HomeMy WebLinkAboutContract 30765 CITY SECRETARY C
CONTRACT NO,
INTERLOCAL AGREEMENT FOR SHARING
OF LAW ENFORCEMENT DATA
THE STATE OF TEXAS §
COUNTY OF TARRANT § KNOW ALL BY THESE PRESENTS:
Thi Interlocal Agreement is made and entered into this ,157- day of
2004 by and between the City of Fort Worth, Texas, hereinafter referred
to as "Fort Worth," acting by and through its duly authorized Assistant City Manager, and the
City of North Richland Hills, Texas, hereinafter referred to as "North Richland Hills," acting by
and through its duly authorized City Manager.
WITNESSETH:
WHEREAS, the Texas State Legislature has authorized the formulation of interlocal
cooperating agreements between and among governmental entities; and
WHEREAS, this Interlocal Contract is made under the authority granted by and pursuant to
Chapter 791 of the Texas Government Code; and
WHEREAS, Fort Worth owns and operates a file server computer system and network
(collectively the "Network"), and North Richland Hills wishes to gain access to
the network, specifically the Fort Worth Police Department Records Management
System, in order to conduct criminal investigations; and
WHERAS, Fort Worth wishes to grant North Richland Hills access to the network, subject to
the terms and conditions set forth in this Agreement, and in Fort Worth's standard
outside connections policy, ("Extranet Standard")attached as Exhibit "A;" and
WHEREAS, the governing bodies of Fort Worth and North Richland Hills further find that the
performance of this contract is in the common interest of both parties.
NOW THEREFORE,
FOR IN CONSIDERATION of the mutual promises and agreements contained
herein, the parties do hereby agrees as follows:
I.
PURPOSE
The purpose of this Agreement is to implement data sharing and to facilitate the
necessary working relationship between the City of Fort Worth and North Richland Hills for the
purpose of providing access to Fort Worth Police Department's Records Management System in
North Richland Hills Interlocal Agreement
Police Records Management Limited Access Agreement
Page 1 � `''.l✓ '�'; i.
order to conduct criminal investigations involving suspects and or vehicles that may be related to
and or involved in crimes.
II.
FORT WORTH'S RESPONSIBILITY
Fort Worth will provide North Richland Hills with access to the Fort Worth Police
Department Records Management System.
III.
NORTH RICHLAND HILLS' RESPONSIBILITY
North Richland Hills agrees to take any action necessary to maintain the data connection
link and associated property appropriately, so as not to compromise the integrity or the security
of the information being transmitted. North Richland Hills further agrees that it will comply
with all security procedures listed in Exhibit "A," which is attached and hereby incorporated into
this Agreement for all purposes herein.
IV.
TERMINATION
Either party to this Agreement may terminate this Agreement on sixty (60) days written
notice to the other party.
V.
IMMUNITY
It is expressly understood and agreed that in the execution of this Agreement, no party
waives nor shall be deemed hereby to waive any immunity or defense that would otherwise be
available to it against claims arising in the exercise of governmental powers and functions.
VI.
SUCCESSORS AND ASSIGNS
Neither Fort Worth nor North Richland Hills will assign, sublet, subcontract or transfer
any interest in this Agreement without the written consent of the other party. No assignment,
delegation of duties or subcontract under this Agreement will be effective without the written
consent of the other party.
VII.
VENUE/APPLICABLE LAW
This Agreement is entered into subject to the Texas Government Code and the City
Charters and Ordinances of North Richland Hills and Fort Worth, as they may be amended from
time to time. This Agreement is subject to and is construed under all applicable Texas and
Federal law. If legal action is necessary to enforce this Agreement, exclusive venue will lie in
Tarrant County, Texas.
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Police Records Management Limited Access Agreement
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VIII.
REMEDIES
No right or remedy granted herein or reserved to the parties is exclusive of any other right
or remedy herein by law or equity provided or permitted; but each shall be cumulative of every
other right or remedy given hereunder. No covenant or condition of this Agreement may be
waived without written consent of the parties. Forbearance or indulgence by either party shall
not constitute a waiver of any covenant or condition to be performed pursuant to this Agreement.
IX.
SEVERABILITY
If any of the terms, sections, subsections, sentences, clauses, phrases, provisions,
covenants, conditions or any other part of this Agreement are for any reason held to be invalid,
void or unenforceable, the remainder of the terms, sections, subsections, sentences, clauses,
phrases, provisions, covenants, conditions or any other part of this Agreement shall remain in
full force and effect and shall in no way be affected, impaired or invalidated.
X.
ENTIRE AGREEMENT
This Agreement and any attachments embody the complete agreement of the parties
hereto superseding all oral or written previous and contemporary agreements between the parties
relating to matters herein; and except as otherwise provided herein, cannot be modified without
written agreement of both parties.
XI.
