HomeMy WebLinkAboutContract 49007 rb b, 567 89r
CITY SECRETARY
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'O CONTRACT N0.
aa �O�� P�y a Memorandum of Understanding
r, F � Between the City of Fort Worth,TX and Tarrant County, TX
Glc' 1, FY 2016 Byrne Justice Assistance Grant
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1. PARTIES. The parties to this Memorandum of Understanding("MOU") are the City of Fort
Worth, Texas ("Recipient") and Tarrant County,Texas("Subrecipient").
2. AUTHORITY. This MOU sets forth the Recipient's and the Subrecipient's responsibilities
under the U.S.Department of Justice("DOJ"),Bureau of Justice Assistance,Fiscal Year 2016
Byrne Justice Assistance Grant(JAG).
3. PURPOSE. The purpose of this MOU is to enhance the working relationship between the
parties in order to facilitate effective implementation of the FY 2016 Byrne JAG,in compliance
with the DOJ Program requirements. Once awarded, grant funds in the amount of$138,146.00
shall provide funding for two Mental Health Law Liaisons with the Mental Health Law Liaison
Program (MHLL) through the Mental Health and Mental Retardation Program of Tarrant
County (M1E\4RTC) as outlined in the Budget Narrative, attached as "Exhibit A" and
incorporated by reference as part of this MOU.
4. RESPONSIBILITIES:
A. Recipient:
1) The Recipient is the cognizant fiscal agency of the FY 2016 Byrne JAG Funds and
agrees to participate in a collaborative manner with the Subrecipient throughout the life
of the grant.
2) After the FY 2016 Byrne JAG is awarded,the Recipient shall facilitate and manage the
grant throughout the life of the grant,as required by the grant award contract.
3) The Fort Worth Police Department—Program Support Division—Grants and Program
Management Unit (PSD-GPMU) will oversee the administration, procurement, and
reporting of the Subrecipient's grant-funded activities. PSD-GPMU shall review,
approve, and/or request approval from DOJ for any written requests by Subrecipient to
modify the terms of Exhibit A.
4) The Recipient shall reimburse the Subrecipient an amount not to exceed $138,146.00
from available grant funds for approved services and expenses rendered in accordance
with the terms of this MOU upon receipt of a proper and verified invoice with
satisfactory program accompanying documentation of services provided. The
reimbursement made to the Subrecipient shall not exceed actual costs incurred to
provide the services under this MOU. Actual costs, both direct and indirect, must be
reasonable and allowable as those terms are defined and explained in the Office of
Management and Budget 2 CFR Chapter I, Chapter II,Part 200.
OFFICIAL RECORD
MOU between the City of Fort Worth,TX CITY SECRETARY
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 1 of 8
FT.WORTH,TX
B. Subrecipient:
1) Participate in a collaborative effort with the Recipient in the application,
administration, and implementation of the FY 2016 JAG, collaboration to last
throughout the life of the grant.
2) Meet all statutory, administrative, and other included requirements statutory,
administrative, and other included pertaining to administration, procurement, and
reporting in connection with the FY 2016 Byrne JAG. Requirements to be met include
those found in (1) the Office of Management and Budget circulars, (2) the Office of
Justice Programs Financial Guidelines, (3) Exhibit A to this MOU, entitled "FY 2016
JAG Budget Narrative", which is incorporated by reference as part of this MOU, and
(4) "Exhibit B" to the MOU, entitled "Award Document" which is incorporated by
reference as part of this MOU.
3) Maintain full documentation supporting fulfillment of the requirements set forth above.
All such documentation shall be furnished to Recipient upon request if necessary for
Recipient to fulfill its obligations under the FY 2016 Byrne JAG Grant. If this
documentation is not maintained and furnished to Recipient on request,Recipient may
exercise all remedies available under this MOU, including the right to withhold
payment to Subrecipient or terminate this MOU as described herein.
4) Submit to the Recipient monthly performance reports regardless of level of activity. In
addition,the Subrecipient shall submit program updates and other reports requested by
the Recipient and DOJ in appropriate format and on a timely basis; and make available
at reasonable times and for reasonable periods records and other programmatic or
financial records,books, reports, and supporting documents for reviewing and copying
by the Recipient, U.S. Department of Justice, Bureau of Justice Assistance or their
authorized representatives. The monthly reports are due to the Recipient no later than
the 15th calendar day of the following month. The monthly performance reports must
contain the following information:
a) A detailed list of all projects or activities for which FY 2016 Byrne JAG funds
were expended or obligated during the previous month, including:
(1) The name of project or activity;
(2) A description of project or activity; and
(3) An evaluation of the completion status of the project or activity.
5) Submit monthly Request for Reimbursement(RFR)forms and vendor report forms with
an original signature by an authorized representative to the Grant Specialist, Grants and
Program Management Unit Fort Worth Police Department, 505 West Felix Street, Fort
Worth, TX 76115 no later than the 15th calendar day of the month following
expenditures. Reimbursements by the Recipient will not be made until after receipt of
an acceptable and approved RFR and a monthly programmatic report from the
Subrecipient. Reimbursements shall be made within 30 days receipt of said documents.
The monthly RFRs and Vendor Report Forms must contain the following information:
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 2 of 8
a. The amount of FY 2016 Byrne JAG funds that were expended to projects or
activities during the previous month; and
b. The amount of FY 2016 Byrne JAG funds that were obligated during the
previous month.
6) Submit any and all proposed changes to the attached budget to the Recipient prior to any
expenditure deviation from approved budget. No expenditures inconsistent with the
attached budget shall be made by Subrecipient prior to receiving written approval from
Recipient. Failure to obtain pre-approval for deviations from budget may result in a
denial of reimbursement.
7) Maintain financial, programmatic, and supporting documents, statistical records, and
other records pertinent to claims submitted during the contract period for a minimum of
five (5) years after the termination of the contract period, or for five (5)years after the
end of the federal fiscal year in which services were provided. Such records shall be
available to Recipient for investigation, examination and audits as necessary. If any
litigation, claim, or audit involving these records begins before the fifth (5) year period
expires, the Recipient will notify the Subrecipient of such litigation, claim or audit, and
Subrecipient will be responsible for maintaining the records and documents for not less
than three (3) years after the final conclusion of all litigation, claims, or audits.
Litigation is considered resolved when a final order is issued, or a written agreement is
entered into between the DOJ, Recipient and Subrecipient. Audits are considered
concluded upon the closure of the audit covering the entire award period.
5. PERFORMANCE. Recipient will monitor and evaluate Subrecipient's performance using the
goals and performance standards required in this MOU. Substandard performance as
determined by Recipient, including noncompliance with any applicable regulation, will
constitute noncompliance with this MOU. If action to correct such substandard performance is
not taken by Subrecipient within a reasonable period of time after being notified in writing by
Recipient,procedures to suspend or terminate the MOU will be initiated.
6. COMPENSATION. Payment by Recipient to Subrecipient shall require completion of all
Recipient forms and copies of adequate supporting documentation verifying eligibility of
expenses.
Subrecipient will not commingle grant funds with any other funds in any manner that would
prevent Recipient from readily identifying expenditures for the FY 2016 Byrne JAG grant.
7. SUBRECIPIENT MONITORING AND MANAGEMENT.
A. Pursuant to 2 C.F.R. Section 200.331, the following information is applicable to
Subrecipient's FY 2016 Byrne JAG Award:
(1)Federal Award Identification—2016-DJ-BX-0716
(2) Subrecipient's Name—Tarrant County
(3) Subrecipient's unique entity identifier—068-365-220
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 3 of 8
(4)Federal Award Identification Number(FAIN)—2016-DJ-BX-0716
(5)Federal Award Date—08/26/2016
(6) Subaward Period of Performance Start and End Date— 10/01/2016—09/30/2019
(7)Amount of Federal Funds obligated by this action- $552,581.00
(8) Total Amount of Federal Funds obligated to the Subrecipient- $138,146.00
(9) Federal award project description - FYI Justice Assistance Grant Collaboration with
Fort Worth,Tarrant County, Arlington,Bedford, Hurst, and North Richland Hills.
(10)Name of Federal Awarding Agency, Pass-Through Entity—Department of Justice
passed through the City of Fort Worth
(II)CFDA Number and Name — 16.738 Edward Byrne Memorial Justice Assistance
Program
(12) Identification of whether the award is R&D- This award is not being utilized for
research or development.
(13) Indirect cost rate for the Federal award- The Subrecipient did not request
reimbursement for indirect costs.
