HomeMy WebLinkAboutContract 45595-A1 X34 56 ,8
CITY SECRETARY
R�ENEp CONTRACT N0.
a N AMENDMENT No . 1
N APR 2 4 2M7
� CIN OF FORT WDRTH
TO CITY SECRETARY CONTRACT
0� CITY SECRETARY �a
the City of Fort Worth (CITY) and Carollo
Engineers, Inc. , (ENGINEER) made and entered into City Secretary
Contract No. 45595, (the CONTRACT) which was authorized by M&C
C-26779 on the 4th day of April, 2017 in the amount of
$149,000.00; and
WHEREAS, the CONTRACT involves engineering services for
the following project:
Enclosure of Gaseous Chlorine and Sulfur Dioxide
Storage Facilities Project at Village Creek Water
Reclamation Facility
WHEREAS, it has become necessary to execute Amendment
No.1 to the CONTRACT to include an increased scope of work and
revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal January
12, 2017 a copy of which is attached hereto and incorporated
herein. The cost to City for the additional design services to
be performed by Engineer totals $700,000. 00.
2 .
Article II of the CONTRACT is amended to provide for an
increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be
an amount of $849,000 .00
OFFICIAL RECORD
CITY SECRETARY
FT.W0KtH,TX
Page -1-
3.
All other provisions of the Contract, which are not
expressly amended herein, shall remain in full force and
effect.
EXECUTED and EFFECTIVE as of the date last written by a
signatory, below.
APPROVED: ENGINEER
City of Fort Worth Carollo Engineers, Inc.
Jesus J. Chapa Hisham "Hutch" Musallam, P.E.
Assistant City Manager Vice President
DATE: Q� �"� DATE:
APPROVAL RECOMMENDED: r
Chris Harder, P.E.
Assistant Director, Water Department
APPROVED AS TO FORM AND LEGALITY: M&C: C-28171
Date: April 4, 2017
Douglas W. Black Z9 51 2jJ/ -- t r3 200
Senior Assistant City Attorney
ATTEST:
OF••F�RTl2
Mary J. ser
* •, .2
City Secretary
�L'XAS OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Page -2-
C Aft AW~
100 East 15th Street,Suite 415,Fort Worth,Texas 76102
Enaineers...Woddno Wonders lith Water P.817.882.0528 F.817.882.9975
January 12,2017
Mr.Seiavash Mir
City of Fort Worth Water Department
200 Texas Street
Fort Worth,Texas 76102
Subject: Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities
Amendment No.1:Design and Bidding Assistance
Dear Mr.Mir:
The Contract Amendment No.l is provided for design and bid phase assistance forthe Village Creek WRF
Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities Project.The detailed scope of work for
contract amendment No.1 is attached to this letter.The original contract was for basis of design phase
which evaluated alternatives and prioritized improvements.Amendment No.l is necessary to perform final
design of the identified improvements.Design of the following project elements will be addressed:
z. Chlorine Building:
a. Replace piping and equipment inside the chlorine evaporator room.
b. Removal of the existing ceiling in the Evaporator Room to provide additional head clearance in
the room and in order to accommodate new evaporator equipment.
c. New evaporators will be of the same number and similar size and capacity as existing
evaporators.A total of eight(8)evaporators at io,000 ppd capacity is assumed.
d. Replace deteriorated building roof
z. New Chlorine Storage Area:
a. New enclosed chlorine storage facility
b. Three(3)new 25-ton chlorine storage tanks similar in size to existing tanks.
c. Enclosure of storage tanks and containment area.
3. Chlorine Area Scrubber:
a. Wet scrubber system(caustic)to handle accidental leaks in chlorine storage area or chlorine
evaporator room, sized to neutralize content of the largest chlorine storage tank.
b. Foundation,tank base and containment area.
