HomeMy WebLinkAboutContract 33509 CITY SECRETARY
CITY OF FORT WORTH, TEXAS CONTRACT NO.
STANDARD AGREEMENT FOR ENGINEERING SERVICES
This AGREEMENT is between the City of Fort Worth (the "CITY"), and Turner
Collie & Braden Inc., (the "ENGINEER"), for a PROJECT generally described as:
Woodvale Sanitary Sewer Improvements
Article I
Scope of Services
A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B.
Article III
Terms of Payment
Payments to the ENGINEER will be made as follows:
A. Invoice and Payment
(1) The Engineer shall provide the City sufficient documentation to reasonably
substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested
will be withheld from payment, and the undisputed portion will be paid. The
CITY will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving
7 days' written notice to CITY, suspend services under this AGREEMENT until
paid in full, including interest. In the event of susplWsion of services, the
ENGINEER shall have no liability to CITY for delays r damages caused the
CITY because of such suspension of services.
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-� RIGINAL
Article IV
Obligations of the Engineer
Amendments to Article IV, if any, are included in Attachment C.
A. General
The ENGINEER will serve as the CITY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
The standard of care applicable to the ENGINEER's services will be the
degree of skill and diligence normally employed in the State of Texas by
professional engineers or consultants performing the same or similar services
at the time such services are performed.
C. Subsurface Investigations
(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering
work to be performed hereunder. The ENGINEER shall also advise the
CITY concerning the results of same. Such surveys, tests, and
investigations shall be furnished by the CITY, unless otherwise specified
in Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations,
the actual characteristics may vary significantly between successive test
points and sample intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
cost/execution effects are not the responsibility of the ENGINEER.
D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible plastic film sheets, or as otherwise approved by CITY, which
shall become the property of the CITY. CITY may use such drawings in any
manner it desires; provided, however, that the ENGINEER shall not be liable
for the use of such drawings for any project other than the PROJECT
described herein.
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E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the
CITY and/or the CITY's construction contractors or other entities, and do not
relieve the construction contractors or any other entity of their obligations,
duties, and responsibilities, including, but not limited to, all construction
methods, means, techniques, sequences, and procedures necessary for
coordinating and completing all portions of the construction work in
accordance with the Contract Documents and any health or safety precautions
required by such construction work. The ENGINEER and its personnel have
no authority to exercise any control over any construction contractor or other
entity or their employees in connection with their work or any health or safety
precautions.
(2) Except to the extent of specific site visits expressly detailed and set forth in
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general,
if the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make
exhaustive or continuous on-site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT.
If, for any reason, the ENGINEER should make an on-site observation(s), on
the basis of such on-site observations, if any, the ENGINEER shall endeavor
to keep the CITY informed of any deviation from the Contract Documents
coming to the actual notice of ENGINEER regarding the PROJECT.
(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth
in the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance
with Attachment A.
(2) In providing opinions of cost, financial analyses, economic feasibility
projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market
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conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic
and operational factors that may materially affect the ultimate PROJECT
cost or schedule. Therefore, the ENGINEER makes no warranty that the
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's opinions, analyses,
projections, or estimates.
G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose
the construction contractor has used the moneys paid; that title to any of the
work, materials, or equipment has passed to the CITY free and clear of liens,
claims, security interests, or encumbrances; or that there are not other matters
at issue between the CITY and the construction contractor that affect the
amount that should be paid.
H. Record Drawings
Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent
the exact location, type of various components, or exact manner in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or
the commission of fraud by the Engineer may result in the termination of this
agreement and debarment from participating in City contracts for a period of
time of not less than three (3) years.
J. Right to Audit
(1) ENGINEER agrees that the CITY shall, until the expiration of tf?re��3�yar"s,,
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after final payment under this contract, have access to and the right to
examine and photocopy any directly pertinent books, documents, papers and
records of the ENGINEER involving transactions relating to this contract.
ENGINEER agrees that the CITY shall have access during normal working
hours to all necessary ENGINEER facilities and shall be provided adequate
and appropriate work space in order to conduct audits in compliance with the
provisions of this section. The CITY shall give ENGINEER reasonable
advance notice of intended audits.
(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of three (3) years after final payment under the
subcontract, have access to and the right to examine and photocopy any
directly pertinent books, documents, papers and records of such
subconsultant, involving transactions to the subcontract, and further, that the
CITY shall have access during normal working hours to all subconsultant
facilities, and shall be provided adequate and appropriate work space, in order
to conduct audits in compliance with the provisions of this article together with
subsection (3)hereof. CITY shall give subcon-sultant reasonable advance
notice of intended audits.