8. CERTIFICATIONS.
A. Subrecipient hereby assures and certifies that:
1. It will comply (and will require any subgrantees or contractors to comply) with any
applicable statutorily-imposed nondiscrimination requirements, which may include the
Omnibus Crime Control and Safe Streets Act of 1968 (42 U.S.C. § 3789d); the Victim of
Crime Act(42 U.S.C. § 1064(e)); The Juvenile Justice and Delinquency Prevention Act of
2002 (42 U.S.C. § 5672(b)); the Civil Rights Act of 1964 (42 U.S.C. § 2000d); the
Rehabilitation Act of 1973 (29 U.S.C. § 7 94);the Americans with Disabilities Act of 1990
(42 U.S.C. § 1231-34); the Education Amendments of 1972 (20 U.S.C. §§ 1681, 1683,
1685-86); and the Age Discrimination Act of 1975 (42 U.S.C. §§ 6101-07);see Ex. Order
13279 (equal protection of the laws for faith-based and community organizations).
2. No federal appropriated funds have been paid or will be paid, by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or
an employee of a Member of Congress in connection with the making of any Federal grant,
the entering into of any cooperative agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal grant or cooperative agreement.
3. If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress,or an employee of a Member of
Congress in connection with this Federal grant or cooperative agreement, the Subrecipient
shall complete and submit Standard Form — LL, "Disclosure of Lobbying Activities," in
accordance with its instructions.
4. If any funds have been paid or will be paid to purchase law enforcement equipment, the
Subrecipient shall comply with Executive Order 13688 ("Federal Support for Local Law
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 4 of 8
Enforcement Equipment Acquisition"). The term "law enforcement equipment" includes,
but is not limited to administrative equipment such as office furniture and computers. It
also includes military and military-styled equipment, firearms, tactical vehicles, including
property covered under 22 C.F.R. 121 and 15 C.F.R. Part 774.
9. POINTS OF CONTACT.
A. Recipient
The primary point of contact for Recipient is Janice Butler-McGowan, telephone number:
(817)392-1789,email address:Janice Butler-McGowan@fortworthtexas.gov. Monthly RFRs
should be submitted, in writing, to the Fort Worth Police Department, 505 West Felix Street,
Fort Worth,TX 76115, Attention: Grant Specialist.
Performance reports should be submitted by the Project Directors of the aforementioned FY
2016 Byrne Justice Assistance Grant programs in writing to Fort Worth Police Department,
505 West Felix Street, Fort Worth, TX 76115,Attention: Grant Specialist.
B. Subrecipient
The primary point of contact for Subrecipient is G.K. Maenius,Tarrant County Administrator,
telephone number: (817) 884-1734, mailing address: 100 East Weatherford St., Fort Worth,
Texas 76196-0609.
C. Recipient and Subrecipient
Before any item included in an RFR would be denied as unallowable, Recipient agrees to
confer with Subrecipient to allow for clarification and explanation. Recipient agrees to
memorialize in writing any oral conversations concerning this subject matter.
10. ENTIRETY OF UNDERSTANDING. This MOU, including Exhibits A and B and any
documents incorporated specifically herein by reference, constitutes the entire understanding
between the parties as to the matters contained herein. Any prior or contemporaneous oral or
written agreement or other documents are hereby declared null and void to the extent they may
conflict with any provision of this MOU.
11. IMMUNITY. The Parties and their respective governing bodies do not waive their sovereign
immunity by entering into this MOU, and each fully retains all immunities and defenses
provided by law or otherwise with respect to any action based on or occurring as a result of
this MOU.
12. INDEPENDENT CONTRACTOR. The parties to this MOU do not intend to enter into a
legal partnership,as that term is used to describe a legal entity and to involve joint and several
liabilities.Recipient shall operate hereunder as an independent contractor and not as an officer,
agent, servant or employee of Subrecipient. Likewise, Subrecipient shall operate hereunder as
an independent contractor and not as an officer, agent, servant or employee of the Recipient.
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 5 of 8
Neither Recipient nor Subrecipient shall be responsible under the Doctrine of Respondent
Superior for the acts and omissions of the officers, members, agents, servants, employees, or
officers of the other.
13. OTHER PROVISIONS. Nothing in this MOU is intended to conflict with any current laws
or regulations or with the directives of the City of Fort Worth or Tarrant County. The
provisions of this MOU are severable and if for any reason a clause, sentence, paragraph or
other part of this MOU shall be determined to be invalid by a court or federal or state agency,
board or commission having jurisdiction over the subject matter thereof, such invalidity shall
not affect other provisions which can be given effect without the invalid provision.
Any monies expended by a party under or in connection with this MOU must come from funds
currently available to that party.
Subrecipient agrees that Recipient or its representatives shall, until the expiration of five (5)
years after the grant period, have access to and the right to examine any directly pertinent
books, documents, papers and have access during normal working hours to all necessary
facilities and shall be provided adequate and appropriate workspace in order to conduct audits
in compliance with the provisions of this section. Recipient shall give Subrecipient reasonable
advance notice of intended audits.
14. TERM. This MOU will become effective on the date it is executed by both parties("Effective
Date") and will remain in effect until the later of(1) expiration of the grant period or (2)
submission of the final report regarding the FY 2016 Byrne Justice Assistance Grant to the
DOJ.
15. MODIFICATION AND AMENDMENT. No amendment,modification, or alteration of the
terms of this MOU shall be binding unless the same is in writing,dated subsequent to the date
hereof, and duly executed by the parties hereto.
16. NOTICES. Notices required pursuant to the provisions of this MOU shall be conclusively
determined to have been delivered when (1) hand-delivered to the other party, or(2) received
by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
For the City of Fort Worth: For Tarrant County:
Janice Butler-McGowan B. Glen Whitley, County Judge
Grant Specialist 100 E. Weatherford Street
City of Fort Worth Police Department Fort Worth, TX 76196
505 West Felix Street
Fort Worth, TX 76115
17. TERMINATION. It is expressly understood and agreed by and between the parties that this
MOU is wholly conditioned upon the actual receipt by Recipient of the FY 2016 Byrne JAG
Grant; that all monies distributed to Sub recipient hereunder shall be exclusively form Federal
funds received under said grant and not from any other monies of Recipient; and that if such
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 6 of 8
funds are not timely forthcoming, in whole or in part, Recipient may, at its sole discretion,
terminate with MOU and Recipient shall not be liable for payment for any work or services
performed by Sub recipient under or in connection with this MOU.
Either party may terminate this MOU at any time, by providing the other party with sixty(60)
days' written notice of termination.
Recipient may terminate this MOU whenever.such termination is determined to by in
Recipient's best interest, in event of Sub recipient default, inability or failure to perform or to
comply with any of the terms herein, or for other good cause.
Termination will be effected by written notice to Sub recipient, specifying the portions of the
MOU affected and the effective date of termination.Subrecipient shall be reimbursed for valid,
eligible expenditures made prior to termination. Recipient will have no responsibility or
liability for Subrecipient's expenditures or actions occurring after the effective date of
termination.
18. SIGNATURE AUTHORITY. The person signing this MOU hereby warrants that he or she
has the legal authority to execute this MOU on behalf of his or her respective party, and that
such binding authority has been granted by proper order, resolution, ordinance, or other
authorization of the entity. The other party is fully entitled to rely on this warranty and
representation in entering into this MOU.
[The remainder of this page was intentionally left blank.]
MOU between the City of Fort Worth,TX
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page 7 of 8
ACCEPTED AND AGREED: ACCEPTED AND AGREED:
TARRANT COUNTY- CITY F FO T WORTH:
By: By:
B. Glen Whitley Valerie R. Washington
Tarrant County Judge Assistant City Manager
Date: Rudk_ H rl Date: ��mr>-
APPROVED AS TO FORM APPROVAL RECOM NDED:
AND LEGALITY:
By:
Tarrant Co tUS--y Joel F. Fitzgerald
Chief of Police
Printed Nairi V
Date: ��� '�-.XSignature.
Date: Rpimk 14 , a'01- APPROVED AS TO FORM AND
LEGALITY:
Contract Compliance Manager: —�
By signing I acknowledge that I am the ByAlstant
person responsible Jo
for the monitoring and administration of this Asy Attorney
contract, including
ensuring all performance and reporting Date:
requirements.
Contract Authorization:
ame of Employee
rs),A
Title Date Approved:
ATTE T:
Mary J. Kayser
C�City Secretary
OFFICIAL RECORD .:O
CITY SECRETARY :;..q
FT.WORTH,TX * `_
:*
MOU between the City of Fort Worth,TX �15
and Tarrant County,TX—Fiscal Year 2016 Byrne JAG Page
Exhibit A
Budget
Justice Assistance Grant 2016
Program Narrative—Tarrant County,Texas
Mental Health Law Liaison Project
The central purpose of the Mental Health Law Liaison Project (MHLL) through Mental Health
Mental Retardation of Tarrant County(MHMRTC) is to function as a jail diversion program for
the mentally ill in Tarrant County. Our goal is to assist law enforcement officers in the diversion
of the mentally ill from the criminal justice system to services that are appropriate for their
needs. The additional MHLL staff work as part of the MHLL team to: 1) provide technical
assistance by answering officer calls 24 hours a day 7 seven days a week; 2) Provide active and
assertive follow ups to include consultation with officers on the phone or in the field; 3) provide
training to Tarrant county police officers on how to interact with the mentally ill.
