOCAL
GOVERNMENT. Any reimbursement under this Agreement shall be payable only after
eligible costs are approved by NCTCOG. NCTCOG will approve payments as soon as
practicable, but not later than forty-five (45) days after a complete Request for
Reimbursement has been received, provided that complete and accurate supporting
documentation has been submitted to NCTCOG. Costs incurred prior to execution of
this Agreement are not eligible for reimbursement. There shall be no obligation
whatsoever to pay for performance of this Agreement from the monies of NCTCOG,
other than grant funds received by NCTCOG from the NCTCOG funding agency for
the purposes of reimbursement under this Agreement. NCTCOG shall provide LOCAL
GOVERNMENT with written notice within five (5) business days after becoming aware
that grant funds received by NCTCOG from the NCTCOG funding agency for the
purposes of reimbursement under this agreement are no longer available for
reimbursement to LOCAL GOVERNMENT.
5.2 Reimbursement. All reimbursement requests prepared by the LOCAL
GOVERNMENT shall be submitted to NCTCOG using Attachment C and as required
by Article 5.6 Requests for Reimbursement shall include LOCAL GOVERNMENT
invoice, proof of payment, applicable receipts, other supporting documentation, and a
signature by a Certifying Official as described in Article 5.3. NCTCOG may deem a
Request for Reimbursement incomplete if the data and/or documentation are
incomplete or improper, or if the LOCAL GOVERNMENT fails to submit necessary
reports or provide other information requested by NCTCOG under the terms of this
Agreement. NCTCOG may reject requests for reimbursements which fail to
demonstrate that costs are eligible for reimbursement and/or which fail to conform to
the requirements of this Agreement. If a request for reimbursement is rejected, the
LOCAL GOVERNMENT will be provided an explanation for the rejection and an
opportunity to supplement or cure.
5.3 Certifying Official. As detailed in 5.2, the LOCAL GOVERNMENT is required to
provide signed invoices. The individual noted below has the authority, on behalf of the
LOCAL GOVERNMENT, to certify and serve as the signatory on invoices related to
this project. By signing the invoice, Certifying Officials are acknowledging review of
invoices to ensure expenses included in the invoice are consistent with the agreement,
all services and costs are documented on the invoices are accurate and eligible, and
all subrecipient and contractors have been fully paid.
Interlocal Cooperation Agreement
NCTCOG and City of Fort Worth—Agreement#TRN2133 Page 4
Any invoices received by NCTCOG without the signature of the individual noted below
may result in the invoice being returned unpaid.
Certifying Official:
Name: Sasha Kane
Title: Grants and Programs Manager
5.4 Availability of Funds. Any reimbursement under this Agreement shall be payable
only after eligible costs are approved by NCTCOG. This Agreement and all claims,
suits, or obligations arising under or related to this Agreement are subject to and
limited to the receipt and availability of funds which are received from the funding
agency by NCTCOG dedicated for the purpose of this Agreement.
5.5 Return of Funds. Unless LOCAL GOVERNMENT has returned property pursuant to
Article 3.4 of this Agreement, LOCAL GOVERNMENT agrees to return funds
received from NCTCOG for reimbursement under this Agreement where the LOCAL
GOVERNMENT has failed to comply with the requirements set forth in this Agreement.
5.6 Reimbursement Requests. All reimbursement requests prepared by the LOCAL
GOVERNMENT shall be submitted in electronic form using Attachment C no later than
July 31, 2017 for Phase 2 Projects to NCTCOG at the email address below. No paper
copies of reimbursement requests will be accepted.
North Central Texas Council of Governments
Email: TRgrants@nctcog.org
ARTICLE 6. PROCUREMENT AND PROPERTY MANAGEMENT
6.1 Procurement Standards. LOCAL GOVERNMENT agrees that its purchase of
equipment/technology under this Agreement will comply with the procurement
standards and requirements outlined in 2 Code of Federal Regulations (CFR) Part
200.317-.326 (Uniform Administrative Requirements, Cost Principles, and Audit
Requirements for Federal Awards). If LOCAL GOVERNMENT fails to meet these
requirements, NCTCOG may deny reimbursement requests. If such failure is
determined after reimbursement has been made, LOCAL GOVERNMENT agrees to
return reimbursed funds that were not in compliance with these requirements, whether
determined by NCTCOG, the State, or the US Department of Transportation or its
agents. LOCAL GOVERNMENT shall provide NCTCOG a written certification of
compliance with 2 CFR 200.317-.326 prior to purchasing any equipment/technology
under this agreement.
