HomeMy WebLinkAboutContract 48974 CITY SECRETARY � G
CONTRACT NO.
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule
municipality (the "CITY"), and Distinctive AFWS Designs, Inc. (CONSULTANT), authorized
to do business in Texas, for a PROJECT generally described as: Flood Warning
Professional Services.
Article I
Scope of Services
(1) Consultant hereby agrees to perform the professional services set forth in the
Scope of Services attached hereto as Attachment "A". These services shall be
performed in connection with Flood Warning Professional Services.
(2) Additional services, if any, will be requested in writing by the City. City shall not
pay for any work performed by Consultant or its subconsultants, subcontractors
and/or suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting
from oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "B". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment
"A". The total fee paid by the City shall not exceed a total of $100,000.00 for first year of
contractunless the City and the Consultant mutually agree upon a fee amount for
additional services and amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services
rendered shall be due within thirty (30) days of the uncontested performance of the
particular services so ordered and receipt by City of Consultant's invoice for payment of
same.
Acceptance by Consultant of said payment shall operate as and shall release the City
from all claims or liabilities under this Agreement for anything related to, done, or
furnished in connection with the services for which payment is made, including any act
or omission of the City in connection with such services.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of
one (1) year from the Effective Date, the expiration of the funds or completion of the
subject matter contemplated herein, whichever occurs first. There shall be one renewal
option for a 2nd year at the City's sole determination but with Consultant's written
concurrence. ,
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and
the exclusive right to control the details of the work to be performed hereunder and of all
persons performing same, and shall be solely responsible for the acts and omissions of
its officers, agents, employees, contractors and subcontractors. The doctrine of
respondeat superior shall not apply as between City and Consultant, its officers, agents,
employees, contractors, and subcontractors, and nothing herein shall be construed as
creating a partnership or joint venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable
local, state and federal laws and with all applicable rules and regulations
promulgated by the local, state and national boards, bureaus and agencies.
Approval by the City shall not constitute or be deemed to be a release of the
responsibility and liability of Consultant or its officers, agents, employees,
contractors and subcontractors for the accuracy and competency of its services
performed hereunder.
(2) The CONSULTANT, AT NO COST TO THE CITY, AGREES TO DEFEND,
INDEMNIFY AND HOLD THE CITY, ITS OFFICERS, AGENTS SERVANTS
AND EMPLOYEES, HARMLESS AGAINST ANY AND ALL CLAIMS,
LAWSUITS, ACTIONS, COSTS AND EXPENSES OF ANY KIND, INCLUDING,
BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS
(INCLUDING ALLEGED DAMAGE OR LOSS TO CONSULTANT'S BUSINESS
AND ANY RESULTING LOST PROFITS) AND/OR PERSONAL INJURY,
INCLUDING DEATH, THAT MAY RELATE TO, ARISE OUT OF OR BE
OCCASIONED BY CONSULTANT'S BREACH OF(i) ANY OF THE TERMS OR
PROVISIONS OF THIS AGREEMENT OR (ii) ANY NEGLIGENT ACT OR
OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS
OFFICERS, AGENTS, ASSOCIATES, EMPLOYEES, CONTRACTORS
(OTHER THAN THE CITr OR SUBCONTRACTORS, RELATED TO THE
PERFORMANCE OR NON-PERFORMANCE OF THIS AGREEMENT. THIS
SECTION SHALL SURVIVE ANY TERMINATION OR EXPIRATION OF THIS
AGREEMENT.
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained
all insurance required under this Article and the City has approved such
insurance, nor shall Consultant allow any subcontractor to commence work on its
subcontract until all similar insurance of the subcontractor has been so obtained
and approval given by the City; provided, however, Consultant may elect to add
any subconsultant as an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits
of coverage if written on a split limits basis). Coverage
shall be on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants
shall be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the Stormwater Division,
Transportation Public Works (TPW), Attention:Ranjan S. Muttiah, 1000
Throckmorton StreetFort Worth, TX76103, and attached to this Agreement prior
to its execution.
c. Any failure on part of the City to attach the required insurance documentation
hereto shall not constitute a waiver of the insurance requirements specified
herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty
days notice of cancellation, non-renewal, and/or material change in policy terms
or coverage. A ten days notice shall be acceptable in the event of non-payment
of premium.
