HomeMy WebLinkAboutContract 43361-A5 CITY SECRETARY
AMENDMENT No. 5 CONTRACT NO. � -
TO CITY SECRETARY CONTRACT No. 43361
WHEREAS, the City of Fort Worth (CITY) and URS Corporation,
(ENGINEER) made and entered into City Secretary Contract No. 43361, (the
CONTRACT) which was authorized by M&C No. C-25611 on the 15th day of May,
2012 in the amount of $485, 932 . 58; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $28, 660. 00 which was administratively authorized on
the 7th day of January, 2013; and Amendment Number 2 in the amount of
$74, 500. 00 which was authorized by M&C C-26487 on the 7th day of October,
2013; Amendment Number 3 in the amount of $125, 500 . 00 which was
authorized by M&C C-27095 on the 11th day of December, 2014; Amendment
Number 4 in the amount of $104, 077 . 95 which was authorized by M$C C-27677
on the 12th day of April, 2016; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
GARDEN ACRES BRIDGE PHASE II; and
WHEREAS, it has become necessary to execute Amendment No. 5 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated December 13, 2016, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
totals $114,035. 00. (See Attached Funding Breakdown Sheet, Page -3-)
2.
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $932, 705. 53.
Cityof Fort Worth
Professional Services Agreement Amendment Template � ���
PMO Official Release 8/1/2012 OFFICIAL,
Page 1 of 3
CITE'SECRETAR
FT.1N�ORTH,'YX
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
URS r ora io ,
Jesus J. Chapa Maribel Chavez, PE
Assistant City Manager Vice President
DATE: �� �/ DATE: �y l /
AP VAL RECOMMENDED:
Dougla dW. Wiersig, PE
Director, Department o Transportation
And Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: G !3 Sr
f�;z"0 Date:
Douglas B I'a—c= IT ZD/�'" 134 73
Assistant City Attorney
ATTE
foRr
Al
ar J. Kayser
City Secretary OFFICIAL RECORD
CITY SECRETARY
XAS FT.iFiOU ,TX
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 2 of 3
Contract Compliance Manager:
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Wilma J. Smith
Project Manager
Funding Breakdown Sheet
CS#
Characters needed in each box:
5 7 7 6 6 4 8
Fund Department Account Proj # Activity Bdg Yr CF2 Ref Amount
39407 200431 5330500 C01802 CO2330 $ 114,035.00
$ 114,035.00
URS
December 13, 2016
Ms. Wilma Smith, P.E.
City of Fort Worth
Transportation & Public Works Department
1000 Throckmorton
Fort Worth, Texas 76102
RE: Garden Acres Bridge Phase II —City Project No. 01802, DOE #6749
Additional Construction Phase Services
Dear Ms. Smith:
During the initial engineering contract negotiations construction phase services were thought to
require minimal support from the design team. As requested at our September 16, 2016 meeting,
URS and its sub-consultants have evaluated the construction phase services fee originally proposed
for the project, the construction phase services more explicitly defined at the meeting and the
estimated construction schedule. The design team has identified the following items as additional
scope of services for the construction phase of the project.
Preconstruction Meeting
The design team will attend the preconstruction meeting. The scope of services for one design team
sub-consultant did not originally include attendance at this meeting.
Construction Proaress Meetings
As discussed at the meeting, the design team has been requested to attend bi-weekly progress
meetings. It is estimated there will be twenty-eight progress meetings throughout the construction
period. URS/AECOM will attend all applicable construction progress meetings. Design team sub-
consultants will not attend all construction progress meetings but will attend as needed when the
sub-consultant's portion of the design is under construction.
Submittal, Shop Drawing and Request for Information Review
Originally, the scope of services did not include improvements/modifications to the existing Garden
Acres Bridge. However, during the course of the design, TxDOT requested new railings, illumination
and pedestrian facilities be added to the existing bridge structure and that a dedicated right-turn lane
on the southbound service road be added to the project. The existing landscape feature in the
median of McPherson Boulevard west of IH35W was required to be relocated and was not originally
anticipated to be included in the design package. Also, cathodic protection of the proposed water
line improvements was not in the original scope of services. These additional design items will
require more submittals, shop drawings and contractor requests for information for the design team
to review and provide responses. The design team sub-consultant's original scope of services did
not include submittal, shop drawing and contractor request for information review.
