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HomeMy WebLinkAboutContract 48964 CITY SECRETARY G rn CONTRACT NO. 0 THE STATE OF TEXAS w COUNTY OF DENTON ,CO Wd Z��� JOINT ELECTION AGRE-E1VfENW AND CONTRACT FOR ELECTION SERVICES THIS CONTRACT for election services is made by and between the Denton County Elections Administrator and the following political subdivisions located entirely or partially inside the boundaries of Denton County: Town of Argyle City of Roanoke Town of Bartonville City of Sanger City of Celina Town of Shady Shores City of Denton City of Southlake Town of DISH Town of Trophy Club Town of Double Oak Town of Westlake Town of Flower Mound Argyle ISD City of Fort Worth Denton ISD City of Frisco Frisco ISD City of Highland Village Krum ISD City of Justin Lake Dallas ISD City of Lewisville Lewisville ISD Town of Little Elm OFFICIAL RECORD Little Elm ISD Town of Northlake CITY SECRETARY Northwest ISD City of Oak Point FT.WORTH TX Pilot Point ISD City of Plano ' Ponder ISD Town of Ponder - _--_ Sanger ISD Town of Prosper Canyon Falls MUD No. 1 of Denton County Town of Providence Village Trophy Club MUD No. 1 This contract is made pursuant to Texas Election Code Sections 31.092 and 271.002 and Texas Education Code Section 11.0581 for a joint May 6, 2017 election to be administered by Frank Phillips, Denton County Elections Administrator, hereinafter referred to as "Elections Administrator," RECITALS Each participating authority listed above plans to hold a general and/or special election on May 6, 2017. The County owns an electronic voting system, the Hart InterCivic eSlate/eScan Voting System (Version 6.2.1), which has been duly approved by the Secretary of State pursuant to Texas Election Code Chapter 122 as amended, and is compliant with the accessibility requirements for persons with disabilities set forth by Texas Election Code Section 61.012. The contracting political subdivisions desire to use the County's electronic voting system and to compensate the County for such use and to share in certain other expenses connected with joint elections in accordance with the applicable provisions of Chapters 31 and 271 of the Texas Election Code, as amended. NOW THEREFORE, in consideration of the mutual covenants, agreements, and benefits to the parties, IT IS AGREED as follows: I. ADMINISTRATION The parties agree to hold a "Joint Election" with each other in accordance with Chapter 271 of the Texas Election Code and this agreement. The Denton County Elections Administrator shall coordinate, supervise, and handle all aspects of administering the Joint Election as provided in this agreement. Each participating authority agrees to pay the Denton County Elections Administrator for equipment, supplies, services, and administrative costs as provided in this agreement. The Denton County Elections Administrator shall serve as the administrator for the Joint Election; however, each 1 participating authority shall remain responsible for the decisions and actions of its officers necessary for the lawful conduct of its election. The Elections Administrator shall provide advisory services in connection with decisions to be made and actions to be taken by the officers of each participating authority as necessary. It is understood that other political subdivisions may wish to participate in the use of the County's electronic voting system and polling places, and it is agreed that the Elections Administrator may enter into other contracts for election services for those purposes on terms and conditions generally similar to those set forth in this contract. In such cases, costs shall be pro-rated among the participants according to Section XI of this contract. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating authorities shall share a mutual ballot in those polling places where jurisdictions overlap. II. LEGAL DOCUMENTS Each participating authority shall be responsible for the preparation, adoption, and publication of all required election orders, resolutions, notices, and any other pertinent documents required by the Texas Election Code and/or the participating authority's governing body, charter, or ordinances, except that the Elections Administrator shall be responsible for the preparation and publication of all electronic voting equipment testing notices that are required by the Texas Election Code. Election orders should include language that would not necessitate amending the order if any of the Early Voting and/or Election Day polling places change. Preparation of the necessary materials for notices and the official ballot shall be the responsibility of each participating authority, including translation to languages other than English. Each participating authority shall provide a copy of their respective election orders and notices to the Denton County Elections Administrator. III. VOTING LOCATIONS The Elections Administrator shall select and arrange for the use of and payment for all Early Voting and Election Day voting locations. Voting locations will be, whenever possible, the usual voting location for each election precinct in elections conducted by each participating city, and shall be compliant with the accessibility requirements established by Election Code Section 43.034 and the Americans with Disabilities Act (ADA). All Early Voting and Election Day locations shall be located in Denton County. The proposed voting locations are listed in Attachment A of this agreement. In the event that a voting location is not available or appropriate, the Elections Administrator will arrange for the use of an alternate location. The