HomeMy WebLinkAboutContract 22163 CITY SECRETAR Contract# 572.3
CONTRACT NO Index# 50417
PCA# 73061
GRANT AGREEMENT FOR SPECIAL PROJECTS a
TO EXPAND PUBLIC LIBRARY SERVICES
This Contract and Agreement is entered into by and between the Texas State Library and Archives
Commission and the Local Governmental Unit pursuant to the authority granted and in compliance
with the provisions of Texas Government Code § 441.006, General Powers and Duties, and Public
Law 101-254,the Library Services and Construction Act.
i OCT 9 55
I. CONTRACTING PARTIES:
The Receiving Agency: Texas State Library and Archives Commission
The Performing Agency: City of Fort Worth, Fort Worth Public Library
II. STATEMENT OF SERVICES TO BE PERFORMED:
A. The Performing Agency agrees to provide library services to all members of the library's
community by developing local programs as described in the grant application Special
Projects Grant, 1997.
B. The Receiving Agency agrees to reimburse the Performing Agency for expenses incurred in
conducting the above specialized library service program.
C. The Performing Agency may charge expenditures against this grant only if they conform to
the grant application, as approved by the Receiving Agency, and are for reimbursement of
expenses incurred or obligated during the grant period. Grant funds may not be encumbered
after August 31, 1997. By October 31, 1997, a final Financial Status Report will be
submitted to the Receiving Agency and all unexpended funds will be returned. A final
request for any funds due must be submitted no later than February 28, 1998;requests
received after this date will not be paid.
D. The Performing Agency agrees to audit all funds received under this contract. Such audit
shall be conducted in accordance with Office of Management and Budget Circular A-128,
Audits of State and Local Governments. The audit will be provided to the Receiving
Agency no later than 360 days following the close of the city fiscal year.
An audit report must be provided for each fiscal year in which funds from this grant are
expended. For purposes of identification this grant must be designated in the audit report as
Contract#572.3.
E. Program income must be added to grant funds received under this contract and reported in the
quarterly Financial Status Report.
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F. The Performing Agency may not use monies received under this grant to replace local funds
during the period of the grant.
G. Any publication or presentation resulting from or primarily related to the work conducted
under this contract shall contain the following disclaimer:
The activity which is the subject of this report was supported in whole or in
part by the U.S. Department of Education. However, the opinions expressed
herein do not necessarily reflect the position or policy of the U.S.
Department of Education and no official endorsement by the U.S.
Department of Education should be inferred.
Promotional materials, bibliographies, and other such short pieces should give the following
acknowledgment:
Published with funds granted by the Texas State Library under the Library
Services and Construction Act, Public Law 101-254.
H. The Performing Agency is free to copyright any books, publications or other materials
developed as a result of this grant; however, the Receiving Agency reserves a royalty-free,
nonexclusive and irrevocable right to reproduce, publish, or otherwise use and to authorize
others to use, the work for government purposes.
I. The Performing Agency certifies by this contract that it is in full compliance with the
assurances set forth in the Special Projects Grant application submitted to the Receiving
Agency which requested federal and/or state assistance.
J. The Performing Agency agrees to retain all financial and programmatic records, supporting
documents, statistical records, and any other records pertinent to this grant for a period of
seven(7)years. Such records shall be made accessible to the Secretary of Education, the
Comptroller General of the United States, the State of Texas, or any of their duly authorized
representatives, for the purpose of audits or examinations and to make excerpts or transcripts
of any books, documents, papers, and other records of the Performing Agency.
K. The Performing Agency agrees to maintain inventory records of nonexpendable personal
property purchased with grant funds having a unit acquisition cost of$300 or more. The
Performing Agency will submit a listing of all property purchased with grant funds which cost
$300 or more to the Receiving Agency on the Form TSL 51-12, "Property Inventory
Record," by October 31, 1997. The Performing Agency agrees to conduct inventories of such
property every two years as set forth in the Uniform Grant and Contract Management
Standards for State Agencies. The Performing Agency further agrees that the Receiving
Agency has the right to transfer all nonexpendable personal property, which includes
equipment and library materials, acquired with funds from this grant and having a unit
acquisition cost of$1,000 or more.
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L. The Performing Agency agrees to conform to bid specifications as submitted to the Receiving
Agency. The Performing Agency agrees to secure the specific written approval of the
Receiving Agency before obligating or expending grant funds for costs requiring grantor
agency approval. The Receiving Agency authorizes the Performing Agency to expend grant
funds for the following prior approval costs:
Automatic Data ProcessingC, osts
IBM Compatible Microcomputer,CD-ROM, monitor,
hard disk,Windows 95 $2,727
Dot matrix printer 2,00
Modem internal 130
Software 330
Building and Related Costs
None
ui ment
Office desk 320
Insurance and Indemnification
None
Professional Services
None
M. The Performing Agency agrees to provide the Receiving Agency with two (2) sets of all
promotional materials produced under this contract.
