HomeMy WebLinkAboutContract 33450 AMENDMENT NO. 2
STATE OF TEXAS § CITY SECRETARY CONTRACT NO.
27501
COUNTY OF TARRANT §
WHEREAS, the City of Fort Worth (City) and Freese and Nichols, Inc.,
(Engineer) made and entered into City Secretary Contract No. 27591 (the Contract)
which was authorized by the City Council by M&C C-19013 on the 3rd day of April,
2002; and
WHEREAS, the Contract involves engineering services for the following project:
Update of Water Master Plan
WHEREAS, it has become necessary to execute Amendment No. 2 to said
Contract to include an increased scope of work and revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the
Contract:
1.
Article I of the Contract is amended to include the additional engineering services
specified in the attached Exhibits Al, B, B2 132A, and B3A which are incorporated
herein. The cost to City for the additional services to be performed by Engineer total
$150,000.00.
2.
Article II of the Contract is amended to provide for an increase in the fee to be
paid to Engineer for all work and services performed under the Contract, as amended, so
that the total fee paid by the City for all work and services shall not exceed
$1,360,386.00.
3.
All other provisions of the contract, which are not expressly amended herein, shall
remain in full force and effect.
FortWorth\FTW02224-Master PlaMAMEND 2-27591
04-25-06 A10 :5)6 IN 1
EXECUTED on this the ZQA —day of AtfW 2006, in Fort
Worth, Tarrant County, Texas.
APPROnVAL RECOMMENDED: APPROVED:
t �
S. Frank Crumb, P.E. arc A. Ott
Director, Water Department Assistant City Manager
ENGINEER ATTEST:
B �-�- Y�
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Name: Robert F. Pence, P.E. Marty Hendri , City Secretary
President and CEO
Freese and Nichols, Inc.
'ontract aut��hoorr�il�zatioa
AP4PRS TO F ALITY:
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AsAttorney
FortWorth\FrW02224-Master PlanAAMEND 2-27591
EXHIBIT A-1
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO Attachment "A")
The following is a clarification of the tasks that ENGINEER will perform under Amendment 2 to the
existing contract for the Update of Water Master Plan. Work under this attachment includes
engineering services for water system improvements for the following:
Preparation of an Individual Distribution System Evaluation (IDSE) Monitoring/Sampling Plan
SECTION 1 - DESCRIPTION OF PROTECT,AMENDMENT AND SCHEDULE
This Project consists of conducting an Individual Distribution System Evaluation to fulfill
requirements of the Stage 2 Disinfectants and Disinfection By-Products Rule.
The Individual Distribution System Evaluation (IDSE) will be completed in two phases with a
regulatory review period in between the phases. Phase I includes preparation of an IDSE
Monitoring/Sampling Plan in accordance with the requirements of the Stage 2 Disinfectant/Disinfection
By-Products rule. This plan will be submitted to the Texas Commission on Environmental Quality
(TCEQ) for a mandatory review. In addition,Task C of Phase I is for a Pipeline NET model update.
Following the review and comments received back from the TCEQ on all of Phase I Tasks except Task
C,Phase II will commence. Phase 11 will include preparation of an IDSE report including incorporation
of the TCEQ's comments on the initial monitoring plan.
SECTION 2 - BASIC SERVICES
This section describes the services FNI will provide as basic services.
Phase I
Task A. Historical Data Review
Al. Review historical data on TTHM, HAAS, HPC, chloramine residual, and temperature to be
provided to Freese and Nichols (FNI) by the City of Fort Worth to identify "controlling
month" for IDSE monitoring. Historical data shall include but not be limited to Stage 1
Disinfection By-products TTHM and HAAS data.
A2. Compile historical data provided by the City of Fort Worth into report submission format.
EXHIBIT A-1
Pacye 1 of 6
Task B. Upgrade Water Model to Stage 2 Disinfection By-Products Individual Distribution
System Evaluations Standards
B 1. Expand water distribution model to include all required water lines for IDSE including the
following as outlined in the July 2003 Draft Proposal Guidance Manual for the Stage 2
Disinfection Byproducts Individual Distribution System Evaluation:
• At least 50% of total pipe length in the distribution system
• At least 75% of the pipe volume in the distribution system
• All 12-inch diameter and larger pipes
• All 8-inch and larger pipes connecting each pressure zone
B2. Conduct up to (3) three extended period model runs to identify water residence times and
mixing zones within the distribution system.