In a time of declining revenues, county government must reduce spending in other areas in order
to create positions to fulfill pressing needs. In this case, the funding of mental health staff for the
Mental Health and Mental Retardation Program of Tarrant County, Texas must be addressed
immediately.
Over the last two years the number of police calls to the MHLL project has grown from about
191 calls to an average of over 800 calls a month. Increase in police officer calls also increases
the number of follow ups in the field needed to assist police with the mentally ill at risk of
incarceration. Tarrant County currently funds the MHLL program but due to the increase in
police response additional staff is needed to maintain adequate service delivery.
The funding will allow the MHLL project to continue to answer and respond to officers calls
24/7. The additional staff will assure continued follow up from officer request that are currently
averaging well over 1000 per month. The staff will also allow the MHLL team to provide
training/in-services up to 24 times a year.
MHLL program collects data using service activity logs that code time based on activity. The
codes are entered into the MHMRTC data base daily and a monthly report is run. The report
identifies the request for services from law enforcement agencies and the number of individuals
identified as needing immediate and follow up assistance. The monthly report also identifies
outcomes for each call or request for service.
NOTE:
Tarrant County Government is not designated as a high risk status by another federal grant
making agency. Tarrant County Government does not have any pending Applications for federally
funded grants or sub-grants (including cooperative agreements) that include requests for funding to
support the same project being proposed under this solicitation and will cover the identical cost items
outlined in the budget narrative and worksheet in the application under this solicitation.For additional
information contact Les Smith, Tarrant County Administrator's Office 100 East Weatherford St. Fort
Worth, Texas 76196-0609 817-884-1734.
Tarrant County-$138,146
Budget Detail Worksheet
A W§cf-
List each position by tide and name of employee,if available.Show the annual salary rate and the percentage of time to be devoted to the project
Compensation paid for employees engaged in grant activities must be consistent with that paid jor similar work within the applicant organization.Include a
description of the responsibilities ant du M-,of each position in relationship tofnUiilling the project goals and objectives.(Note.Use whole numbers as the
r"r+e.evr eA rJrn in rhrr i!lac)havAat, r :
�rrsoaouel- 11:rD1-'Ril.i
Computation
Basis
(Year,month,Week, Percentage Length of
Name Position Salan, Da),,Hr) of Time Time Cost
MH Law Liaison 4,530 Monthly 100% 13.5 $54,388
MH Law Liaison 1 4,530 Monthly 100% 13.5 1 $54,388
Federal Sub-Total: 1 $108,720
SWT La.Liaison salary
Ib'
Computation
Basis
(Year,month,Week, Percentage Length of
Name Position Sala Day,Hr) of Time Time Cost
Non-Federal Sub-Total:
City of Fort Worth
1 of 13
ti,a r�,l�� ttYtw
Fringe benefits should be based on actual known costs or an approved negotiated rate by a Federal agency.If not based on an approved negotiated rate,list the
composition of the fringe benefit packages Fringe benefits are for thepersonnel listed in budget category(A)and only for the percentage of dme devoted to the
project Fringe benefits on overtime hours are limited to FICA,Workman's Compensation and Unemployment Compensadon.(Note.Use decimal numbers for
i�iTOEL9 YtOPt"r*fMW IS;."%Sht�eJd bO0MP1 t pit.
COMPutation Costs
Description Base Rate
c",- FICA .02%Unemployment .58%Workers Comp 11% Insurance 7.88% 29,354
Retirement 108,720 27%
Federal Sub-Total: 29,369.52
Law Iaaison staff salary and benefits
4Irit^ �
_- Computation Costs
Description Base Rate
Non-Federal Sub-Total:
City of Fort Worth
2of13
Itemize travel expenses of staff personnel by purpose(e.g.,staff to training,field interviews,advisory group meeting,etc.}Describe the purpose of each travel
expenditure in reference to the project objectives.Show the basis of computation(e.g.,six people to 3-day training at SX airfare,SX lodging,SX subsistence).In
training pr*c1s,travel and meals for trainees should be listed separately.Show the number of trainees and Ilse unit costs involved Identify the location of
travel,ifknown;or if unknown,indicate"location to be determined."Indicate,«%osrereof Travel Policies applied Applicant or Federal Travel Regulations.Note.
a1'kd?7A,4�i141'ktbP #a��d�MC�lr, rll[1M��"`l� '�'ae,Rsil'�f1YlYt"
Purpose of Location _ Computation Cost
Travel
Item Cost Rate Basis for Rate uanti #of People #of Tris Cost
Lodging Night
Meals Da
Mileage Mile
Transportation
Round-tri
Local Travel
Other
Subtotal
Federal Sub-Total:
City of Fort Worth
3of13
11 kv),INO., L ARI MU
T )SF.of Location Computation Cost
Travel
item Cost tante ;Round-trip
for(tate uanti #of People #of Tris Cost
Lodging i ht
Meals Da'
Mileage \9ile
Transportation
Local Travel
Other _
Subtotal
Non-Federal Sub-Total:
City of Fort Worth
4of13
0.Equipment-
List non-erpendable items that are purchased(Note.Organization's own capitalization policy for classification of equipment should be used).Expendable items
should be included in the"Supplies"category.Applicants should analyze the cost benefits of purchasing versus leasing equipment,especially high cost hens
and those subject to rapid technological advances.Rented or leased equipment costs should be listed in the"Contractual"category.Explain how the equipment
Is tutcs K o tlbt #tta6 [lar 'be
Computation Costs
Item Quantity Cost
Federal Sub-Total:
Computation Costs
Item Quantity Cost
Non-Federal Sub-Total:
n�rnt*erriti wit-f 14 -Io 4
City of Fort Worth
5of13
t MTPIW-
List items by type(office supplies,postage,training materials,copying paper,and expendable equipment items costing less than$5,000,such as books,
hand held tape recorders)and show the basis for computation.Generally,supplies include any materials that are expendable or consumed during the course of
FffWJtALI
Computation
Quantity/ Cost Costs
Supply Item Duration
Federal Sub-Total:
,.Sn�pllra�+t`xrra
Com utation
Quantity/ Cost Costs
Supply Item Duration
Non-Federal Sub-Total:
City of Fort Worth
6of13
provide a descripdon of the construction project and an estimate of the costs.Asa rule,construction costs are not allowable.In some cases,minor repairsor
may be allowable.Minor repairs and renovations should be classified in the"other"category.Consult with the program office before budgeting funds in this
t;lre ndr.
f amIrmahla 10 LOUR NL
Purpose Description of Work Cost
Federal Sub-Total:
Mtll.,'�Mt^w�, 1 pr�+4141
i
F Purpose Description of Work Cost
Non-Federal Sub-Total:
City of Fort Worth
7of13
Indicate whether applicant's formal,written Procurement Policy or the Federal Acquisition Regulations are followed.Consultant Fees:For each consultant
enter the name,if known,service to bep vs i;W,hourly or doily fee(8-hour day),and estimated time on the project.Consultant fees in
tarresaof 840MAK r„-3i8?5 hsttrr addhr tuw t'r�w iul`-
f+1S1i1=1'�fi'!`,�
Com utation
Basis
(Per 8 hr day or
Name of Consultant Service Provided Fee Hrl) Quantity Cost
Federal Sub-Total:
FLfl "11 �)!-'I'f.l 'fhlSCf75i MONK=
Computation
Basis
(Per 8 hr day or
Name of Consultant Service Provided Fee Hrl ) Quantity Cost
Non-Federal Sub-Total:
City of Fort Worth
8of13
Consultant 4aperper List all expenses to be paid from dee grant to the individual consultants in addition to their fees(U,travel,meals,lodging,etc.).This
im*tom tM"ef etk,J. leo a rvr��u�fiew mhrr i s half's f"&jw-Uj dw F ts+g7`�OeAd OA&Ulc enar,.+tid±+�rar 3vrrrnerb.,sta'.
O NS k-1, 1"4N'I ^',1I'I"NSK ffl! .Ititl�.k _.
Purpose or Location Computation Cost
Travel
Item Cost Rate Basis for Rate uanti #of People #of Tris Cost
Lodging Night
Meals Da
Mileage Mile
Transportation
Round-tri
Local Travel
Other
Subtotal
Federal Sub-Total:
Purpose of Location Computation Cost
Travel
Item Cost Rate Basis for Rate uantit #of Peo le #of Tris Cost
Lodging Night
Meals Da
Mileage Mile
Transportation
Round-tri
Local Travel
Other
City of Fort Worth
9of13
Subtotal
Non-Federal Sub-Total:
1'°�N4ldfasel�
- 7
—4174,01 r4aa„cn„V,1
Contracts:Provide a description of the product or service to be procured by contract and an estimate of the cost.Applicants are encouraged to promote
free and open competition in awarding contracts.A separate justification must be 1mMed for sole source contracts in excess of$100,000.A sole source
, anh�l to a cotnmeruial onganbAtlan that #t!elftfo r�'�lw c a,l'drlrr ttvv .