Elections Administrator shall notify the participating authorities of any changes from the locations listed in Attachment A. If polling places for the May 6, 2017 joint election are different from the polling place(s) used by a participating authority in its most recent election, the authority agrees to post a notice no later than May 6, 2017 at the entrance to any previous polling places in the jurisdiction stating that the polling location has changed and stating the political subdivision's polling place names and addresses in effect for the May 6, 2017 election. This notice shall be written in both the English and Spanish languages. IV. ELECTION JUDGES, CLERKS, AND OTHER ELECTION PERSONNEL Denton County shall be responsible for the appointment of the presiding judge and alternate judge for each polling location. The Elections Administrator shall make emergency appointments of election officials if necessary. Upon request by the Elections Administrator, each participating authority agrees to assist in recruiting polling place officials who are bilingual (fluent in both English and Spanish). In compliance with the Federal Voting Rights Act of 1965, as amended, each polling place containing more than 5% Hispanic population as determined by the 2010 Census shall have one or more election official who is fluent in both the English and Spanish languages. If a presiding judge is not bilingual, and is unable to appoint a bilingual clerk, the Elections Administrator may recommend a bilingual worker for the polling place. If the Elections Administrator is unable to recommend or recruit a bilingual worker, the participating authority or authorities served by that polling place shall be responsible for recruiting a bilingual worker for translation services at that polling place. 2 The Elections Administrator shall notify all election judges of the eligibility requirements of Subchapter C of Chapter 32 of the Texas Election Code, and will take the necessary steps to insure that all election judges appointed for the Joint Election are eligible to serve. The Elections Administrator shall arrange for the training and compensation of all election judges and clerks. Election judges and clerks who attend voting equipment training and/or procedures training shall be compensated at the rate of$9 per hour. The Elections Administrator shall arrange for the date, time, and place for presiding election judges to pick up their election supplies. Each presiding election judge will be sent a letter from the Elections Administrator notifying him of his appointment, the time and location of training and distribution of election supplies, and the number of election clerks that the presiding judge may appoint. Each election judge and clerk will receive compensation at the hourly rate established by Denton County ($11 an hour for presiding judges, $10 an hour for alternate judges, and $9 an hour for clerks) pursuant to Texas Election Code Section 32.091. The election judge, or his designee, will receive an additional sum of $25.00 for picking up the election supplies prior to Election Day and for returning the supplies and equipment to the central counting station after the polls close. The Elections Administrator may employ other personnel necessary for the proper administration of the election, including such part-time help as is necessary to prepare for the election, to ensure the timely delivery of supplies during early voting and on Election Day, and for the efficient tabulation of ballots at the central counting station. Part-time personnel working as members of the Early Voting Ballot Board and/or central counting station on election night will be compensated at the hourly rate set by Denton County in accordance with Election Code Sections 87.005, 127.004, and 127.006. V. PREPARATION OF SUPPLIES AND VOTING EQUIPMENT The Elections Administrator shall arrange for all election supplies and voting equipment including, but not limited to, the County's electronic voting system and equipment, sample ballots, voter registration lists, and all forms, signs, maps and other materials used by the election judges at the voting locations. Any additional required materials (required by the Texas Election Code) must be provided by the entity, and delivered to the Elections Office 33 days (April 3, 2017) prior to Election Day. If this deadline is not met, the materials must be delivered by the entity, to all Early Voting and Election Day locations affected, prior to voting commencing. The Elections Administrator shall ensure availability of tables and chairs at each polling place and shall procure rented tables and chairs for those polling places that do not have tables and/or chairs. The Elections Administrator shall be responsible for conducting all required testing of the electronic equipment, as required by Chapters 127 and 129 of the Texas Election Code. At each polling location, joint participants shall share voting equipment and supplies to the extent possible. The participating parties shall share a mutual ballot in those precincts where jurisdictions overlap. Multiple ballot styles shall be available in those shared polling places where jurisdictions do not overlap. The Elections Administrator shall provide the necessary voter registration information, maps, instructions, and other information needed to enable the election judges in the voting locations that have more than one ballot style to conduct a proper election. Each participating authority shall furnish the Elections Administrator a list of candidates and/or propositions showing the order and the exact manner in which the