4. Demolition of existing chlorine storage area
300.42 Request letter WATER j\TC
OUR FOCUS
OUR BUSINESS
OUR PASSION
Mr.Seiavash Mir
City of Fort Worth Water Department
January 12,2017
Page 2
S. Sulfur Dioxide Storage Tanks
a. Evaluate options and make recommendations for replacing two existing sulfur dioxide
storage tanks and associated piping with similar units.
b. No improvements to sulfur dioxide feed equipment or appurtenances inside the
building are assumed
6. Chlorine Feed Piping Modifications
a. Evaluate alternatives for mitigating the impact of differential settlement between the
chlorine building and the pipe rack and slab west of the building.
7. Redundant Transformer:
a. Redundant transformers with automatic transfer switch to provide power from either or B
service to the chlorine facilities for added reliability.
b. Service to Chlorine Facility
The following table identifies the original contract and the proposed current amendment.
Original Contract $149,000
Amendment No.1 $700,000
Revised Contract Amount $649,000
If you have any questions concerning this amendment,please let me know.
Sincerely,
CAR LLO ENGINEERS,INC.
Hisham(Hutch)Musallam,P.E.
Project Manager
HM:ckt
Enclosures:Attachment A-Scope of Services
cc:File
carollo.com
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/4/2017 - Ordinance No. 22653-04-2017 & Resolution No.
4766-04-2017
DATE: Tuesday, April 4, 2017 REFERENCE NO.: **C-28171
LOG NAME: 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE
SUBJECT:
Authorize Execution of Amendment No. 1 to City Secretary No. 45595, an Engineering Agreement with
Carollo Engineers, Inc., in the Amount of$700,000.00 for Design Service of Enclosure of Gaseous
Chlorine and Sulfur Dioxide Storage Facilities Project at the Village Creek Water Reclamation Facility for a
Revised Contract Amount of$849,000.00, Adopt Reimbursement Resolution Expressing Official Intent to
Reimburse Expenditures with Proceeds of Future Debt and Adopt Appropriation Ordinance (COUNCIL
DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the resolution expressing Official Intent to Reimburse expenditures with proceeds of future debt
for the entire Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities Project;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Direct Purchase Note Fund in the amount of$795,000.00; and
3. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 45595, an Engineering
Agreement with Carollo Engineers, Inc., in the amount of$700,000.00 for additional engineering services
associated with the Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities Project at Village
Creek Water Reclamation Facility, thereby increasing the contract amount to $849,000.00. (City Project
No. CO2273)
DISCUSSION:
On April 22, 2014, Mayor and Council Communication M&C (C-26779) the City Council authorized the
execution of a an Engineering Agreement with Carollo Engineers, Inc. for Phase 1-Basis of Design for
Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities at Village Creek Water Reclamation
Facility to evaluate the possible alternatives for modifications, addition, or replacements of the chlorine
system in the Chlorine building as well as storage tank for chlorine and sulfur dioxide.
The Water Department currently uses bulk gaseous chlorine and sulfur dioxide at the Village Creek Water
Reclamation Facility. The tanks for these systems are currently located outside and exposed thereby
impacting the Risk Management Plan. Water treatment facilities have all their chlorination equipment and
storage tanks located inside buildings equipped with scrubbers to protect against any potential accidents
which may result in inadvertent leaks. The department is moving towards standardization of risk and
safety for all facilities.
This project consists of the design of modifications, additions, or replacements of the chlorine system in
the chlorine building, the chlorine storage tanks, and sulfur dioxide storage tanks to improve safety and
Logname: 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE Page 1 of 3
reduce risk. The Engineer will develop a concept plan based on the recommended and approved
alternative which will be the basis for the planned design phase.
In addition to the contract cost, $95,000.00 is required for Staff and project management .
This project is anticipated to be included in a future revenue bond issue for the Water and Sewer Fund.