N. The Performing Agency agrees to submit two (2) Special Services Project Evaluation
Reports according to the following schedule:
ReportingPeriod Due Date
September 1, 1996 - February 28, 1997 March 25, 1997
March 1, 1997 - August 31, 1997 September 25, 1997
O. The State Legislature has charged the Receiving Agency with submitting performance
measurement reports that specify the level of services provided by its programs and services.
The Performing Agency recognizes the importance of submitting certifiable performance
measurements and agrees to submit reports that are timely, accurate, auditable, and consistent
with the definitions. The Performing Agency further understands that its failure to comply
may result in suspension,termination, or other sanctions.
P. The Performing Agency agrees to submit four (4) Special Services Uniform Statistical
Reports and Explanation of Variance Reports to the Receiving Agency according to the
following schedule:
ReportingP_ eriod Due Date
September 1, 1996 - November 30, 1996 December 6, 1996
December 1, 1996 - February 28, 1997 March 6, 1997
March 1, 1997 - May 31, 1997 June 6, 1997
June 1, 1997 -August 31, 1997 September 5, 1997
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Q. The Performing Agency agrees to submit five(5)Financial Status Reports to the Receiving
Agency according to the following schedule:
Reporting Period Due Date
September 1, 1996 -November 30, 1996 December 30, 1996
December 1, 1996 -February 28, 1997 March 25, 1997
March 1, 1997 -May 31, 1997 June 25, 1997
June 1, 1997 -August 31, 1997 September 25, 1997
A final Financial Status Report will be submitted by October 31, 1997.
R. The Performing Agency agrees to comply with the terms and conditions of this contract and
acknowledges that failure to comply can result in grant suspension. Suspension shall be
effective fifteen(15)days after receiving written notification from the Receiving Agency.
During the suspension, the Performing Agency shall be reimbursed for those costs which
cannot be reasonably avoided provided they are allowable under the grant agreement.
S. The Performing Agency affirms that it has not given,offered to give, nor intends to give at
any time hereafter any economic opportunity, future employment, gift, loan, gratuity, special
discount,trip, favor or service to a public servant in connection with this contract. The
Performing Agency further affirms that its employees or agents shall neither solicit nor accept
gratuities, favors or anything of monetary value from contractors,potential contractors or
parties to subagreements.
T. The Contracting Parties may terminate this contract by giving written notice at least thirty
(30)days prior to the effective dates of such termination. Termination procedures shall
adhere to the provisions of the Uniform Grant and Contract Management Standards for
State Agencies.
U. The Performing Agency shall administer this grant in accordance with the Uniform Grant
and Contract Management Standards for State Agencies and the Common Rule which
shall be considered a part of this contract.
III. PAYMENT FOR SERVICES:
The Receiving Agency shall pay for services received from federal appropriation items or
accounts of the Receiving Agency from which like expenditures would normally be paid,based
upon a "Request for Advance or Reimbursement" submitted by the Performing Agency on SF
270. The request will be only for the amount of funds required to meet disbursement needs for
a one-month period,but should not be less than$250 per request.
IV. TERM OF CONTRACT:
This Contract is to begin September 1, 1996 and shall terminate August 31, 1997.
Page 5 of 6
V. BASES FOR CALCULATING REIMBURSABLE COSTS:
Category Amount
Personnel $ 0
Fringe Benefits 0
Travel 0
Equipment 6,387
Supplies 6,574
Contractual 23,404
Other 2,077
Total Direct Charges $ 38,442
Indirect Charges 0
TOTAL CONTRACT AMOUNT $ 38,442
Funds may be transferred among the above cost categories without amending this contract as
long as the transfers do not require a scope change. This provision only applies to the above
cost categories where dollars are budgeted. The transfer of funds process does not allow the
total amount of the contract to be exceeded.
VI. CONTRACT AMOUNT:
The total amount of this contract shall not exceed: $38,442
Thrity-Eitzht Thousand Four Hundred Forty-Two Dollars
Source of Funds in this Contract: LSCA,Title I FFY 1996 Carryover
CFDA# 84.034
VII. APPLICABLE AND GOVERNING LAW:
A. This Contract shall be governed by the laws of the State of Texas. All duties of either party
shall be legally performable in Texas. The applicable law for any legal disputes arising out of
this contract shall be the law of(and all actions hereunder shall be brought in)the State of
Texas, and the forum and venue for such disputes shall be Travis County, District Court.
B. This Contract is subject to availability of funds.
Page 6 of 6
The undersigned Receiving Agency does hereby certify that(1)the services specified above are
necessary and essential for activities that are properly within the statutory functions and programs of
the affected agencies of state and local governments; (2)the services, supplies or materials contracted
for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied under
contract given to the lowest bidder; and(3)the arrangements and payments contracted for are in
compliance with the provisions for Programs of the Department of Education,the Rules and
Regulations and the General Provisions of the Library Services and Construction Act,P.L. 101-254
and the State Library Plan for operation under the Library Services and Construction Act.
