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Home My WebLink AboutContract 48121-AD3. ��, �.,•s' � "� "� � � '.�:. -� �� REC�IVED � `� MAR 1 :: 1�ti; �,,'. �� crrv0��oarwoar� , c�tvsEca�raav '� � CITY SECf�TAR� � � 5`� � �� -�� CpNTRACT N�. Addendum No. 3 Statement of Work This Addendum No. 3- Statement of Work (SOW) is made as of this day of March 2017, under the terms and conditions established in the MASTER PROFESSIONAL SERVICES AGREEMENT between the City of Fort Worth ("City") and Mackenzie Eason & Associates, LLC ("Consultant"), the same being Fort Worth City Secretary Contract No. 48121 (the "Master Agreement" or "MSA"). This Statement of Work is made for the following purposes, consistent with the services defined in the Master Agreement: recruitment and hirinq of a new Director for the City of Fort Worth Library Department (the "Library Director Search"). In particular, Consultant shall perform those functions identified below in the Scope of Services, as such services are more fully detailed in the MSA. Section A. Scope of Services a) Comprehensive organizational and position analysis b) Market analysis and creation of a candidate specification c) Candidate identification and assessment d) Candidate selection and interview process e) Offer and negotiation process � Integration of candidate into position g) Final report Key Tasks: Deliverables and/or other results of services: Successful Hire of the Librarv Director Section B. Schedule: To beqin immediately and conclude � July 30, 2017. Section C. Compensation, Reimbursable Expenses, and Billing Terms: Processinq and pavment of Fees and Reimbursable Expenses, includinq the structure of payments and invoicinq therefor, shall be in accordance with the Master Professional Services Aqreement. The total Fee to be paid to Consultant for the Assistant Director Search shall be a percentaqe of the compensation for the selected candidate calculated in accordance with the final paraqraph of Section 3.4 of the Aqreement. The Fee shall be payable in three installments, which shall be due as follows: o$10,000.00, on execution of this SOW; o$10,000.00, on the date on which Consultant presents City with written notice and information for the initial slate of candidates o the balance of the Fee, seven days after the date on which the selected candidate first reports for work at the CitX Section D. City's Responsibility: City shall provide all requisite data needed by Consultant Addendum No. 3 Library D'u�ector SOW _� � � Page 1 of 2 �}�l�FICIAL RECOR� �' � �ITY SECRETARII � �, �T. WORTH, TX to perForm a diligent search for a viable candidate. Section E. Other Provisions: None. This SOW may be executed in one or more counterparts, each of which when so executed and delivered shall be considered an original, but such counterparts shall together constitute one and the same instrument and agreement. Any signature delivered by a party by facsimile or other electronic transmission (including email transmission of a portable document file (pdf� or similar image) shall be deemed to be an original signature hereto. Executed in multiple originals on this the 1'� ��' day of March, 2017. CITY OF FORT WORTH, TEXAS: .,� -� � By: Q��, � � Na e: usan Alanis Titl : sistant City Manager Date: �? �� '�� i �� ATTEST: !— �: By: � ;. Na e: Ma, y r< Title: City �e retary � APPROVED AS TO FO A�N.�EGALI�Y: , I; By:_ Nam Title: =ni'� � McElroy istant City Attorney MACKENZIE EASON & ASSOCIATES, LLC By: e: Darien George Title: Managing Partner Date: 03/10/2017 OFFICIA�. RECORD Ci'1'Y SECRETqRy F?. WORTN, '�( Page 2 of 2 Addendum No. 3 Libraiy Director SOW Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance and repoi�ting requireinents. �' ._,. Nalne of Empl yee E � d�/`�� , G„�-�� Title M&C Review CITY COUNCIL AGENDA DATE: CODE COUNCIL ACTION: Approved on 8/2/2016 8/2/2016 REFERENCE NO.. C TYPE: **G27827 LOG NAME: CONSENT PUBLIC HEARING: Page 1 of 2 Official site of the City of Fott Worth, Texas ��IRT ��VpRTH �' 14MACKENZIEEASON NO SUBJECT: Authorize Execution of a Master Professional Services Agreement with Mackenzie Eason & Associates LLC, in an Amount Not to Exceed $250,000.00 Annually for Recruitment Services for City Departments (ALL COUNCIL D(STRICTS) RECOMMENDATION: It is recommended that the City Council authorize the execution of a Master Professional Services Agreement with Mackenzie Eason & Associates, �LC, in an amount not to exceed $250,000.00 annually for recruitment services for City departments. DISCUSSION: The City of Fort Worth uses a variety of vendors for recruitmenf services annually. Firms like Strategic Government Resources are used when recruiting positions that require Municipalify experience. Currently, Human Resources has determined that 75 percent of the employees hired at the City of Fort Worth come from the private sector. It is therefore recommended that the City utilize the services of a private sector executive search firm to assist with providing adequate pools of qualified private sector candidates for posiiions that are difficult to fill each year in various departmenfs. All recruiting fees would be approved by the appropriate Assistant City Manager and Department Director, and charged to the department for which the search is being performed. In 2015, Mackenzie Eason & Associates LLC (Mackenzie Eason & Associates), a local executive search firm, was first contracted to handle a national search for an Assistant Director position in Human Resources. ln 2016, they were contracted to find four positions within Financial Management Services that were di�cult to fill. In each instance, the leve) of service and capability of finding passive candidates was noted by the departments and candidates. Mackenzie Eason & Associates has demonstrated they have in place the strategy, personnel, experience and network to effectively conduct the executive search services. Authorizing a Master Services Agreement with Mackenzie Eason & Associates allows every department to utilize these services, eliminates the need for departments to enter into individual contracf Agreements, and provides consistent services on a non- exclusive as needed basis. MIWBE OFFICE - A waiver of the goal for MBE/SBE subcontracting requirements was requested by the deparEment and approved by the M/WBE Office, in accordance with the BDE Ordinance, because the purchase of goods or services is from sources where subcontracting or supplier opportunities are negligible. TERM - This Agreement shall be effective upon execution and shall remain in effect for one year from the date of execution. RENEWALS - This Agreement may be renewed at the City`s option for four consecutive terms of one year each. This action does not require specific City Council approval provided that sufficient funds have been appropriated during the renewal terms. The pricing during any renewal term shall not exceed five percent of the previous years' pricing, http://apps.cfwnet.org/council�acicetlmc review.asp?ID=22519&councildate=8/2/2016 12/21/2016 M&C Review Page 2 of 2 FISCAL INFORMATION/CERTIFICATION: The Direcior of Finance certifies that funds are availab�e in the current operating budget, as appropriated, of the participating departments and that prior to an expenditure being made, the participating department has the responsibility to validate the availability of funds without exceeding existing appropriations. n � 1D gram � Activify � Budget � Reference # � Amount Fund Department Account Project Program Activity Budget Reference ID ID Year (Chartfield Submiited for City Manaqer's Office bv: Originating Department Head: Additional lnformation Contact: ATTACHMENTS Form 1295 Mackenzie Eason.�df Susan Alanis (8180) Brian Dickerson (7783) Nathan Gregory (7847) http://apps.efwnet.org/council�acicet/mc review.asp?ID=22519&councildate=8/2/2016 12/21/2016