Available cash within the Water and Sewer portfolio and the City's portfolio along with the appropriation
authority authorized under the Direct Purchase Note (DPN) Program will be used to provide interim
financing for this project until debt is issued. To the extent resources other than the Water and Sewer
portfolio are used to provide interim financing, the Water and Sewer Fund will be charged interest that is
equivalent to the overall rate of return being earned by the City portfolio (currently approximately one-
percent annually). Should the City's portfolio not support the liquidity needed to provide an interim short-
term financing source, another funding source will be required, which could mean issuance of securities
under the DPN Program or earlier issuance of Water and Sewer revenue bonds than is currently planned.
Once debt associated with this project is sold, bond proceeds will be used to reimburse the Water and
Sewer portfolio and the City's portfolio in accordance with the attached Reimbursement Resolution.
The City Council adopted the Water Department's Fiscal Year 2016-2020 Five-Year Capital Improvement
Plan on February 2, 2016 (M&C G-18662). This City Council adopted plan includes this specific project,
with funding identified through the DPN Program to be reimbursed with future revenue bonds. In
accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. This debt must be issued within approximately three years to provide reimbursement for these
expenses. If that does not occur, the costs will no longer be reimbursable by issuing tax-exempt debt and
the funding source will have to be made whole through other budgetary methods. Adoption of this
resolution does not obligate the City to sell bonds, but preserves the ability to reimburse the City from tax-
exempt bond proceeds.
This project will have no impact on Water Department's operating budget. Design for this project is
estimated to be complete by February, 2018. Construction is scheduled to start by July, 2018 and be
completed by October, 2019. The total cost for this project is estimated to be $4,257,000.00.
M/WBE Office - Carollo Engineers, Inc., is in compliance with the City's BDE Ordinance by committing to
23 percent SBE participation. The City's SBE goal on this project is 23 percent.
This project is located in COUNCIL DISTRICT 5, the Village Creek Water Reclamation Facility serves ALL
COUNCIL DISTRICTS, Mapsco 68.
FISCAL INFORMATION /CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance funds will be available in the Water/Sewer DPN Funds for the Design of
Enclosure of Gaseous Chlorine and Sulfur Dioxide Storage Facilities Project, Funding will be as depicted
in the table below:
FUND Existing Additional Project
Appropriations Appropriations Total*
Water & Sewer
s
DPN Fund $0.00 $795,000.00 $795,000.00
156011
Sewer Capital Fund
- Legacy 59607 $212,000.00 l $0.00 $212,000.00
E
Logname: 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE Page 2 of 3
(Project Total $212,000.00 $795,000.00 1$1,007,000.00
*Numbers rounded for presentation purposes.
FUND IDENTIFIERS (FIDs):
TO
Fund Department ccoun Project JProgram ctivity Budget Reference# moun
ID ID Year Chartfield 2
FROM
Fund Department ccoun Project JProgram ctivity Budget Reference # moun
ID ID Year Chartfield 2
CERTIFICATIONS:
Submitted for City Manager's Office by: Jay Chapa (5804)
Originating Department Head: John Carman (8246)
Additional Information Contact: S. Mir (8404)
ATTACHMENTS
1. 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE WATER&SEWER DPN
FUND A017 .docx (Public)
2. 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE FID Table.pdf (CFW Internal)
3. 60ENCLOSURE REIMB RESOLUTION.doc (Public)
4. Carollo Engineers Sam Form.pdf (CFW Internal)
5. Compliance Memo.pdf (CFW Internal)
6. FORM 1295.pdf (Public)
7. VC WWTP LocationMap.pdf (Public)
Logname: 60ENCLOSURE OF CHLORINE AND SULFUR DIOXIDE Page 3 of 3
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ATTACHMENT A
SCOPE OF SERVICES
CITY OF FORT WORTH
VILLAGE CREEK WATER RECLAMATION FACILITY
ENCLOSURE OF GASEOUS CHLORINE & SULFUR DIOXIDE STORAGE FACILITIES
GENERAL DESCRIPTION
This Scope of Services provides the Scope of Work, the Payment Provisions, and Schedule for
professional services associated with the Enclosure of Gaseous Chlorine Facility at the Village
Creek Water Reclamation Facility(VCWRF). Improvements to the Sulfur Dioxide facilities are
not included in this scope of work. The Project will be organized in accordance with the City of
Fort Worth Water Department's (FWWD) requirements final design and bidding assistance This
Scope of Services identifies the professional services to be provided for preliminary design, final
design, & bidding assistance.