RECEIVING AGENCY PERFORMING AGENCY
City of Fort Worth
Texas State Library Fort Worth blit Library
By: By:_g4��
Signature (Must be an dficial
empowered to enter into contracts)
Robert S. Martin Ramon Guajardo
Typewritten Name Above Typewritten or Printed Name Above
Assistant City Manager
Director and Librarian
Title Title
10/04/96
Date Date
Type or print name of local fiscal officer Type or print name of individual
responsible for account into which these designated as the person entrusted with
funds are to be paid. the safekeeping of the property acquired
with grant funds. (If applicable)
Name of Fiscal Officer Name of Property Manager
Title(Must be an official of the Performing Title of Property Manager
Agency)
Address Address
Telephone Number Telephone Number
APPROVED AS TO FORM AND LEGALITY:
455i-5-hn -City Attorney
Date:
ATTEST:
���l.LliflJGt�-
City Secretary
Contraot Authoriz tiou
ate
City of Fort Worth Texas
Mayor and Council Communication
77iATEREFERENCS NUMBER LOG NAME PAGE
01/23/96 **G-1Y374 84TEXAS I
1 of 1
SUBJECT GRANT FROM THE TEXAS STATE LIBRARY SERVICES TO DISADVANTAGED
POPULATIONS FOR FUNDING OF LIBRARY MATERIALS AND STAFF FOR SATELLITE
LIBRARY WITHIN BUTLER ADDITION PUBLIC HOUSING COMMUNITY
RECOMMENDATION:
It is recommended that the City Council:
1 . Authorize the City Manager to submit a grant application and accept, if awarded, a grant
from the Texas State Library Services to Disadvantaged Populations in the amount of
$40,000 for the purpose of purchasing library materials and paying staff for a satellite
library within the Butler Addition Public Housing Community; and
2. Adopt the attached appropriations ordinan increasing estimated receipts and
appropriations in the Grants Fund upon receipt of the grant funds from increased revenues.
DISCUSSION:
The COOL satellite library located within the Cavile Place Public Housing Community is one of
the Fort Worth Public Library's most successful projects. This grant application will request
funds to establish a similar satellite library within the Butler Addition Public Housing Community.
The project budget will purchase materials and employ two 30-hour-per-week staff members to
manage the facility and develop effective programming based on community needs.
The Fort Worth Housing Authority will donate space, utilities and housekeeping for this project
as an in-kind contribution. The Butler Residents Association will provide promotions and
volunteers.
FISCAL INFORMATION/CERTIFICATION:
The Director of Fiscal Services certifies that upon execution of the grant agreement and adoption
of the attached appropriations ordinance, the funds required for this contract will be available,
as appropriated, in the Grants Fund.
RG:a
Submitted for City Manager's FUND ACCOUNT CENTER AMOUN CITY SECRETARY
Office by: (to)
GR76 451458 084308353000 $40,000.00
Ramon Guajatdo 6140 GR76 516010 084308353010 $40,000.00 p
Originating Department Head: APPROVED
Linda Allmand 7706 (from) CITY COUNCIL
JAN 23
For Additional Information 1996
Contact:
Linda Allmand 7706 ��ger
Printed on Recyded Paper
Ordinance No. /� CIO
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE GRANTS FUND IN THE AMOUNT OF $40,000.00 FOR THE PURPOSE OF FUNDING
OF MATERIALS AND STAFFING FOR A SATELLITE LIBRARY WITHIN THE BUTLER
ADDITION PUBLIC HOUSING COMMUNITY THROUGH A GRANT FROM THE TEXAS STATE
LIBRARY SERVICES TO DISADVANTAGED POPULATIONS; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR
ORDINANCES AND REPEALING ALL PRIOR ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for
the Fiscal Year 1995-96 and in the Budget of the City Manager, there shall also be
increased estimated receipts and appropriations in the Grants Fund in the amount
of $40,000.00 for the purpose of funding of materials and staffing for a satellite
library within the' Butler Addition Public Housing Community through a grant from
the Texas State Library Services to Disadvantaged Populations.
SECTION 2.
Should any portion, section or part of a section of this ordinance be declared
invalid, inoperative or void for any reason by a court of competent jurisdiction,
such decision, opinion or judgement shall in no way impair the remaining portions,
sections, or parts of sections of this ordinance, which said remaining provisions
shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 12074 and all other
ordinances and appropriations amending the same except in those instances where
the provisions of this ordinance are in direct conflict with such other ordinances
and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect and be in full force and effect and after the
date of its passage, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY:
d4a���
Assistant City A orney
/-/0 -96
Date
Adopted
Effective