�iu11 r11c1 n1t1 ,FIB1 lir d.�§v� _
Item Cost
Federal Sub-Total:
Item Cost
Non-Federal Sub-Total:
I
City of Fort Worth
10 of 13
iL Gillsr(Pro-
... _ ...
List items(e.g.,rent(arms-length transaction only),reproduction,telephone,janitorial or security services,and Investigative or confrdendal funds)by major
type and the basis of the computation. For example,provide the square footage and costs per square foot or provide a monthly rental cost and how many
I raanu}hk tea�e�,sa 'Fhe lberls�ld Vic'a tr ,�iafalty efescrll!r r�1'.+jra�rrr/d+r srrr It ct�+�aaPe�M1Ht1It�,tt� .
C onlpuhltiun
Length of
Descriptio Quantih Bslsis Cost Time Cost
Federal Sub-Total:
Computation
Length of
Description Quantity Basis Cost Time Cost
Non-Federal Sub-Total:
t.
City of Fort Worth
11 of 13
L 1(ndk�t 1Costs- _-lT_-___y
Indirect costs are allowed oily if the applicant has a Federally approved indirect cost rate.A copy of the rate approval,(a fuAy executed,negotiated agreement),
must be attached If the applicant does not have an approved rate,one can be requested by contacting the applicant's,cogni ant Federal agency which will
review all documentation and appvaw a rate for the applicant*"kaji�aat or if the applicant's_dowend#pt system permits,costs may be allocated in the direct
emits autxacics(Ilote Ise tykele nM bars as the ittdhwN t ateLsit J�axttnk�Sa on 9�rriirrct a #3.z ��t as)3,!
i.
Computation
Length of
Description Quantity Basis Cost Time Cost
Federal Sub-Total:
FF1t1t11MxaGI umetla+� N1fsTMt'3Cal1i,
I� iralFrert CnctKj'�#,'jI�.F �� uU�� ,
Computation
Length of
Description uantit-kBasis Cost Time Cost
Non-Federal Sub-Total:
City of Fort Worth
12 of 13
I1�yitrt 4-rMtalellarr�
Flud_g_er t'atcgar� Yederal Request Non-Federal Request Total
A. Pi,rsonnel 108,776 108,776
B. Fringe Benefits 29,369.52 29,369.52
C. Travel
D. Equipment
E. Supplies
F.Construction
G. Consultants/Contracts
H. Other
Total Direct Costs
I. Indirect Costs
TOTAL PROJECT COSTS 1 $138,146 $138,146
City of Fort Worth
13 of 13
Exhibit B
Award Document
U.S.Department of Justice
Office of Justice Programs
PAGE i of a:+
Bureau of Justice Assistance Grant
1.RECIPIENT NAME AND ADDRESS(Including tip Coda) 4.AWARD NUMBER: 2016-DJ-BX-0716
City Of Fort Worth
SOS Wed Felix Shed 5.PROJECT PERIOD:FROM 10/01/2015 TO 09/30/2019
Fort Worth,TX 76115-3405
BUDGET PERIOD:FROM 1 010 1/20 1 5 TO 09/30/1019
6.AWARD DATE 08/262016 7.ACTION
2a.GRANTEE IRS/VENDOR NO. 8.SUPPLEMENT NUMBER Initial
756000528 00
2b.GRANTEE DUNS NO.
073170458 9.PREVIOUS AWARD AMOUNT so
3.PROJECT TITLE 10.AMOUNT OF THIS AWARD $552,581
FY 16 JAG Progruu _
11.TOTAL AWARD S 552,381 =i
12.SPECIAL CONDITIONS
THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH
ON THE ATTACHED PAGE(S}
13.STATUTORY AUTHORITY FOR GRANT
This project is supported under VY160MA-JAG)42 USC 3750,d seq.
14 CATALOG OF DOMESTIC FEDERAL ASSISTANCE(CFDA Number) —
16.738-Edward Byme Memorial Justice Assistance Great Program
15.METHOD OF PAYMENT
GPRS
AGENCY APPROVAL GRANTEE ACCEPTANCE
16.TYPED NAME AND TITLE OF APPROVING OFFICIAL 18.TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL
Denise O`Domaell •Susan Alanis
Director Assistant City Manager
17.SIGNATURE OF APPROVING OFFICIAL 19.SIGINAhn OF AUTHORIZED RECIPIENT OFFICIAL 19A.DATE
A,;,,P41L.4+. ff
811�'I
AGENCY USE ONLY
20.ACCOUNTING CLASSIFICATION CODES 21. RDJUGT0492
FISCAL FUND BUD. DIV.
YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT
X B DJ 80 00 00 552581
OJP FORM 40042(REV.5-87)PREVIOUS EDITIONS ARE OBSOLETE.
OJP FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
t Bureau of Justice Assistance SHEET PAGE 2 OF 13
i
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 0812N2016
SPECIAL CONDITIONS
1. Applicability of Part 200 Uniform Requirements
The Uniform Administrative Requirements,Cost Principles,and Audit Requirements in 2 C.F.R.Part 200,as adopted
and supplemented by the Department of Justice(DOJ)in 2 C.F.R.Part 2800(together,the"Part 200 Uniform
Requirements')apply to this 2016 award from the Office of Justice Programs(OJP).
The Part 200 Uniform Requirements were fust adopted by DOJ on December 26,2014. If this 2016 award
supplements funds previously awarded by OJP under the same award number(e.g.,funds awarded in 2014 or earlier
years),the Part 200 Uniform Requirements apply with respect to all funds under that award number(regardless of the
award date,and regardless of whether derived from the initial award or a supplemental award)that are obligated on or
after the acceptance date of this 2016 award.
For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards
("subgrants"),see the Office ofJustice Programs(OJP)website at
http://ojp.gov/funding/Part2OOUniformRequirements.htm.
In the event that an award-related question arises from documents or other materials prepared or distributed by OJP
that may appear to conflict with,or differ in some way from,the provisions of the Part 200 Uniform Requirements,the
recipient is to contact OJP promptly for clarification.
2. Compliance with DOJ Grants Financial Guide
The recipient agrees to comply with the Department of Justice Grants Financial Guide as posted on the OJP website
(currently,the"2015 DOJ Grants Financial Guide"),including any updated version that may be posted during the
period of performance.
3. Required training for Point of Contact and all Financial Points of Contact
Both the Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award must have successfully
completed an"OJP financial management and grant administration training"by 120 days after the date of the
recipieas acceptance of the award. Successful completion of such a training on or after January 1,2015,will satisfy
this condition.
In the event that either the POC or an FPOC for this award changes during the period of performance,the new POC or
FPOC must have successfully completed an"OJP financial management and grant administration training"by 120
calendar days after—(1)the date of OJP's approval of the"Change Grantee Contact"GAN(in the case of a new
POC),or(2)the date the POC enters information on the new FPOC in GMS(in the case of a new FPOC). Successful
completion of such a training on or after January 1,2015,will satisfy this condition.
A list of OJP trainings that OJP will consider"OJP financial management and grant administration training"for
purposes of this condition is available at httpJ/www.ojp.govhraining/Gnts.btm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection
The recipient should anticipate that OJP will immediately withhold("freeze")award funds if the recipient fails to
comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate
conditions on this award.
OJP FORM 400012(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 3 OF 1
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 08/26/1016
SPECIAL CONDITIONS
4. Requirements related to"de minimis"indirect cost rate
A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the"de minimis"
indirect cost rate described in 2 C.F.R.200.414(f),and that elects to use the"de minimis"indirect cost rate,must advise
OJP in writing of both its eligibility and its election,and must comply with all associated requirements in the Part 200
Uniform Requirements. The"de minimis"rate may be applied only to modified total dicot costs(MTDC)as defined
by the Part 200 Uniform Requirements.
S. Requirement to report potentially duplicative funding
If the recipient currently has other active awards of federal funds,or if the recipient receives any other award of federal
funds during the period of performance for this award,the recipient promptly must determine whether funds from any
of those other federal awards have been,are being,or are to be used(in whole or in part)for one or more of the
identical cost items for which funds are provided under this award. If so,the recipient must promptly notify the DOJ
awarding agency(OJP or OV W,as appropriate)in writing of the potential duplication,and,if so requested by DOJ
awarding agency,must seek a budget-modification or change-of-project-scope grant adjustment notice(GAN)to
eliminate any inappropriate duplication of funding.