candidate names and/or proposition(s) are to appear on the official ballot (including titles and text in each language in which the authority's ballot is to be printed). Said list must be in a Word document, the information must be in an upper and lower case format, be in an Arial 10 point font, and contain candidate information for the purposes of verifying the pronunciation of each candidate's name. Each participating authority shall be responsible for proofreading and approving the ballot and the audio recording of the ballot, insofar as it pertains to that authority's candidates and/or propositions. The joint election ballots that contain ballot content for more than one joint participant because of overlapping territory shall be arranged in the following order: Independent School District, City, Water District(s), and other political subdivisions. 3 Early Voting by Personal Appearance and voting on Election Day shall be conducted exclusively on Denton County's eSlate electronic voting system. The Elections Administrator shall be responsible for the preparation, testing, and delivery of the voting equipment for the election as required by the Election Code. The Elections Administrator shall conduct criminal background checks on relevant employees upon hiring as required by Election Code Section 129.051(g). VI. EARLY VOTING The participating authorities agree to conduct joint early voting and to appoint the Election Administrator as the Early Voting Clerk in accordance with Sections 31.097 and 271.006 of the Texas Election Code. Each participating authority agrees to appoint the Elections Administrator's permanent county employees as deputy early voting clerks. The participating authorities further agree that the Elections Administrator may appoint other deputy early voting clerks to assist in the conduct of early voting as necessary, and that these additional deputy early voting clerks shall be compensated at an hourly rate set by Denton County pursuant to Section 83.052 of the Texas Election Code. Deputy early voting clerks who are permanent employees of the Denton County Elections Administrator or any participating authority shall serve in that capacity without additional compensation. Early Voting by personal appearance will be held at the locations, dates, and times listed in Attachment"B" of this document. Any qualified voter of the Joint Election may vote early by personal appearance at any of the joint early voting locations. As Early Voting Clerk, the Elections Administrator shall receive applications for early voting ballots to be voted by mail in accordance with Chapters 31 and 86 of the Texas Election Code. Any requests for early voting ballots to be voted by mail received by the participating authorities shall be forwarded immediately by fax or courier to the Elections Administrator for processing. The address for the Denton County Early Voting Clerk is: Frank Phillips, Early Voting Clerk Denton County Elections PO Box 1720 Denton, TX 76202 Electionsa,dentoncount, Any requests for early voting ballots to be voted by mail, and the subsequent actual voted ballots, that are sent by a contract carrier (ie. UPS, FedEx, etc.) should be delivered to the Early Voting Clerk at the Denton County Elections Department physical address as follows: Frank Phillips, Early Voting Clerk Denton County Elections 701 Kimberly Drive, Suite A101 Denton, TX 76208 Electionsadentoncount, The Elections Administrator shall post on the county website each participating authority's early voting report on a daily basis and a cumulative final early voting report following the close of early voting. In accordance with Section 87.121(g) of the Election Code, the daily reports showing the previous day's early voting activity will be posted to the county website no later than 8:00 a.m. each business day. 4 VII. EARLY VOTING BALLOT BOARD Denton County shall appoint an Early Voting Ballot Board (EVBB) to process early voting results from the Joint Election. The Presiding Judge, with the assistance of the Elections Administrator, shall appoint two or more additional members to constitute the EVBB. The Elections Administrator shall determine the number of EVBB members required to efficiently process the early voting ballots. The Elections Administrator shall determine whether a Signature Verification Committee is necessary, and if so, shall appoint the members. VIII. CENTRAL COUNTING STATION AND ELECTION RETURNS The Elections Administrator shall be responsible for establishing and operating the central counting station to receive and tabulate the voted ballots in accordance with the provisions of the Texas Election Code and of this agreement. The participating authorities hereby, in accordance with Sections 127.002, 127.003, and 127.005 of the Texas Election Code, appoint the following central counting station officials: Counting Station Manager: Frank Phillips, Denton County Elections Administrator Tabulation Supervisor: Kerry Martin, Deputy Denton County Elections Administrator Presiding Judge: Early Voting Ballot Board Judge Alternate Judge: Early Voting Ballot Board Alternate Judge The counting station manager or his representative shall deliver timely cumulative reports of the election results as precincts report to the central and remote counting stations and are tabulated by posting on the Elections website. The manager shall be responsible for releasing unofficial cumulative totals and precinct returns from the election to the joint participants, candidates, press, and general public by distribution of hard copies at the central counting station (if requested) and