HomeMy WebLinkAboutContract 33410 STATE OF TEXAS §
COUNTY OF TEXAS § CITY SECRETARY CONTRACT NO.
AMENDMENT NO. 4 TO
CITY SECRETARY CONTRACT NO. 29129
WHEREAS, the City of Fort Worth ("City") and MWH Americas, Inc ("Engineer") made
and entered into City of Fort Worth City Secretary Contract No. 29129, ("Contract") which was
authorized by the City Council by M&C 19708 on the 12th day of August, 2003; and
WHEREAS, the Contract involves professional services for the following project:
Additional Program Services for the Capital Project Management System (CPMS)
; and
WHEREAS, it has become necessary to amend the Contract to include an increased scope
of work and/or revised maximum fee.
NOW, THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the contract:
1.
Article I Section A of the Contract is amended to include the additional engineering
services specified in Attachment A-2 attached hereto and incorporated herein, as authorized by
the City Council in M & C C-20183 on August 5`h, 2004 ($168,000) and M & C C-21292 on the
7`h of February, 2006 ($343,000), copies of which are attached hereto and incorporated herein.
The cost to the City for the additional services to be performed by the Engineer shall not exceed
$511,000. The cost includes a cost budget of$457,856 and a fixed fee amount of$53,144.
2.
Article II of the Contract is amended to provide for an increase in the maximum fee to be
paid to Consultant for all work and services under the Contract, as amended, so that the total fee
to be paid by City for all work and services shall not exceed the sum of $7,074,207. The total
cost includes a cost budget of$6,338,489 and a fixed fee amount of$735,718.
3.
All other provisions of the Contract that are not expressly amended herein shall remain in
full force and effect.
Executed on this the day of , 2001.
ATTEST: CITY OF FORT WOR
B :
City Secretary As istant City Manager
CONSULTANT:
MWH AMERICAS, INC
309 West 7`h Street, Suite 1010
Fort Worth, TX, 76102
APPROVED AS TO FORM AND LEGALITY:
By:
Assistant Cit Attorney Name: Kate Harris
Title: Vice President
M&C: C-21292; Approved 2/7/06
By:
Name: Tony rquhart
Title: Vice President
` J - i
Attachment A-2
Water Information Technology Program, Phase 2
Implementation of the Capital Project Management System (CPMS)
Contract No. 29129 - Amendment No. 4
Scope of Services
(Revised - February, 2006)
The role of MWH Americas, Inc ("ENGINEER") under this contract amendment will be to provide
Program Management, Provision of Best Practice Recommendations, Quality Assurance/ Quality
Control, Sub Contractor Management and MBE/WBE Compliance and Monitoring Services
associated with the implementation of the Capital Project Management System (CPMS) and
integration of the CPMS with key City business systems. The agreed changes to the original
scope of services have been documented.
Task 8-CPMS Program Management—no changes
Task 9-CPMS Business Process Development and Organizational Change Management
Planning
Task 9.5 - Change Management Communication Program — the ENGINEER shall develop a
change management communication program to be used for the CPMS implementation. The
plan will include a City communication strategy and media designed to inform and discuss the
CPMS deployment, events, and changes affecting City staff. The communications will be
delivered on a regular basis using various mediums such as Internet web sites, newsletters, and
status reports. The City will be responsible for developing the content of the communications
based on the recommendations contained in the communication program. The City will be
responsible for incorporating the content within the City Internet web sites, newsletters, etc.
communication mediums. The output from this process will be a change management
communication plan for CPMS to provide implementation support to the City.
Task 10—Procurement and Installation of the CPMS Software
Task 10.2- Installation of the CPMS Software—task deleted
Task 11—CPMS Implementation, Data Conversion, and Systems Integration
Task 11.1.1 - CPMS System Design and Documentation — The ENGINEER and the
IMPLEMENTATION ENGINEER (Skire, Inc) shall provide system configuration design services.
Included in the design services will be the documentation of a Customer Requirements
Document (CRD) and Business Requirement Documents (BRD's), Data Dictionaries and
Workflow Schemas. All design work will be done in coordination with Citywide business process
activities outlined in Tasks 9.2 and 9.3. The Unifier Enterprise Edition will be configured for eight
(8) Full Business Processes, seven (7) Read Only Business Processes and eight (8) Global
Business Processes, thirteen (13) custom Crystal reports, and mobile report viewing using
Personnel Data Assistants (PDA's) in a dock and walk mode
Task 11.1.3 - CPMS System Configuration — the ENGINEER and the IMPLEMENTATION
ENGINEER (Skire, Inc) shall develop design documents and configure the Unifier Enterprise
Edition to meet those design specifications based on the priorities determined in the CRD and the
BRD's developed in Task 11.1.1. System configuration would include building all necessary forms
and workflows, appropriate fields and field types on forms, and workflows based upon parameters
defined in Task 11.1.1. The IMPLEMENTATION ENGINEER (Skire, Inc) shall enhance the
functionality of the Unifier software system in accordance with the functionality
�,RU Sf?,. MWH SoW 1-12
documented in Attachment B. The ENGINEER, the IMPLEMENTATION ENGINEER (Skire, Inc),
and the City shall develop the Functional Acceptance Test Plan. Configuration of the Unifier
Enterprise Edition will not include any customization.
