HomeMy WebLinkAboutContract 48785 CITY SECRETARY J
CONTRACT N0.
Transmission/Substation Facility Extension Agreement
This Agreement is made between City of Fort Worth Rolling Hills, hereinafter called "Customer
and Oncor Electric Delivery Company LLC, hereinafter called "Company" for the extension of
Company Delivery System transmission/substation facilities, as hereinafter described. As used
herein, the term "extension" shall mean the construction of new facilities or modification of
existing facilities.
Customer has requested that Company construct/modify the following Company-owned
Delivery System facilities ("Company Facilities") to serve the following Customer-owned facilities
located at 2500 Southeast Loop 820, Fort Worth, TX 76140, Tarrant County, Texas ("Customer
Facilities"): The point of interconnection will be where Customer's 500 MCM feeder cable four-
hole pads connect to Company's four-hole pads on the Company 4.16 kV buses in Company's u
4.16 kV outdoor metering cubicles. ("Point of Interconnection").
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Company Facilities: The Company Facilities shall include, but not limited to, the following P
facilities: Two (2) 4.16 kV outdoor metering cubicles, with six (6) metering CTs, six (6) roof
bushings, eight (8) six-inch feeder exit conduit stubs to a location along Company's substation
north fence line mutually agreed between the Company and Customer; two (2) overhead bus
sections with support structures, terminal connectors, jumpers, grounding, and foundations; two P
(2) structure mounted outdoor revenue metering enclosures, complete with metering equipment,
one (1) one structure mount telemetry enclosure, complete with telemetry equipment, and
associated conduit, cable, and communication facilities located outside Company's substation
fence; one (1) outdoor demarcation junction box complete with terminal blocks, control cable, t
and conduit at a location along Company's east fence line; two (2) lockout relay contacts, with t
associated conduit and control cable to the outdoor demarcation junction box. Company shall 0
test and commission the Company Facilities. See attached one line diagram of Company and r
Customer Facilities.
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Customer Facilities: Customer Facilities will consist of Two (2) 4.16 kV switchgears and
associated conduit stubs to a mutually agreed upon location as described in Company's
facilities above, protection equipment and control cable to Company's outdoor demarcation
function box inside Company's substation fence. Customer shall supply and install the 500 MCM
feeder cables to new Company's 4.16 kV outdoor metering cubicles inside Company's
substation fence. Customer shall test and commission the Customer Facilities.
ARTICLE I - PAYMENT BY CUSTOMER
1. As payment for Customer's portion of the cost of the extension of the Company Facilities in
accordance with this Agreement, Customer will pay to Company the amount(s) shown
below, such payment(s) to be and remain the property of the Company.
The Customer will pay Company a total of $268,639.00 for the cost of the extension of
Company Facilities.
►� Customer will pay Company a total of$268,639.00 for the cost of the extension of Comp an
Facilities, which cost includes an adder
to cover the effects of Customer's payment onthe
Company's tax liability and an amount to recover franchise fees where applicable ("Total
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OFFICIAL RECORD
1 CITY SEC
RETARY-.
' n WORTHS TX
8. Oncor's current adder to cover the effects of a Customer payment on Company's tax liability,
as referenced in Article I, Paragraph 4, is 11.066%. Such adder is subject to change by
Company and will be determined by Company at the time payment is made by Customer.
9. Payment — All obligations of Customer to make payment to Company pursuant to this
Agreement shall survive termination of this Agreement.
9. Payment Default — If Customer does not pay to Company the amount(s) specified in Article
I, Paragraph 1 within thirty (30) days after the date of the invoice for such amount and such
default is not cured within five (5) business days after receipt of written notice, Company
may terminate this Agreement upon written notice to Customer. If this Agreement is
terminated pursuant to this Paragraph 10, then Customer shall pay Company the costs
specified in Article I, Paragraph 3 above to compensate Company for the costs it has
incurred associated with the Company Facilities. In such event, Company shall invoice
Customer and Customer shall pay such costs within thirty (30) days after the date of such
invoice.
BY: CITY OF FORT WORTH BY: COMPANY
Oncor Electric Delivery Company
Jesus J Chapa <S' at ry's me>�i,
Assistant City Manager < itle>
PNr �,
Dater gJ� Date:
l
APPROVAL RECOMMENDED:
By:
John Rob rt arman
Director, Water
Contract Compliance Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
Farida Goderya, PhD, PE EOFFICIAL
RECORDSenior Project ManagerECRETZ
Y
ORTIfy
5
APPROVED AS TO FORM AND
LEGALITY
By:
Douglas Black
Assistant City Attorney
. tort . �63Z
ATTEST: d� �OR Form 1295 No
1'� - q9'
M&C No.: C-- 2-? 12-'L
ary J. ser M&C Date: 92_
City Secretary
XF.