by posting to the Denton County web site. To ensure the accuracy of reported election returns, results printed on the tapes produced by Denton County's voting equipment will not be released to the participating authorities at the remote collection sites or by phone from individual polling locations. The Elections Administrator will prepare the unofficial canvass reports after all precincts have been counted, and will deliver a copy of the unofficial canvass to each participating authority as soon as possible after all returns have been tabulated. The Elections Administrator will include the tabulation and precinct-by-precinct results that are required by Texas Election Code Section 67.004 for the participating entities to conduct their respective canvasses. Each participating authority shall be responsible for the official canvass of its respective election(s), and shall notify the Elections Administrator, or his designee, no later than three days after Election Day of the date of the canvass. The Elections Administrator shall prepare and deliver by email to each participating entity, the electronic precinct- by-precinct results reports for uploading to the Secretary of State as required by Section 67.017 of the Election Code. The Elections Administrator shall be responsible for conducting the post-election manual recount required by Section 127.201 of the Texas Election Code unless a waiver is granted by the Secretary of State. Notification and copies of the recount, if waiver is denied, will be provided to each participating authority and the Secretary of State's Office, IX. PARTICIPATING AUTHORITIES WITH TERRITORY OUTSIDE DENTON COUNTY Each participating authority with territory containing population outside Denton County agrees that the Elections Administrator shall administer only the Denton County portion of those elections. X. RUNOFF ELECTIONS Each participating authority shall have the option of extending the terms of this agreement through its runoff election, if applicable. In the event of such runoff election, the terms of this agreement shall automatically extend unless the participating authority notifies the Elections Administrator in writing within 3 business days of the original election. 5 Each participating authority shall reserve the right to reduce the number of early voting locations and/or Election Day voting locations in a runoff election. Each participating authority agrees to order any runoff election(s) at its meeting for canvassing the votes from the May 6, 2017 election and to conduct its drawing for ballot positions at or immediately following such meeting in order to expedite preparations for its runoff election. Each participating authority eligible to hold runoff elections agrees that the date of the runoff election, if necessary, shall be Saturday, June 10, 2017. XI. ELECTION EXPENSES AND ALLOCATION OF COSTS The participating authorities agree to share the costs of administering the Joint Election. Allocation of costs, unless specifically stated otherwise, is mutually agreed to be shared according to a formula which is based on the average cost per election day polling place (unit cost) as determined by adding together the overall expenses and dividing the expenses equally among the total number of polling places. Costs for polling places shared by more than one participating authority shall be pro-rated equally among the participants utilizing that polling place. It is agreed that charges for Election Day judges and clerks and Election Day polling place rental fees shall be directly charged to the appropriate participating authority rather than averaging those costs among all participants. If a participating authority's election is conducted at more than one election day polling place, there shall be no charges or fees allocated to the participating authority for the cost of election day polling places in which the authority has fewer than 50% of the total registered voters served by that polling place, except that if the number of registered voters in all of the authority's polling places is less than the 50% threshold, the participating authority shall pay a pro-rata share of the costs associated with the polling place where it has the greatest number of registered voters. Costs for Early Voting by Personal Appearance shall be allocated based upon the actual costs associated with each early voting site. Each participating authority shall be responsible for a pro-rata portion of the actual costs associated with the early voting sites located within their jurisdiction. Participating authorities that do not have a regular (non-temporary) early voting site within their jurisdiction shall pay a pro-rata portion of the nearest regular early voting site. Costs for Early Voting by mail shall be allocated according to the actual number of ballots mailed to each participating authority's voters. Each participating authority agrees to pay the Denton County Elections Administrator an administrative fee equal to ten percent(10%) of its total billable costs in accordance with Section 31.100(d) of the Texas Election Code. The Denton County Elections Administrator shall deposit all funds payable under this contract into the appropriate fund(s) within the county treasury in accordance with Election Code Section 31.100. The Denton County Elections Administrator reserves the right to adjust the above formulas in agreement with any individual jurisdiction if the above formula results in a cost allocation that is inequitable. If any participating authority makes a special request for extra Temporary Branch Early Voting by Personal Appearance locations as provided for by the Texas Election Code, that entity agrees to pay the entire cost for that request. Participating authorities having the majority of their voters in another county, and fewer than 500 registered voters in Denton County, and that do not have an election day polling place or early voting site within their Denton County territory shall pay a flat fee of$400 for election expenses. Election expenses, including but not limited to, overtime charges for Elections Office Staff, and any unforeseen expenses needed to conduct the election, will be borne by the Participating Authority or Authorities, affected. 