AUTHORIZATION
The undersigned officers and or agents are properly authorized to execute this Agreement
on behalf of the parties hereto and each party hereby certifies to the other that any necessary
resolutions or actions extending such authority have been duly passed and are now in full force
and effect.
[Signature page follows.]
North Richland Hills Interlocal Agreement
Police Records Management Limited Access Agreement
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EXECUTED on this the �I day of - _ , 2004 in multiple
originals.
CITY OF FORT WORTH CITY OF NORTH RICHLAND HILLS
,--4� '. —1 -4
By: By:
-20.0(t L - Name:
A sistant City Manager City MaAager
Date: Date: q-30-oq
�C L,
?4 n
ATTEST: ATTEST: = r -+
Y '• rco
By: BF"Q G2� �
ty Secretary City
APPROVED AS TO FORM AND APPROVED AS TO FORM AND
LEGALITY: LEGALITY:
By. By:
AssistaAt City Attorney City Attorney
Date: l `q! Date: 1.30 if
M&C: none required
North Richland Hills Interlocal Agreement
Police Records Management Limited Access Agreementtl `" PTH, MY.Page 4 tl 9
EXHIBIT"A"
EXTRANET STANDARD
Overview
The purpose of this standard is to establish the requirements under which third party
organizations may connect to the City of Fort Worth networks for the purpose of transacting City
business. The standards listed are specific activities required by Section 2.2 of the City of Fort
Worth Information Security Policy.
Scone
Connections between third parties that require access to non-public City of Fort Worth resources
fall under this standard, regardless of whether a telecommunications circuit (such as frame relay
or ISDN)or Virtual Privacy Network(VPN)technology is used for the connection. Connectivity
to third parties such as the Internet Service Providers (ISPs)that provide Internet access for the
City of Fort Worth or to the Public Switched Telephone Network do not fall under this standard.
Standard
Security Review
All new extranet connectivity will go through a security review with the Information Security
department (IT Solutions). The reviews are to ensure that all access matches the business
requirements in a best possible way, and that the principle of least access is followed.
Third Party Connection Agreement
All new connection requests between third parties and the City of Fort Worth require that the
third party and the City of Fort Worth representatives agree to and sign a third party agreement.
This agreement must be signed by the Director of the sponsoring organization as well as a
representative from the third party who is legally empowered to sign on behalf of the third party.
The signed document is to be kept on file with IT Solutions. All documents pertaining to
connections into the City of Fort Worth labs are to be kept on file with IT Solutions.
Business Case
All production extranet connections must be accompanied by a valid business justification, in
writing, that is approved by a project manager in IT Solutions. Lab connections must be
approved by IT Solutions. Typically this function is handled as part of a third party agreement.
The sponsoring organization must designate a person to be the Point of Contact(POC)for the
Extranet connection. The POC acts on behalf of the sponsoring organization, and is responsible
for those portions of this policy and the third party agreement that pertain to it. In the event that
the POC changes, IT Solutions must be informed promptly.
Establishing Connectivity
Sponsoring organizations within the City of Fort Worth that wish to establish connectivity to a
third party are to file a new site request with IT Solutions to address security issues inherent in
the project. If the proposed connection is to terminate within a lab at the City of Fort Worth, the
sponsoring organization must engage IT Solutions. The sponsoring organization must provide
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full and complete information as to the nature of the proposed access to the extranet group and
IT Solutions, as requested.
All connectivity established must be based on the least-access principle, in accordance with the
approved business requirements and the security review. In no case will the City of Fort Worth
rely upon the third party to protect the City of Fort Worth's network or resources.
Modifying or Changing Connectivity and Access
All changes in access must be accompanied by a valid business justification, and are subject to
security review. Changes are to be implemented via corporate change management process. The
sponsoring organization is responsible for notifying IT Solutions when there is a material change
in their originally provided information so that security and connectivity evolve accordingly.
Terminating Access
When access is no longer required, the sponsoring organization within the City of Fort Worth
must notify IT Solutions, which will then terminate the access. This may mean a modification of
existing permissions up to terminating the circuit, as appropriate. IT Solutions must conduct an
audit of their respective connections on an annual basis to ensure that all existing connections are
still needed, and that the access provided meets the needs of the connection. Connections that are
found to be deprecated, and/or are no longer being used to conduct the City of Fort Worth
business, will be terminated immediately. Should a security incident or a finding that a circuit
has been deprecated and is no longer being used to conduct the City of Fort Worth business
necessitate a modification of existing permissions, or termination of connectivity, IT Solutions
will notify the POC or the sponsoring organization of the change prior to taking any action.
Definitions
Circuit For the purposes of this policy, circuit refers to the method of
network access, whether it's through traditional ISDN, Frame
Relay etc. or via VPN encryption technologies.
Sponsoring Organization The City of Fort Worth organization that requested that the third
party have access to the City of Fort Worth network.
Third Party A business that is not a formal or subsidiary part of the City of Fort
Worth.
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