HomeMy WebLinkAboutContract 31841 CITY
CONTRACT SECRETARY I I
CITY OF FORT WORTH, TEXAS !
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Alan
Plummer & Associates, (the "ENGINEER"), for a PROJECT generally described Water
Reuse Priority and Implementation Plan.
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under
this AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of
any balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof.
No interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested
in good faith within 60 days of the amount due, the ENGINEER may, after
giving 7 days' written notice to CITY, suspend services under this
AGREEMENT until paid in full, including interest. In the event of
suspension of services, the ENGINEE: 0 liability to CITY for
RIGINAL
delays or damages caused the CITY because of such suspension of
services.
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering representative
under this Agreement, providing professional engineering consultation and advice
and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the degree of
skill and diligence normally employed in the State of Texas by professional
engineers or consultants performing the same or similar services at the time such
services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work to
be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test points
and sample intervals and at locations other than where observations,
exploration, and investigations have been made. Because of the inherent
uncertainties in subsurface evaluations, changed or unanticipated
underground conditions may occur that could affect the total PROJECT cost
and/or execution. These conditions and cost/execution effects are not the
responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink on
reproducible plastic film sheets, or as otherwise approved by CITY, which shall
become the property of the CITY. CITY may use such drawings in any manner it
desires; provided, however, that the ENGINEER shall not be liable for the use of
such drawings for any project other than the PROJECT described herein. I
+rte•. - - - fi\,/f
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction
site, whether as on-site representatives or otherwise, do not make the
ENGINEER or its personnel in any way responsible for those duties that
belong to the CITY and/or the CITY's construction contractors or other
entities, and do not relieve the construction contractors or any other entity of
their obligations, duties, and responsibilities, including, but not limited to, all
construction methods, means, techniques, sequences, and procedures
necessary for coordinating and completing all portions of the construction
work in accordance with the Contract Documents and any health or safety
precautions required by such construction work. The ENGINEER and its
personnel have no authority to exercise any control over any construction
contractor or other entity or their employees in connection with their work or
any health or safety precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the
progress or quality of the completed work on the PROJECT or to determine,
in general, if the work on the PROJECT is being performed in a manner
indicating that the PROJECT, when completed, will be in accordance with
the Contract Documents, nor shall anything in the Contract Documents or
the agreement between CITY and ENGINEER be construed as requiring
ENGINEER to make exhaustive or continuous on-site inspections to
discover latent defects in the work or otherwise check the quality or quantity
of the work on the PROJECT. If, for any reason, the ENGINEER should
make an on-site observation(s), on the basis of such on-site observations, if
any, the ENGINEER shall endeavor to keep the CITY informed of any
deviation from the Contract Documents coming to the actual notice of
ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of
materials, systems or equipment is reasonably required to perform the
services set forth in the Scope of Services, the ENGINEER shall be entitled
to rely upon such certification to establish materials, systems or equipment
and performance criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market conditions;
time or quality of performance by third parties; quality, type, management,
or direction of operating personnel; and other economic and operational
factors that may materially affect the ultimate PROJECT cost or schedule.
Therefore, the ENGINEER makes no warranty that the CITY's actual
PROJECT costs, financial aspects, economic feasibility, or schedules will
not vary from the ENGINEER's opinions, analyses, projections, or
estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations have
been made by the ENGINEER to ascertain that the construction contractor has
completed the work in exact accordance with the Contract Documents; that the
final work will be acceptable in all respects; that the ENGINEER has made an
examination to ascertain how or for what purpose the construction contractor has
used the moneys paid; that title to any of the work, materials, or equipment has
passed to the CITY free and clear of liens, claims, security interests, or
encumbrances; or that there are not other matters at issue between the CITY and
the construction contractor that affect the amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of information
compiled and furnished by others,and may not always represent the exact
location, type of various components, or exact manner in which the PROJECT was
finally constructed. The ENGINEER is not responsible for any errors or omissions
in the information from others that is incorporated into the record drawings.
I. Minority and Woman Business Enterprise (M/WBE)
participation
In accord with City of Fort Worth Ordinance No. 133500, the City has goals for the
participation of minority business enterprises and woman business enterprises in
City contracts. Engineer acknowledges the M/WBE goal established for this
contract and its commitment to meet that goal. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Engineer may result in the termination of this agreement and debarment from
participating in City contracts for a period of time of not less than three (3) years.