6 XII. WITHDRAWAL FROM CONTRACT DUE TO CANCELLATION OF ELECTION Any participating authority may withdraw from this agreement and the Joint Election should it cancel its election in accordance with Sections 2.051 - 2.053 of the Texas Election Code. The withdrawing authority is fully liable for any ' expenses incurred by the Denton County Elections Administrator on behalf of the authority plus an administrative fee of ten percent(10%) of such expenses. Any monies deposited with the Elections Administrator by the withdrawing authority shall be refunded, minus the aforementioned expenses and administrative fee, if applicable. It is agreed that any of the joint election early voting sites that are not within the boundaries of one or more of the remaining participating authorities, with the exception of the early voting site located at the Denton County Elections Building, may be dropped from the joint election unless one or more of the remaining participating authorities agreed to fully fund such site(s). In the event that any early voting site is eliminated under this section, an addendum to the contract shall be provided to the remaining participants within five days after notification of all intents to withdraw have been received by the Elections Administrator. XIII. RECORDS OF THE ELECTION The Elections Administrator is hereby appointed general custodian of the voted ballots and all records of the Joint Election as authorized by Section 271.010 of the Texas Election Code. Access to the election records shall be available to each participating authority as well as to the public in accordance with applicable provisions of the Texas Election Code and the Texas Public Information Act. The election records shall be stored at the offices of the Elections Administrator or at an alternate facility used for storage of county records. The Elections Administrator shall ensure that the records are maintained in an orderly manner so that the records are clearly identifiable and retrievable. Records of the election shall be retained and disposed of in accordance with the provisions of Section 66.058 of the Texas Election Code. If records of the election are involved in any pending election contest, investigation, litigation, or open records request, the Elections Administrator shall maintain the records until final resolution or until final judgment, whichever is applicable. It is the responsibility of each participating authority to bring to the attention of the Elections Administrator any notice of pending election contest, investigation, litigation or open records request which may be filed with the participating authority. XIV. RECOUNTS A recount may be obtained as provided by Title 13 of the Texas Election Code. By signing this document, the presiding officer of the contracting participating authority agrees that any recount shall take place at the offices of the Elections Administrator, and that the Elections Administrator shall serve as Recount Supervisor and the participating authority's official or employee who performs the duties of a secretary under the Texas Election Code shall serve as Recount Coordinator. The Elections Administrator agrees to provide advisory services to each participating authority as necessary to conduct a proper recount. XV. MISCELLANEOUS PROVISIONS 1. It is understood that to the extent space is available, other districts and political subdivisions may wish to participate in the use of the County's election equipment and voting places, and it is agreed that the Elections Administrator may contract with such other districts or political subdivisions for such purposes and that in such event there may be an adjustment of the pro-rata share to be paid to the County by the participating authorities. 2. The Elections Administrator shall file copies of this document with the Denton County Treasurer and the Denton County Auditor in accordance with Section 31.099 of the Texas Election Code. 7 3. Nothing in this contract prevents any party from taking appropriate legal action against any other party and/or other election personnel for a breach of this contract or a violation of the Texas Election Code. 4. This agreement shall be construed under and in accord with the laws of the State of Texas, and all obligations of the parties created hereunder are performable in Denton County, Texas. 5. In the event that one or more of the provisions contained in this Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or unenforceability shall not affect any other provision hereof and this agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. 6. All parties shall comply with all applicable laws, ordinances, and codes of the State of Texas, all local governments, and any other entities with local jurisdiction. 7. The waiver by any party of a breach of any provision of this agreement shall not operate as or be construed as a waiver of any subsequent breach. 