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Home My WebLink AboutContract 48792� RECE1�� , ��,� ` ''� �� TFXteSgi&M ENGINEEEtiNG 1��... � Ci�1��`CC�._''+'. „.. �� .. C��Y �� _ DCfGNSI�N SERVICE CI�Y ��R��' � � ��`l'�- CONTRACT fVA. Metno�randum of Agreement Between The Texas A&IVI Engineering Extension 5ervice on Behalf of its Texas Task Farce One (TX-TF1) And CITY OF FORT WORTH Co ntra ct: 48-100091 This Memorandum of Agreement (MOA) is entered into by and between Texas A&M Engineering Extension Service on behalf of its Texas Tasl< Force One (TX-TF1) and CITY OF FORT 1�ilORTH. I. �Lli'�DOSE' The Swiftwater and Flood Rescue program sponsored by TX-TF1 and the 5tate of Texas is a robust response capability serving the State af Texas. Personnel are provided by Participating Agencies that certify the credentials of their participating members using the latest NFPA 1006 Standard for Technical Rescuer Professional Qualifications. Statistics show thafi 90 percent of savable victims of flooding disasters are saved within the first few hours following such an occurrence. Regional water rescue teams increase the opportunity to successfully rescue survivors of natural disasters. The regional water rescue teams are made up of TX- TF1 Participating Agencies which can respond as needed for developing swiftwater and flooding instances. In an efFort to increase the effectiveness of the Swiftwater and Flood Rescue program, by continually building Participating Agency capacity and capabilities, certain emergency response equipment (flood and swift water rescue boats and related equipment) can be assigned under this bailment agreement by TX-iF1 to Participating Agencies to improve local, regional and state response capabilities. YI. S�o�e The provisions of this MOA apply to bailment of State of iexas owned equipment for the express purpose of providing specialized equipment necessary for emergency response to rescues and evacuations during rising flood waters and swift water emergencies. These responses may be local or regional to the Participating Agency or may be state wide. The Participating Agency must already have an active MOU with 7X-TF1 (through their members). -----� i,- _-� — -- . -- - -- �� '"'�,�FICIAL R��''�'' � TEEX CS-58 ��J°g'� �e�Ci �7�� ° age 1 of 6 � i �"�", 6'a��i'��'�'� �� OGC Approved 1.2013 TE7(r4S A&M ENGINEERING EXi[NS10N SEItVIGE `� �i �, , ir i, i �, Contract: 48-100091 This MOA shall begin as of the date of the last signature and shail be in force until the 31� day of March, 2022 or until terminated by one or both parties by 30 day written notice. Prior to or on the termination date, this MOA may be reviewed for re-issuance and affirmed with the signing of a new MOA between both parties. I ) t � 1. Equipment: The TX-TF1 emergency respanse equipment described in Appendix. 2. Member: An individual who has been forma(ly accepted into TX-TF1, meeting all requirements for skills and I<nowledge, and is in gaod standing with regard to compliance of necessary training and fitness. 3. State: for the purpose of this M�A, the State of Texas through the Texas Division of Emergency Management (TDEM). 4. Task Force/Strilce Team: an integrated co(lection of personnel and equipment meeting standardized capability criteria for addressing search and rescue needs during disasters. S. Tasl< Force Sponsored Trainin�: training and/or exercises performed at the direction, control and funding of TX-TF1. iI. Y2espo�si�ilities � TEEX CS-58 ' �� 1. TX-TF1 shall determine and provide Equipment for bailment based on the needs associated with the geographical area of response ofthe Participating Agency. 2. TX-iF1 shall endeavor to provide the Equipment in good working order with associated supplies and equipment necessary for emergency response and maintenance af the Equipment. Page 2 of 6 OGC Approved 1.2013 TFIGAS A&M �PIG[tV�E[iiiVG EXI'GNSION SE[LVICE Contract: 48-100091 3. TX-TF1 will provide training in the maintenance and reporfiing requirements of the Equipment. 4. TX-TF1 will direct and coordinate the maintenance and or repair of the Equipment not associated with routine maintenance. 