I
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of three (3) years
after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers
and records of the ENGINEER involving transactions relating to this
contract. ENGINEER agrees that the CITY shall have access during
normal working hours to all necessary ENGINEER facilities and shall be
provided adequate and appropriate work space in order to conduct audits in
compliance with the provisions of this section. The CITY shall give
ENGINEER reasonable advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the
CITY shall, until the expiration of three (3) years after final payment under
the subcontract, have access to and the right to examine and photocopy
any directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that
the CITY shall have access during normal working hours to all
subconsultant facilities, and shall be provided adequate and appropriate
work space, in order to conduct audits in compliance with the provisions of
this article together with subsection (3)hereof. CITY shall give subcon-
sultant reasonable advance notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for
the cost of copies at the rate published in the Texas Administrative Code in
effect as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect prior to
commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident
or
$250,000 property damage
$500,000 bodily injury per person per accident
�c7 � �,,�p U IoI—•n
A commercial business auto policy shall provide coverage on "any auto",
defined as autos owned, hired and non-owned during the course of this project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional Liability Insurance shall be written on a project specific basis. The
retroactive date shall be coincident with or prior to the date of this contract and the
certificate of insurance shall state that the coverage is claims-made and the retroactive
date. The insurance coverage shall be maintained for the duration of this contract and for
five (5) years following completion of the contract (Tail Coverage). An annual certificate
of insurance shall be submitted to the City for each year following completion of this
contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an
Additional Insured thereon, as its interests may appear. The term
CITY shall include its employees, officers, officials, agents, and
volunteers as respects the contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified according to items section K(1) and K(2) of this
agreement are provided under applicable policies documented
thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance
requirements.
(d) A minimum of thirty (30) days notice of cancellation or material
change in coverage shall be provided to the CITY. A ten (10) days
notice shall be acceptable in the event of non-payment of premium.
Such terms shall be endorsed onto ENGINEER's insurance policies.
Notice shall be sent to the respective Department Director (by
name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas
76102.
(e) Insurers for all policies must be authorized to do business in the
state of Texas or be otherwise approved by the CITY; and, such
insurers shall be acceptable to the CITY in terms of their financial
strength and solvency.
(f) Deductible limits, or self-insured retentions, affecting insurance
required herein shall be acceptable to the CITY in its sole discretion;
and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be
also approved. Dedicated financial resources or letters of credit may
also be acceptable to the City.
(g) Applicable policies shall each be endorsed with a waiver of
subrogation in favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring
expense, to review the ENGINEER's insurance policies including
endorsements thereto and, at the CITY's discretion, the ENGINEER
may be required to provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such
exclusions.
(j) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement. It is understood
that insurance cost is an allowable component of ENGINEER's
overhead.
(k) All insurance required in section K., except for the Professional
Liability insurance policy, shall be written on an occurrence basis in
order to be approved by the CITY.
(I) Subconsultants to the ENGINEER shall be required by the
ENGINEER to maintain the same or reasonably equivalent
insurance coverage as required for the ENGINEER. When
subconsultants maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of
insurance. Notwithstanding anything to the contrary contained
herein, in the event a subconsultant's insurance coverage is
canceled or terminated, such cancellation or termination shall not
constitute a breach by ENGINEER of the Agreement.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant and
not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest, including
personal financial interest, direct or indirect, in property abutting the proposed
PROJECT and business relationships with abutting property cities. The
ENGINEER further acknowledges that it will make disclosure in writing of any
conflicts of interest that develop subsequent to the signing of this contract and prior
to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the ENGINEER
should have been aware of at the time this Agreement was executed, the
ENGINEER shall revise plans and specifications, as required, at its own cost and
expense. However, if design changes are required due to the changes in the
permitting authorities' published design criteria and/or practice standards criteria
which are published after the date of this Agreement which the ENGINEER could
not have been reasonably aware of, the ENGINEER shall notify the CITY of such
changes and an adjustment in compensation will be made through an amendment
to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
The CITY will make available to the ENGINEER all technical data in the CITY's
possession relating to the ENGINEER's services on the PROJECT. The
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will perform,
at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and
other components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange,
and pay for all advertisements for bids; permits and licenses required by local,
state, or federal authorities; and land, easements, rights-of-way, and access
necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and other
consultants as the CITY deems appropriate; and render in writing decisions
required by the CITY in a timely manner in accordance with the project schedule in
Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or timing of
the ENGINEER's services or of any defect in the work of the ENGINEER or
construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain
no direct action against the ENGINEER, its officers,
employees, and subcontractors, for any claim arising out
of, in connection with, or resulting from the engineering
services performed. Only the CITY will be the beneficiary
of any undertaking by the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the
CITY and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity
or person regarding the PROJECT a provision that such entity or person
shall have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing
structures associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/installation insurance is maintained
at the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services in
this AGREEMENT. If such changes affect the ENGINEER's cost of or time
required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of
a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of the
ENGINEER, whether in hard copy or in electronic form, are instruments of service
for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or
alteration by the CITY or by others acting through or on behalf of the CITY of any
such instruments of service without the written permission of the ENGINEER will
be at the CITY's sole risk. The final designs, drawings, specifications and
documents shall be owned by the CITY.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance caused
by acts of God, strikes, lockouts, accidents, or other events beyond the control of
the ENGINEER.