8. Any amendments of this agreement shall be of no effect unless in writing and signed by all parties hereto. 9. Failure for a participating authority to meet the deadlines as outlined in this contract or on the calendar (Attachment C) may result in additional charges, including but not limited to, overtime charges, etc. XVI. COST ESTIMATES AND DEPOSIT OF FUNDS The total estimated obligation for each participating authority under the terms of this agreement is listed below. The exact amount of each participating authority's obligation under the terms of this agreement shall be calculated after the May 6, 2017 election (or runoff election, if applicable). The participating authority's obligation shall be paid to Denton County within 30 days after the receipt of the final invoice from the Denton County Elections Administrator. The total estimated obligation for each participating authority under the terms of this agreement shall be provided within 45 days after the last deadline for ordering an election. Estimated Political Subdivision Cost Argyle $3,817.06 Argyle ISD $15,353.24 Bartonville $3,066.42 Celina $400.00 Denton $13,738.97 Denton ISD $19,491.71 DISH $400.00 Double Oak $3,459.22 Flower Mound $6,501.81 Fort Worth $2,331.87 Frisco $10,802.45 Frisco ISD $10,849.46 Highland Village $4,126.28 Justin $3,318.52 8 Krum ISD $7,157.00 Lake Dallas ISD $8,152.82 Lewisville $4,816.64 Lewisville ISD $42,705.11 Little Elm $4,433.47 Little Elm ISD $5,763.64 Northlake $3,401.53 Northwest ISD $8,115.42 Oak Point $5,811.98 Pilot Point ISD $7,100.85 Plano $6,224.27 Ponder $3,164.05 Ponder ISD $4,255.07 Prosper $2,365.73 Providence Village $6,265.44 Roanoke $2,279.43 Sanger $3,372.52 Sanger ISD $4,376.51 Shady Shores $6,378.10 Southlake $400.00 Canyon Falls MUD No. 1 $400.00 Trophy Club MUD No. 1 $1,897.43 Trophy Club $2,157.97 Westlake $400.00 $239,051.99 XVII. SIGNATURE PAGE (separate page) Revised 4.12.2017 (12:08 p.m.) 9 XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF, this agreement has been executed on behalf of the parties hereto as follows,to-wit: (1) It has on the day of 2017 been executed by the Denton County Elections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the fr 4,� day o 2017 been executed on behalf of the City of Fort Worth pursuant to an action f the City of Fort Worth so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: APPROVED: Frank Phillips, CERA ACCEPTED AND AGREED TO BY THE CITY OF FORT WORTH: APPROVED: — -- APPROVED: tsy Price, ayor David oo e, City Manager APPROVE 0 FORM AND LEGALITY: ATTEST: Richard McCracken,Assistant City Attorney Mary J. Kayser, ' y Se etary oc Contract Compliance Manager: By signing I acknowledge that I am the person responsible OF..F !?�,�2 for the monitoring and administration of this contract, including V;. •.� ensuring all performance a eporting requirements. �p Name of Em o ee �IS Gam' Title XVII. JOINT CONTRACT ACCEPTANCE AND APPROVAL IN TESTIMONY HEREOF,this agreement has been executed on behalf of the parties hereto as follows,to-wit: (1) it has on the _IZ day of Rf4L 2017 been executed by the Denton County flections Administrator pursuant to the Texas Election Code so authorizing; (2) It has on the-1xy o 2017 been executed on behalf of the City of Fort Worth pursuant to an action crf the City of Fort Worth so authorizing; ACCEPTED AND AGREED TO BY DENTON COUNTY ELECTIONS ADMINISTRATOR: ��Ifllit5,� APPROVED:..... ..,,. co 93 Frank Phillips,CERA 0``.,, ACCEPTED AND AGREED TO BY THE CITY OF FORT WORTH: APPROVED: APPROVED: tsy Price, ayor Davioo e,City Manager APPROVE 0 FORM AND LEGALITY: ATTEST: Richard McCracken,Assistant City Attorney Mary J.Kayser y Se etary Contract Compliance Manager: By signing I acknowledge that I am the person responsible for the monitoring and administration of this contract, including ensuring all performance a'ptFeporting requirements, r ZZ Name of Eml o ee Title - 11T PCTs Location Address City Zip 1000 Sanger Church of Christ 400 Locust St Sanger 76266 1001 Sanger Church of Christ 400 Locust St Sanger 76266 1002 Sanger Church of Christ 400 Locust St Sanger 76266 1003 Pilot Point ISD Building 829 S Harrison Pilot Point 76258 1004 Navo Middle 1701 Navo Road Aubrey 76227 1005 Pilot Point ISD Building 829 S Harrison Pilot Point 76258 1006 Stephen Copeland Government Center 1400 FM 424 Cross Roads 76227 1007 Stephen Copeland Government Center 1400 FM 424 Cross Roads 76227 1008 North Branch Library 3020 N. Locust St. Denton 76209 1009 North Branch Library 3020 N. Locust St. Denton 76209 1010 North Branch Library 3020 N. Locust St. Denton 76209 1011 North Branch Library 3020 N. Locust St. Denton 76209 1012 North Branch Library 3020 N. Locust St. Denton 76209 1013 North Branch Library 3020 N. Locust St. Denton 76209 1014 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 1015 Denia Recreation Center 1001 Parvin Street Denton 76205 1016 Denia Recreation Center 1001 Parvin Street Denton 76205 1017 Denia Recreation Center 1001 Parvin Street Denton 76205 1018 Denia Recreation Center 1001 Parvin Street Denton 76205 1019 Denia Recreation Center 1001 Parvin Street Denton 76205 1020 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1021 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1022 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1023 Corinth City Hall 3300 Corinth Parkway Corinth 76208 1024 Shady Shores 101 S Shady Shores Rd Shady Shores 76208 1025 Oak Point City Hall 100 Naylor Road Oak Point 75068 1026 Navo Middle 1701 Navo Road Aubrey 76227 1027 Navo Middle 1701 Navo Road Aubrey 76227 1028 Navo Middle 1701 Navo Road Aubrey 76227 1029 Griffin Middle School - Frisco 3703 Eldorado Pkwy Frisco 