(3) ENGINEER and subconsultant agree to photocopy such documents as may
be requested by the CITY. The CITY agrees to reimburse ENGINEER for the
cost of copies at the rate published in the Texas Administrative Code in effect
as of the time copying is performed.
K. ENGINEER's Insurance
(1) Insurance coverage and limits:
ENGINEER shall provide to the City certificate(s) of insurance documenting
policies of the following coverage at minimum limits that are to be in effect
prior to commencement of work on the PROJECT:
Commercial General Liability
$1,000,000 each occurrence
$2,000,000 aggregate
Automobile Liability
$1,000,000 each accident on a combined single limit
or
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
A commercial business policy shall provide coverage on "Any Auto", defined
as autos owned, hired and non-owned when said vehicle is used, in .the
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course of the PROJECT.
Worker's Compensation
Coverage A: Statutory limits
Coverage B: Employer's Liability
$100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
Professional Liability
$1,000,000 each claim
$2,000,000 aggregate
Professional liability shall be written on a claims-made basis and shall
contain a retroactive date prior to the date of the contract or the first date of
services to be performed, whichever is earlier. Coverage shall be maintained
for a period of 5 years following the completion of the contract. An annual
certificate of insurance specifically referencing this project shall be submitted
to the City for each year following completion of the contract.
(2) Certificates of insurance evidencing that the ENGINEER has obtained all
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
(a) Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
(b) Certificate(s) of insurance shall document that insurance coverage
specified in this agreement are provided under applicable policies
documented thereon.
(c) Any failure on part of the CITY to request required insurance
documentation shall not constitute a waiver of the insurance requirements.
(d) A minimum of forty-five (45) days notice of cancellation or material change
in coverage shall be provided to the CITY. A ten (10) days notice shall be
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
(e) Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A: VII in the current A.M. Best Key
STANDARD ENGINEERING AGREEMENT(REV 10/06/05)Page 6 of 14
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Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
(f) Deductible limits, or self insured retentions, affecting insurance required
herein shall be acceptable to the CITY in its sole discretion; and, in lieu of
traditional insurance, any alternative coverage maintained through
insurance pools or risk retention groups must be also approved.
Dedicated financial resources or letters of credit may also be acceptable
to the City.
(g) Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
(h) The City shall be entitled, upon its request and without incurring expense,
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion, the ENGINEER may be required to
provide proof of insurance premium payments.
(i) The Commercial General Liability insurance policy shall have no
exclusions by endorsements unless the CITY approves such exclusions
in writing.
(j) For all lines of coverage underwritten on a claims-made basis, other than
Professional Liability, the retroactive date shall be coincident with or prior
to the date of the contractual agreement. The certificate of insurance
shall state both the retroactive date and that the coverage is claims-
made.
(k) The CITY shall not be responsible for the direct payment of any
insurance premiums required by this agreement and all insurance
required in this section, with the exception of Professional Liability, shall
be written on an occurrence basis.
(1) Sub consultants and subcontractors to/of the ENGINEER shall be
required by the ENGINEER to maintain the same or reasonably
equivalent insurance coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER
shall provide CITY with documentation thereof on a certificate of
insurance.
L. Independent Consultant
The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
M. Disclosure
The ENGINEER acknowledges to the CITY that it has made full disclosure in
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Ll
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract
and prior to final payment under the contract.
N. Asbestos or Hazardous Substances
(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of
the PROJECT to permit testing and evaluation.
(2) If asbestos or other hazardous substances are suspected, the ENGINEER
will, if requested, assist the CITY in obtaining the services of a qualified
subcontractor to manage the remediation activities of the PROJECT.
O. Permitting Authorities - Design Changes
If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER
shall notify the CITY of such changes and an adjustment in compensation will
be made through an amendment to this AGREEMENT.
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for
the ENGINEER's performance of its services and will provide labor and safety
equipment as required by the ENGINEER for such access. The CITY will
perform, at no cost to the ENGINEER, such tests of equipment, machinery,
pipelines, and other components of the CITY's facilities as may be required in
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connection with the ENGINEER's services. The CITY will be responsible for all
acts of the CITY's personnel.
C. Advertisements, Permits, and Access
Unless otherwise agreed to in the Scope of Services, the CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
D. Timely Review
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing
decisions required by the CITY in a timely manner in accordance with the
project schedule in Attachment A.