5. TX-TF1 will reimburse the Participating Agency for costs associated with state deployment or EMAC response of the Equipment and vehicfes and equipment owned by the Participating Agency as listed on the ICS 21S "Support Vehicle/Equipment Inventory" form. Costs mclude fuel for the Equipment, fuel for boat motors, fuel or standard mileage charges for Participating Agency owned vehicles{s}, and repair or replacement of Participating Agency owned vehicles and equipment damaged due to deployment subject to TX-TF1's procedures for such reimbursements. All costs incurred by the Participating Agency for activities outside of a state dep(oyment or EMAC response are the sole respansibility of the Participating Agency and are not subject to reimbursement request of TX-TF1. �. The Participating A�ency re��onsibilities: 1. Participating Agency shall ma!<e the Equipment available for Taslc Force sponsared training and response when requested byTX-TF1 and the State ofTexas, 2. Participating Agency may only use the Equipment for the intended purpose under this M4A. 3. Participating Agency may use the assigned Equipment for local or regional response and or training outside of a State of Texas deployment but does so at its own expense. 4. Participating Agency shall provide qualified staffing (members with a current MOU with TX-TF1) in number and sl<ill level that is required for zhe safe utilization of the Equipment for each response as pravided for in the Water Stril<e Team SOP. 5. Participating Agency shall provide the Equipment and staffing within the timeline set by TX-TF1 (Notification (N) + 2 Hour (H) �- Travel Time to area of deployment �T) 7 � TEEX CS-58 Page 3 of 6 OGC Appraved 1.2013 TP.7fA$ A{'xM $PIGINEERING �xrFrrsiotv sE[�vicE Contract: 48-100091 6. Participating Agency shall provide the number of vehicle(s) capable of safely towing the assigned equipment and transporting the Participating Agency's assigned members throughout the deployment time period. If the Participating Agency is unable to provide vehicle resources for the response they may request use of rental vehicles by contacting TX-TF1. 7. Upon activation far a state dep[oyment or EMAC response, the Participating Agency shall provide a completed ICS 218 "Support Vehicle/Equipment Inventary" farm listing all TEEX, Participating Agency, and renta! vehicies and equipment to be used during the response. S. If the Participating Agency is unable to accept a deployment mission, the Participating Agency shall mal<e all Equipment available for temporary reassignment by TX-TF1 to other member agencies or personnel. 9. Participating Agency shall store all Equipment indoors and in a secure facility. 10. Participating Agency shall perform and document routine and preventive maintenance of the Equipment. 11. Participating Agency shall provide for th� repair or replacement of the Equipment if damaged, lost ar stolen when not being used, maintained or stared in an agreed upon manner or by individuals not approved by TX-TF1 in the use of the Equipment. 12. Participating Agency shall provide monthly updates to TX-TF1 on the use of the Equipment and standard records indicating the regufar maintenance of the equipment in accordance with TX-TF1 policy. 13. Participating Agency shall mal<e water equipment available for inspection by officials ofTX-TFS on a semi-annual basis. 14. Participating Agency shall mal<e communications Equipment available for inspection by officials of TX-TF1 on a quarterly basis, i.e. quarterly Water Rescue Worl< Group meetings. 15. Upon termination of ihe MOU by either party, the Participating Agency shall return the Equipment to TX-TF1 in the same condition as when it was received with considerations for acceptable wear and tear. TEEX CS-58 Page 4 of 6 OGC Approved 1.2013 TIXAS A�'xM ENG[NEEEItNG IXFL•NS10N SEAVt�6 li�. ': � ��,;,; � : �'itle Contract: 4�-100091 1. The Equipment remains the property of TX-TF1 and Participating Agency may not encumber the title to the Equipment in any way. 2. Par�icipating Agency may not modify, transfer, or loan the Equipment to a third party without the written permission of iX-TF1. I.,�ability 1. TX-TF1 provides the Equipment "as is," with no representations or warranties as to its condition or fitness for a particular purpose. 2. Each party is solely responsible for its own acts under this MOA to the extent permitted under the laws af the State of Texas. 3. Except as specifically provided, each party shall bear its own costs and expenses incurred under this MOA without expectation of reimbursement from the other party. 