Task 11.2.1 -CPMS Data Conversion Services—task deleted
Task 12—City Staff Training and Post Go-Live Support
Task 12.1 - CPfvrS Software and MS Enterprise Proiect Software Training - the ENGINEER in
conjunction with City shall identify the appropriate training firms to provide the agreed training and
would be responsible for the overall coordination, management, and scheduling of the training for
the CPMS and MS Enterprise Project software systems. These training sessions would
accommodate management level, day-to-day user level, and system administration level classes
and could comprise a mixture of formal classroom, web based, or one-on-one sessions as
identified in the Task 9.1 deliverable (Master Training Plan) and agreed to with the CPMS
Executive Steering Committee. MS Project training will only be provided to Department of
Engineering staff; and
Task 12.2 - Project Management Traininq- the ENGINEER shall identify the appropriate training
firms and assume responsibility for the overall coordination, management, and scheduling of the
program management training for up to 90 City staff who manage capital projects. These training
sessions could comprise a mixture of formal classroom, web based, or one-on-one sessions as
identified in the Task 9.1 deliverable (Master Training Plan) and agreed to with the CPMS
Executive Steering Committee.
Task 12.3 - CPMS System Post Go-Live Super— the ENGINEER and the IMPLEMENTATION
ENGINEER (Skire, Inc) shall provide one full time person on-site and one full time person off-site
to provide user support to the City's CPMS user community for a period not to exceed four weeks
following system go-live. The services would include system troubleshooting and one-on-one
and/or group sessions with users.
MWH SoW 2-12
Attachment B
New System Functionality
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:.fix -
h _
Business Process , Functionality Enhafscemet
.,
R .
Provide Fund Breakdown Structure(FBS) with segments similar to Work
Breakdown Structure (WBS) and have an attribute of the Fund Account
Fund Manager Center(FAC).The Funding Fund Account Center(FAC) needs to be
copied onto various business process forms together with the Fund
Breakdown Structure FBS code.
Add new data sources to User Defined Report (UDR)for reporting of
Fund Manager funding requirements time phasing based on Work Breakdown Structure
(WBS) attribute of start date (i.e. no cashflow, no schedule linkage.)
The Fund Appropriation Business Process (BP) will associate Work
Fund Manager Breakdown Structure (WBS)with various Funding Sources and update
the rollup view within the Project Fund Manager, Project Cost Manager
and Company Fund Manager views
Fund Manager Extend User Defined Report(UDR)to include multi-segment search on
Fund Breakdown Structure (FBS).
Auto-populate data elements from Work Breakdown Structure (WBS)/
Fund Manager Fund Breakdown Structure(FBS) attributes to the Business Process
(BP)form. No Fund Account Center(FAC)creation within Unifier.
Roll up Multi- Business Process (BP)to company level in addition to
Fund Manager project level fund manager. No Manual column rollup. No program level
supported.
Fund Manager Extend User Defined Report(UDR)to include multi-segment search on
the Work Breakdown Structure (WBS)
Add cost attributes to cost code,funding attributes to funding code,
Fund Transfers some are system defined such as account code, start date, end date,
Work Breakdown Structure (WBS) owner, cost type. Modify import/
export the User Defined Report (UDR)to support this feature
Payment Requests Incorporate Schedule Of Values (SOV) in the payment request.
Prevent Fund Appropriation exceeding Revised Budget. Enforce the
Revised PMP Budget>Funds>Committments>Spends rule at the Work Breakdown
Structure WBS level.
MWH SoW 3-12
Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 2/7/2006
DATE: Tuesday, February 07, 2006
LOG NAME: 60MWH4B REFERENCE NO.: C-21292
SUBJECT:
Authorize the Execution of Amendment No. 4 to Agreement with MWH Americas, Inc., for Additional
Program Services for the Capital Project Management System (CPMS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 4 to the
agreement with MWH Americas, Inc., (City Secretary No. 29129), for additional program services for the
Capital Project Management System (CPMS), in the amount of$343,000, for a total CPMS contract amount
of $4,032,469, resulting in a $7,074,207 contract amount for the entire WIT program.
DISCUSSION:
On August 5, 2004, (M&C C-20183) the City Council authorized the execution of an agreement with MWH
Americas Inc. (MWH) for the acquisition, program management and implementation of a Capital Project
Management System. As of January 2006, the implementation is 70% complete. The program is meeting its
objectives and will be deployed in the summer of 2006.
During the project design stage, City staff identified improvement opportunities. Staff analyzed these
improvements and recommends immediate implementation. Additional funds needed are in the amount of
$343,000. Staff recommends these additional costs, be shared by the General Fund, Municipal Airports
Fund, Water and Sewer Capital Projects Funds, Information Systems Fund, the Engineering Services,
T/PW Fund, Parks and Community Services Fund and reallaocating a portion of the MWH contract funding
of Amendment #3. Upon approval of this recommendation, the total CPMS portion of this contract will be
$4,032,469.
BACKGROUND:
On August 12, 2003, (M&C C-19708) City Council approved an engineering agreement with MWH
Americas, Inc., to assist in the implementation of the Water Information Technology (WIT) Program in the
amount of $2,802,743. The original contract did not include a citywide implementation of a CPMS;
therefore, on April 5, 2004, (M&C C-20031) and August 13, 2004, (M&C C-20183) Amendments No. 1 and
No. 2 added this implementation to the the contract, in the total amount of $3,528,464.00. On June 21,
2005, (M&C C-20807) Amendment No. 3 added $400,000 for additional Maintenance Management System
implementation and interface components for the WIT Program, for a total contract not to exceed amount of
$6,731,207.
MWH Americas, Inc. is in compliance with the City's M/WBE Ordinance be committing to 22% M/WBE
participation on this Amendment No. 4. The City's goal on this Amendment is 22%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds for this purchase will be obtained through the City's Equipment
Note Program, and are availabLe in the various operating and capital funds.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/21/2006
Page 2 of 2
TO Fund/Account/Centers FROM Fund/Account/Centers
Submitted for City Manager's Office by: Marc Ott (8476)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Randy Rinon (8272)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/21/2006