6.2 Equipment Use, Management, and Disposition. LOCAL GOVERNMENT agrees
that its purchase of equipment/technology under this Agreement will comply with the
property management standards and requirements outlined by the USU. Department
of Transportation in in 2 CFR 200.313. The LOCAL GOVERNMENT agrees to provide
NCTCOG reasonable information concerning the use and condition of the equipment
upon request.
ARTICLE 7. MISCELLANEOUS PROVISIONS
7.1 Liability. The Parties agree that neither party is an agent, servant, employee of the
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NCTCOG and City of Fort Worth—Agreement#TRN2133
other party and each party agrees it is responsible for its individual acts and deeds, as
well as the acts and deeds of its contractors, employees, representatives, and agents.
This section shall not be construed to affect a governmental entity's immunities under
constitutional, statutory or common law.
7.2 Force Majeure. It is expressly understood and agreed by the parties to this
Agreement that, if the performance of any provision of this Agreement is delayed by
force majeure, defined as reason of war, civil commotion, act of God, governmental
restriction, regulation or interference, fire, explosion, hurricane, flood, failure of
transportation, court injunction, or any circumstances which are reasonably beyond the
control of the party obligated or permitted under the terns of this Agreement to do or
perform the same, regardless of whether any such circumstance is similar to any of
those enumerated herein, the party so obligated or permitted shall be excused from
doing or performing the same during such period of delay, so that the period of time
applicable to such requirement shall be extended for a period of time equal to the
period of time such party was delayed. Each party must inform the other in writing
within reasonable time of the existence of such force majeure.
7.3 Property Insurance. The LOCAL GOVERNMENT must maintain sufficient property
insurance or self-insurance for the repair or replacement of any equipment/technology
funded under this Agreement, unless otherwise expressly agreed upon in writing by
NCTCOG.
7.4 Captions. The captions, headings, and arrangements used in this Agreement are for
convenience only and shall not in any way affect, limit, amplify, or modify its terms and
provisions.
7.5 Disputes and Remedies. The LOCAL GOVERNMENT and NCTCOG shall negotiate
in good faith toward resolving any disputes that arise under this Agreement. This
agreement does not limit any remedy or right under law available to a Party to enforce
the terms herein.
7.6 Notice. All notices regarding this Agreement shall be in writing and shall be delivered
to the persons identified below:
NCTCOG
Mailing Address:
Michael Morris, P.E.
Transportation Director
North Central Texas Council of Governments
PO Box 5888
Arlington, Texas 76005-5888
NCTCOG Project Manager
Sonya Landrum
Principal Transportation Planner
North Central Texas Council of Governments
PO Box 5888
Arlington, Texas 76005-5888
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n,,.,. — -
LOCAL GOVERNMENT
Mailing Address:
Valerie R. Washington
Assistant City Manager
City of Fort Worth
Bob Bolen Public Safety Complex
505 W. Felix Street
Fort Worth, TX 76115
City of Fort Worth Project Manager
Sasha Kane
Grants and Programs Manager
Fort Worth Police Department
Bob Bolen Public Safety Complex
505 W. Felix Street
Fort Worth, TX 76115
ARTICLE 8. ACCESSIBILITY AND MAINTENANCE OF RECORDS
8.1 Maintenance. The LOCAL GOVERNMENT shall maintain a record keeping system for
all of its activities, including program records and financial management records, which
support and document all expenditures of funds made under this Agreement, in
accordance with federal regulations, State rules, and the Agreement. This section
shall not be interpreted to require maintenance of multiple exact duplicate copies of
any record or document.
8.2 Retention. All records must be maintained for a minimum of four (4) years following
the expiration of the Product Service Life as described in the SCOPE. In the event
that any litigation or claim is still pending upon the expiration of the Product Service
Life, these records shall be retained until resolution of the litigation or claim.
NCTCOG, the NCTCOG funding agency, or their designees shall have access to all
records that are directly applicable to this Agreement for the purpose of making audit
examinations.
ARTICLE 9. AUDITS
9.1 Audits. LOCAL GOVERNMENT agrees that NCTCOG, the State of Texas, and/or the
Federal Government may conduct an audit or investigation related to funds received
under this Agreement for up to three (3) years from final reimbursement from
NCTCOG.