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance,
City may consider alternative coverage or risk treatment measures through
insurance pools or risk retention groups. The City must approve in writing any
alternative coverage.
g. Workers' compensation insurance policy(s) covering employees employed on
the Project shall be endorsed with a waiver of subrogation providing rights of
recovery in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium
costs for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence
which could give rise to a liability claim or lawsuit or which could result in a
property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to
this Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet
or transfer any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) (a) City may terminate this Agreement for its convenience on 30 days' written
notice.
(b) Either the City or the Consultant for cause may terminate this Agreement if
either Party fails substantially to perform through no fault of the other and the
nonperforming party does not commence correction of such nonperformance
within 5 days of written notice or thereafter fails to diligently complete the
correction.
(2) If City chooses to terminate this Agreement, upon receipt of notice of termination,
Consultant shall discontinue services rendered up to the date of such termination
and City shall compensate Consultant based upon calculations in Article II of this
Agreement and Attachment "B" (Fee Schedule) attached hereto and incorporated
herein.
(3) All reports, whether partial or complete, prepared under this Agreement,
including any original drawings or documents, whether furnished by the City, its
officers, agents, employees, consultants, or contractors, or prepared by
Consultant, shall be or become the property of the City, and shall be furnished to
the City prior to or at the time such services are completed, or upon termination
or expiration of this Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after
final payment under this Agreement, have access to and the right to examine any
directly pertinent books, documents, papers and records of Consultant involving
transactions relating to this Agreement. Consultant agrees that the City shall
have access during normal working hours to all necessary facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in
compliance with the provisions of this section. City shall give Consultant
reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision
to the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have
access to and the right to examine any directly pertinent books, documents,
papers and records of such sub-consultant, involving transactions to the
subcontract, and further, that City shall have access during normal working hours
to all sub-consultant facilities, and shall be provided adequate and appropriate
work space in order to conduct audits in compliance with the provisions of this
article. City shall give Consultant and any sub-consultant reasonable advance
notice of intended audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of
copies at the rate published in the Texas Administrative Code in effect as of the
time copying is performed.
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-
2011, as amended, the City has goals for the participation of minority business
enterprises and/or small business enterprises in City contracts. Consultant
acknowledges the MBE and SBE goals established for this Agreement and its accepted
written commitment to MBE and SBE participation. Any misrepresentation of facts
(other than a negligent misrepresentation) and/or the commission of fraud by the
Consultant may result -in the termination of this Agreement and debarment from
participating in City contracts for a period of time of not less than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws
and regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing
bodies having jurisdiction or authority for such enactment. No plea of misunderstanding
or ignorance thereof shall be considered. Consultant agrees to defend, indemnify and
hold harmless City and all of its officers, agents and employees from and against all
claims or liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of
Texas — Fort Worth Division. This Agreement shall be construed in accordance with the
laws of the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have
reviewed and revised this Agreement and that the normal rule of construction to the
effect that any ambiguities are to be resolved against the drafting party must not be
employed in the interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof
to any person or circumstance shall ever be held by any court of competent jurisdiction
to be invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of
this Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never
been contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth
Attn: Stormwater Division, TPW
1000 Throckmorton Street
Fort Worth, Texas 76103
Consultant:
Distinctive AFWS Designs, Inc.
Attn: David L. Haynes
10 Poplar Ridge Dr
Leicester, NC 28748-9742
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not
intended to define or limit the scope of any provision of this Agreement
Article XVII
Attachments, Schedules and Counterparts
This Agreement may be executed in one or more counterparts and each counterpart
shall, for all purposes, be deemed an original, but all such counterparts shall together
constitute but one and the same instrument.
The following attachments and schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B—Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D — Project Schedule
Attachment E —Certificates of Insurance
Duly executed by each party's designated representative to be Effective on the date
subscribed by the City's designated Assistant City Manager.
BY: BY:
CITY OF FORT WORTH Consultant
Distinctive AFWS Designs, Inc.