The project addresses the modifications, addition, or replacement of components generally
associated with the following Project Elements.
1. Chlorine Building:
a. Replace piping and equipment inside the chlorine evaporator room.
b. Removal of the existing ceiling in the Evaporator Room to provide additional head
clearance in the room and in order to accommodate new evaporator equipment.
c. New evaporators will be of the same number and similar size and capacity as existing
evaporators. A total of eight (8) evaporators at 10,000 ppd capacity is assumed.
d. Replace deteriorated building roof
2. New Chlorine Storage Area:
a. New enclosed chlorine storage facility
b. Three (3) new 25-ton chlorine storage tanks similar in size to existing tanks.
c. Enclosure of storage tanks and containment area.
d. Include hoist or bridge crane to facilitate removal of tank access manholes during
periodic inspection activities
e. The building is assumed to consist of an at-grade structure with deep foundations and
have overall plan dimensions of approximately 40' by 45'.
f. Located adjacent to existing chlorine storage area
January 11, 2017 Page 1 of 8
3. Chlorine Area Scrubber:
a. Wet scrubber system (caustic)to handle accidental leaks in chlorine storage area or
chlorine evaporator room, sized to neutralize content of the largest chlorine storage tank.
b. Foundation, tank base and containment area.
c. Fans, instruments, controls, ductwork, and miscellaneous appurtenances.
4. Demolition of existing chlorine storage area
5. Sulfur Dioxide Storage Tanks
a. Evaluate options and make recommendations for replacing two existing sulfur
dioxide storage tanks and associated piping with similar units.
b. The replacement tanks include two (2) 25-ton sulfur dioxide tanks used for
dechlorination
c. Improvements to the sulfur dioxide storage area will be shown as alternate bid
items in the construction contract document
d. No improvements to sulfur dioxide feed equipment or appurtenances inside the
building are assumed
6. Chlorine Feed Piping Modifications
a. Evaluate alternatives for mitigating the impact of differential settlement between
the chlorine building and the pipe rack and slab west of the building.
b. Design the improvements or modifications for repairing piping and mitigating the
differential settlement like adding flexible coupling to the chlorine feed piping
leaving the existing chlorine building.
7. Redundant Transformer:
a. Redundant transformers with automatic transfer switch to provide power from either A or
B service to the chlorine facilities for added reliability.
b. Service to Chlorine Facility
ASSUMPTIONS
New chlorine storage facility will be adjacent to the existing storage facility and will house three
chlorine storage tanks and associated appurtenances of similar size and capacity as the
existing system.
January 11, 2017 Page 2 of 8
1. New chlorine scrubber facility will be located adjacent to the existing chlorine storage
area and will house all equipment associated with the scrubber system. Consideration
will also be given to locating the chlorine area scrubber at the site of the existing chlorine
storage area.
2. Chlorine evaporators will be replaced in kind with new equipment of similar capacity.
3. No work is assumed for chlorine room which houses the chlorinators, equipment or
chlorine feed application points.
4. Improvements to the sulfur dioxide facility, except for tank replacement, are not included
in this scope of work.
PROJECT SCHEDULE
The anticipated project schedule for the design is 9 month following notice to proceed. Bidding
and contract award will generally take an additional 3 months.