URS Corporation
801 Cherry St., Suite 1050
Fort Worth,TX 76102
Tel:682.316-7651
Ms. Wilma Smith, P.E.
December 13, 2016
Page 2
Site Visits
The anticipated construction schedule is approximately 278 days or 14 months. The initial scope of
services included three (3) site visits for the prime design consultant and one site visit for one of the
design team sub-consultants. It is estimated that one site visit per month may be necessary for the
prime design consultant and three (3) site visits for the design team sub-consultants during the
construction of their design facilities. Therefore, an additional eleven (11) site visits for the prime
design consultant and site visits for design sub-consultants not previously included have been
incorporated into this amendment.
Record Drawings
The drawings required for the additional design services cited under Submittal, Shop Drawing and
Request for Information above will require efforts beyond those included in the original negotiations
for preparation of record drawings. Only one design team sub-consultant efforts were included in
the original negotiations for preparation of record drawings. The estimated additional effort for the
prime design consultant and the design team sub-consultants to prepare record drawings is included
in this amendment.
Monthly Reports/Pay Application Review
The consultant shall prepare twelve (12) monthly reports required for the project grant. The
consultant shall perform a review up to twelve (12) of the Contractor's monthly pay application
requests.
The supplemental fee is proposed to be performed on a time and materials basis with a maximum
amount not-to-exceed of$114,035.00 without prior written authorization. A summary of the total
project fees is as follows:
BASIC FEE MNVBE
Provided
Original Contract $485,932.58 29.4%
Supplemental Agreement No. 1 $28,660.00 0.0%
Supplemental Agreement No. 2 $74,500.00 3.9%
Supplemental Agreement No. 3 $125,500.00 1.6%
Supplemental Agreement No. 4 $104,077.95 36.1%
Supplemental Agreement No. 5 $114,035.00 6.7%
TOTAL BUDGET(City M/WBE Goal=20.0%) $895,057.53
Assumptions
• An "as-built" survey will not be performed by the design consultant team.
• Project construction does not extend beyond 278 work days from Notice to Proceed.
Please do not hesitate to contact us if you have any further questions or require additional information.
URS Corporation
801 Cherry Street,Suite 1050
Fort Worth,TX 76102
Tel:682-316-7651
Ms. Wilma Smith, P.E.
December 13, 2016
Page 3
Sincerely,
UfiS Corporation
Douglas C. Mikeworth, PE
Sr. Project Manager
URS Corporation
801 Cherry Street,Suite 1050
Fort Worth,TX 76102
Tel:682-316-7651
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M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRT� i1
COUNCIL ACTION: Approved on 3/7/2017
DATE: 3/7/2017 REFERENCE NO.: **C-28135 LOG NAME: 20GARDEN ACRES
BRIDGE AMEND 5
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 5 to City Secretary Contract No. 43361, an
Engineering Services Agreement with URS Corporation (n/k/a AECOM) for the Widening
of Garden Acres Bridge Over IH-35W, in the Amount of$114,035.00 for Construction
Phase Services Thereby Increasing the Contract Amount to $932,706.00 (COUNCIL
DISTRICT 6)
RECOMMENDATION:
It is recommended that the City Council Authorize the execution of Amendment No. 5 to City Secretary
Contract No. 43361, an Engineering Services Agreement with URS Corporation (n/k/a AECOM), in the
amount of$114,035.00 for Construction Phase Services, thereby increasing the contract amount to
$932,706.00. (CPN 01802)
DISCUSSION:
Under Amendment No. 5, URS Corporation (URS) (n/k/a AECOM) will perform Construction Phase
Services as necessary, including periodic site visits during construction, approval of material submittals,
contractor pay estimates and other construction related activities. The table below recites the contract and
amendment history.