Jesus J. Chapa David L. Haynes
Assistant City Manager President
Date: �'�o� '"/ 7 Date: March 28, 2017
APPROVAL RECOMMENDED:
(:Ie;�
By: C'
Doug W rsig, P.E.
Directo , ransportation nd Public
Works
Coniplianco Manager:
By signing, I acknowledge that I am the
person responsible for the monitoring and
administration of this contract, including
ensuring all performance and reporting
requirements.
S;
Ranjan S. Muttiah, Senior Professional Engineer
APPROVED AS TO FORM AND
LEGALITY
By:
Douglas W. Black
Sr. Assistant City Attorney
Form 1295 No._2017-171710
ATTEST:
M&C No.: C-28150
Mary J. K M&C Date: 3/21/2017
City Secret
� 2
�XAS
OFFICIAL RECORD
CITY SECRETARY
n. WORTH,TX
.m�
Scope of Services Attachment A
Task Order Contract
FLOOD WARNING SERVICE
1). PREFACE
The purpose of this contract is to engage a CONSULTANT (DDi) to provide professional
services for enhancement of the City of Fort Worth's Flood Warning System (FWS). The FWS
consists of a network of rain and water level gages, telemetry, and software that collects,
analyzes, and sends out alerts and warnings. This contract, for not more than $100,000.00, is
an Indefinite Delivery/Indefinite Quantity (Task Order) contract for one year, with option to renew
for another year for a similar amount. The scope set forth herein defines the work to be
performed by the CONSULTANT on an Indefinite Delivery/Indefinite Quantity (ID/IQ) basis (see
Attachment A-1).
2). OBJECTIVES
The overall objectives of this contract will be to assist the City with:
- Selection and evaluation of FWS software from vendors
- Implementation of FWS software
-Assistance with equipment requirements and installation (equipment
purchase and installation contract with separate vendor)
- Assistance with transition to new software and system testing
-Development of flood response plan
-Public engagement
Meeting these objectives is part of a Grant awarded to the City by the Texas
Water Development Board (TWDB). DDI understands and agrees to the subcontracting
requirements of the TWDB, which are included in Attachment "C" of this Contract.
3). WORK TO BE PERFORMED
Scope of Work, Deliverables, Compensation, and Schedule are to be negotiated for
each individual Task Order separately. Task Orders will be documented on a Task
Order authorization form, and a blank sample is provided in Exhibit 2 to this Attachment.
Authorization to proceed is given by signatures of the City's Project Manager and
Consultant.
Compensation is based on time and materials using the rate sheet provided as
Attachment B in the contract.
DDi commits to providing timely services to the City of Fort Worth for tasks generally
scheduled in Attachment D. It is clearly understood that the City, under contract to the
Scope of Services Attachment A
TWDB, has deadlines to meet. DDi understands its likely role in all components of this
schedule. DDi commits to the following time line:
- Time to process and approve task orders: within 7 business days
- Tasks requiring telephone, email consultations: within 1 business day
- Tasks requiring personnel "on the ground" in Fort Worth: This will vary
significantly with each task order. DDi commits to meet the time requirements
of each task order that have been agreed to by both parties.
ATTACHMENT A-1 Letters of Commitment
Telos
NEEMEMEM
Mr-David L.Haynes
Distinctive AFWS Designs,Inc_
10 Poplar Ridge Dr
Lester,NC 28748-9742
RE City of Fort Worth,TX—Flood Warning System
Contract Letter of Commitment
Mr.Haynes:
On behalf of Rainfall Supply Inc.,dba Telos Services,we are pleased to provide this letter of commitment as
an exclusive team member on the Distinctive AFWS Designs,Inc.(DDI)team for professional services for
the City of Fort Worth,TX (CFM—Flood Warning System(FWS)project.