FX WOR THvTX
6
EXHIBIT"A"— Material Lists/Costs
►) 1-Bay Enclosure Option
Qty 2 Outdoor Metering Enclosures $ 56,602.00
Sub-total L 5600
Taxes $113,204.00
Total L11527.15
$125,731.15
The preliminary cost estimate includes all materials, labor, and construction overheads
based upon 2016 rates Company's current effective tax liability gross-up based on a
factor of 11.066%. Please note, this estimate does not include any associated
property/easement costs, permitting fees, transmission/distribution construction costs,
underground utility relocations, landscaping, ornamental brick walls or any major
grading/dirt work with retaining wall construction
ii) Oncor Costs
Material $ 10,767.61
Labor $ 107,277.66
Overhead $ 10,624.07
Sub-total $ 128,669.34
Taxes $ 14,238.55
Total $ 142,907.89
Includes all materials, labor and construction overheads based upon 2016 including
Company's current effective tax liability gross-up based on a factor of 11.066%. Please
note, this estimate does not include any associated property/easement costs, permitting
fees, transmission/distribution construction costs. Total cost of project: $268,639.00.
6
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/21/2017 -Ordinance No.22615-02-2017&
Resolution No.4748-02-2017
DATE: Tuesday,February 21,2017 REFERENCE NO.: **C-28122
LOG NAME: 60RHWTP HSPS ONCOR AGMT SUBSTATION UPGRADE
SUBJECT:
Authorize Execution of a Service Agreement with Oncor Electric Delivery
Company LLC,in an Amount Not to Exceed$268,639.00 for the Upgrade of
Oncor Substation at Rolling Hills Water Treatment Plant and Adopt
Resolution Expressing Official Intent to Reimburse Expenditures with
Proceeds of the Future Debt and Adopt Appropriation Ordinance (COUNCIL
DISTRICT 8)
RECOMMENDATION:
It is reconunended that the City Council:
1. Adopt the attached Resolution expressing official intent to reimburse
expenditures with proceeds from fixture Water/Sewer debt for the Rolling
Hills Water Treatment Plant High Service Pump Station Switchgear
Replacement Project;
2. Adopt the attached Appropriation Ordinance increasing estimated
receipts and appropriations in the Water and Sewer DPN Fund in the amount
of$268,639.00 from available funds; and
3. Authorize the execution of a Service Agreement with Oncor Electric
Delivery Company LLC,in an amount not to exceed$268,639.00 for the
upgrade of Oncor Substation at Rolling Hills Water Treatment Plant(RHWTP).
DISCUSSION:
On December 2,2014,Mayor and Council Communication(M&C C-27097),the
City Council authorized an Engineering Agreement in the amount of
$426,460.00 with CP&Y,Inc.,to prepare plans and specifications for the
Rolling Hills Water Treatment Plant(RHWTP)High Service Pump Station
(HSPS) Switchgear Replacement and Electrical Improvements Project. On June
14,2016,(M&C C-27766),the City Council authorized additional funding in
the amount of$99,000.00 for additional staff time and engineering
contingencies. On August 2,2016, (M&C C-27848)the City Council
authorized a construction contract with Texsun Electrical Contractors,
Inc.,in the amount$5,500,600.00 for this project.
During the RHWTP HSPS design,the Engineer determined that the on-site
Oncor Electrical Substation needed to be upgraded. A Service Agreement
with Oncor Electric Delivery Company,LLC,is necessary to make the
necessary upgrade/addition to the existing Oncor Substation at RHWTP.
The Oncor upgrade facilities include, but not limited to, the following:
Two 4.16 kV outdoor metering cubicles; two structural mounted outdoor
revenue metering enclosures; one structural mounted telemetry enclosure;
one outdoor demarcation junction box; all complete with associated
conduits, cables and related ancillaries. Oncor will also test and
commission the Upgraded Facilities.
This Project is scheduled for completion around April 2018. Overall, this
project will not increase the operational and maintenance budget for the
RHWTP associated with this HSPS switchgear or Oncor substation.
This project is anticipated to be included in a future revenue bond issue
for the Water and Sewer Fund.Available cash within the Water and Sewer
Portfolio and the City's portfolio along with the appropriation authority
authorized under the Direct Purchase Note program will be used to provide
interim financing for this project until debt is issued. To the extent
resources other than the Water and Sewer portfolio are used to provide
interim financing, the Water and Sewer Fund will be charged interest that
is equivalent to the overall rate of return being earned by the City
portfolio(currently approximately one-percent annually). Should the City's
portfolio not support the liquidity needed to provide an interum short-term
financing source,another funding source will be required, which could mean
issuance of securities under the Direct Purchase Note program or earlier
issuance of Water and Sewer revenue bonds than is currently planned. Once
debt associated with this project is sold,bond proceeds will be used to
reimburse the Water and Sewer portfolio and the City's portfolio in
accordance with the attached reimbursement resolution.