6. Requirements related to System for Award Management and Unique Entity Identifiers
The recipient must comply with applicable requirements regarding the System for Award Management(SAM),
currently accessible at htip://www.sanLgov, This includes applicable requirements regarding registration with SAM,as
well as maintaining the currency of information in SAM.
The recipient also must comply with applicable restrictions on subawards("subgrants")to first-tier subrecipients
(first-tier"subgmntees"),including restrictions on subawards to entities that do not acquire and provide(to the
recipient)the unique entity,identifier required for SAM registration.
The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site
at htip://ojp.gov/fimdingtExplore/SAM.htm(Award condition: System for Award Management(SAM)and Universal
Identifier Requirements),and are incorporated by reference here.
This special condition does not apply to an award to an individual who received the award as a natural person(i.e.,
unrelated to any business or non-profit organization that he or she may own or operate in his or her name).
7. All subawards("subgrants')must have specific federal authorization
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements for
authorization of any subaward. This condition applies to agreements that—for purposes of federal grants
administrative requirements--OJP considers a"subaward"(and therefore does not consider a procurement
"contract').
The details of the requirement for authorization of any subaward are posted on the OJP web site at
hupJ/ojp.gov/funding/Explore/SubawardAuthorization.htm(Award condition: Award Condition: All subawards
("subgmnts')must have specific federal authorization),and are incorporated by reference here.
OR FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
t Bureau of Justice Assistance SHEET PAGE 4 OF 13
i
Grant
PROJECTNUMBER 2016-DJ-HX-0716 AWARD DATE 0MM2016
SPECIAL CONDITIONS
8. Specific post-award approval required to use a noncompetitive approach in any procurement contract that would
exceed S 150,000
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements to obtain
specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the
Simplified Acquisition Threshold(currently,$150,000). This condition applies to agreements that—for purposes of
federal grants administrative requirements--OJP considers a procurement"contract"(and therefore does not consider
a subaward).
The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under
an OJP award are posted on the OJP web site at http://ojp.gov/funding(Explore/NoncompetitiveProcuremenLhtm(Award
condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract(if
contract would exceed$150,000)),and are incorporated by reference here.
9. Requirements pining to prohibited conduct related to trafficking in persons(including reporting requirements and
OJP authority to terminate award)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements(including
requirements to report allegations)pertaining to prohibited conduct related to the trafficking of persons,whether on the
part of recipients,subrecipients("subgrantees"),or individuals defined(for purposes of this condition)as"employees"
of the recipient or of any subrecipient.
The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the
OJP web site at http://ojp.gov/funding/Explore/ProhibitedConduct-Tmfficking.htm(Award condition: Prohibited
conduct by recipients and subrecipients related to trafficking in persons(including reporting requirements and OJP
authority to terminate award)),and are incorporated by reference here.
10. Compliance with applicable rules regarding approval,planning,and reporting of conferences,meetings,trainings,and
other events
The recipient,and any aubrecipient("subgrantee")at any tier,must comply with all applicable laws,regulations,
policies,and official DOJ guidance(including specific cost limits,prior approval and reporting requirements,where
applicable)governing the use of federal funds for expenses related to conferences(as that term is defined by DOJ),
including the provision of food and/or beverages at such conferences,and costs of attendance at such conferences.
Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ
Grants Financial Guide(currently,as section 3.10 of"Postaward Requirements"in the 112015 DOJ Grants Financial
Guide").
11. Requirement for data on performance and effectiveness under the award
The recipient must collect and maintain data that measure the performance and effectiveness of activities under this
award. The data must be provided to OJP in the manner(including within the timeframes)specified by OJP in the
program solicitation or other applicable written guidance. Data collection supports compliance with the Government
Performance and Results Act(GPRA)and the GPRA Modernization Act,and other applicable laws.
12. OJP Training Guiding Principles
Any training or training materials that the recipient--or any subrecipient("subgrantee')at any tier--develops or
delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees,
available at http://ojp.gov/fimding/cjptminingguidingprinciples.htm.
OJP FORM 4000/2(REV.4-
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 5 OF 13
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 08(162016
SPECIAL CONDITIONS
13. Effect of failure to address audit issues
The recipient understands and agrees that the DOJ awarding agency(OJP or OVW,as appropriate)may withhold
award funds,or may impose other related requirements,if(as determined by the DOJ awarding agency)the recipient
does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform
Requirements(or by the terms of this award),or other outstanding issues that arise in connection with audits,
investigations,or reviews of DOJ awards.
14. The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency
(OJP or OV W,as appropriate)during the period of performance for this award,if the recipient is designated as'high-
risk"for purposes of the DOJ high-risk grantee list.
15. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 42
The recipient,and any subrecipient("subgrantee'l al any tier,must comply with all applicable requirements of 28
C.F.R.Part 42,specifically including any applicable requirements in Subpart E of 28 C.F.R.Part 42 that relate to an
equal employment opportunity program.
16. Compliance with DOJ regulations pertaining to civil rights and nondiscrimination-28 C.F.R.Part 38
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable requirements of 28
C.F.R.Pari 38,specifically including any applicable requirements regarding written notice to program beneficiaries and
prospective program beneficiaries. Part 38 of 28 C.F.R.,a DOJ regulation,was amended effective May 4,2016.
Among other things,28 C.F.R.Part 38 includes Hiles that prohibit specific farms of discrimination on the basis of
religion,a religious belief,a refusal to hold a religious belief,or refusal to attend or participate in a religious practice.
Part 38 also sets out rules and requirements that pertain to recipient and subrecipient("subgrantee")organizations that
engage in or conduct explicitly religious activities,as well as rules and requirements that pertain to recipients and
subrecipients that are faith-based or religious organizations.
The text of the regulation,now entitled"Partnerships with Faith-Based and Other Neighborhood Organizations,"is
available via the Electronic Code of Federal Regulations(currently accessible at http./Avww.ecfr.gov/Cgi-
bin/ECFR?page=bmwse),by browsing to Title 28-Judicial Administration,Chapter 1,Part 38,under a-CFR"current"
data.
17. Restrictions on"lobbying"
Federal funds may not be used by the recipient,or any subrecipient("subgrantee")at any tier,either directly or
indirectly,to support or oppose the enactment,repeal,modification or adoption of any law,regulation,or policy,at any
level of government.
Should any question arise as to whether a particular use of Federal funds by a recipient(or subrecipient)would or
might fall within the scope of this prohibition,the recipient is to contact OJP for guidance,and may not proceed
without the express prior written approval of OJP.
09 FORM 4000f2(RBV.4-88) \�
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
s Bureau of Justice Assistance SHEET PAOE 6 OF 13
a
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 08/26/2016
SPECIAL CONDITIONS
18. Compliance with general appropriations-law restrictions on the use of federal funds(FY 2016)
The recipient,and any subrecipient("subgrantee")at any tier,must comply with all applicable restrictions on the use of
federal funds set out in federal appropriations statutes. Pertinent restrictions,including from various*general
provisions"in the Consolidated Appropriations Act,2016,are set out at http://ojp.gov/funding/Explore/FY2016-
AppropriationsUwRestrictions.htm,and are incorporated by reference here.
Should a question arise as to whether a particular use of federal funds by a recipient(or a subrecipient)would or might
fall within the scope of an appropriations-law restriction,the recipient is to contact ON for guidance,and may not
proceed without the express prior written approval of OJP.
19. Reporting Potential Fraud,Waste,and Abuse,and Similar Misconduct
The recipient and any subrecipients("subgrantees")must promptly refer to the DOJ Office of the Inspector General
(OIG)any credible evidence that a principal,employee,agent,subrecipient,contractor,subcontractor,or other person
has,in connection with funds under this award--(1)submitted a claim that violates the False Claims Act;or(2)
committed a criminal or civil violation of laws pertaining to fraud,conflict of interest,bribery,gratuity,or similar
misconduct.
Potential fraud,waste,abuse,or misconduct involving or relating to funds under this award should be reported to the
OIG by—(1)mail directed to:Office of the Inspector General,U.S.Department of Justice,Investigations Division,
950 Pennsylvania Avenue,N.W.Room 4706,Washington,DC 20530;(2)e-mail to:oig.hodine(a usdoj.gov;and/or(3)
the DOJ OIG hotline:(contact information in English and Spanish)at(800)869-4499(phone)or(202)616-9881
(111 )•
Additional information is available from the DOJ OIG website at http--//vww.usdoj.gov/oig.
l))P FORM 4000V2(REV.4.98)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
i
Bureau of Justice Assistance SHEET PAGE 7 OF 13
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 08/26/2016
SPECIAL CONDMONS
20. Restrictions and certifications regarding non-disclosure agreements and related matters
No recipient or subr ecipient("subgrantee")under this award,or entity that receives a procurement contract or
subcontract with any funds under this award,may require any employee or contractor to sign an internal confidentiality
agreement or statement that prohibits or otherwise restricts,or purports to prohibit or restrict,the reporting(in
accordance with law)of waste,fraud,or abuse to an investigative or law enforcement representative of a federal
department or agency authorized to receive such information.