133. Prepare water quality mapping results showing residence times and mixing zones within
distribution system for modeling results for up to four(4)conditions including the following:
• Near Entry Point Sites
• High Total Tri-Halo Methane Formation Sites
• High Haloacetic Acid Formation Sites
• Average Residence Time Sites
B4. Analyze modeling and mapping results to recommend preliminary compliance monitoring
sites for one round of field monitoring.
B5. Attend one (1) meeting with City to discuss recommendations of sites to conduct one round
of field monitoring. The City of Fort Worth shall be responsible for analysis costs associated
with this one round of field monitoring. Sampling costs shall be covered by the State of
Texas as is currently the policy for Stage 1 sampling.
B6. Finalize and prepare seven(7)copies of the IDSE Monitoring/Sampling Plan for submission
to the Texas Commission on Environmental Quality(TCEQ) and City of Fort Worth.
Task C. PipelineNET Model Update
Cl. Conduct up to two (2) meetings with Production to determine operating procedures in the
system including minimum and maximum tank levels, minimum and maximum pressures at
pump stations,typical transfer rates,pumping schedule,etc. Enhance operational controls in
H2OMap Water model to represent field operations by adding complex, rule based
operational controls for pumps and valves.
C2. Determine new or modified lines in H2OMap Water model that need to be included in the
existing PipelineNET model.
C3. Export new and modified lines from H2OMap Water model in a shapefile format and import
in to PipelineNET model. Check connectivity of PipelineNET model.
EXHIBIT A-1
Page 2 of 6
C4. Review SCADA data for critical time periods to evaluate system controls being utilized at
each pumping facility.
C5. Meet with Fort Worth Production Group to discuss recommended pump controls for
inclusion in extended period model and PipelineNET model.
C6. Incorporate pump controls into H2OMap and PipelineNET models. Deliver updated
PipelineNET model to City. Prepare a memorandum summarizing changes to the model and
operational controls in model.
Phase 2
Task A. TCEQ Review Comment Incorporation
A1. Based on TCEQ comments, analyze modeling and mapping results to recommend
preliminary compliance monitoring sites for one round of field monitoring.
Task B. Review Data Collected by City and Finalize Stage 2 Monitoring Site Selection
B1. Review one round of field site monitoring results conducted by Cityor TCEQ in the
"controlling month"(month with the highest disinfection by-product or temperature results).
City shall provide this data to FNI.
B2. Finalize selection of Stage 2 compliance monitoring sites using field testing results and
modeling results.
B3. Prepare seven(7)copies draft IDSE report summarizing water quality modeling,field testing,
and recommended Stage 2 compliance monitoring sites for submission to the TCEQ and the
City of Fort Worth.
B4. Attend one (1) meeting with City to discuss draft report. Attend one (1) meeting with the
TCEQ to discuss draft report.
Task C. Prepare Final IDSE Report
C 1. Prepare(7)copies of the final IDSE report summarizing water quality modeling,field testing,
and recommended Stage 2 compliance monitoring sites for submission to the TCEQ and the
City of Fort Worth.
C2. Attend one (1) meeting with City to submit final report.
Task D. Quality Control/Quality Assurance
D1. Conduct QA/QC Review on model results.
D2. Conduct QA/QC Review on draft IDSE report.
OWN-
EXHIBIT A-1 ynLIL�-`% :nn
Page 3 of 6 f Ucr21r !
SECTION 3 -ADDITIONAL SERVICES
ADDITIONAL SERVICES: Additional Services to be performed by FNI, if authorized by
OWNER, which are not included in the above described basic services, are described as follows:
A. Water quality sampling and analysis cost.
B. Any other services not called for under the Scope of Services above.
C. GIS mapping services or assistance with these services.
D. Providing services to investigate existing conditions or facilities, or to make measured
drawings thereof, or to verify the accuracy of drawings or other information furnished by
OWNER.
E. Preparing applications and supporting documents for government grants, loans,or planning
advances and providing data for detailed applications.
F. Assisting OWNER in the defense or prosecution of litigation in connection with or in
addition to those services contemplated by this AMENDMENT. Such services, if any, shall
be furnished by FNI on a fee basis negotiated by the respective parties outside of and in
addition to this AMENDMENT.
G. Design, contract modifications, studies, or analysis required to comply with local, State,
Federal, or other regulatory agencies that become effective after the date of this
AMENDMENT.