The City Council adopted the Water Department's Fiscal Year 2016-2020
Five-Year Capital Improvement Plan on February 2,2016 (M&C G-18662). This
City Council adopted plan includes this specific project,with funding
identified through the DPN program to be reirnbursed with future revenue
bonds. In accordance with the provisions of the Financial Management Policy
Statements, Staff anticipates presenting revenue-supported debt issuances
to the City Council for consideration within the next three years. This
debt must be issued within approximately three years to provide
reimbursement for these expenses. If that does not occur,the costs will no
longer be reimbursable by issuing tax-exempt debt and the funding source
will have to be made whole through other budgetary methods. Adoption of
this Resolution does not obligate the City to sell bonds, but preserves the
ability to reimburse the City from tax-exempt bond proceeds.
M/WBE OFFICE: A waiver for the goal for MBE/SBE subcontracting
requirements was requested by the Water Department and approved by the
M/WBE Office in accordance with the M/WBE or BDE Ordinance, because the
purchase of goods or services is from source(s)where subcontracting or
supplier opportunities are negligible.
This project serves many Districts and is located in COUNCIL DISTRICT 8,
Mapsco 92S.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that funds are available in the current
capital budget, as appropriated, of the Water Fund and that prior to an
expenditure being made, the Water Department has the responsibility to
validate the availability of funds.
FUND Existing Additional
Future Project
Water-
Appropriations Appzopriatzozrs Appropriatiozrs Total'
Capital
Projects $528,960.00 $0.00 $0.00
Fund 59601 $528,960.00
Water/Sewer
Bond 2016 $0.00
Fund 56005 $6,000,000.00 $0.00 $6,000,000.00
Water and
Sewer DPN $0.00 $268,639.00
Fund 56011 $0.00 $268,639.00
Project
Total $6,528,960.00 $268,639.00 $0.00 $6,797,599.00
FUND IDENTIFIERS (FIDsI
TO
Fund Department Project
ID Account Program Activity Budget Reference#
ID Year (Chartfield 2) Amount
FROM
Fund Department Project
ID Account Program Activity Budget Reference#
ID Year (Chartfield 2) Amount
CERTIFICATIONS:
Submitted for Cit Mana ex's Office b :
Originating Department Heart• Jay Chapa (5804)
Additional Information Contact: John Cannan (8246)
Farida Goderya (8214)
ATTACHMENTS
I. 60RHWTP HSPS ONCOR AGMT SUBSTATION UPGRADE WAT CAP A017F.docx
(Public)
2. 60RHWTP HSPS ONCOR A GMT-REIMB RESOLUTION 2 Rev.doc Public)
3. 60R14WTP HSPS Switch ear Innin FID TABLE REVISED. df (CFW Internal)
4. CO2315-De t Waiver for MWBE-BDE ONCOR Substation TT_-' , at RHWTP. df
(CFW Internal)
5. City of Fort Worth Rollin_Hills FEA 2017 02 06 pdf tCFw InrPrnan
6. Oncor 1295 Form Rollin Hills Water Treatment-2017-02-07. df
(Public)
7. Oncor Sam Search 2-6-2017. df cFW Internal)
8. Rollin eHills(HSPS1Swit�htTPa,Renlc2 pdf rPubl,el
CERTIFICATE OF INTERESTED PARTIES
FORM 1.295
1 of 1
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties, CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
Of business. 2017-163279
Oncor Electric Delivery
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 02/07/2017
being filed.
City of Fort Worth Date t1 wie ged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and pr!".,"9e a
description of the services,goods,or other property to be provided Under the contract.
CO2315
High Service Pump Station Switchgear and Electrical Improvements
Nature of interest
4
Name of Interested Party City,State,County(place of husiness) (check applicable)
Controlling Intermediary
Greer,Jim Dallas,TX United States X
Davis,David Dallas,TX United States X
Dallas,TX United States Nye,jr.F.Allen tX
Shahard,Robert Dallas,Ta United States X
1'exas Transmission Investment LLC Toronto Ontario Canada X
Oncor Electric Deliver-Holdings Company LLC Dallas,TX United States X
I
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under pen of perjury,that the above disclosure is true and correct,
NISHA TURNER
_,' Notary Public 1 J
* Notary
OF TEXASt
Signature of authorized agent of contracting business entity
My comm.Exp.July 2,2018
AFFIX NOTARY STAMP/SEAL ABOVE
z t
Sworn to and subscribed before me,by the said �'� t� `�.j u this the day of
20 to certify which,witness my hand and seal of office.
i nL tU e c6 officer administering oath Prated name of officer administering oath Title of officer adi Ministering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Verson V1.0.277