E. Prompt Notice
The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials.
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is
a result of ENGINEER's negligence or if ENGINEER brings such
hazardous substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
The CITY agrees to include in all construction contracts the provisions of
Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and
provisions providing contractor indemnification of the CITY and the
ENGINEER for contractor's negligence.
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H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by
the ENGINEER."
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at
the replacement cost value of the PROJECT. The CITY may provide
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance.
(3) The CITY will specify that the Builders Risk/Installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required
or requested assistance to support, prepare, document, bring, defend, or
assist in litigation undertaken or defended by the CITY. In the event CITY
requests such services of the ENGINEER, this AGREEMENT shall be
amended or a separate agreement will be negotiated between the parties.
K. Changes
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time
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required for performance of the services, an equitable adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
Article VI
General Legal Provisions
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
ENGINEER shall be authorized to proceed with this AGREEMENT upon
receipt of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not.
Reuse, change, or alteration by the CITY or by others acting through or on
behalf of the CITY of any such instruments of service without the written
permission of the ENGINEER will be at the CITY's sole risk. The CITY shall
own the final designs, drawings, specifications and documents.
C. Force Majeure
The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the
control of the ENGINEER.
D. Termination
(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows:
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
b.) Out-of-pocket expenses for purchasing storage containers, microfilm,
electronic data files, and other data storage supplies or services;
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c.) The time requirements for the ENGINEER'S personnel to document the
work underway at the time the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
The CITY may suspend, delay, or interrupt the services of the ENGINEER for
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule,
commitment and cost of the ENGINEER's personnel and subcontractors, and
ENGINEER's compensation will be made.
F. Indemnification
(1) The ENGINEER agrees to indemnify and defend the CITY from any
loss, cost, or expense claimed by third parties for property damage and
bodily injury, including death, caused solely by the negligence or willful
misconduct of the ENGINEER, its employees, officers, and
subcontractors in connection with the PROJECT.
(2) If the negligence or willful misconduct of both the ENGINEER and the
CITY (or a person identified above for whom each is liable) is a cause of
such damage or injury, the loss, cost, or expense shall be shared
between the ENGINEER and the CITY in proportion to their relative
degrees of negligence or willful misconduct as determined pursuant to
T.C.P. & R. Code, section 33.011(4) (Vernon Supplement 1996).
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful
misconduct or gross negligence for limitations of liability and sole negligence
for indemnification. Parties mean the CITY and the ENGINEER, and their
officers, employees, agents, and subcontractors.
I. Jurisdiction
_
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V� c
The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
J. Alternate Dispute Resolution
(1) All claims, disputes, and other matters in question between the CITY and
ENGINEER arising out of, or in connection with this Agreement or the
PROJECT, or any breach of any obligation or duty of CITY or ENGINEER
hereunder, will be submitted to mediation. If mediation is unsuccessful, the
claim, dispute or other matter in question shall be submitted to arbitration if
both parties acting reasonably agree that the amount of the dispute is likely to
be less than $50,000, exclusive of attorney's fees, costs and expenses.
Arbitration shall be in accordance with the Construction Industry Arbitration
Rules of the American Arbitration Association or other applicable rules of the
Association then in effect. Any award rendered by the arbitrators less than
$50,000, exclusive of attorney's fees, costs and expenses, will be final,
judgment may be entered thereon in any court having jurisdiction, and will not
be subject to appeal or modification except to the extent permitted by Sections
10 and 11 of the Federal Arbitration Act (9 U.S.C. Sections 10 and 11).
(2) Any award greater than $50,000, exclusive of attorney's fees, costs and
expenses, may be litigated by either party on a de novo basis. The award shall
become final ninety (90) days from the date same is issued. If litigation is filed
by either party within said ninety (90) day period, the award shall become null
and void and shall not be used by either party for any purpose in the litigation.
K. Severability and Survival
If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality,
or unenforceability will not affect any other provision, and this AGREEMENT
shall be construed as if such invalid, illegal, or unenforceable provision had
never been contained herein. Articles V.F., VI.B., VI.D., VI.H., VI.I., and VI.J.
shall survive termination of this AGREEMENT for any cause.
L. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State
laws and regulations and with all City ordinances and regulations which in any
way affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or
may be enacted later by governing bodies having jurisdiction or authority for
such enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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Article viz
Attachments, Schedules, and Signatures
This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A- Scope of Services
Attachment B –Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the fthday 01n11+-1
2006.