It is our commitment to DDi and the CFW,that Don Van Wie,of Telos Services will provide the necessary
expertise and resources to support the successful completion of Task Orders under this contract- The focus
of Telos Services wilt be the analysis of the existing FWS design,evaluation of system hardware and
software performance,and development of recommendations for remediation,iinprovement,and or
expansion_
This letter also serves as documentation that Tele Servtnes hereby commits to be bound by the contract
terms between the CFW,DDi and its sub-a3ntractorstconsultants_
Sincerely,
Donald Van Wie
President
Telo3 Services he. 206 HwdwoW€ltt&-Nuri.Glorado 8W6 (303)25B-0130 d:ue.NanwL3 @WW.czm
ATTACHMENT A-1 Letters of Commitment
Atkin Natti Asnerka,1hc
181�h-ESt-�-N33d,SURP SX
ATKINS
D:'I an.Te.,a s 7 E 2 S 2
felepholie�A.972,8183275
hilarch 1,2017
hfiDavid L.Haynes
Distinctive ARYS Designs,Inc.
10 Poplar Ridge Drive
Leicester,NC 28748-9742
RE: City of Fort%TortkTX—Flood Warning System
Contract Letter of Commitment
Nir.Ha)mes:
On behalf of Atkins North America, Inc- (Adam), we are pleased to provide this letter of
commitment as an exclusive team member on the Distinctive ARVS Designs,Inc,(DDi)team for
professional services for the City of Fort Worth,Texas(CM—Flood Warning System project
It is our commitment to DDi and the CnV,that Atkins will provide the necessary expertise and
resources to support the successful completion of task-orders under this contract.
This letter also serves as documentation that Affins hereby commits to be bound by the contract
terms between the C17XV,DDi and its subcontractors/conniltants.
We look-forward to supporting you on this project_
Sincerely,
q
Craig Hogan,PE
Vice President
ATTACHMENT A-2 Sample Task Order
Distinctive AFWS Designs, Inc.
10 Poplar Ridge Dr
At Leicester, NC 28748
R, tt
City of Fort Worth, Texas
Flood Warning System
Task Order Number
The City of Fort Worth,Texas(CFW) has entered into a Contract with Distinctive AFWS Designs, Inc.
(Consultant). That Contract is for the purpose of providing professional services for the enhancement of their
Flood Warning System (FWS). By the signatures on this document,the following Task is hereby authorized
pursuant to the Contract.
Scope:
Schedule:
Deliverable:
Cost:
City Responsibilities:
Consultant: City Project Manager:
Signature Signature
Printed Name: David L. Haynes Printed Name:
Date: Date:
Compensation Attachment B
I. Compensation
The Labor Rate matrix shown below represents the billing rates that will be used
for the Task Orders. The cost for each task order will be based on the negotiated
hours applied from each labor classification to the rate shown for that
classification. These rates apply to all that work on the project whether from the
prime organization or a sub-consultant. There will be no Prime markup of sub-
consultant rates that are billed. These rates include the base rate as well as
fringe benefits and overhead. The 2018 rates are based on a 3% escalation.
Labor Classification Firm 2017 Rate $ 2018 Rate $
Project Manager DDi 217 223
Senior Scientist/Analyst Telos 215 221
Atkins
Water Resources Engineer 1 150 155
Water Resources Engineer 2 176 181
Water Resources Engineer 3 207 213
Water Resources Engineer 4 215 221
Emergency Management Planner 1 100 103
Emergency Management Planner 2 130 134
Emergency Management Planner 3 215 221
Software Developer 1 100 103
Software Developer 2 158 163
Software Developer 3 186 192
GIS Analyst 1 100 103
GIS Analyst 2 121 125
GIS Analyst 3 152 157
Network IT Engineer 1 80 82
Network IT Engineer 2 130 134
Network IT Engineer 3 185 191
Compensation Attachment B
Other Direct Costs (ODC):
For each Task Order, ODC costs will be estimated based on the defined scope of
services. These ODC costs will be included in the not-to-exceed cost for each
task order. No mark-up will be applied to the ODCs. Reimbursements for these
will be in accordance with current Texas State travel policies and related
requirements. Examples (but not limited to) of ODCs are:
• Commercial Air Travel Lodging Meals & Incidentals
• Ground Transportation (Rental vehicle, mileage, tolls, parking, etc.)
• Identified and approved materials for task completion
II. Method of Payment
Invoices (sample included as Exhibit 1 to this Attachment) will be submitted
no more frequently than monthly for services rendered since the last billing
was made. A single invoice will include all billable items (including sub-
consultant billings). Payment will be authorized upon City certification that
work has been performed.