The foregoing is not intended,and shall not be understood by the agency making this award,to contravene
requirements applicable to Standard Form 312(which relates to classified information),Form 4414(which relates to
sensitive compartmented information),or any other form issued by a federal department or agency governing the
nondisclosure of classified information.
1. In accepting this award,the recipient—
a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees
or contractors that currently prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or
contractors from reporting waste,fraud,or abuse as described above;and
b. certifies that,if it learns or is notified that it is or has been requiring its employees or contractors to execute
agreements or statements that prohibit or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,
or abuse as described above,it will immediately stop any further obligations of award funds,will provide prompt
written notification to the federal agency making this award,and will resume(or permit resuunption of)such
obligations only if expressly authorized to do so by that agency.
2. If the recipient does or is authorized under this award to make subawards("subgrants"),procurement contracts,or
both--
& it represents that--
(1) it has determined that no other entity that the recipient's application proposes may or will receive award funds
(whether through a subaward("subgrant"),procurement contract,or subcontract under a procurement contract)either
requires or has required internal confidentiality agreements or statements from employees or contractors that currently
prohibit or otherwise currently restrict(or purport to prohibit or restrict)employees or contractors from reporting waste,
fraud,or abuse as described above;and
(2) it has made appropriate inquiry,or otherwise has an adequate factual basis,to support this representation;and
b. it certifies that,if it learns or is notified that any subrecipient,contractor,or subcontractor entity that receives funds
under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit
or otherwise restrict(or purport to prohibit or restrict),reporting of waste,fraud,or abuse as described above,it will
immediately stop any further obligations of award funds to or by that entity,will provide prompt written notification to
the federal agency making this award,and will resume(or permit resumption of)such obligations only if expressly
authorized to do so by that agency.
OJP FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE 8 OF 13
Grant
PROJECT NUMBER 2016-DJ-BX-0716 AWARD DATE 08/26/2016
SPECIAL COMMONS
21. Compliance with 41 U.S.C.4712(including prohibitions on reprisal;notice to employees)
The recipient must comply with,and is subject to,all applicable provisions of 41 U.S.C.4712,including all applicable
provisions that prohibit,under specified circumstances,discrimination against an employee as reprisal for the
employee's disclosure of information related to gross mismanagement of a federal grant,a gross waste of federal funds,
an abuse of authority relating to a federal grant,a substantial and specific danger to public health or safety,or a
violation of law,rule,or regulation related to a federal grant
The recipient also must inform its employees,in writing(and in the predominant native language of the workforce),of
employee rights and remedies ander 41 U.S.C.4712.
Should a question arise as to the applicability of the provisions of 41 U.S.C.4712 to this award,the recipient is to
contact the DOJ awarding agency(OJP or OV W,as appropriate)for guidance.
22. Encouragement of policies to ban text messaging while driving
Pursuant to Executive Order 13513,"Federal Leadership on Reducing Text Messaging While Driving,"74 Fed,Reg.
51225(October 1,2009),DOJ encourages recipients and subrecipients("surbgnrntees")to adopt and enforce policies
banning employees from text messaging while driving any vehicle during the course of performing work funded by this
award,and to establish workplace safety policies and conduct education,awareness,and other outreach to decrease
crashes caused by distracted drivers.
23. The recipient agrees to comply with OJP grant monitoring guidelines,protocols,and procedures,and to cooperate with
BJA and OCFO on all grant monitoring requests,including requests related to desk reviews,enhanced programmatic
desk reviews,and/or site visits. The recipient agrees to provide to BJA and OCFO all documentation necessary to
complete monitoring tasks,including documentation related to any subawards made under this award. Further,the
recipient agrees to abide by reasonable deadlines set by BJA and OCFO for providing the requested documents.
Failure to cooperate with BJA's/OCFO's grant monitoring activities may result in sanctions affecting the recipient's
DOJ awards,including,but not limited to:withholdings and/or other restrictions on the recipient's access to grant
funds;referral to the Office of the Inspector General for audit review;designation of the recipient as a DOJ High Risk
grantee;or termination of an award(s).
24. The recipient agrees to comply with applicable requirements to report first-tier subawards of$25,000 or more and,in
certain circumstances,to report the names and total compensation of the five most highly compensated executives of
the recipient and first-tier subrecipients of award funds. Such data will be submitted to the FFATA Subaward
Reporting System(FSRS). The details of recipient obligations,which derive from the Federal Funding Accountability
and Transparency Act of 2006(FFATA),are posted on the Office of Justice Programs web site at
btip://4.gov/funding/Explore/FFATA.btm(Award condition:Reporting Subawards and Executive Compensation),and
are incorporated by reference here. This condition,and its reporting requirement,does not apply to grant awards made
to an individual who received the award as a natural person(i.e.,unrelated to any business or non-profit organization
that he or she may own or operate in his or her name).
25. Program income(as defined in the Part 200 Uniform Requirements)must be used in accordance with the provisions of
the Part 200 Uniform Requirements. Program income earnings and expenditures both must be reported on the quarterly
Federal Financial Report,SF 425.
OJP FORM 400012(REV.4-88)
V�
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
( Bureau of Justice Assistance SHEET PAGE 9 OF 13
Grant
E
t
PROJECTNUMBER 2016-DJ-BX-0716 AWARD DATE 0826/2016
SPECIAL CONDITIONS
26. In order to promote information sharing and enable interoperability among disparate systems across the justice and
public safety community,OJP requires the grantee to comply with DOJ's Global Justice Information Sharing Initiative
(DOT's Global)guidelines and recommendations for this particular grant.Grantee shall conform to the Global
Standards Package(GSP)and all constituent elements,where applicable,as described at:
httpJ/www.itojp.gov/gsp_gmntcondition.Grantee shall document planned approaches to information sharing and
describe compliance to the GSP and appropriate privacy policy that protects shared information,or provide detailed
justification for why an altemative approach is recommended.
27. To avoid duplicating existing networks or IT systems in any initiatives funded by BJA for law enforcement information
sharing systems which involve interstate connectivity between jurisdictions,such systems shall employ,to the extent
possible,existing networks as the communication backbone to achieve interstate connectivity,unless the grantee can
demonstrate to the satisfaction of BJA that this requirement would not be cost effective or would impair the
functionality of an existing or proposed IT system.
28. The recipient agrees that any information technology system funded or supported by OJP funds will comply with 28
C.F.R.Part 23,Criminal Intelligence Systems Operating Policies,if OJP determines this regulation to be applicable.
Should OJP determine 28 C.F.R.Part 23 to be applicable,OJP may,at its discretion,perform audits of the system,as
per the regulation. Should any violation of 28 C.F.R.Part 23 occur,the recipient may be fined as per 42 U.S.C.
3789g(c){d). Recipient may not satisfy such a fine with federal funds.
29. Grantee agrees to comply with the requirements of 28 C.F.R.Part 46 and all Office of Justice Programs policies and
procedures regarding the protection of human research subjects,including obtainment of Institutional Review Board
approval,if appropriate,and subject informed consent.
30. Grantee agrees to comply with all confidentiality requirements of 42 U.S.C.section 37898 and 28 C.F.R.Part 22 that
are applicable to collection,use,and revelation of data or information.Grantee further agrees,as a condition of grant
approval,to submit a Privacy Certificate that is in accord with requirements of 28 C.F.R.Part 22 and,in particular,
section 22.23.
31. Award recipients must verify Point of Contact(POC),Financial Point of Contact(FPOC),and Authorized
Representative contact information in GMS,including telephone number and e-mail address. If any information is
incorrect or has changed,a Grant Adjustment Notice(GAN)must be submitted via the Grants Management System
(GMS)to document changes.
32. The grantee agrees that within 120 days of award acceptance,each current member of a law enforcement task force
funded with these funds who is a task force commander,agency executive,task force officer,or other task force
member of equivalent rank,will complete required online(interna-based)task force training.Additionally,all future
task force members are required to complete this training once during the life of this award,or once every four years if
multiple awards include this requirement The training is provided free of charge online through BJA's Center for Task
Force Integrity and Leadership(www.ctfli.org).This training addresses task force effectiveness as well as other key
issues including privacy and civil liberties/rights,task force performance measurement,personnel selection,and task
force oversight and accountability.When BJA funding supports a task force,a task force personnel roster should be
compiled and maintained,along with course completion certificates,by the grant recipient.Additional information is
available regarding this required training and access methods via BJA's web site and the Center for Task Force
Integrity and Leadership(www.cttli.org).
33. The recipient agrees to participate in BJA-sponsored training events,technical assistance events,or conferences held
by BJA or its designees,upon BJA's request.