TASK SERIES 100 PROJECT&QUALITY MANAGEMENT
Task 101 Project Plan
Prepare a Project Plan, including quality management plan, staffing plan, and project delivery
plan, project schedule, deliverables, and delivery plan. Identify information needed to complete
the work and establish the contact information and procedures for the project. Monthly Project
Summary Reports and Invoices
Prepare a Project Summary Report during the preliminary and final design phases and monthly
invoice throughout the project. The reports will summarize the project progress to date, work
anticipated for the upcoming month, outstanding project issues, issues impacting project scope,
issues impacting project schedule, issues impacting project cost(design and construction),
earned value summary, decision, action, and change logs. Invoices will be prepared in
approved FWWD format based on the project progress.
Task 102 Monthly Status Meetings
ENGINEER will meet regularly with FWWD selected staff to review Project Status Report and
discuss how the project is proceeding.Whenever possible, monthly status meetings will be
scheduled in conjunction with other project meetings and workshops. The agenda for each
monthly status meeting will be the Project Summary Report. Minutes for each meeting will be
included in the next monthly Project Summary Report. A total of five (5) progress meetings are
budgeted. These meetings are in addition to other review workshops scheduled under the
design phase.
January 11, 2017 Page 3 of 8
Task 103 Manage Subconsultants
Manage and coordinate the work efforts of the subconsultants participating in the project to
achieve the goal of the City of Fort Worth's for minority participation. Prepare and review
monthly billing as part of Monthly Summary Reports.
Task 104 Quality Management
ENGINEER will manage the quality of the deliverables throughout the development of the
project. Specific activities the ENGINEER will employ include:
1. Internal peer review of concepts by senior staff not directly involved with the Project.
2. Quality check of deliverables performed by a team of qualified senior staff.
3. Constructability review.
Task 105 Deliverables
1. Project Plan, 3 hard copies
2. Meeting minutes, 1 copy to each attendee of each meeting, distributed by email in
Portable Document Format (PDF)
3. Project Summary Reports (monthly), Portable Document Format (PDF).
4. Invoices (monthly), 1 hard copy
TASK SERIES 200 FINAL DESIGN
Plans and Specifications will be prepared for one bid package for the improvements identified in
the Project Elements. The final design will be will be submitted to the CITY at the 50% and 90%
completion levels for OWNER review and comments and at 100%for bid advertisement. All
work will comply with applicable local, state, and federal regulations in effect at the time Final
Design begins:
Task 201 Preliminary Design Report(10% Design)
A Preliminary Design Report (PDR) will be prepared to delineate the improvements, sizing,
locations, summarize applicable codes and standards and develop design criteria for the
improvements. Five (5) copies of the draft report will be submitted for review and comment
along with an updated opinion of probable construction cost.
Task 202 Preliminary Design Review Workshop
A preliminary Design Review Workshop (10% Design)will be conducted approximately two
weeks after the delivery of the Draft Preliminary Design Report FWWD comments to the design
report and opinion of probable construction costs will be received and discussed in a workshop
January 11, 2017 Page 4 of 8
format. ENGINEER will present a summary of the project status, outstanding issues, changes,
decisions required, and schedule.
Task 203 Fifty Percent Submittal
ENGINEER will incorporate the FWWD review comments and ENGINEER's internal review
comments and finalize the Preliminary Design Report. In addition, the plans and specifications
will be completed to the 50% level under this task. Five (5) copies of the plans (11x17 format)
and specifications will be submitted for review and comment along with an updated opinion of
probable construction cost.
Task 204 Fifty Percent Design Review Workshop
A 50% Design Review Workshop will be conducted two to three weeks after the delivery of the
50% Plans and Specifications. FWWD comments to the plans, specifications, and opinion of
probable construction costs will be received and discussed in a workshop format. ENGINEER
will present a summary of the project status, outstanding issues, changes, decisions required,
and schedule.
Task 205 Ninety Percent Submittal
ENGINEER will incorporate the FWWD review comments and ENGINEER's internal review.
The plans and specifications will be completed to the 90% level under this task. Five (5) copies
of the plans(11x17 format) and specifications will be submitted for review and comment along
with an updated opinion of probable construction cost.