A late payment finance charge at a rate of 18 percent per annum will be
applied to any unpaid balance commencing 30 days after the date of original
invoice unless the work billed is contested in writing by the City.
III. Progress Reports
Accompanying each Invoice will be a progress report describing all activities
underway as well as those completed since the project began. This report
will include timelines showing critical dates and milestones. It will also
provide a breakdown of costs incurred and encumbered for the project. An
example of budget/task costs breakdown and tracking is included as Exhibit 2
to this Attachment.
ATTACHMENT B-1 Sample Invoice
` 10 Poplar Ridge Drive Invoioe No.
Leicester,N C 28748-9742
(828 B83 16t
INVOICE
custo mer
Name Date:
Address Pur.Order#:
City State ZIP Contract#:
Atten Accounis Payable Project:
Qty Description Unit Prioe TOTAL
SubTotal $0.00
Remit Payment To:
`�, Shipping&Handling__
D istinctnte AFVYS Designs, Inc. Taxes State(NC)
10 Poplar Ridge Drive
Leicester,NC 28743-9742 TOTAL $0.00
Federal Tac ID:s50.2D09201
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Amendments to Standard Agreement for Engineering Services Attachment C
Texas Water Development Board Grant ADDITIONS
By inclusion below, these requirements of the Grant are hereby made a part of this Contract.
State Auditor Clause
By executing this Contract, the CONSULTANT (DDi) accepts the authority of the State Auditor's
Office, under direction of the legislative audit committee, to conduct audits and investigations in
connection with any and all state funds received pursuant to this contract. The CONSULTANT
shall comply with and cooperate in any such investigation or audit. The CONSULTANT agrees to
provide the State Auditor with access to any information the State Auditor considers relevant to
the investigation or audit. The CONSULTANT also agrees to include a provision in any subcontract
related to this contract that requires the contracting parties to submit to audits and investigation
by the State Auditor's Office in connection with any and all state funds received pursuant to the
subcontract.
Financial Records
The CONSULTANT and its subcontracted parties shall maintain satisfactory financial accounting
documents and records, including copies of invoices and receipts, and shall make them available
for examination and audit by the EXECUTIVE ADMINISTRATOR of the BOARD. Accounting by the
CONSULTANT and its subcontracted parties shall be in a manner consistent with generally
accepted accounting principles.
Ownership
The BOARD shall have unlimited rights to technical or other data resulting directly from the
performance of services under this CONTRACT. It is agreed that all reports, drafts of reports, or
other material, data, drawings, computer programs and codes associated with this CONTRACT
and developed by the CONSULTANT or its subcontracted parties pursuant to this CONTRACT shall
become the joint property of the CONSULTANT, the CITY, and the BOARD. These materials shall
not be copyrighted or patented by the CONSULTANT or by any subcontractors involved in this
CONTRACT unless the EXECUTIVE ADMINISTRATOR of the BOARD approves in writing the right to
establish copyright or patent; provided, however,that copyrighting or patenting by the
CONSULTANT (S) or its SUB-CONSULTANTS will in no way limit the BOARD's access to or right to
request and receive or distribute data and information obtained or developed pursuant to this
CONTRACT. Any material subject to a BOARD copyright and produced by the CONSULTANT or
BOARD pursuant to this CONTRACT may be printed by the CONSULTANT or the BOARD at their
own cost and distributed by either at their discretion. The CONSULTANT may otherwise utilize
such material provided under this CONTRACT as it deems necessary and appropriate, including
the right to publish and distribute the materials or any parts thereof under its own name,
provided that any BOARD copyright is appropriately noted on the printed materials.
The CONSULTANT and its subcontracted parties agree to acknowledge the BOARD in any news
releases or other publications relating to the work performed under this CONTRACT.
Amendments to Standard Agreement for Engineering Services Attachment C
NO DEBT AGAINST THE STATE
This CONTRACT and Agreement shall not be construed as creating any debt by or on behalf of the
State of Texas and the BOARD, and all obligations of the State of Texas are subject to the
availability of funds. To the extent the performance of this CONTRACT transcends the biennium
in which this CONTRACT is entered into, this CONTRACT is specifically contingent upon the
continued authority of the BOARD and appropriations therefore.