D. Termination
(1) The CITY may terminate this agreement for its convenience on 30 days'
written notice. Either the CITY or the ENGINEER for cause may terminate
this AGREEMENT if either party fails substantially to perform through no
fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans,
specifications or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers,
microfilm, electronic data files, and other data storage supplies or services;
c.) The time requirements for the ENGINEER'S personnel to document
the work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to
the CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for the
convenience of the CITY. In the event of such suspension, delay, or interruption,
an equitable adjustment in the PROJECT's schedule, commitment and cost of the
ENGINEER's personnel and subcontractors, and ENGINEER's compensation will
be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any loss,
cost, or expense claimed by third parties for property damage and bodily
injury, including death, caused solely by the negligence or willful misconduct
of the ENGINEER, its employees, officers, and subcontractors in
connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the CITY
(or a person identified above for whom each is liable) is a cause of such
damage or injury, the loss, cost, or expense shall be shared between the
ENGINEER and the CITY in proportion to their relative degrees of
negligence or willful misconduct as determined pursuant to T.C.P. & R.
Code, section 33.011(4) (Vernon Supplement 1996).
If any of the provisions contained in this AGREEMENT are held for any reason to
be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or
unenforceability will not affect any other provision, and this AGREEMENT shall be
construed as if such invalid, illegal, or unenforceable provision had never been
contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J. shall survive
termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and comply
with all orders, laws ordinances and regulations which may exist or may be
enacted later by governing bodies having jurisdiction or authority for such
enactment. No plea of misunderstanding or ignorance thereof shall be considered.
ENGINEER agrees to defend, indemnify and hold harmless CITY and all of its
officers, agents and employees from and against all claims or liability arising out of
the violation of any such order, law, ordinance, or regulation, whether it be by itself
or its employees.
Article VII
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a
written amendment executed by both parties. The following attachments and schedules are
hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B- Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services (Not Used)
Attachment D - Project Schedule
Attachment E— Location Map
Executed this the day of 20
ATTEST: CITY OF FORT WORTH
B �
Marty Hendri Marc
City Secretary Assistant City Manager
APPROVAL RECOMMENDED
ontrract authorGizatiox
__ — -�- S. Frank Crumb, P.E.
Date Acting Director, Water Department
APPROVED AS TO FORM
AND LEGALITY
Alan Plummer Associates, Inc.
ENGINEER
CBy:
Assistan Attorney Alan Plummer, P.E.
Principal
Off W17AER P
FT, '? UN, TELL
ATTACHMENT "A"
General SL=Qf Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four (4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
Exhibit "A-1"
Supplemental Scope of Services
(Supplement to Attachment "A")
This Proposed Scope of Services identifies the tasks needed to produce the
Water Reuse Priority and Implementation Plan. A description of each of the
tasks is provided below.
Task 1 -- Project Management
Provide services for monitoring the project staffing, budget and schedule during
the project as well as miscellaneous efforts associated with review of the project
finances such as billings and reports to the TWDB.
Task 2 -- Project Coordination
During the Project the results of the effort expended by the Consultant will be
reported to Fort Worth and TWDB staff through the following means:
• Monthly reports will consist of a brief summary of the Project activities
conducted the prior month. The monthly report will include a list of issues
encountered during the reporting period, and items that need to be
addressed as well as a projection of activities for the following month.
Finally, it will provide an assessment of the project status, scope, budget,
and schedule. Monthly project progress meetings will be held between Fort
Worth and the consultant.