ARTICLE 10. ASSURANCES
10.1 Equal Employment Opportunity. LOCAL GOVERNMENT shall not discriminate
against any employee or applicant for employment because of race, religion, color,
sex, sexual orientation, gender identity, or national origin. LOCAL GOVERNMENT
shall take affirmative actions to ensure that applicants are employed, and that
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NCTCOG and City of Fort Worth—Agreement#TRN2133
2014 Incident Management Equipment Purchase Call for Projects
transfer,- recruitment or recruitment advertising; layoff or termination; rates of pay or
other forms of compensation; and selection for training, including apprenticeship.
10.2 Davis-Bacon Act. LOCAL GOVERNMENT agrees to comply with all applicable
provisions of 40 USC § 3141 —3148.
10.3 Contract Work Hours and Selection Standards. LOCAL GOVERNMENT agrees to
comply with all applicable provisions of 40 USC § 3701 — 3708 to the extent this
agreement indicates any employment of mechanics or laborers.
10.4 Rights to Invention Made Under Contract or Agreement. LOCAL GOVERNMENT
agrees to comply with all applicable provisions of 37 CFR Part 401.
10.5 Clean Air Act, Federal Water Pollution Control Act, and Energy Policy
Conservation Act. LOCAL GOVERNMENT agrees to comply with all applicable
provisions of the Clean Air Act under 42 USC § 7401 — 7671, the Energy Federal
Water Pollution Control Act 33 USC § 1251 — 1387, and the Energy Policy
Conservation Act under 42 USC § 6201.
10.6 Debarment/Suspension. LOCAL GOVERNMENT is prohibited from making any
award or permitting any award at any tier to any party which is debarred or suspended
or otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549, Debarment and Suspension. LOCAL GOVERNMENT
and its subcontractors shall comply with the special provision "Certification
Requirements for Recipients of Grants and Cooperative Agreements Regarding
Debarments and Suspensions,"which is included as Attachment D of this agreement.
10.7 Restrictions on Lobbying. LOCAL GOVERNMENT of these funds is prohibited from
using monies for lobbying purposes; LOCAL GOVERNMENT shall comply with the
special provision "Restrictions on Lobbying," which is included as Attachment E of this
Agreement. LOCAL GOVERNMENT shall include a statement of compliance with the
Lobbying Certification and Disclosure of Lobbying Activities in applicable procurement
solicitations. Lobbying Certification and Disclosure of Lobbying Activities shall be
completed by subcontractors and included in subcontractor contracts, as applicable.
10.8 Procurement of Recovered Materials. LOCAL GOVERNMENT agrees to comply
with all applicable provisions of 2 CFR §200.322.
10.9 Nondiscrimination on the Basis of Disability. The LOCAL GOVERNMENT agrees
that no otherwise qualified disabled person shall, solely by reason of his disability, be
excluded from participation in, be denied the benefits of, or otherwise be subject to
discrimination under the project. The LOCAL GOVERNMENT shall insure that all fixed
facility construction or alteration and all new equipment included in the project comply
with applicable regulations regarding Nondiscrimination on the Basis of Disability in
Programs and Activities Receiving or Benefiting from Federal Financial Assistance, set
forth in 49 CFR, Part 27 and any amendments thereto.
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APPENDICES
The following appendices are attached and made part of this Agreement.
Attachment A: Scope of Work
Attachment B: Annual Performance and Usage Reporting Form
Attachment C: Reimbursement Request Form
Attachment D: Lower Tier Participant Debarment Certification
Attachment E: Lobbying Certification and Disclosure of Lobbying Activities
Attachment F: 2 CFR 200 Uniform Guidance Transparency Requirements
IN WITNESS WHEREOF, the Parties have executed this Agreement on the day of
201 . r!
NORTH CENTRAL TEXAS COUNCIL OF GOVERNMENTS
1�a Agogoe
R. Michael Eastland
Executive Director, NCTCOG
CITY OF FORT WORTH
Signature
Printed Name
Interlocal Cooperation Agreement
NCTCOG and City of Fort Worth-Agreement#TRN2133 Page 9
2014 Incident Management Enuinment PnrchnQP r.�n fn-
ATTACHMENT A
SCOPE OF WORK
INCIDENT MANAGEMENT EQUIPMENT PURCHASE 2014 CALL FOR PROJECTS
North Central Texas Council of Governments
Incident Management Equipment Purchase CFP ILA SCOPE OF WORK
1. AGENCY NAME City of Fort Worth
2. PROJECT NAME: Traffic Flow and Traffic Control Management Project
3. MAXIMUM AMOUNT AWARDED: $160,036
4. SCOPE ITEMS
LOCAL GOVERNMENT has been awarded funds to purchase the following incident
management equipment/technologies in the Quantities and Amounts shown below. LOCAL
GOVERNMENT shall acquire and utilize the following equipment/technologies consistent with
the terms of the agreement.