Task 206 Ninety Percent Design Review Workshop
The 90% Design Review Workshop will be conducted two to three weeks after the delivery of
the 90% Plans and Specifications. FWWD comments to the plans, specifications, and opinion of
probable construction costs will be received and discussed in a workshop format. ENGINEER
will present a summary of the project status, outstanding issues, changes, decisions required,
and schedule.
Task 207 100% (Bid Ready) Documents
ENGINEER will incorporate FWWD review comments and ENGINEER's internal quality review
comments to produce sealed and signed plans and specifications (Bid Ready Contract
Documents).
Task 208 Cost Estimates
The ENGINEER will prepare an opinion of probable construction cost that will be updated at the
50%, 90%, and 900% documents. Cost estimate will be prepared in the ENGINEER'S standard
cost estimating format. In providing opinions of cost and schedules for projects, ENGINEER has
no control over cost or price of labor and material; unknown or latent conditions of existing
equipment or structures that may affect operation and maintenance costs; competitive bidding
January 11, 2017 Page 5 of 8
procedures and market conditions; time or quality of performance of third parties; quality, type,
management, or direction of operating personnel; and other economic and operational factors
that may materially affect the ultimate project cost or schedule. Therefore, ENGINEER makes
no warranty that the CITY's actual project costs, financial aspects, economic feasibility, or
schedules will not vary from ENGINEER's opinions, analyses, projections, or estimates.
Task 209 Survey and Geotechnical Investigations
ENGINEER will retain the services of a surveyor to locate and establish elevations of proposed
Chlorine Scrubber and Chlorine Storage Areas. The extent of the survey will be limited to that
needed for design of the new facilities. In addition, ENGINEER will procure geotechnical
services to verify subsurface conditions under proposed improvements. A total of up to four(4)
geotechnical borings are assumed for this task.
Task 2010 Coordination with Fort Worth Fire Department(FWFD)
This task includes coordination with the fire department for review and approval of the
improvements. A total of one (1)face to face meeting with the FWWD is assumed for this task.
Task 211 TCEQ Coordination
This task includes preparation of summary transmittal letters to TCEQ to comply with TCEQ
Chapter 217 requirements. Bid ready contract documents will be submitted to TCEQ if required
to complete TCEQ review.
Deliverables
1. Meeting and Workshop Agendas and Minutes, 1 copy for each attendee distributed
electronically in Portable Document Format(PDF). Agendas will also be distributed in
hardcopy at the beginning of each meeting and workshop.
2. Preliminary Design Report(10% Design) and updated Opinion of Probable Construction
Cost
3. 50% Final Design Plans, Specifications, and updated Opinion of Probable Construction
Cost, 5 hard copies each half sized (11 x 17) plans and 8.5 x 11 specifications.
4. 50% Final Design Review Comments/Response Log/Decision Log
5. 90% Final Design Plans, Specifications, and updated Opinion of Probable Construction
Cost, 5 hard copies each half sized (11 x 17) plans and 8.5 x 11 specifications.
6. 90% Final Design Review Comments/Response Log/Decision Log.
7. 100% (Bid ready) plans, specifications, and updated Opinion of Probable Construction
Cost, 5 hard copies each half sized (11x17) plans and specifications.
8. Bid ready contract documents TCEQ Summary Transmittal Letter, 1 hard copy.
January 11, 2017 Page 6 of 8
TASK SERIES 300 BIDDING ASSISTANCE
This task series covers services during bidding phase of the project. A bid through award period
of up to three months is assumed for this project.
Task 301 Distribution of Contract Documents
ENGINEER will provide a copy of the notice to bidders for CITY to use in notifying construction
news publications and publishing appropriate legal notice.The cost of publications shall be paid
by CITY. ENGINEER will print Bid Documents and distribute to up to five selected plan rooms.