• Quarterly reports will provide the same information as the monthly report but
will compile the information on a three-month basis to coincide the City of
Fort Worth's budgetary quarters.
• At the completion of major tasks, up to ten technical memoranda will
summarize the information compiled and the analysis conducted. These TMs
will be provided to the City of Fort Worth staff. Following review and
approval, the essence of the TMs will be provided to the Public Information
Committee by the way of a summary presentation.
Task 3 -- Changing Project Conditions
With any project in which n ade and alternatives being
identified, there is a high p I ill arise that were not
anticipated in the initial sc provides funding for addressing
the unexpected and chan i n that could occur.
Exhibit "A-1" Supplemental Scope of Services Page 2
Task 4 - Preliminary Project Planning/Background Information
• Kickoff Meetings with City and with Public (including regulatory
representatives from TWDB, TCEQ, and others).
• Gather, review and summarize previous Fort Worth Water Department and
other's reports cr specific document relevant to water recycling. Including
previous water recycling reports prepared by other municipalities utilizing
TWDB grants. Up to ten reports or specific documents will be reviewed
including but not limited to.
1. Draft 2004 Comprehensive Plan (Lockwood, Andrews and Newman,
2004.
2. Draft Conservation and System Optimization Project (Lockwood, Andrews,
and Newman, 2004)
3. Water Conveyance and Treatment Evaluation Study (Alan Plummer
Associates, Inc., September 2003)
4. Draft Mary's Creek Water Recycling Center (Alan Plummer Associates,
Inc., 2004)
5. Village Creek Sewershed Study Feasibility Study (Alan Plummer
Associates, Inc., December 2001)
6. 1998 Wastewater Collection System Masterplan 2000-2020 (Freese and
Nichols, Inc., Montogomery Watson Harza, and Brown and Root,
September 1998)
7. 1999 Fort Worth Wastewater Facilities Plan 2000-2020 (Freese and
Nichols, Inc., August 1999)
8. Draft Fort Worth Water Facilities Masterplan (Freese and Nichols, Inc.,
March 2004)
• Review population forecasts developed by:
1. Texas Water Development Board (TWDB)
2. Region C Long-Range Water Supply Planning
3. City of Fort Worth
4. North Central Texas Council of Governments
• Review wastewater flow projections.
• Review water usage and develop initial perspectives about the
portions of water used for indoor and outdoor purposes.
• Obtain a list of up to 100 major water uses and pertinent
information from the City and review list to identify potential
customers.
• Obtain information concerning irrigation-only water meters which
includes both location and usage.
Exhibit "A-1" Supplemental Scope of Services Page 3
• Determine and document current quality of the VCWWTP effluent.
Identify parameters of importance with regard to recycled water
projects for which data are not available and request that the City
perform laboratory analysis. Evaluate the compatibility of the
VCWWTP effluent with various recycled water types. Determine
a^y parameters (salinity, special parameters, pH, etc.) that .,,ay be
unacceptable for certain types of reuse applications.
• Review current and pending effluent discharge permit limits for the
existing VCWWTP and identify potential regulatory changes that
could impact effluent quality. Specifically consider the timing and
effluent quality improvements associated with future nutrient
removal permit requirements and the impact on various recycled
water project options.
Task 5 -- Potential Recycled Water Use Options
Assess whether the recycled water use categories for nonpotable purposes cited
below are viable candidates for the City's recycled water program. This
assessment will be general in nature with consideration given to a preliminary
perspective about the potential recycled water needs for each category; the
probable benefits to the users; the probable benefits to the City; the level of
interest of the potential users; and other specific factors.
• Irrigation of golf courses
• Irrigation of parks and other public access areas
• Commercial and industrial water uses
• Cooling water
• Irrigation of residences
Task 6 -- Recycled Water Quantities and Locations
Based on the assessments performed above and information from previous
projects performed by the City, develop a list of potential reclaimed water users
and their locations. The potential users will be subjected to a desktop review of
condition and potential acceptability. Each potential user site will be mapped and
categorized by use, rate of demand, and required water quality. The consultant
will perform the mapping on GIS base maps provided by the City.
I � i
Exhibit "A-1" Supplemental Scope of Services Page 4
Task 7 -- Conceptual Projects
Refine the potential recycled water users and recycled water,supply systems
identified by previous City studies. These projects include but would not be
limited to the following:
Mary's Creek Satellite Pian i"Water Fay to,y'to supply i ecycicu water to he
Walsh Ranch development area and the City of Aledo.