EquipmentfTechnology Type Estimated Product
(e.g.,traffic control equipment, responder Quantity Service Life
safety gear, dynamic message board,etc.) (Included in (Specific to
Application) Each Product
1 Traffic Control and Scene 1126 See below
Management Equipment
1.1 MUTCD Compliant 28" Traffic Cones - 1 year
1.2
Collapsible Pop Up Traffic Cone Kits, 1 year
28" Cone `
1.3
Grabber Cones— MUTCD Compliant, 1 year
42" Cone `
1.4 Ford F350 Super Duty XL Truck, Fully _
Equipped 7 years
1.5 Traffic Public Safety Vests ANSI-ISEA _ 3 years
207-2006
2 Crash Investigation Technology 1 See below
Robotic Station Forensic Mapping
2.1 - 5 years
System
4 Portable Dynamic Message Board 3 3 years
I,
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ATTACHMENT B
ANNUAL PERFORMANCE AND USAGE REPORT FORM
n
INCIDENT MANAGEMENT EQUIPMENT PURCHASE 2014 CALL FOR PROJECTS
okNorth Central Texas Council of Governments
Annual Performance and Usage Survey
As a selected recipient through the NCTCOG Incident Management Equipment Purchase 2014 Call for Projects, your
agency received funding to be used for the purchase of equipment and technology that aid in quick incident clearance and
crash mitigation in the North Central Texas(NGT) Nonattainment Area. Included as a stipulation to receive the funds,
recipient agencies are required to complete an annual performance and usage survey regarding the use of the
equipment. Recipient agencies agree to utilize the eguipmentitechnofogy purchased or it must be returned to
NCTCOG. Please submit your completed survey and requested performance measures to Camille Fountain at
cfountainAnctcoq.org by January 31 annually.
PROJECT NAME PRODUCT SERVICE LIFE IS YOUR AGENCY STILL
EXPECTANCY UTILIZING THE EQUIPMENT?
Specify Items Purchased as part of the CFP Specify the product service (YIN)
(if multiple items purchased, include one life at initial purchase and
project perline item) time remaining.
1 Yes❑ No❑ If No, explain below
2 Yes❑ No❑ If No, explain below
3 Yes❑ No❑ If No, explain below
4 Yes ❑ No❑ If No, explain below
5 Yes❑ No❑ If No, explain below
6 Yes ❑ No ❑ If No, explain below
7 Yes ❑ No ❑ If No, explain below
8 Yes❑ No ❑ If No, explain below
9 Yes❑ No❑ If No,.explain below
10 Yes ❑ No❑ if No, explain below
Supplemental Information:
1. Has the equipment/technology purchased meet your agency's expectations/needs? Yes ❑ No❑ If No, please explain
(include project name and provide details)
2. If your agency is NOT utilizing the equipment/technology purchased through the NCTCOG Incident Management Call
for Projects, please explain why. Include project name and provide details for each product not in use.
1
INCIDENT MANAGEMENT EQUIPMENT PURCHASE 2014 CALL FOR PROJECTS
3. Would you recommend this equipment/technology be purchased by other agencies interested in acquiring similar
equipment/technology? Yes ❑ No❑ If No, please explain (list project name and provide details).
4. In partnership with regional incident response agencies, NCTCOG has established definitions for regional incident
management performance measures. (See Regional Incident Management Performance Measure Definitions below.)
Please submit the specified performance statistics for your agency. Check each performance statistic that is included
with the survey. If information is not submitted, please explain why.
❑ INCIDENT RESPONSE TIMES
❑ INCIDENT CLEARANCE TIMES
❑ ROADWAY CLEARANCE TIMES
❑ RECOVERY TIME
Agency Contact Information (REQUIRED)
Agency Name: County:
Contact Person (name): Job Title:
Department: Email:
Agency Address: Phone Number:
Thank you for completing the Annual Performance and Usage Survey.