ON FORM 4000/2(REV.488)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 10 OF 13
Grant
PROJECT NUMBER 2016-D7-BX-0716 AWARD DATE 0&=016
SPECIAL CONDITIONS
34. Approval of this award does not indicate approval of any consultant rate in excess of$650 per day.A detailed
justification must be submitted to and approved by the Office of Justice Programs(OJP)program office prior to
obligation or expenditure of such funds.
35. The grantee agrees to assist BJA in complying with the National Environmental Policy Act(NEPA),the National
Historic Preservation Act,and other related federal environmental impact analyses requirements in the use of these
grant funds,either directly by the grantee or by a subgrantee. Accordingly,the grantee agrees to first determine if any
of the following activities will be funded by the grant,prior to obligating funds for any of these purposes. If it is
determined that any of the following activities will be funded by the grant,the grantee agrees to contact BJA.
The grantee understands that this special condition applies to its following new activities whether or not they are being
specifically funded with these grant funds. That is,as long as the activity is being conducted by the grantee,a
subgrantee,or any third patty and the activity needs to be undertaken in order to use these grant funds,this special
condition must first be met The activities covered by this special condition are:
a. New construction;
b. Minor renovation or remodeling of a property located in an environmentally or historically sensitive area,including
properties located within a 100-year flood plain,a wetland,or habitat for endangered species,or a property fisted on or
eligible for listing on the National Register of Historic Places;
c. A renovation,lease,or any proposed use of a building or facility that will either(a)result in a change in its basic
prior use or(b)significantly change its size;
d. Implementation of a new program involving the use of chemicals other than chemicals that are(a)purchased as an
incidental component of a funded activity and(b)traditionally used,for example,in office,household,recreational,or
education environments;and
e. Implementation of a program relating to clandestine methamphetamine laboratory operations,including the
identification,seizure,or closure of clandestine methamphetamine laboratories.
The grantee understands and agrees that complying with NEPA may require the preparation of an Environmental
Assessment and/or an Environmental Impact Statement,as directed by BJA. The grantee further understands and
agrees to the requirements for implementation of a Mitigation Plan,as detailed at
hop://www.ojp.usdoj.gov/BJAh-o-rcrJ-pa.html,for programs relating to methamphetamine laboratory operations.
Application of This Special Condition to Grantee's Existing Programs or Activities:For any of the grantee's or its
subgrantees'existing programs or activities that will be funded by these grant funds,the grantee,upon specific request
from BJA,agrees to cooperate with BJA in any preparation by BJA of a national or program environmental assessment
of that fimded program or activity.
36. The recipient is required to establish a trust fund account(The trust fund may or may not be an interest-bearittg
account)The fund,including any interest,may not be used to pay debts or expenses incurred by other activities beyond
the scope of the Edward Byrne Memorial Justice Assistance Grant Program(JAG).The recipient also agrees to obligate
the grant funds in the trust fund(including any interest earned)during the period of the grant and expend within 90
days thereafter.Any unobligated or unexpended funds,including interest earned,must be returned to the Office of
Justice Programs at the time of closeout.
37. JAG fiords maybe used to purchase vests for an agency,but they may not be used as the 50%match for purposes of the
Bulletproof Vest Partnership(BVP)program.
OUP FORM 4000/2(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
3 Bureau of Justice Assistance SHEET PAGE 11 OF 13
Grant
PROJECTNUM13I3R 2016-DI-BX-0716 AWARD DATE 08/26/2016
SPECIAL CONDITIONS
38. Ballistic-resistant and stab-resistant body armor purchased with JAG funds may be purchased at any threat level,make
or model,from any distributor or manufacturer,as long as the vests have been tested and found to comply with
applicable National Institute of Justice ballistic or stab standards and are listed on the NIJ Compliant Body Amcor
Model List(http://nij.gov).In addition,ballistic-resistant and stab-resistant body armor purchased must be American-
made.The latest NU standard information can be found here:http://www.nij.gov/topics/technology/bodramwr/safety-
initiative.htrr
39. The recipient agrees to submit a signed certification that all law enforcement agencies receiving vests purchased with
JAG funds have a written"mandatory wear"policy in effect.Fiscal agents and state agencies must keep signed
certifications on file for any aubrecipients planning to utilize JAG funds for ballistic-resistant and stab-resistant body
armor purchases.This policy must be in place for at least all uniformed officers before any JAG funding can be used by
the agency for body armor.There are no requirements regarding the net=of the policy other than it be a mandatory
wear policy for all uniformed officers while on duty.
40. The recipient agrees to monitor subawards under this JAG award in accordance with all applicable statutes,regulations,
OMB circulars,and guidelines,including the DOJ Financial Guide,and to include the applicable conditions of this
award in any subeward.The recipient is responsible for oversight of subrecipient spending and monitoring of specific
outcomes and benefits attributable to use of JAG funds by subrecipients.The recipient agrees to submit,upon request,
documentation of its policies and procedures for monitoring of subawards under this award.
41. The recipient agrees that funds received under this award will not be used to supplant State or local funds,but will be
used to increase the amounts of such funds that would,in the absence of Federal fimds,be made available for law
enforcement activities.
42. Award recipients must submit quarterly Federal Financial Reports(SF-425)and semi-annual performance reports
through GMS(httpsJ/grants.ojp.usdoj.gov). Consistent with the Department's responsibilities under the Government
Performance and Results Act(GPRA),P.L.103-62,applicants who receive funding under this solicitation must
provide data that measure the results of their work. Therefore,quarterly performance metrics reports must be submitted
through BJA's Performance Measurement Tool(PMT)website(www.bjaperhrmmancetools.org). For more detailed
information on reporting and other JAG requirements,refer to the JAG reporting requirements webpage. Failure to
submit required JAG reports by established deadlines may result in the freezing of grant funds and future High Risk
designation.
43. Any law enforcement agency receiving direct or sub-awarded JAG funding must submit quarterly accountability
metrics data related to training that officers have received on the use of force,racial and ethnic bias,de-escalation of
conflict,and constructive engagement with the public.
44. BJA strongly encourages the recipient to submit annual(or more frequent)JAG success stories.To submit a success
story,sign in to your My BJA account at htipsJ/www.bja.gov/L.oginaspx to access the Success Story Submission form.
If you do not yet have a My BJA account,please register at haps://wwwM&gov/profile.aspx.Once you register,one of
the available areas on your My BJA page will be"My Success Stories".Within this box,you will see an option to add a
Success Story.Once reviewed and approved by BJA,all success stories will appear on the new BJA Success Story web
page at haps://www.bja.gov/Suoo=StoryList.aspx.
45. Recipient understands and agrees that award funds may not be used for items that are listed on the Controlled
Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time,without
explicit written prior approval from BJA.The Controlled Expenditure List,and instructions on how to request approval
for purchase or acquisitions may be accessed here:https://www.bja.gov/funding/JAGContmIledPurcbaseList.pdf
OJP FORM 400012(REV.4-88)
U.S.Department of Justice
Office of Justice Programs AWARD CONTINUATION
i Bureau of Justice Assistance SHEET PAGE 12 OF 13
Grant
PROJECTNUMBER 2016-DJ-RX-0716 AWARD DATE 08/26/1016
SPECLlL CONDITIONS
46. The recipient understands that,pursuant to recommendation 2.1 of Executive Order 13688,law enforcement agencies
that acquire controlled equipment through Federal programs must adopt robust and specific written policies and
protocols governing General Policing Standards and Specific Controlled Equipment Standards. General Policing
Standards includes policies on(a)Community Policing;(b)Constitutional Policing;and(c)Community Input and
Impact Considerations. Specific Controlled Equipment Standards includes policies specifically related to(a)
Appropriate Use of Controlled Equipment;(b)Supervision of Use;(c)Effectiveness Evaluation;(d)Auditing and
Accountability;and(e)Transparency and Notice Considerations.Upon OJP's request,the recipient agrees to provide
a copy of the General Policing Standards and Specific Controlled Equipment Standards,and any related policies and
protocols.
47. Recipient understands and agrees that the purchase or acquisition of any item on the Controlled Expenditure List at the
time of purchase or acquisition,including as the list may be amended from time to time,with award funds by an agency
will trigger a requirement that the agency collect and retain(for at least 3 years)certain information about the ase of 1)
any federally-acquired Controlled Equipment in the agency's inventory,and 2)any other controlled equipment in the
same category as the federally-acquired controlled equipment in the agency's inventory,regardless of source;and
make that information available to BJA upon request. Details about what information must be collected and retained
may be accessed here:https://www.whitehouse.gov/sites/debuit/filWdocsne equipment w"nal report final.pdf
48. Recipient understands and agrees that failure to comply with conditions related to Prohibited or Controlled
Expenditures may result in a prohibition from further Controlled Expenditure approval under this or other federal
awards.