75033 1030 Griffin Middle School- Frisco 3703 Eldorado Pkwy Frisco 75033 1031 Griffin Middle School- Frisco 3703 Eldorado Pkwy Frisco 75033 1032 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1033 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1034 Frisco Fire Station #4 4485 Cotton Gin Road Frisco 75034 1035 Tom Hicks Elementary 3651 Compass Drive Frisco 75034 1036 Frisco Fire Station #7 330 W. Stonebrook Parkway Frisco 75034 1038 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 1039 North Branch Library 3020 N. Locust St. Denton 76209 1040 Griffin Middle School 3703 Eldorado Pkwy Frisco 75033 2006 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2007 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2008 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 2012 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2013 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2014 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2015 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 .._........................... 2016 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2017 Carrollton Public Library 4220 N Josey Ln Carrollton 75010 2018 Carrollton Public Library 9 4220 N Josey Ln Carrollton 75010 2019 Griffin Middle School -Colony 5105 N Colony Blvd The Colony 75056 2020 Parr Library 6200 Windhaven Pkwy Plano 75093 2021 Griffin Middle School-Colony 5105 N Colony Blvd The Colony 75056 2022 Griffin Middle School-Colony 5105 N Colony Blvd The Colony 75056 2023 Griffin Middle School-Colony 5105 N Colony Blvd The Colony 75056 2024 Griffin Middle School-Colony 5105 N Colony Blvd The Colony 75056 2025 Griffin Middle School-Colony 5105 N Colony Blvd The Colony 75056 2026 Lakeview Middle School 4300 Keys Dr The Colony 75056 2027 Lakeview Middle School 4300 Keys Dr The Colony 75056 2028 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2029 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2030 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2031 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2032 Little Elm Library 100 W Eldorado Pkwy Little Elm 75068 2033 Rosemeade Rec Center 1330 E Rosemeade Pkwy Carrollton 75007 3000 Lake Dallas ISD Building 104 Swisher Lake Dallas 75065 3001 Lake Dallas ISD Building 104 Swisher Lake Dallas 75065 3002 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3003 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3004 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3005 Highland Village Municipal Complex 1000 Highland Village Road Highland Village 75077 3006 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3007 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3008 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3009 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3010 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3011 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3012 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3013 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3014 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3015 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3016 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3017 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3018 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3019 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3020 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3021 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3022 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3023 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 3024 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3025 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 3026 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3027 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3028 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3029 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3030 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3031 Flower Mound Municipal Complex 4150 Kirkpatrick Flower Mound 75028 3032 Lewisville Municipal Annex 1197 W. Main Street Lewisville 75057 4000 Krum ISD 1200 Bobcat Blvd Krum 76249 4001 North Lakes Rec. Center 2001 W.Windsor Drive Denton 76207 4002 Ponder Town Hall 405 Shaffner St. Ponder 76259 4003 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4004 North Lakes Rec. Center 2001 W.Windsor Drive Denton 76207 4005 North Lakes Rec. Center 2001 W.Windsor Drive Denton 76207 4006 North Branch Library 3020 N. Locust St. Denton 76209 4007 North Lakes Rec, Center 2001 W. Windsor Drive Denton 76207 4008 North Branch Library 3020 N. Locust St. Denton 76209 4009 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4010 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4011 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4012 North Branch Library 3020 N. Locust St. Denton 76209 4013 Martin Luther King Jr. Rec. Center 1300 Wilson Street Denton 76205 4014 Martin Luther King Jr. Rec, Center 1300 Wilson Street Denton 76205 4015 Denia Recreation Center 1001 Parvin Street Denton 76205 4016 Denia Recreation Center 1001 Parvin Street Denton 76205 4017 Argyle City Hall 308 Denton Street Argyle 76226 4018 Bartonville Town Hall 1941 E.Jeter Road Bartonville 76226 4019 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4020 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4021 Bartonville Town Hall 1941 E.Jeter Road Bartonville 76226 4022 Double Oak Town Hall 320 Waketon Road Double Oak 75077 4023 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4024 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4025 