• Village Creek Satellite PlantNVater Factory to supply east Fort Worth, Euless,
Arlington Legacy Park, and other local political entities, including the DFW
Airport.
• Fossil Creek or Riverside Satellite Plant/Water Factory to supply the Central
Business District and/or the Trinity Vision Projects.
• A northern satellite plant/water factory to supply the Alliance Airport Corridor
and Sendera Ranch.
Define additional potential recycled water users and recycled water supply
system, using information developed in Task 4.
Task 8 -- Reclaimed Water Users' Information and Meetings
• The Basic Information will include facts regarding the historical use of
recycled water for the intended purpose, advantages for using the recycled
water, responsibilities of the City and the potential users, and the process for
becoming a recycled water user.
• The Consultant will support the City in meeting with up to 20 potential
recycled water users to present the basic information and to encourage them
to become a recycled water user.
Task 9 -- Cost Analysis for Direct Reuse (Nonpotable) Projects
• Based on information developed in Tasks 7, 8, and 9 develop a list of
possible primary candidates to be evaluated.
• In coordination with the City select up to 20 potential recycled water users for
evaluation.
• For recycled water users located near the VCWWTP, develop a recycled
water distribution system for delivering from the VCWWTP and from a water
recycle center. For other potential recycled water users, develop a recycled
water distribution system for delivering from a water recycle center.
• For each of the recycled water users addressed in Task 8, develop capital
and operation and maintenance costs.
Exhibit "A-1" Supplemental Scope of Services Page 5
Task 10 -- Feasibility Analysis
• Based on cost information developed by Tasks 8 and 9, identify opportunities
to deliver reuse water at a cost similar to the cost of current supply costs (i.e.,
potable water costs, raw water costs, etc.).
• Based on information presented by the City about the cost of treatment and
delivery of potable water, determine the potential cost savings resulting from
the use of recycled water to reduce potable water delivery requirements.
• Define permitting requirements, environmental issues, and public acceptance
issues and consider in the performance of the feasibility analysis.
• Identify the feasible "Reuse Water" project(s)to be included in the
Implementation Plan.
Task 11 -- Benefits Analysis
• Assess the potential effects of the use of recycled water on reducing the
potable water demands in terms of gallons per capita per day (gpcd).
• Assess the potential impacts of reduced wastewater discharges, resulting
from recycled water use, on the discharge permit limits.
Task 12 -- Public Information Plan
• Support the City in establishing a Public Information Committee (PIC). The
PIC will consist of community leaders or business interests that can provide
community impact and perceptions to the Project Team for consideration.
• Develop press releases and other suitable information for informing the
public about the use of recycled water for beneficial purposes.
• Identify public relationship issues relevant to implementing proposed
recycled water projects. Develop proposed approaches to address the public
relationship issues.
Task 13 -- Recycled Water Priority Plan
• Describe the water recycle options to be included in the priority plan. and
provide a recommended schedule for implementation.
• Describe the infrastructure (i.e., reuse water delivery system) and treatment
requirements.
Exhibit "A-1" Supplemental Scope of Services Page 6
• Identify the sources of revenue, including grants and/or loans that may be
available to fund the recycled water projects.
• Define the path forward actions required to accomplish the Implementation
Plan.
Task 14 -- Draft and Final Reports
• Prepare draft report presenting the findings and recommendations of this
project.
• Provide ten copies of draft report to City for review and comment.
• Incorporate City comments into a final draft and deliver ten copies to the
TWDB.
• Provide support to the City in responding to comments and questions from
TWDB.
• Incorporate comments as appropriate and deliver 25 copies of the final report
(GBC binding) and provide one copy in electronic format to the City.
Task 15 -- Presentations
• Prepare and make two formal presentations about the Final Report to the
City.
• Hold final public meeting including regulatory agency representatives.
_ City of Fort Worth Water Department
TWDS Regional Facilities Planning Grant
Water Reuse Priority and Implementation Plan-Project No.0021311
Attachment B
d Sr.Prof Mgr Proj Mgr Prof Ener ER TadrMdan Clerical OC _. ..
(h.) (hrs) (hrs) ...._ !^._, *.q nd.•.e ra»w.; �.
v.ltr.ih .e i'1drRy..ari hiiaiw"aMAIGI %R �+YGlrct 1t4 xts's144 liDpi! .