LICENSES, PERMIT, AND INSURANCE
For the purpose of this CONTRACT, the CONSULTANT and its subcontractors will be considered
an independent CONSULTANT(S) and therefore solely responsible for liability resulting from
negligent acts or omissions. The CONSULTANT (S) shall obtain all necessary insurance, in the
judgment of the CONSULTANT(S), to protect themselves, the CITY, the BOARD, and employees
and officials of the BOARD from liability arising out of this CONTRACT. The CONSULTANT(S) shall
indemnify and hold the BOARD and the State of Texas harmless,to the extent the
CONSULTANT(S) may do so in accordance with state law, from any and all losses, damages,
liability, or claims therefore, on account of personal injury, death, or property damage of any
nature whatsoever caused by the CONSULTANT(S), arising out of the activities under this
CONTRACT.
The CONSULTANTS) shall be solely and entirely responsible for procuring all appropriate licenses
and permits, which may be required by any competent authority for the CONSULTANT(S)to
perform the subject work.
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Mi
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la E3i7iFir A tt
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CERTPFIG TE WILDER
_ CAilrrELi ATit?N
0 ity of Fiort Wordii,TX u6 INk 111`101ig 11"17 YILl n POLIr1E*BE V)4KELLEo 6EFORE
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Certificates of Insurance Attachment E
Telos
CERTIFICATE OF LIABILITY INSURANCE 8045 2720 7 n
THIS CERTIFICATEIS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING BISURER(S),AUTHORIZED
ItEPRESENTTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER-
IMPORTANr it the CertInCate 110611 IS;an ADDITIONAL INSURED,the poWytiaa)moat have ADDITIONAL 114SURED prcrAsioos or be BnODraed-
IT SUBROGATION IS NIAIVED, to the tarma and condido a of the poitcy,cedwn poIbDhia may mgWre en wT dmoffm hL A etabinent an thla
effft bate do"not=a"righta to the 08thricate holder In Seu of Such Emdotsamant a
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340708 P: (303) 322-0800 F: (303) 332-0874 `
600 S CHERRY STREET SUITE. 900 L�rfTracEw Eor�we tcbr
DEt• M-R. Co 60236 mLmx:ii�antina? Tno Co LTB 11000
#1W_W= 9ELTE as
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TELOS SERVICES, INC. kzurx,:
206 HAZELWOOD ISR NZA.V AI•.
NEDERLAND CO 804E6 rraarxr:
COVERAGES CERTIFICATE NUMBER: REVISION HUMBER'
THIS IS TO CERTAFY THAT THE POLI.^.ES OF INSURAAJCFE LISTED BELOW HAVE BEEN MUE4D TO THE INSURED HSAM✓ED ABOVE FOR THE FCLICY FERICD
INi}DDATED. NOTWITHSTA11rDNG ANY FE(ZM'EMENT,:TERM OR 00MUTIDN OF ANY CONTRArT OR OTHFF2 DOCUMENT WITH RESPECT TO WNCH THIS
CERT]F"TE IAAY BE RUED OR MAY PERT 1, THE MURAME AFFORDED BY TFE POLICIES DESCRIBED HEREN 13 SUBJECT TO ALL n-E
TERiAS,EXCLUSIONS AM CONDMONS OF M-H FOLIC-F3.LVAITS SHUhn MAY HAVE BEEN REDUCED BY PAID CLAILIrL
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c6YNen�3iiL LtEX0AL LaAwuiY �1,000,000
wu5auni.�i3 s llz �cautceSaAzxr m ;1,000,000
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Those usual to the Insured's Operations.Certificate holder is an additional
insured per the Business Liability Coverage Form SS0006 attached to this
policy_ Notice of Cancellation will be provided in accordance with Form
SS1223, attached to this policy
CERTIFICATE HOLDER CANCELLATION
City of Fort Worth, Texas SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CMCELLEO
BEFORE THE EXPIRATION DATE THEREOF,NOTICE WILL BE
Attn=Ranj an S- Muttiah DELIVERED IN ACCORDANCE WITH THE POLICY PROVISION5-
Stormwater Division, TPW Alffa aab A&—fiEskIdAl
1000 THROMMRTON ST
FORT WORTH, TX 76102
0IS89-2015 ACORD CORPORATION.Alt rights reserved
ACORD 25(MG03)03) The ACORD name and logo are registered marks of ACORD
Certificates of Insurance Attachment E
Atkins
A CERTIFICATE OF LIABILITY INSURANCE p.ge 1 Or z 03/0 i a
THIS CERTIFICATE IS ISSUED ASA NATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER.THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND,EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW.THIS CERTIFICATE OFINSURANCE DOES NOT CONSTITUTE A COUTRACT BETWEEN THE ISSUING INSURER(S),AUTHORIZED
REPRESENTATIVE OR PRODUCER,AND THE CERTIFICATE HOLDER_
IMPORTANT:If the certificate ho Wer[San ADDITIONAL INSURED,the palcy(leal must have ADDITIONAL INSURED provisions or be andomed.