ENGINEER will make plans and specification available to prospective bidders and act as
administrator in selling Contract Documents to prospective bidders. ENGINEER will determine
the sale price of the Bid Documents to recover cost of printing and mailing and will use the
revenue from their sale as reimbursement for printing, mailing, and handling costs. ENGINEER
will maintain information on entities that have been issued a set of bid documents and distribute
information to plan holders.
Task 302 Pre-Bid Conference
ENGINEER will conduct the pre-bid conference for the contract documents, including
preparation of meeting agenda and minutes for distribution to potential bidders.
Task 303 Potential Bidder Questions
ENGINEER will log in questions and provide interpretation of intent of plans and specifications
to plan holders. If required, interpretations will be included in the addendum.
Task 304 Addenda
ENGINEER will prepare administrative and technical clarification addenda for the contract
documents. Sketches, drawings, and other addenda information will be delivered to CITY.
Addenda will be sealed by the responsible engineer and provided in either Portable Document
Format(PDF) (by e-mail) or hard copy to each of the plan holders.
Task 305 Pre-Award Research and Award Recommendation
ENGINEER will evaluate each bid for completeness, prepare a bid tabulation, check references
and qualifications of apparent low bidder, prepare a letter documenting the results of the bid
evaluation and pre-award research, and make a recommendation to FWWD.
Task 306 Conformed Drawings and Specifications
At the completion of the bid period, ENGINEER will prepare conformed drawings and
specifications consisting of the bid documents updated to reflect the administrative and
technical addenda and the executed contract documents.
January 11, 2017 Page 7 of 8
Deliverables
1. Notice to Bidders, bid documents (plans and specifications), and list of initial plan
holders and a weekly update of the plan holders list.
2. Pre-Bid Conference Agenda that will be distributed in hard copy at the conference.
3. Response to bidder questions in the form of an addendum to the contract documents
distributed to or each plan holder electronically in Portable Document Format (PDF).
4. Sealed copy of each addendum in either Portable Document Format(PDF) or hard copy
to each plan holder.
5. Bid tabulation and award recommendation letter, 3 hard copies.
6. Conformed plans and specifications, 2 full size (22 x 34) hard copies, 3 half size (11 x
17) hard copies plans and specifications.
January 11, 2017 Page 8 of 8
ATTACHMENT B
COMPENSATION
Design Services for
Enclosure of Chlorine and Sulfur Dioxide
City Project No. 02273
Time and Materials with Multiplier Project
I. Compensation
A. The ENGINEER shall be compensated for personnel time, non-labor expenses,
and subcontract expenses in performing services enumerated in Attachment A
as follows:
i. Personnel Time. Personnel time shall be compensated based upon hours
worked directly in performing the PROJECT multiplied by Direct Salaries
multiplied by a factor of 3.35.
Direct Salaries are the amount of wages or salaries paid ENGINEER's
employees for work directly performed on the PROJECT, exclusive of all payroll-
related taxes, payments, premiums, and benefits.
ii. Non-Labor Expenses. Non-labor expenses shall be reimbursed as Direct
Expenses at invoice or internal office cost.
Direct Expenses (non-labor) include, but are not limited to, mileage, travel and
lodging expenses, mail, supplies, printing and reproduction services, other direct
expenses associated with delivery of the work; plus applicable sales, use, value
added, business transfer, gross receipts, or other similar taxes.
A flat PECE charge rate of $ 11.70 per hour of staff member will be invoiced to
cover project equipment and communication expenses.
iii. Subcontract Expenses. Subcontract expenses and outside services shall
be reimbursed at cost to ENGINEER plus a markup of ten percent (10%).
iv. Budgets. ENGINEER will make reasonable efforts to complete the work
within the budget and will keep the City informed of progress toward that end so
that the budget or work effort can be adjusted if found necessary.
ENGINEER is not obligated to incur costs beyond the indicated budgets, as may
be adjusted, nor is the City obligated to pay ENGINEER beyond these limits.