XXXXXXXXXXX
ark Ssrsleas t74 SIC: ]a4 26! 312
Project Menegennent 24 120 '44S 23,112 8.8
2 Project Coordlnabon 40 40 $ 8,040 2.3%
3 Charging Ph*d Conditions
0 $ 0.
4 Pre--Y Project Planning�8edn routs Into 8 40 oS 7,704 -2,9%
5 Potenhal Recycled Water Use Options 2 8 24 16 6 56 S 7,298 2.B%
6 Recycled Water(luarrtities and Locations 24 40 60 8o 40 24 272 S 27,832 10.5%
7 Concaptuel PrWds 24 80 8o 80 160 40 40 504 $ 55,552 21.1
8 Retlaimed Waror Users'IrrhnrrrafpNMeetin s 24 24 40 16 16 120 $ 16,520 6.3%
9 Nmpotabk Projects Go&Aneysls 4 4 16 40 24 24 16 128 S 14,540 5.5%
10 Feas6ft Aoallmis 4 16 24 32 8 8 8 100 $ 12,656 4.8
11 S.,elas Anetysis 8 16 24 4 4 56 $ 7,960 3.
12 Pudic Inknnetion PrW- 8 40 32 so $ 12,056 4.
13 lmplerneMaticn Plan 16 32 32 32 40 24 24 16 216 $ 25,776 9.8%
14 Draft and Find Reports 16 40 40 32 32 24 24 32 240 $ 30,344 11.5%
15 PressMations 32 32 32 4 4 104 $ 16,456 6.
S -
PM ADMMISTRATMEIGC TASKS 6 a e e 9hd s Sam
1 Qua9ty Cm - �. s�
s 0.0%
2 Pm*d Management 0
f 0.
;�IABOR
Total Labor Hus o 174 5111 394 292 312 192 186 72
Total Labor Amaurtl
e ms,wr4 100.
Labor Rabe par Hour $208 $151 $136 $108 $80 $85 $69 $16;
Total Amour6 by Labor Ca6s9orY S 36,192 S 77,916 f 52.M:f
31,536 S 24,960 $ /6,320 $ 11,592 $ 13,104 $ 20.7,644
Labor Caliagory Percent of Total Labor 13.7% 29.5% 19.8% 12.0% 9.5% 6.2% 4.4% 5.0% 100.
TOTAL EXPENSES lase breakdown below
Total SubaoruaaMa 6 60,500
Total Relmburrbles $ 23,776
1 1--sw
E 94,276
k11e1et MbU6,aP14tl. p.:. .'S3t'E
;7,,,'„•i:Qwl.�I_'r:.r+`_.:;.�f':;3•t� _ REIMBURSABLE EXPENSES
"er.:.:riP n 8.... -1 Markup Fea list) Cosa Dasrslpaon Budget iii) Markup Fee($S$)
.,+l. Chiang,Patel 6 Verh S ' - - - -,n RA Laboratory Melysis $ 1.15 S
CWV rConsultant $ - �.',5 a - RC Computer $ 5,000 1.15 $ 5,750
Elechical Consultant $ 1.15 E RH Historical $ 1.15 $
Geotechnical Consultand f 1.15 $ RI In-House Reproduction $ 3,500 1.15 E 4, "a
.1 Mechanical Consultant $ 1.15 E RL Lang Darters Telephone f 1.15 $
CO Other Consultant $ 1.15E RM Employee Mileage $ 1,805 1.15 $
CS Structural Consultant $ - 1.15 $ RO Other Expenses $ 1,200 1.15 $ 1.31D
CV Surveying Consultant $ 1.15 $ RP Purchased Services S 1.15 $
CI S 1.15 $ RR Reproduction $ 3,500 1.15 S 4
C2 $ 1.15 $ RS Shipping,Del ,P S 1,000 1.15 $ 1 15:i
C3 $ - 1.15 $ - RT Travel,Moab,Lodging $ 1,200 1.15 $ 1 3!x)
4
$ 1.15 E RU Telecommunications $ 4.220 1.00 E 4.'ix7
._.,.'c
$ - 1.15 E - R1 S - 1.15 $
s E R2 q' 1 1r
+7d:.$IIBIr�19ti1:74WY(E7B'Ey�d-::: .�'<gah99F :.�� : t .:;:_l1;tlA0. .......�tfll �p1i�61TlSIFs -::1F :Iti9Rli�. tY _x,770
` '_ProledBudget 2004.xls)Revised Project 1 04/21/05
r 1
!. ..C y'.1..