If S UBROGATION IS WAIVED,e111118dta the terms and conations or the pailcy,cartaln policies may require an endorsement:A etatement
on We certificate does not confer rights to the certificate holder In dery of Such andorsament(al_
vaeawceq �
Willis of Hav York, Inc. .
c/o 26 Caatury Blvd, Ss-— 877-945-737.9 B89-467-2379
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4030 Tract B SCaUt Blvd tNSUNERt: alla
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COVERAGES CERTIFICATE NUMBER:25264270 REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTER BELOW HAVE SEEN ISSUED D TO THE INSURED NAMED ABOVE FOR.THE POLICY PESIDD
IYOICATED.NO-rhTTHSTANDIN3 ANY REQUIREMENT,TERM OR CONDITTOTJ OF ANY CoN€RACT OR OTHER DOCUMENT WITH RE3PErT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN.THE§NUJRANCE AFFORDED BY THE.PCLICES DESCROED HEREW 13 SUBJECT TO ALL THE TERMa,
EXCLUSIONS AND CONOTIC43 DFF SUCH POLICIES.LIMITSSHO W N KIAY HAVE SEEN REDUCED BY PAID CL AMS-
tY�9s GCL �TK9 NUC gw LiCTI!" iJL T!
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A % 00011!aAlGINEWALIJAMUTV Y Y CGG740901605 /1/2016 9/1/2617 EAeAf00:.UIxEI 1,000,00D
tufa5•IetJ}E®43e}R E ! r 360,000
F r�atrmetUal Liability t3JEkT° +*Vzre�IS L.. 10 OOD
r�ERdix}ALAAe+sIkAA'.iY T 11000,000
[3EItLACKiItEaAIL UfaN'AAT4JEBrtH; c3ENEnaius�.'NEf1AT 2,000,000
rfYJCY®.E ® NbEACTN-001"NO QAC* 1 2,000,000
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i
A AUTaraDLtLaaeltrrr Y Y C11174D961705 /1/2Di6 4/1/2017 .
2,060,000
S AWY ALJfb tr.:C.iL4'itiilih'Y t '+-+0
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AUTC#&&'Y I lvjT<'a EOMYpBlulratp aiKai ney
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[AMY ItE7axs areTNeN EtUrtvtiv� 11A ELEAeltsCMENr 1,000,000
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is 1,600,006
4rofasmional i 1 1 1. $5'00a,0a0y ane Claim
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City of Port Worth, TS Storm Hater Hanagenent
Greenwich Insurance Company Haat Ratings A IV
%L Speaialty Inouranoe Company Beat Ratings A &V
17nderwritero at Lloyd'a AX Best Batinge til%V
Profeoaional Liability policy written an ale3mo-made baois.
CERTIFICATE HOLDER CANCELLATION
allOULD ANY OF THEABO%S DE3CRIrEO POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE. IASL BE D87WERED ITB -
.ACCCRD.ANCE WBTTB THE.POMY PROVISIONS.
Distinctive AWS Ddsigno, ran. AIIINDPAZZ1119rAC6ENIA11YE
Attnt Jia W-11tan 1
10 Poplar RLC Dr,
iai� 116®tarty 29719
ColliSO40199 Tp1L2126224 Certt25264270 OISM-2015ACORD CORPORATION.AN rightareservad.