H. Preparing statements for invoicing or other documentation for billing other than for the
standard invoice for services attached to this Amendment.
I. Preparing data and reports for assistance to OWNER in preparation for hearings before
regulatory agencies,courts, arbitration panels or any mediator,giving testimony,personally
or by deposition, and preparations therefore before any regulatory agency,court, arbitration
panel or mediator.
SECTION 4—TIME OF COMPLETION
TIME OF COMPLETION: FNI is authorized to commence work on the Phase I of the Project
upon execution of this AMENDMENT and agrees to complete the services within 555 days from the
notice to proceed.
If FNI's services are delayed through no fault of FNI, FNI shall be entitled to adjust contract
schedule consistent with the number of days of delay. These delays may include but are not limited
to delays in OWNER or regulatory reviews,delays on the flow of information to be provided to FNI,
governmental approvals,etc. These delays may result in an adjustment to compensation as outlined
on the face of this AMENDMENT and in Attachment CO.
1� I ,
EXHIBIT A-1
Page 4 of 6
SECTION 5—RESPONSIBILITIES OF OWNER
RESPONSIBILITIES OF OWNER: OWNER shall perform the following in a timely manner so
as not to delay the services of FNI:
A. Designate in writing a person to act as OWNER's representative with respect to the services to
be rendered under this AMENDMENT. Such person shall have contract authority to transmit
instructions,receive information, interpret, and define OWNER's policies and decisions with
respect to FNI's services for the Project.
B. Provide all criteria and full information as to OWNER's requirements for the Project,including
design objectives and constraints,space,capacity and performance requirements,flexibility and
expandability,and any budgetary limitations;and furnish copies of all design and construction
standards which OWNER will require to be included in the drawings and specifications.
C. Assist FNI by placing at FNI's disposal all available information pertinent to the Project
including previous reports and any other data relative to design or construction of the Project.
D. Arrange for access to and make all provisions for FNI to enter upon public and private property
as required for FNI to perform services under this AMENDMENT.
E. Examine all studies,reports,sketches,drawings,specifications,proposals and other documents
presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as
OWNER deems appropriate for such examination and render in writing decisions pertaining
thereto within a reasonable time so as not to delay the services of FNI.
F. Furnish approvals and permits from all governmental authorities having jurisdiction over the
Project and such approvals and consents from others as may be necessary for completion of the
Project.
G. OWNER shall make or arrange to have made all subsurface investigations, including but not
limited to borings, test pits, soil resistivity surveys, and other subsurface explorations.
OWNER shall also make or arrange to have made the interpretations of data and reports
resulting from such investigations. All costs associated with such investigations shall be paid
by OWNER.
H. Provide such accounting, independent cost estimating and insurance counseling services as
may be required for the Project, such legal services as OWNER may require or FNI may
reasonably request with regard to legal issues pertaining to the Project including any that may
be raised by Contractor(s), such auditing service as OWNER may require to ascertain how or
for what purpose any Contractor has used the moneys paid under the construction contract,and
such inspection services as OWNER may require to ascertain that Contractor(s)are complying
with any law, rule, regulation, ordinance, code or order applicable to their furnishing and
performing the work.
EXHIBIT A-1
Page 5 of 6 �
I. Give prompt written notice to FNI whenever OWNER observes or otherwise becomes aware of
any development that affects the scope or timing of FNI's services, or any defect or
nonconformance of the work of any Contractor.
J. Furnish,or direct FNI to provide,Additional Services as stipulated in Attachment SC,Article H
of this AMENDMENT or other services as required.
K. Bear all costs incident to compliance with the requirements of this Article IV.
EXHIBIT A-I �^��?�! •?i �'�S ���
Page 6 of 6 --
ATTACHMENT B
COMPENSATION AND SCHEDULE
WATER DISTRIBUTION SYSTEM MASTER PLAN
I. COMPENSATION
A. The ENGINEER shall be compensated at a cost plus with a maximum fee of
$1,360,386 for Basic Services as summarized on Exhibits "B-3" and "B-4" in the
original contract and"B-2"and"B-3A"in this Amendment. Payment of the fee shall
be considered full compensation for the services described in Exhibit "A-1" for all
labor, materials, supplies, and equipment necessary to complete the project.
