HomeMy WebLinkAboutContract 42503-R2 34 67
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CITY SECRETARY
CONTRACT N0. / ,/T`
CITY OF FORT WORTH
SECOND RENEWAL OF AGREEMENT
WHEREAS, the City of Fort Worth, ("City"), and James DeOtte Engineering, Inc.,
authorized to do business in Texas, ("ENGINEER"), entered into that certain ORIGINAL
AGREEMENT (City Secretary #42503, M&C C-25637) for the PROJECT generally
described as: Water and Sewer Design Services,Contract 2011; and
WHEREAS, the ORIGINAL AGREEMENT may be renewed up to two times as
provided by M&C C-25637; FIRST RENEWAL was approved by M&C C-25637 on June
5, 2012; and
WHEREAS, The City and Contractor desire to renew the ORIGINAL
AGREEMENT for an additional term in the amount of $150,000.00, said SECOND
RENEWAL is available in the 2017 operating budget of the Water and Sewer Fund, as
appropriated in by Ordinance
NOW, THEREFORE, it is agreed by the City and Contractor as follows:
Article I
The Scope of Services as set forth in the ORIGINAL AGREEMENT has not
changed.
Article II
The Contractor's compensation shall be in the amount up to $150,000.00. The Term
of this renewal agreement shall be for one year, effective as of the effective date or the
expenditure of the funding,whichever occurs first.
Article III
There are no other changes to any other terms or conditions of the ORIGINAL
AGREEMENT.
EXECUTED by each party's duly authorized representative and EFFECTIVE as of the date
subscribed by the City's designated City Manager.
Second Renewal of Agreement OFFICIAL RECORD page 1 of 2
James DeOtte Engineering,Inc. CITY SECRETARY
Water and Sewer Design Services,Contract 2011
FT.WORTH,TX
City of Fort Worth James DeOtte Engineering, Inc.
Jesus J. Chapa Brian Darby,P.E.
Assistant City Manager Vice President
DATE: *t-0- DATE: 2
APPROVAL RECOMMENDED:
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Christopher Harder,P.E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY:
M&C: G` 'a II D 1 If Jr ZI�6 - �� f H?8
Date: It` 17
D
Douglas .Black
Sr.Assistant City Attorney
ATTEST:
AO, S61,
Mary J. Kayser
City SecretaryFFOR)-
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RECORDRETARYTH,TX
Second Renewal of Agreement Page 2 of 2
James DeOtte Engineering Inc.
Water and Sewer Design Services,Contract 2011
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/11/2017 - Ordinance No. 22666-04-2017 & 22667-04
2017
DATE: Tuesday, April 11, 2017 REFERENCE NO.: **C-28180
LOG NAME: 60DESIGNR2-DEOTTE
SUBJECT:
Authorize Execution of the Second Renewal of City Secretary Contract No. 42503 with James DeOtte
Engineering, Inc., in the Amount of$150,000.00 for Water and Sewer Design Services, Contract 2011 and
Adopt Appropriation Ordinances (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the
Water Capital Projects Closed Fund in the amount of$175,000.00 and in the Sewer Capital Projects
Closed Fund in the amount of$175,000.00 from available funds; and
2. Authorize the execution of the second renewal to City Secretary Contract No.42503 in the amount of
$150,000.00 with James DeOtte Engineering, Inc., for the Water and Sanitary Design Services, Contract
2011 Project. (City Project No. B45002)
DISCUSSION:
On October 18, 2011, Mayor and Council Communication (M&C C-25226) the City Council authorized an
Engineering Agreement in the amount of$150,000.00 with the option for two renewals with James DeOtte
Engineering, Inc., for Water and Sewer Design Services, Contract 2011. The first renewal was authorized
June 5, 2012 (M&C C-25637).
At this time, it is necessary to appropriate funds for and authorize the second and final renewal of the
Agreement in the amount of$150,000.00. In addition to the renewal funding, $200,000.00 is required to
clear negative balances and fund project management costs.
The Water Department has a need for general engineering design assisting with in-house design projects
such as water and/or sanitary sewer main replacement, relocation repair and analysis. This engineer may
also provide design for emergency situations, traffic control, erosion control, slope stabilization and other
professional engineering or construction services.
As engineering work is warranted, the City will issue individual work orders for which a cost determination
will be prepared and approved before work begins. Design work for emergencies will be directly invoiced
for reasonable costs. This renewal will also provide design services for a project that is part of the Water
Department's Sanitary Sewer Overflow Initiative Program. Design for that project is expected to be
completed by April 2017. Construction is expected to start in July and be completed by March 2018. The
total cost for that project is estimated to be $3,500,000.00.
M/WBE OFFICE - James DeOtte Engineering, Inc., is in compliance with the City's M/WBE Ordinance by
Logname: 60DESIGNR2-DEOTTE Page 1 of 2
committing to 15 percent M/WBE participation. The City's goal on this project is 15 percent.
This project is located in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of
the Water Capital Projects Closed Fund and the Sewer Capital Projects Closed Fund. The Fiscal Year
2017 Water Operating Fund Budget includes appropriations of$21,060,000.00 for the purpose of
providing Pay-As-You-Go funding for Water Capital Projects. After this transfer for Fiscal Year 2017, the
balance will be $15,205,365.00. The Fiscal Year 2017 Sewer Operating Budget includes appropriations of
$31,636,073.00 for the purpose of providing Pay-As-You-Go funding for Sewer Capital Projects. After this
transfer for Fiscal Year 2016, the balance will be $23,383,921.00. Appropriations for this project will
consist of the following:
Existing Project
Fund Appropriations Additional Appropriations Total*
Water Capital
Projects Close $0.00 $175,000.00 [$175,000.00
Fund -59605
Sewer Capital
Projects Close $0.00 $175,000.00 $175,000.00
Fund -59608
Project Total --r-$0.00 $350,000.00
--1'$350,000.00'1
* Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO _
7_.,._..
Fund Department ccoun Project Program ctivity Budget Reference # moun
ID 1A ID Year (Chartfield 2
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
a a
Submitted for City Manager's Office by: Jay Chp (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: Robert C. Sauceda (2387)
ATTACHMENTS
1. 60DESIGNR2 DEOTTE Compliance.pdf (CFW Internal)
2. 60DESIGNR2 DEOTTE Form 1295.pdf (Public)
3. 60DESIGNR2-DEOTTE SEWER CAP FUND A017.docx (Public)
4. 60DESIGNR2-DEOTTE WATER CAP FUND A017.docx (Public)
5. 60DESIGNR2-DEOTTE FID Table.pd (CFW Internal)
6. SAM James DeOtte Engineering Inc.pdf (CFW Internal)
Logname: 60DESIGNR2-DEOTTE Page 2 of 2
FORTWORTH
Contract Compliance Manager
By signing I acknowledge that I am the person responsible for the monitoring and administration of this
contract, including ensuring all performance and reporting requirements.
Signature
Roberto C. Sauceda,RE
Name of Employee
Water Department-Engineering
Department
Senior Professional Engine
Title
817-392-2387
Phone
Y-/
Date