Under an Advance Funding Agreement with TxDOT for construction Mayor and Council Communication
(M&C C-27677) with City participation in the amount of$1,438,227.00 construction started on this project
in January 2017 with estimated completion in February 2018.
Amount Project Description M&C No. Approved]
Initial $48593300 Design of Garden Acres Bridge over 1- C-25611 05/15/2012
, .
Contract 35W Expansion
Amendment Add sidewalks to the plans, specification Approved 01/02/2013
1 $ 28,660.00 and cost estimates Administrative)
Amendment Level of service Analysis, preparation of
2 $ 74,500.00 design schematic and surveying required C-26487 10/07/2013
by TxDOT
Amendment $125,500.00 Additional bridge design as required by C-27095 12/02/2014
3 TxDOT for the new and existing bridges
Noise Analysis as required by TxDOT
Amendment $104,078.00 and additional Traffic Analysis C-27677 04/12/2016
4 Landscaping, Environmental and
Construction Services
Amendment $114,035.00 Construction Phase Services as required. Pending Pending
5
Total
URS proposes to complete Amendment No. 5 for a fee not to exceed the amount of$114,035.00. Staff
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24239&councildate=3/7/2017 3/12/2017
M&C Review Page 2 of 2
considers this fee to be fair and reasonable for the additional scope of services.
M/WBE OFFICE: URS is in compliance with the City's M/WBE Ordinance by committing to an additional 7
percent M/WBE participation on this Amendment No. 5. The City's M/WBE goal on this Amendment or
extra work is 7 percent.
This project is located in COUNCIL DISTRICT 6, Mapsco 119A and 11913.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of this recommendation, funds are available in the
2008 Street Improvements Fund.
TO _
Fund Department Account Project Program Activity Budget Reference 11 Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference 4 Amount
ID ID Year Chartfield 2
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Wilma Smith (8785)
ATTACHMENTS
01802_20 GARDEN ACRES BRIDGE MAP.pdf
AECOM Technical Services Inc Form 1295.pdf
http://apps.cfwnet.org/council_packethnc_review.asp?ID=24239&councildate=3/7/2017 3/12/2017
MAYOR AND COUNUL COMMUMCA TOM MAP
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Copyright2011 City of Fort Wath.Unauthorized reproduction is a violation of applicable(am
This product's for informational purposes and may not have been prepared for or be suitable for 0 10002000 4000 CITY PROJECT# 01802
legal,engineering,or surveying purposes.It does not representan on-the-ground survey and
rep resents only the approximate relative location of property boundaries. OH DOE# 6749
The City of Fart
Worih assumes no responsibility for the accuracy of said data.
CERAFICATE OF 0 U ERES TED PARAES`S FORM
loll
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USF ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2016-134778
AECOM Technical Services, Inc.
Dallas,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party to the contract for which the form is 11/09/2016
being filed.
City of Fort Worth,Texas Date Acknowledged:
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract,
43361
City Secretary Contract No.43361-To provide engineering services for construction administration for construction of GARDEN
ACRES BRIDGE PHASE II in Fort Worth,TX.
Nature of interest
4 Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Keener,Timothy H. Morrisville,NC United States X
Gan, David Los Angeles,CA United States X
Hopson,Preston Los Angeles, CA United States X
5 Check only if there is NO Interested Party. ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjKlhthe above disclosure is true and correct.
SU71tNiJE WHI MIL
: k MY COMMISSION EXPIRES
F65f W 7,2019
Si atu a of authorized agent of contracting business entity
AFFIX NOTARY STAMP/SEAL ABOVE Q� !!�� �,/1
Sworn to and subscribed before me,by the said M>��216FL A CH,TV G? ,this the_ I fiy day of
2014 __,to certify which,witness my hand and seal of office.
A14 ?yAtaff vt)?,gN .IC W�ITSec1- NQ y Pl/�c G
Sign r of officer administering oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1,0.277