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EXHIBIT B-2A
COMPENSATION
WATER DISTRIBUTION SYSTEM MASTER PLAN
Compensation rates shall be as indicated in Exhibit B-2 of City Secretary Contract Number
27591. Total fee shall not exceed $1,360,386.
R:\Contract\2004\FortWorth\FTW02224-Attach B Exhibit B2-A
EXHIBIT B-3A
COST SUMMARY
UPDATE OF WATER MASTER PLAN
ADDITIONAL SCOPE OF SERVICES
Item Total Fee Alpha- Inventive Gant % Total
graphics Concept Assoc. MWBE of
Project
PHASE I-IDSE Monitoring/Sampling
Plan and Model Upgrade $102,100 $910 $6,550 $1,100 7.50%
PHASE II-Stage 2 Site Selection and $47,900 $840 $3,900 $1,700 13.44%
Final IDSE Report
Total 150,000 1,750 10,450 2,800 10.00%
MWBE Subconsultants Additional Services:
Alphagraphics—Plotting/Printing $ 1,750
Inventive Concept—AutoCad $10,450
Gant Associates—Administrative Services $ 2,800
OR EIVAETARY
Q R;t.I�n yet R:\Contract\2006\Fort Worth\FI•W02224\06-AMEND 2 27591 EXHIBIT B3-A 1 ;4';'a�u�;Q�' Y 6�`�
Exhibit B-3A ` a Y 4
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 3/7/2006
DATE: Tuesday, March 07, 2006
LOG NAME: 60MASTER PLAN REFERENCE NO.: **C-21337
SUBJECT:
Authorize Execution of Amendment No. 2 to the Engineering Agreement with Freese & Nichols, Inc.
to Update the Water System Master Plan
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 2 to an
Engineering Agreement with Freese & Nichols, Inc., City Secretary contract No. 27591, to update the Water
System Master Plan, increasing the total fee by $150,000 from $1,210,386 to $1,360,386,
DISCUSSION:
On March 19, 2002, (M&C C-19013), the City Council authorized the execution of an engineering
agreement with Freese & Nichols, Inc. to update the Water System Master Plan for a total fee not to exceed
$1,100,000. The original engineering agreement scope of services included analyzing and updating the
existing water distribution system hydraulic model and developing various scenarios to evaluate and
recommend water system improvements to serve undeveloped and unincorporated areas within the Fort
Worth Certificate of Convenience and Necessity boundary. Also, as a part of the original study, Freese &
Nichols, Inc. developed a water system capital improvements plan with cost estimates and implementation
schedule, and identified relevant issues associated with additional water treatment capacity/plant
requirements, including permitting, schedule, cost, probable location, raw water sources, raw water rights,
raw water lines, raw water pump stations, and capacity.
On July 13, 2004, (M&C C-20151), the City Council approved Amendment No. 1. The Amendment No. 1
scope of services included: i) analyzing and presenting three additional issues (Wholesale Customer Policy,
Water Extension Policy Outside City Limits and System Vulnerability) to the Master Planning Advisory
Committee; ii) preparing a second newsletter on the City's planning efforts; iii) upgrading software; iv)
attending meetings with City of Aledo to discuss future wholesale water service and preparing a report; v)
creating a public education display for the National Drinking Water Week; and vi) performing optimization of
10 year capital improvement plan.
The Amendment No. 2 scope of service will include preparation of an Individual Distribution System
Evaluation (IDSE) Monitoring/Sampling Plan in accordance with the requirements of the Environmental
Protection Agency (EPA) Stage 2 Disinfectant/Disinfection By-Product rule. Included in the plan is historical
data review of Total Tri-Halo Methane (TTHM), Haloacetic Acid (HAA5), Heterotrophic Plate Count (HPC),
chloramine residual, and temperature; upgrading the water model to Stage 2 Disinfection By-Products
Individual Distribution System .Evaluations Standards; and IDSE monitoring/sampling plan development.
The water model upgrade also includes the expansion of the PipelineNET modeling software being used for
ongoing system security assessments.
Freese& Nichols, Inc. is in compliance with the City's M/WBE ordinance by committing to an additional 10%
M/ BE participation on this amendment. The City's goal on this amendment is 10%.
http://www.cfwnet.org/council_packet/Reports/mc_arint.asp 4/25/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P264 531200 601150038030 $150,000.00
Submitted for City Manager's Office by: Marc Ott (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: S. Frank Crumb (8207)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 4/25/2006