ATTEST: CITY OF FW WORTH
By:
_ 17�4
1\4artAiendrix Marc A.
City Secretary Assistant City Manager
LL I r� l APPROVAL Rf-COMMENDED
Contract Authorizatiou 1 '
S. Fr nk Crumb, P.E.
Director, Water Department
APPROVED AS TO FORM AND LEGALITY
4w- <�D �-,
Assistant City Attorney
Turner Collie & Braden, Inc.
ATTEST: ENGINEER
By:
oe —K—h/ II, P E, DEE
ice President
STANDARD ENGINEERING AGREEMENT(REV 10/06/05)
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ATTACHMENT "A"
General Scope of Services
"Scope of Services set forth herein can only be modified by additions, clarifications, and/or
deletions set forth in the supplemental Scope of Services. In cases of conflict between the
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope of
Services shall have precedence over the General Scope of Services."
GENERAL
1) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of the
City regarding the scope of project so that the plans and specifications which are to be
developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary constraints.
2) Coordination with Outside Agencies/Public Entities
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations that
may be needed. In the event it is determined necessary to make borings or excavate test
holes or pits, the Engineer shall in coordination with the City and the City's geotechnical
engineering consultant, draw up specifications for such testing program. The cost of the
borings or excavations shall be paid for by the City.
4) Agreements and Permits
The Engineer shall complete all forms/applications to allow the City of Fort Worth to obtain
any and all agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of the
agency issuing the agreement and/or permits and will make any revisions necessary to
bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such changes
are required due to changes in the design of the facilities made by the permitting authority.
If such changes are required, the Engineer shall notify the City and an amendment to the
contract shall be made if the Engineer incurs additional cost. If there are unavoidable
delays, a mutually agreeable and reasonable time extension shall be negotiated.
P
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6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall become
the property of the City. City may use such drawings in any manner it desires; provided,
however that the Engineer shall not be liable for the use of such drawings for any project
other than the project described herein; and further provided, that the Engineer shall not
be liable for the consequences of any changes that are made to the drawings or changes
that are made in the implementation of the drawings without the written approval of the
Engineer.
PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with the
necessary right-of-way sketches, prepare necessary easement descriptions for acquiring
the rights-of-way and/or easements for the construction of this project. Sketches and
easement descriptions are to be presented in form suitable for direct use by the
Department of Engineering in obtaining rights-of-way, easements, permits and licensing
agreements. All materials shall be furnished on the appropriate City forms in a minimum of
four(4) copies each.
8) Design Survey
The Engineer shall provide necessary field survey for use in the preparation of Plans and
Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
The Engineer shall coordinate with all utilities, including utilities owned by the City, as to
any proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall show on
the preliminary and final plans the location of the proposed utility lines, existing utility lines,
based on the information provided by the utility, and any adjustments and/or relocation of
the existing lines within the project limits. The Engineer shall also evaluate the phasing of
the water, wastewater, street and drainage work, and shall submit such evaluation in
writing to the City as part of this phase of the project.
Attachment"A'
JANUARY 1,2005 ! °2�`'•''� � ��, �, _r
Page 2of5
VJ6 . c.-
10) Conceptual Plans
The Engineer shall furnish four (4) copies of the Phase 1 concept engineering plans which
include layouts, preliminary right-of-way needs and preliminary estimates of probable
construction costs for the Engineer's recommended plan. For all submittals, the Engineer
shall submit plans and documents for street/storm drain and water/wastewater facilities.
The Engineer shall receive written approval of the Phase 1 Plans from the City's project
manager before proceeding with Phase 2.
PHASE 2
11) Design Data
The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit twenty (20) copies of Phase 2 preliminary construction plans
and five (5) copies of the preliminary technical specifications for review by the City and for
submission to utility companies and other agencies for the purposes of coordinating work
with existing and proposed utilities. The preliminary construction plans shall indicate
location of existing/proposed utilities and storm drain lines. The Engineer shall receive
written approval of the Phase 2 plans from the City's project manager before proceeding
with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish five (5) copies of the final construction plans and contract
specifications for review by the City.
14) Detailed Cost Estimate
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities.
15) Plans and Specification Approval
The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase 3
plans from the City's project manager before proceeding with Phase 4.
Attachment"A' ti 1 `V
JANUARY 1,2005
Page 3 of 5
PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish 45 bound copies of Phase 4 final approved construction plans
and contract specifications. The approved plans and contract specifications shall be used
as authorized by the City for use in obtaining bids, awarding contracts, and constructing
the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors.