2
INCIDENT MANAGEMENT EQUIPMENT PURCHASE 2014 CALL FOR PROJECTS
REGIONAL INCIDENT MANAGEMENT PERFORMANCE MEASURE DEFINITIONS
1) Incident Response Time -The elapsed time between when an incident is detected to when the response vehicles
arrive at the scene.
2) Incident Clearance Time—The time between the first recordable awareness and the time at which the last responder
has left the scene.
3) Roadway Clearance Time—The time between first recordable awareness of an incident by the responding agency
that all lanes are available for traffic flow.
4) Recovery Time—The time period between awareness of an incident and restoration of impacted roadway/roadways
to"normal"operations.
5) Secondary Crash—Incidents beginning with the time of detection of the primary incident where a collision occurs either
a)within the incident scene or b)within the queue, including the opposite direction, resulting from the original incident.
3
ATTACHMENT C
REIMBURSEMENT REQUEST FORM
i
r
INCIDENT MANAGEMENT EQUIPMENT PURCHASE 2014 CALL FOR PROJECTS
ist _= North Central Texas Council of Governments
Reimbursement Request Form
1. Agency Name:
2. Project Name:
3. Total Reimbursement Amount Requested: US$
4. As outlined in Article 3 of the Interlocal Cooperative Agreement executed with NCTCOG,were
any adjustments made to the scope of work?
❑ No
❑Yes (if yes, provide a written notice to the NCTCOG Project Manager outlining any
adjustments made.)
5. Itemized Purchases
All Requests for Reimbursement shall include LOCAL GOVERNMENT invoice, proof of payment,
applicable receipts, and other supporting documentation. NCTCOG may deem a Request for
Reimbursement incomplete if the data and/or documentation are incomplete or improper, or if the
LOCAL GOVERNMENT fails to submit necessary reports or provide other information requested by
NCTCOG under the terms of this Agreement. NCTCOG may reject requests for reimbursements which
fail to demonstrate that costs are eligible for reimbursement and/or which fail to conform to the
requirements of this Agreement.
Equipment/Technology Purchased Quantity Unit Price Total Amount
1
2
3
4
5
6
7
9
10
i
All reimbursement requests shall be submitted no later than July 31,2017 to NCTCOG at the
address below:
North Central Texas Council of Governments
616 Six Flags Drive
Arlington,Texas 76011
Email: TRgrants aanctcoq.org
ATTACHMENT D
LOWER TIER PARTICIPANT DEBARMENT CERTIFICATION
LOWER TIER PARTICIPANT DEBARMENT CERTIFICATION
(Negotiated Contracts)
yalorie R. Washington being duly
(Name of certifying official)
sworn or under penalty of perjury under the laws of the United States, certifies that neither
City of Fort Worth nor its principals
(Name of lower tier participant)
are presently:
• debarred, suspended, proposed for debarment,
• declared ineligible,
• or voluntarily excluded from participation in this transaction
by any federal department or agency
Where the above identified lower tier participant is unable to certify to any of the above statements
in this certification, such prospective participant shall indicate below to whom the exception
applies, the initiating agency, and dates of action.
Exceptions will not necessarily result in denial of award but will be considered in determining
contractor responsibility. Providing false information may result in criminal prosecution or
administrative sanctions.
EXCEPTIONS:
Signature of Certifying Official
Title
Date of Certification
Form 1734
Rev.10-91
TPFS
ATTACHMENT E
LOBBYING CERTIFICATION AND DISCLOSURE OF LOBBYING ACTIVITIES
I
I
LOBBYING CERTIFICATION
FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with
the awarding of any federal contract, the making of any federal grant, the making of any federal loan, the
entering into of any cooperative agreement, and the extension continuation, renewal amendment, or
modification of any federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer
or employee of Congress, or an employee of a Member of Congress in connection with this federal contract,
grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form - LLL,
"Disclosure Form to Report Lobbying," in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award documents for
all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction was
made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each
such failure.
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ATTACHMENT F
2 CFR 200 UNIFORM GUIDANCE TRANSPARENCY REQUIREMENTS
ATTACHMENT F
OMB UNIFORM GUIDANCE 2 CFR 200
UNIFORM ADMINISTRATIVE REQUIREMENTS, COST PRINCIPLES AND AUDIT
REQUIREMENTS FOR FEDERAL AWARDS
TRANSPARENCY REQUIREMENTS
The Uniform Guidance ensures compliancy with program requirements and achievement of program
goals pursuant to 2 C.F.R 200 when any of the following occur:
• subrecipients that meet the Single Audit threshold of $750,000, must comply with the
requirements of the Single Audit Act, section 200.425. This includes the evaluation of all
audits and on-site reviews to determine if adjustments are needed by NCTCOG to our own
records. This also includes remedies for noncompliance as identified in section 200.338.