ACORD 25(2016103) The ACORD name and logo are regiateredmarka of ACORD
M&C Review Page 1 of 2
R�itE2i.',,�•1dr,B=L'':h ^ss{fk'i#iCruu ruki1h[dv4
CITY COUNCILAGENDA
FORTWORT11
COUNCIL ACTION: Approved on 3/21/2017
DATE: 3/21/2017 REFERENCE NO.: **C-28150 LOG NAME: 20SWM FLOOD
WARNING SERVICES
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with Distinctive AFWS Designs,
Inc., in the Amount of$100,000.00, with an Option for Renewal, to Provide Flood Warning
Services to the Stormwater Management Division of the Transportation and Public Works
Department (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services
Agreement with Distinctive AFWS Designs, Inc., in the amount of$100,000.00 to provide Flood
Warning Services,with an option to renew for a second year.
DISCUSSION:
This Mayor and Council Communication recommends authorization of a Professional Services
Agreement with Distinctive AFWS Designs, Inc., to provide Flood Warning Services to enhance the
City's flood warning system. The services provided will include a plan for expansion of the current
rain and water level gaging network, assistance with use of specialized flood warning software,
development of a flood response plan, and public engagement. The Agreement also satisfies the
City's matching requirements for the Flood Warning Grant awarded by the Texas Water Development
Board, as authorized by M&C G-18750 (approved June 7, 2016).
A Request for Qualifications (RFQ) for Flood Warning Services was advertised in the Fort Worth Star-
Telegram in November, 2016. Six consultants responded to the RFQ, from which Distinctive AFWS
Designs, Inc., was selected as the most qualified consultant based on the published criteria. This
contract is an Indefinite Delivery and Indefinite Quantity (ID/IQ)task order contract for one year in the
amount of$100,000.00 with an option to renew for a second year. Staff considers this fee to be fair
and reasonable for the services to be performed.
Upon completion of this contract, there is no anticipated annual operating cost to the Transportation
and Public Works (TPW) Stormwater Management Division.
M/WBE OFFICE: A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services from source(s)where subcontracting or supplier opportunities are
negligible.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that budget and funds are available and this project is consistent
with the Fiscal Year 2016 Stormwater Capital Improvement Plan, as appropriated. The adopted
Stormwater Capital Improvement Plan includes an appropriation of$200,000.00 in the Category of
Technology for Fiscal Years 2017 and 2018. The Stormwater Utility Fund has the responsibility to
validate the availability of funds prior to an expense being incurred.
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24188&councildate=3/21/2017 3/23/2017
M&C Review Page 2 of 2
TO
Fund Department Account Project Program Activity Budget I Reference# Amount
ID ID Year Chartfield 2
FROM
Fund Department Account Project Program Activity Budget Reference# Amount
ID ID Year (ChartField 2)
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: Douglas Wiersig (7801)
Additional Information Contact: Ranjan S. Muttiah (7919)
ATTACHMENTS
DDi Tx 1295-Cert 2017-171710.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=24188&councildate=3/21/2017 3/23/2017
C-28150 C
CERTIFICATE OF INTERESTED PARTIES FORM 1295
loll
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,S,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-171710
Distinctive AFWS Designs,Inc.
Leicester,NC United States bate Filed:
2 Name of governmental entity or state agency that is a party tot the contract for which the form is 02/24/2017
being filed. f'�
Mayor&Council,City of Fort Worth Date Ackno m idA
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and ppr-o-vide`a
description of the services,goods,or other property to be provided under the contract
20SWM FLOOD WARNING SERVICES
Flood Warning Professional Services
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
5 Check only if there is NO Interested Party.
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that Ute above disclosure is true and correct.
KAITLYNvDAKOTb PARLEE 1 __
Buricornbe Co,, �North Carolina
My COMMI slon EX hies Jtl 1 f �
p ly 7,2021 Signature of a prized agent of contracting business entity
AFFIX NOTARY STAMP I SEAL ABOVE
Sworn to and subscribed before me,by the said � CA I ( L Get `, this the -�D day of
20 to certify which,witness my hand and seal of office.
Jul 17 a 0a
Signature of officer administerin oath Printed name of officer administering oath Title of officer administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277