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4026 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4027 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4028 Flower Mound Public Library 3030 Broadmoor Lane Flower Mound 75028 4029 Argyle Middle School 6601 CANYON FALLS DR Flower Mound 76226 4030 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4031 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4032 Medlin Middle School 601 Parkview Dr Trophy Club 76262 4033 Roanoke Library 308 Walnut Roanoke 76262 4034 Clara Love Elementary 16301 Elementary Dr Justin 76247 4035 Harvest Hall Community Center 1251 Homestead Way Argyle 76226 4036 Justin Municipal Annex 415 N. College Ave. Justin 76247 4037 Denia Recreation Center 1001 Parvin Street Denton 76205 4038 North Lakes Rec. Center 2001 W. Windsor Drive Denton 76207 4039 North Lakes Rec. Center 2001 W.Windsor Drive Denton 76207 4040 North Branch Library 3020 N. Locust St. Denton 76209 4041 Martin Luther King Jr. Rec.Center 1300 Wilson Street Denton 76205 4042 North Branch Library 3020 N. Locust St. Denton 76209 4043 Bartonville Town Hall 1 1941 E.Jeter Road Bartonville 76226 4/4�17 69 2017 City and School Elections Early Voting Locations Dates and Times: Monday-Saturday April 24—29 Sam—5pm Monday—Tuesday May 1 -2 lam—7pm Argyle Town Hall Carrollton Public Library 308 Denton St.,Argyle 4220 N Josey Ln.,Carrollton Denton County Elections Administration Oak Point Community Center 701 Kimberly Dr., Denton 100-B Naylor Rd.,Oak Point Double Oak Town Hall Sanger Church of Christ 320 Waketon Rd.,Double Oak 400 Locust St.,Sanger Flower Mound Police and Court Building Frisco Fire Station#4 4150 Kirkpatrick, Flower Mound 4485 Cotton Gin, Frisco Frisco Fire Station#7 Griffin Middle School 330 W Stonebrook Pkwy., Frisco 3703 Eldorado Pkwy., Frisco Highland Villalle Muniei al Com lex Krum ISD Administration Building 1000 Highland Village Rd., Highland Village 1200 Bobcat Blvd.,Krum Lewisville Municipal Annex Little Elm Public Library 1197 W.Main Street,Lewisville 100 W Eldorado Pkwy., Little Elm Pilot Point ISD Administration Building Steven E Copeland Government Center 829 S Harrison, Pilot Point 1400 FM 424,Cross Roads Roanoke Public Library Argyle Middle School 308 S Walnut St., Roanoke 6601 Canyon Falls Dr., Flower Mound Lake Dallas ISD Administration Building Bartonville Town Hall 104 Swisher Rd., Lake Dallas 1941 E Jeter Rd., Bartonville Parr Library Ponder Town Ball: 6200 Windhaven Pkwy., Plano 405 Shaffner St, Ponder Justin Municipal Complex Griffin Middle School 415 N.College Ave.,Justin 5105 N Colony Blvd,The Colony Lakeview Middle School Corinth City Hall 4300 Keys Dr.,The Colony 3300 Corinth Pkwy.,Corinth Harvest Hall Community Center 1251 Homestead Way,Argyle The following early voting location will ONL1`be open the(late,,and times listed: Monday-Thursday April 24—27 Sam—5pm Friday April 28 8am—4pm Monday—Tuesday May 1 -2 7am—7pm Denton Civic Center 321 E McKinney,Denton Denton County Calendar- May 6, 2017 Election Days Before Date Day of Week Election Event January-18 Wednesday 108 First day to file application for place on ballot or write-in candidacy February-17 Friday 78 Last day for ordering a general election February-17 Friday 78 Last day for filing application for place on ballot for general election Post notice of drawing for order of names on ballot(recommended)-need 72 hours February-17 Friday 78 notice February-20 Monday 75 Presidents' Day- Denton County holiday February 23-27 Conduct drawing for order of names on ballot(recommended) February-23 Tuesday 74 Last day for a write-in candidate to declare candidacy in the general or special election February-24 Friday 71 Last day for candidate or write-in to withdraw March 6-10 Spring Break(Frisco, Prosper ISDs) Last day to deliver notice or order of having an election to the voter registrar(electronic March-07 Tuesday 60 version only-Word doc or PDF) Ballot language, list of candidates in drawing order, and list of declared write-in candidates due to County by 12 noon (in English and Spanish in a Word doc); Upper and March-09 Wednesday 58 lower case/NO ALL CAPS Spring Break(Argyle,Aubrey, Ponder, Lake Dallas, Denton, Krum, Northwest, Pilot March 13-17 Point, Celina, Slidell, Sanger, Lewisville ISDs) March-14 Tuesday 53 Deadline for ballot and audio approvals March-15 Wednesday 52 Internal Logic and Accuracy Test-TENTATIVE March-16 Thursday 51 Public Test-TENTATIVE March-22 Wednesday 45 First date to mail early, military, and overseas ballots April-06 Thursday 30 Last day for submitting voter registration application April-14 Friday 22 County holiday-Good Friday April 24-28 Mon-Fri Early voting by personal appearance; 8 am-5 pm April-25 Tuesday 11 Last day to accept mail ballot application April-29 Saturday 7 Saturday early voting-8 am-5 pm May-01 Monday 5 Early voting; 7 am-7 pm May-02 Tuesday 4 Last day of early voting, 7 am-7 pm May-06 Saturday 0 Election Day Period for official canvass-all provisional ballots, military ballots and overseas ballots May 9-17 must be received and reviewed by the EVBB (do not plan to canvass until May 16 or 17) Last day County may review provisional ballots and deadline for ID provisional voter to May-12 Friday +6 "cure" provisional ballot. EVBB will meet to handle overseas and provisional ballots. May-15 Monday +9 Last day for the EVBB to convene for counting the provisional ballots May-17 Wednesday +11 Last day for conducting official canvass June-05 Monday +30 Last day to file electronic precinct-by-precinct returns with SOS June-10 Saturday Runoffs, if necessary Rev. 1.23.2017