49. Recipient understands and agrees that award fiords may not be used for items that are listed on the Prohibited
Expenditure List at the time of purchase or acquisition,including as the list may be amended from time to time.The
Prohibited Expenditure list may be accessed here:https:/Iwww.bja.gov/funding/lAGControlkdPurchaseList.pdf.
50. Recipient understands and agrees that,notwithstanding 2 CFR§200.313,no equipment listed on the Controlled
Expenditure List that is purchased under this award may be transferred or sold to a third party,except as described
below:
a.Agencies may transfer or sell any controlled equipment,except riot helmets and riot shields,to a Law Enforcement
Agency(LEA)after obtaining prior written approval from BJA.As a condition of that approval,the acquiring LEA will
be required to submit information and certifications to BJA as if it was requesting approval to use award Lund for the
initial purchase of items on the Controlled Expenditure List
b.Agencies may not transfer or sell any riot helmets or riot shields purchased under this award.
c.Agencies may not transfer or sell any Controlled Equipment purchased under this award to non-LEAs,withthe
exception of fixed wing airciaft,rotary wing aircraft,and command and control vehicles.Before any such transfer or
sale is finalized,the agency must obtain prior written approval from BJA.All law enforcement-related and other
sensitive or potentially dangerous components,and all law enforcement insignias and identifying markings must be
removed prior to transfer or sale.
Recipient further understands and agrees to notify BJA prior to the disposal of any items on the Controlled Expenditure
List purchased under this award,and to abide by any applicable laws and regulations in such disposal.
51. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance,Office of Justice Programs has
received and approved the signed Memorandum of Understanding(MOU)between the disparate jurisdictions and has
issued a Grant Adjustment Notice(GAN)releasing this special condition.
OJP FORM 4001/2(REV.4-88)
U.S.Department of Justice `
Office of Justice Programs AWARD CONTINUATION
Bureau of Justice Assistance SHEET PAGE 13 OF 13
Grant
PROJECTNUMM 2016-DLBX-0716 AWARD DATE oat26r2016
SPECUL CONDJTIONS
52. Recipient integrity and performance matters: Requirement to report information on certain civil,criminal,and
administrative proceedings to SAM and FAPIIS
The recipient must comply with any and all applicable requirements regarding reporting of information on civil,
criminal,and administrative proceedings connected with(or connected to the performance of)either this OJP award or
any other grant,cooperative agreement,or procurement contract from the federal government Under certain
circumstances,recipients of OJP awards are required to report information about such proceedings,through the federal
System for Award Management(Imown as"SAM"),to the designated federal integrity and performance system
(currently,"FAPIIS").
The details of recipient obligations regarding the required reporting(and updating)of information on certain civil,
criminal,and administrative proceedings to the federal designated integrity and performance system(currently,
TAPIIS")within SAM are posted on the OJP web site at http://ojp.gov/funding/FAPIIS.htm(Award condition:
Recipient Integrity and Performance Matters,including Recipient Reporting to FAPIIS),and are incorporated by
reference here.
53. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation
demonstrating that the state or local governing body review requirements have been met and a Grant Adjustment
Notice(GAN)has been approved releasing this special condition.
54. Recipient may not expend or drawdown funds until the Bureau of Justice Assistance(BJA)has received documentation
demonstrating that the recipient jurisdiction's public comment requirements have been met and a Grant Adjustment
Notice(GAN)has been approved releasing this special condition.
55. Recipient may not expend or drawdown fitnds until the Bureau of Justice Assistance,Office of Justice Programs has
reviewed and approved the Abstract portion of the application and has issued a Grant Adjustment Notice(GAN)
informing the recipient of the approval.
56. Withholding-Completion of"OJP financial management and grant administration training"required
The recipient may not obligate,expend,or draw down funds under this award until—(1)OJP determines that the
recipient's Point of Contact(POC)and all Financial Points of Contact(FPOCs)for this award have successfully
completed an"OJP financial management and grant administration training"on or after January 1,2015,and(2)OJP
issues a Grant Adjustment Notice(GAN)to modify or remove this special condition
Once both the POC and all FPOCa have successfully completed the training required by this condition,the recipient
may contact the designated grant manager for the award to request initiation of a GAN to remove this condition.
A list of the OJP training,that OJP will consider an"OJP financial management and grant administration training"for
purposes of this condition is available at htip://www.ojp.gov/tmininWfmts3itm. All trainings that satisfy this condition
include a session on grant fraud prevention and detection.
OJP FORM 40t10t2(REV.449)
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 10/11/2016 -Ordinance No. 22466-10-2016
DATE: Tuesday, October 11,2016 REFERENCE NO.: C-27965
LOG NAME: 35JAG16
SUBJECT:
Conduct Public Hearing,Ratify Application for and Authorize Acceptance of
a Grant from the Edward Byrne Memorial Justice Assistance Grant Fiscal Year
2016 Program from the United States Department of Justice,Office of
Justice Programs and Bureau of Justice Assistance in the Amount of
$552,581.00,Authorize Execution of a Grant Agreement with the United
States Department of Justice and Related Memoranda of Understanding with
Tarrant County and the Cities of Arlington,Bedford,Hurst and North
Richland Hills and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct a public hearing;
2. Ratify the application for and authorize acceptance
of a grant from the Edward Byrne Memorial Justice
Assistance Grant Fiscal Year 2016 Program from the United
States Department of Justice,Office of Justice Programs
and Bureau of Justice Assistance in the amount of
$552,581.00;
3. Authorize the execution of a Grant Agreement with the
United States Department of Justice and related Memoranda
of Understanding with Tarrant County and the Cities of
Arlington,Bedford,Hurst and North Richland Hills to
designate the City of Fort Worth as the cognizant fiscal
agency for the purpose of administrating this grant and
determining the manner in which the grant money will be
disbursed and utilized; and
4. Adopt the attached appropriation ordinance increasing
estimated receipts and appropriations in the Grants
Operating Federal Fund in the amount of$552,581.00,
subject to receipt of the grant.
DISCUSSION:
The City of Fort Worth applied for a grant from the
Edward Byrne Memorial Justice Assistance Grant(JAG)
Fiscal Year 2016 Program,which has been established by
the United States Department of Justice to allow local
governments to support a broad range of activities aimed
at preventing crime and improving the criminal justice
system. The City of Fort Worth applied for the grant in
conjunction with the Cities of Arlington,Bedford,Hurst
and North Richland Hills and with Tarrant
County. Pursuant to the application terms,the City of
Fort Worth was required to negotiate with the other
jurisdictions to develop a program budget and
strategy. The jurisdictions agreed to funding
distribution amounts and that the City of Fort Worth
should serve as the cognizant fiscal agency for the
Fiscal Year 2016 JAG Program. The cities and county
included in the application have worked collaboratively
under JAG programs since 2005.
A total amount of$552,581.00 is available to be shared
among the jurisdictions listed below and will be
distributed in the following manner:
JURISDICTIONS PURPOSE AREA AMz OUNT
Fort Worth Police.Equipment $270,161.00
Tarrant County ental Health $138,146.00
Liaison
Arlington Police $112,417.00
Equipment/Supplies
Bedford Police $ 11,542.00
Supplies/Uniforms
Hurst Police Supplies $ 11,342.00
North Richland Police Equipment $ 8,973.00
ills
No matching funds are required. The City of Fort Worth
is responsible for submitting the full grant application
and will,upon receipt of the grant funds,distribute the
agreed upon funding amounts to the other jurisdictions on
a reimbursable basis.
In the JAG Program application,the City of Fort Worth
requested the amount of$225,584.00 for upgraded in-car
video equipment. Transitioning to the latest generation
of in-car video technology will enable the Fort Worth
Police Department to harness wireless transmission of
video,which allows for centralized storage of videos and
provide savings long-term by reducing the need for
external media.
The remaining funds,which total$44,577.00,will be
applied towards indirect costs.
This Agreement will be effective on the date of execution
through September 30,2019.
This contract will be with a governmental entity, state
agency or public institution of higher education: United
States Department of Justice.
FISCAL INFORMATION/CERTIFICATION:
The Director of Finance certifies that upon approval of
the above recommendations,receipt of the grant and
adoption of the attached appropriation ordinance, funds
will be available in the current operating budget,as
appropriated,of the Grants Operating Federal
Fund. Grant funds will be available on a reimbursement
basis.
FUND IDENTIFIERS (FIDS):
10
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID Year (Chartfield 2)
FRAM
Department Account Project Program Activity Budget Reference# Amount
Fund ID ID Year (Chartfield 2)
CERTIFICATIONS:
Submitted for CilyManager's Office by: Valerie R.Washington (6192)
Originating Department Head: Joel F.Fitzgerald (4140)
Additional Information Contact: Sasha Kane (4243)
ATTACHMENTS
1. 35JAG16 FY2016 AO 22393.docx (Public)