_Chir
l�e '✓J.l iii �;�>l:r
ATTACHMENT B-2
ALAN PLUMMER ASSOCIATES, INC.
HOURLY FEE SCHEDULE
2005
Staff Description Staff Code Range of Billing Rates
Admin Staff Al-A3 $ 25.00 - $ 65.00
Senior Admin Staff A4 $ 60.00 - $ 85.00
Designer/Technician C1-C2 $ 45.00 - $ 80.00
Senior Designer/Technician C3-C4 $ 80.00 - $ 110.00
Engineer-in-Training/Scientist-in-Training ESO-ES3 $ 60.00 - $ 90.00
Project Engineer/Scientist ES4 $ 70.00 - $100.00
Senior Project Engineer/Scientist ES5 $ 80.00 - $110.00
Project Manager ES6 $ 95.00 - $135.00
Senior Project Manager ES7 $125.00 - $165.00
Principal ES8-ES9 $145.00 - $215.00
Billing rates are based on "salary cost" times a multiplier of 2.3.
Salary cost is based on direct payroll costs times 1.43. Salary cost includes direct payroll
costs, payroll taxes, vacation, holiday, sick leave, employee insurance, and other fringe.
Range of billing rates shown may be adjusted by up to 4 percent annually (at the
beginning of each calendar year) during the term of this agreement. The multipliers
shown will not be adjusted.
A multiplier of 1.15 will be applied to all direct expenses.
M3.29
ATTACHMENT C
AMENDMENTS TO THE STANDARD ENGINEERING AGREEMENT
SCOPE OF WORK
NONE
p
Jii,�f(�G II U 1
q
0
c
d
z
R OD
Q
w
o
I Z
CL e
g > _
�
2 z e
z
0
Lu
� � Zw
z ■ w -1 n
� 02m
k ^
1-- U.
« U. z
o «
� b
R
CL
� \ \ &
3 �
r t E
w LU
< � / � � ] \
k o m z x
a [ -
W 8 � \ \
E k � Z2 ) k /
I 2 / 0 CO
3
k ]
\ 3 ) E \
ƒ \ % g E 2
{ / = 2 ] 3 » 2 I & o & \
\ a a § 7 § 2 E \ @ e
a a o « a m a k o / & a
ATTACHMENT E
POTENTIAL REUSE
WATER SERVICE AREAS
' 13
1-3
. ', 1_,
/ ` ' • - _ t - -
3-VILLAGE •
r4-ALLIANCE CORRIDORISEDERA
�� -
pa nmrs fib-i a Be Quo!ity uf Uh
C P&YJ' ',
April 20, 2005
k4s� Betty Jordan
Alan Plummer Associates, Inc.
7,524 Mosier View Court, Suite 200
F co rt Worth, Texas 76118
RE., Cornmitment to Provide Technical Services
Water Reuse Priority and Implementation Plar--- (FN Project No, 00213)
Dear -'Ms- Jordan:
his letter is sent to you to verilfy our cornrn1ment to Alan Plummer Associates, Inc., to
provide !echnical and engimoehrg sarvices on the Cibi of Fort Worth's 'gator Rguse
Pr:or,',,y and Implementation Plan Proje,:;t., Our budget is $SSACO, VVe, look- forwato
w,orking with you on this project,
Sincerely,
Chiar,g, Pale$ & Ywrby, Inc,
Ed. Moflay, P,E
Senior VriCe President
Chiong, tel & Yerby, Inc
I QU Q, 2rx-,
Pagel of 3
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/10/2005 - Ord. #16426-05-2005
DATE: Tuesday, May 10, 2005
LOG NAME: 60TWDB GRANT REFERENCE NO.: **C-20721
SUBJECT:
Authorize the Execution of a Contract with the Texas Water Development Board for a Regional
Facility Planning Grant, Adopt an Appropriation Ordinance and Authorize the Execution of an
Engineering Agreement with Alan Plummer Associates, Inc. for the Water Reuse Priority and
Implementation Plan
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to:
1. Accept and execute a contract with the Texas Water Development Board in the amount of
$196,704.00 for the Regional Facility Planning Grant to develop a Water Reuse Priority and Implementation
Plan;
2. Transfer funds from the Water Capital Projects Fund to the Grant Fund in the amount of
$151,416.00;
3. Authorize the use of $45,288.00 in the Water Capital Project Fund as In-Kind Salaries as part of the
required match;
4. Adopt the appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund
in the amount of$393,408.00; and
5. Execute an engineering agreement with Alan Plummer Associates, Inc. in the amount of $348,120.00
to provide engineering services for the Water Reuse Priority and Implementation Plan.