4. Participating Agency assumes ali risl< and (iability of property damage, personal injury and death resulting from use of the Equipment. Participating Agency shall, to the extent allowed by law, release and indemnify for any claim related to Participating Agency's use of the Equipment. Participating Agency hereby acknowledge that they have read and understand this entire MOA. All oral or written agreements between the parties herefio relating to the subjecC matter of this MOA that were made prior to the execution of this MOA have been reduced to writing and are contained herein. Participating Agency shall abide by all terms and conditions specified herein and certify that the information provided to TX-TF1 is true and correct in a(I respects to the best of their Irnowledge and belief. TEEX CS-58 Page 5 of S �GC Approved 1.2013 TFXAS A&M ENGIIV�E�NG �� Ex►'�SIoN sFavtcE This MOA is entered into by the following parties: Contract: 4�-100091 ��X�S A�cM IUGIfU��RI � Ek�'ENSION SERVICE, on behalf of its 5"exas Yas{c �orce One: � / C � /�� ' Gar Sera %1 `� ..-� ,, . r v � �� Authorized Sign �ture�,— Printed Name Date 200 Technology Way Address (979) 45�-0849 Phone Number PARTICIPAYINC; AGENCY: College Station City 37167167164025 TX VIN Agency Name TX, 77845 State, Zip � � j �G�1e��z �GtSt��,�� "� Authorized Signa re , Printed Name Date Address Phone Number City TX VIN ,� �� F�e �: � �� . � �_ � �,� �¢q ` �,� : �r argy J. yser, City Secre �� `^� � � �r �� °��'��,�a 1. �.. ., - --- ----_��: _-___--.._�__ ,,-, C�r�tr�ct hutha�i��►��A� `� >— l�G� ._ - `' > � � r��te TEEX CS-58 Page 6 of 6 State, Zip ��'I�FlClAl. R�C��?� CfTY ��C�ET�,�';� �1% �'"��T�� '�X OGC Approved 1.2013 City of Fort Worth Contract Compliance Manager: By signing I acknowledge that I ain the person responsible for the monitoring and administration of this contract, including ensuring all performance and repoi�ting requirements. G��✓�c o✓ S i/� G� i�z.; � Name of Employee / //Zi� �1.=�✓l % ��(l/�/�� Title �'��FICI�L RE�C�"'� CITY: ��t��:Tc�"'r�' F7'. i��'��7'��, '�"X TExas A&M Errc�NP�EacNc � -- `��, �� - GXTGNSI(�N SGRVICC Texas i�sk Force 1 :. . - �� ' { - � , :� ' �: �� .' l� 1 �� ' :� � , `!; - 11 �►��r�cy City of Fort Worth �oat Model ZODIAC 420 Hull ID# FR-XMPC900UF617 `��X # (�OA'�) 716B364 Motor Model EVINRUDE Motor Ser. ## 5386951 `��X # (MOiOR) 7169996 irailer Mfig/Mod MAGIC TILT irailer VIN 1M5BM161X61E00560 '�railer ID# T65 Trailer �P# 90�3-5242 City of Fort Worth Page 1 � TIXASA&M ENG[NEERING � �� _ CXTCNSION SLRVICC � /I � �' ',• - 5 Yn ic o � � � � <+5rt l�i;�u' �' ( _ ,''i�� ;i,".� � . � � ': • + _ ��• ,��.,;;� ,� _- _� � �_. � . `r �. � _ . .� ; � ' �. 1 � � ��.-. Ciry of Fort Worth Page 1 ; •:, ,. T�XAS A6zM ENGINEERING � � � - •LITLNS[ON S�R1'IC[ *- �i-� �` - ;� �a� - � - �1 i Pre�Posit�oned nilult��mossior� C��nrnuni��to�° Informatoon Sheet Agency City of Fort Worth Unit # MSAT SIV # 103-C-G2 03 MAST iEEX# 7165295 SAaI�IlSl1RlG P�I�fV� 979-204-5465 �',��L�`� # 979-219-9210 � y- �..-- - �t; , �-�.� - � _ r--�� Li _ = r• _ sr� � ;# + _ � ��' --- Ciry of Fort Worth Page 1 Agency City of Fort Worth �ox # 103-GG2 03 '.• • :•= • - Item Seria) N�arr�ber Qty Pelican Case 1 Infinity VHF Radio 0112368 1 Infinity VHF Radio 0112369 1 Infinity VHF Radio 0112338 1 Infinity VHF Radio 0112367 1 Infinity VHF Radio o11zo2s 1 Infinity VHF Radio 0112370 1 Infinity Radio Battery 10 ICOM Air Radio 2501990 1 6-Banl< Charger 1 AC Adaptor for Charger 1 GPS Mic SN# 118358057 1 GPS Mic user guide 1 Lapel Mic 4 Garmin 60CSx GPS 1 Garmin GPS User Guide 1 Garmin GPS computer USB cable 1 Radio Dry Bag 5 City of Fort Worth Page 2 TEXASA&M L•NGINfEf1fNG �� EXfLN510N 5[ItVICC l' �- 1° � � I i ; 1 !' ►/ \ i i'� `, \ ''1� \ � i��:� 31%1i, �i�t�;�l,:`��, EQ�JIPI!/��1T CHECI�LIS�': �DE�C �'�ON II�t��PI'Ol�� # S�i2Ir�L # Zodiac 420 716B364 FRXMPC900UF617 ETEC 40 HP 7I69996 5386951 G2 Multi Mission 7I68295 103-GG2 03 Communicator ICOM IC-FS10V Radio I12368, l I2369, 112338, Box (103-C-GZ 03) 112367, 112Q25, 112370 ICOM IC-A14 (aircraft) In radio bax (103-C-G2 03) 2501990 Radio Magic Tilt trailer 908-5242 1MSBM161X61E04560 GPS 118358057 Samsung Phone 716B340 (979) 204-5465 Tablet 716B252 (979) 219-9210 City of Fort Worth (Revised 12/2016 JM) I understand that I am undee financial Iiability for loss or damage to the above item(s} if the loss or damage results from my negligence, inteniional act, or failure to exercise reasonable care, safeguard, maintain, and service it (them). ''' 1 ' '. �� : � '; 1 � ' � fl� � User's signature: Printed name: Telephone number: Cell Number: Date Out: Expected Date of Return: ��.