If ENGINEER projects, in the course of providing the necessary services, that the
PROJECT cost presented in Article 2 of this Agreement will be exceeded, whether
by change in scope of the project, increased costs or other conditions, the
ENGINEER shall immediately report such fact to the City and, if so instructed by
the City, shall suspend all work hereunder.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 1 of 4
B-1
ATTACHMENT B
COMPENSATION
When any budget has been increased, ENGINEER's excess costs expended prior
to such increase will be allowable to the same extent as if such costs had been
incurred after the approved increase.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. The ENGINEER shall be paid by the City based upon an invoice created on the
basis of statements prepared from the books and records of account of the
ENGINEER, based on the actual hours and costs expended by the ENGINEER
in performing the work.
B. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
C. ENGINEER shall prepare and submit invoices in the format and including content
as presented in Exhibit B-1.
D. Payment of invoices will be subject to certification by the City that such work has
been performed.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Water Department monthly progress reports and schedules in the format
required by the City.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 2 of 4
B-2
•� ATTACHMENT B
COMPENSATION
IV. Summary of Total Project Fees
Firm Primary Responsibility Fee Amount %
Prime Consultant
Carollo Engineers, Inc. Project oversight, coordination, $ 534,500.00 76.4%
and management. Mechanical
design, cost estimation and
quality control etc.
Proposed MBE/SBE Sub-Consultants
Gupta&Associates, Electrical, instrumentation and $ 54,300.00 7.8%
Inc. control
JQ Infrastructure, LLC Civil and structural engineering $ 74,200.00 10.6%
Azcarate and Heating, ventilation and air $ 37,000.00 5.3%
Associates Consulting conditioning
Engineers (AACE, LLC)
Non-MBE/SBE Consultants
TOTAL $ 700,000.00 100%
Project Number& Name Total Fee MBE/SBE Fee MBE/SBE
ENCLOSURE OF CHLORINE AND $ 700,000.00 $ 165,500.00 23.6 %
SULFUR DIOXIDE (DESIGN)
City MBE/SBE Goal =_% Consultant Committed Goal = 23.6 %
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 3 of 4
B-3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Date:8.09.2012
Page 4 of 4
B-4
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A
Contract Compliance Manager
By signing I acknowledge that I am the person responsible
for the monitoring and administration of this contract, including
ensuring all performance and reporting requirements.
Signature
Name of Employee
4&e- 1�7 /tl
�?ci�2Gtsi
Title
C-28171 C
CERTIFICATE OF INTERESTED PARTIES
FORM 1295
loll
Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY
Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING
1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number:
of business. 2017-153200
Carollo Engineers, Inc.
Fort Worth,TX United States Date Filed:
2 Name of governmental entity or state agency that is a party tot the contract for which the form is 01/11/2017
being filed.
City of Fort Worth Date Ackn wledged:
i'
3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a
description of the services,goods,or other property to be provided under the contract.
Contract ID-TBD
Village Creek Water Reclamation Facilities-Design&Bidding Assistance Services for the Enclosure of Gaseous Chlorine&Sulfur
Dioxide Storage Facilities Project
Nature of interest
4
Name of Interested Party City,State,Country(place of business) (check applicable)
Controlling Intermediary
Wachter,Russell Phoenix,AZ United States X
Wason,Ash Costa Mesa, CA United States X
Carella, Louis Walnut Creek, CA United States X
Hagstrom,James Walnut Creek, CA United States X
Narayanan, Balakrishnan Walnut Creek,CA United States X
Barnes, Michael Walnut Creek,CA United States X
5 Check only if there is NO Interested Party, ❑
6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct.
s
CHRISTINE THOMPSON
NotUry ID 0 130018112 -
My CommissionExpiresSignature of authorized agent of contracting business entity November 0,2018
i
Sworn to and subscribed before me,by the said this the day ' l'
20 i to certify which,witness my hand and seal of office.
Signature of officer adrgifilstering oa Printed name of officer administering oath Title of officler administering oath
Forms provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277