• In accordance with the 2 C.F.R. 200, NCTCOG is required to include the following in a
subaward agreement:
Data Universal Numbering System (DUNS) 782003727
number
Federal Award Identification Number (FAIN) 481602007M40030
Catalog of Federal Domestic Assistance Highway Planning & Construction
(CFDA) Number& Name (www.cfda.gov) 20.205
ACCEPTED AND AGREED:
APPROVED AS TO FORM
AND ]LEG Y:
By:
Jo ate
A stant City Att y
Contract Authorization:
M&C: C-27260
Date Approved: 4/14/2015
ATTEST:
Mary J. Kay er
City Secretary
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract,including
ens ring all performance and reporting requirements.
Name of Employee
Title
M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FOR11
COUNCIL ACTION: Approved on 4/14/2015 - Ordinance No. 21721-04-2015 & Resolution No.
4434-04-2015
REFERENCE ** 35NCTCOG14
DATE: 4/14/2015 NO.: C-27260 LOG NAME: CALLFORPROJECTS
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Ratify Application for and Authorize Acceptance of, if Awarded, Reimbursement Funds
from the North Central Texas Council of Governments for the 2014 Incident Management
Equipment Purchase Program in an Amount Not to Exceed $160,036.00, Authorize
Execution of an Interlocal Agreement and Adopt Resolution and Appropriation Ordinance
(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify the application for and authorize acceptance of, if awarded, reimbursement funds from the
North Central Texas Council of Governments for the 2014 Incident Management Equipment
Purchase Program in an amount not to exceed $160,036.00;
2. Authorize the execution of an Interlocal Agreement with the North Central Texas Council of
Governments for the 2014 Incident Management Equipment Purchase Program;
3. Adopt the attached resolution to make assurances as suggested by the North Central Texas
Council of Governments; and
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in an amount not to exceed $160,036.00 upon receipt of the funding.
DISCUSSION:
In 2003, the North Central Texas Council of Governments (NCTCOG) began providing Incident
Management Training for all responders in the region. The goal of the NCTCOG Freeway Incident
Management Training Program is to initiate a common, coordinated response to traffic incidents. The
program objectives include building partnerships, enhancing safety for emergency personnel,
reducing upstream traffic accidents, improving the efficiency of the transportation system and
improving air quality in the Dallas-Fort Worth region.
In support of the Incident Management Training Program, NCTCOG is conducting the 2014 Incident
Management Equipment Purchase Program. The goal of the program is to assist agencies in
purchasing equipment and technology that will advance program objectives. The Fort Worth Police
Department is seeking to purchase equipment and technology that will aid in quick incident clearance
and mitigate crashes. If funding is awarded, NCTCOG will provide reimbursements to the City for the
City's purchase of the equipment and technology. The reimbursements are done in two phases: the
first phase ends on September 30, 2015 and the second phase ends on September 30, 2016.
Agencies receiving funds through the program are not required to provide a local match.
NCTCOG uses a competitive selection process to determine which agencies will receive
funding. While not required to qualify for funding under this program, adoption of a resolution which
states that the City supports the objectives of the program will likely increase the City's application
http://apps.cfwnet.org/council_packet/me_review.asp?ID=20851&councildate=4/14/2015 2/28/2017
M&C Review Page 2 of 2
score.
Chapter 791 of the Texas Government Code provides authority for local governments to enter into
Interlocal Agreements.
Under this grant, the Police Department is able to fund unmet needs for traffic control and scene
management. This needs include traffic cones, safety vests, message boards, mapping software and
a vehicle. Each of these items have various expected useful-life. The police department's priorities
are based on ever changing crime trends and technology. When the items need to be replaced
based on useful-life and/or warranties, the police department will evaluate all funding options
available and permissible.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451409 035203XXX000 $160,036.00
4) GR76 5 $160,036.00
(VARIOUS) 035203XXX010
Submitted for City Manager's Office by: Rudolph Jackson (6199)
Originating Department Head: Rhonda K. Robertson (4231)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
35NCTCOG14 CALLFORPROJECTS GR76 AO FY2015.docx
NCTCOG Resolution.doc
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=20851&councildate=4/14/2015 2/28/2017