��..��.��.��. This form is to be retained by the party responsibie for maintaining equipment reeords and inventoly until the property is returned. TEEX Signature: Printed Name: Additional information as needed: TEBX FS — 37 Revised 09/01(12 Page 1 of 1 City of Fort Worth, Texas Mayor and Council Communication � _ __ �� COUNCIL ACTION Appro�ed orr3/29/2016 `= Ortlinance No 22132=03-20'16 ,.-, ; DATE: Tuesday, March 29, 2016 REFERENCE NO.: **G-18701 LOG NAME: 36TW0 FIRE DEPLOYMENT GRANT FUNDS SUBJECT. Adopt Apprapriation Ordinance Increasing Estimated Receipts and Appropriations in the Special Donations Fund in the Amount of $500,000.00 for the Fire Department's Participation in Texas Task Force One and the Texas Intrastate Fire Mutual Aid System (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the Ci#y Council adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Special Donations Fund in the amount of $500,000.00 for the Fire Department's participation in the Texas Task Force One and the Texas Intrastate Fire Mutual Aid System. DISCUSSION: The City of Fort Worth Fire Department parficipates as a member of Texas Task Force One, which functions as one of 28 federal teams under the FEMA Urban Search and Rescue System and as a statewide urban search and rescue team under direction of the Texas Division of Emergency Management. This program is also sponsored by the Texas A&M Engineering Extension (TEEX) service. Additionafly, the department participates in the Texas Intrastate Fire Mutual Aid System (TIFMAS), which includes grants, training, qualifications and mobilization systems to make statewide use of local resources in the event of fire emergencies to include widespread wildfires. Participating departments are requested to respond to assist in other jurisdictions during times of emergency. All costs associated with responding, to include personnel (both direct and backfill costs), travel, per diem, supplies, etc. are later reimbursed from the state and federal administrative agencies associated with these programs. In Fiscal Year 2015, the Fire Department expended approximately $500,000.00 from its General Fund allocations for emergency deployments (and associated overtime backfills). The department was then reimbursed for 100 percent of these costs. Offsetting revenues were deposited into General Fund revenue accounts. In order to separate these unpredictable expenses and revenues from the City's annual operating budget in the General Fund, the establishment of two new programs is proposed. For Fiscal Year 2016, the Texas Task Force One program will be created with $400,000.00 in allocations and an anticipated $400,000.00 in offsetting revenues. The TIFMAS program wilf be created with $100,000.00 in allocations and an anticipated $100,000.00 in offsetting revenues. The Fire Department will be responsible for the oversight and management of these two new programs. This M&C does not request approval of a contract with a business entity. Logname: 36TW0 FIRE DEPLOYMENT GRANT FLTNDS Page 1 of 2 FISCAL INFORMATION / CERTIFICATION: The Director of Finance certifies that upon approval of the above recommendation and adoption of the attached appropriation ordinance, funds will be available in the Special Donations Fund. Should expenditures be incurred against the programs that are not eligible for reimbursement, the Fire Department will absorb these costs within their operating funds. FUND IDENTIFIERS (FIDs1: �und Department ccour (D 5010 0363510 4800501 5010 0363510 5115101 5010 0363510 4800501 5010 0363510 5580103 �M und Department ccoun ID Project IProg ID Project ID CERTIFICATIONS: Submitted for City Manager's Office bv: Oriqinating Department Head: Additional Information Contact: Budget Reference # Amounfi Year Chartfield 2 $450 000.0t $450 000.0( $50 000.0( $50.000.0( Budget Reference # Year (Chartfield 2' Va(erie Washington (6192) Rudy Jackson (6$01 } Scott Hanlan (6803) ou Logname: 36TW0 FIItE DEPLOYMENT GRANT FLTNDS Page 2 of 2