DISCUSSION:
On November 9, 2004, the City Council approved Resolution No. 3137 requesting financial assistance
from the Texas Water Development Board (TWDB) for a Regional Facility Planning Grant to develop a
Water Reuse Priority and Implementation Plan.
On February 22, 2005, the TWDB notified the City of Fort Worth that the grant application has been
approved, for an amount not to exceed $196,704.00.
On April 19, 2005, the City Council approved M&C G-14752 adopting an amended water conservation
plan. This plan establishes water conservation goals for the City of Fort Worth. In order to meet the goals,
the conservation plan recommends implementing numerous best management practices, including water
reuse.
JRIGINAL
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/11/2005
Page 2 of 3
The scope of work within the Water Reuse Priority and Implementation Plan includes determination of
potential water reuse customers, conceptual design engineering, cost and feasibility analysis and public
outreach. The goal of the Plan is to develop a wholesale and retail customer base for water reuse.
Under the TWDB rules governing matching grants, the City is responsible for 50% of the overall project
cost. The City proposes to provide in-kind contribution and funding from water capital project funds to
meet the requirements. In-kind services consist of salary and benefits of the City staff to manage the
project, participate in a public outreach program and provide engineering assistance and information
throughout the duration of the project.
Anticipated project costs are as follows:
Alan Plummer Associates, Inc. Contract: $348,120.00
City of Fort Worth In-Kind Services: $45,288.00
TOTAL PROJECT COSTS $393,408.00
Less TWDB Contribution: ($196,704.00)
TOTAL FORT WORTH COSTS $196,704.00
This project is citywide.
Alan Plummer Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to 16%
M/WBE participation. The City's goal on this project is 15%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval and completion of the above recommendations and
adoption of the appropriation ordinance, funds will be available in the current capital budgets, as
appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 472274 070426027000 $151,416.00 274 538070 701300021333 $151,416.00
GR76 531200 070426027330 $348.120.00 GR76 531200 070426027330 $348,120.00
40 $45,288.00
GR76 517040 070426027990
1) $196,704.00
GR76 451460 070426027000
3) $45,288.00
GR76 488339 070426027000
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: S. Frank Crumb (Acting) (8207)
http://www.cfwnet.org/council_packet/Reports/mc_pnnt.asp 5/11/2005
Page 3 of
Additional Information Contact: S. Frank Crumb (Acting) (8207)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/11/2005
Harder, Christopher
From:
Sent: Monday, May 16, 2005 2:08 PM
To: Harder, Christopher
Subject: Re: Fort Worth Water Reuse Engineering Agreement
Changes acceptable to Alan Plummer Associates, Inc. If I need to come
over and initial or sign anything, let me know.
bj
********************************************
Betty Jordan, P.E.
Principal, Manager of Technology
Alan Plummer Associates, Inc.
Dallas Office
1349 Empire Central, Suite 702
Dallas, Texas 75247
(214) 631-6100
Fax: (214) 631-6109
Ft. Worth Office
7524 Mosier View Court, Suite 200
Fort Worth, Texas 76118
(817) 806-1700
Fax (817) 589-0072
www.apaienv.com
********************************************
>>> "Harder, Christopher"
5/16/2005 1:10:38 PM >>>
Betty:
We are trying to get your engineering agreement and the TWDB contract
executed as fast as possible. The law office caught a problem with the
engineering agreement that I missed. In order to get this contract
executed, I have made the correction. However, I need your concurrence
before proceeding. The revisions include the following:
1. "Attachment C - Amendments to the Standard Engineering Agreement
Scope of Work" has been revised to "Exhibit A-1 - Supplemental Scope of
Services (Supplement to Attachment "A") "
2 . Article VII, under Attachement C has been revised to include the
wording "Not Used"
3 . Attachment C - Amendments to the Standard Engineering Agreement
Scope of Work" has been revised to say "None"
Please let me know whether this is acceptable to APAI so I made proceed
with routing the document for execution.
Thanks,
Chris Harder