18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Prebid Conference
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services.
PHASE 5
20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City.
22) Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds to
observe and report on the progress and the quality of the executed work.
Attachment"A*
JANUARY 1,2005
Page 4 of 5
23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill test
reports on materials and equipment.
24) Instructions to Contractor
The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions
The Engineer shall prepare sketches required to resolve problems due to actual field
conditions encountered.
26) Record Drawings
The Engineer shall prepare record drawings from information submitted by the contractor.
Attachment"A"
JANUARY 1,2005
Page 5 of 5
EXHIBIT "A-1"
SUPPLEMENTAL SCOPE OF SERVICES
(SUPPLEMENT TO ATTACHMENT "A")
DESIGN SERVICES: SANITARY SEWER IMPROVEMENTS
The following is a clarification of the tasks that the ENGINEER will perform under ATTACHMENT"A". Work
under this attachment includes engineering services for water and/or sanitary sewer improvements for the
following:
WOODVALE SANITARY SEWER IMPROVEMENTS
Small diameter low-pressure sanitary sewer system to serve
Woodvale Road, Lea Dawn Court,Vinca Circle, Lon Morris Court and Vdali Court
Upon receipt of notice to proceed,the ENGINEER will perform the following tasks:
PART A—CONCEPTUAL DESIGN PHASE
1. Initial Data Collection
a. Pre-Design Coordination Meetings
ENGINEER will attend and document meetings, as required, to discuss and coordinate
various aspects of the project and to ensure that the project stays on schedule. For
purposes of establishing a level of effort,two(2)meetings are anticipated.These include the
following:
One (1) pre-design kick-off meeting with City staff to review project goals, schedule
and deliverables.
One (1) review meeting at completion of the City's review of the preliminary design
report.
b. Data Collection
The City shall provide available resident names and addresses, future street right-of-way
information, property plat information, and available GIS aerial photography and topography
information.
In addition to data obtained from the City, ENGINEER will research and make efforts to
obtain pertinent information to aid in coordination of the proposed improvements with any
planned future improvements that may influence the project. ENGINEER will also identify
and seek to obtain data for existing conditions that may impact the project including; utilities,
City Master plans, property ownership as available from the Tax Assessor's office.
ENGINEER will coordinate with the City of Lake Worth to obtain access, capacity
information, structure and piping information for the Marina Road Lift Station.
2. Conceptual Design
a. The ENGINEER will develop flow projections based on current development and projected
future growth in the area. (See Attachment E)
EA1-1
b. Based on the flow projections determined in a. above, the ENGINEER will size a small
diameter low-pressure collection system (up to 4" diameter) to work in correlation with
grinder pump installation at each residence.
C. The ENGINEER will determine a proposed alignment for each collection line and proposed
main line. In addition, an evaluation will be performed to determine the feasibility of the use
of gravity segments to be used in correlation with the low pressure system. All potential
routing will be based on CITY provide aerial photography and GIS topographic information.
d. The ENGINEER will evaluate a connection to an existing Lake Worth Marina Road lift
station including capacity and piping requirements.
e. The ENGINEER will prepare a preliminary opinion of probable construction costs for the
recommended alternative.
3. Preliminary Design Report(PDR)
The information acquired in Part 2 above will be incorporated into a Preliminary Design Report(PDR).
The PDR will include the following:
• Discussion of flow projections;
• Layout of the low pressure system with sizing;
• Location and sizing(as applicable)of proposed gravity segments;
• Discussion of the connection to Lake Worth lift station;
• Preliminary opinion of probable construction cost.
ENGINEER will present up to six(6)copies of the PDR to the CITY for review, comment and approval
within 60 days after Notice to Proceed. ENGINEER will address comments and submit up to ten (10)
copies of the final PDR.
PART B-CONSTRUCTION PLANS AND SPECIFICATIONS
Upon approval of Part A,Section 3, ENGINEER will proceed with Part B.
1. Surveys for Design
ENGINEER will perform field surveys to collect horizontal and vertical elevations and other
information which will be needed for use by the ENGINEER in design and preparation of plans for the
project. Information gathered during the survey shall include topographic data, elevations of all
sanitary and adjacent storm sewers, rim/invert elevations, location and buried utilities, structures, and
other features relevant to the final plan sheets.
When conducting design survey at any location on the project, the consultant or its sub-consultant
shall carry readily visible information identifying the name of the company and the company
representative.All company vehicles shall also be readily identified.
Engineer will provide the following information:
All plans, field notes, plats, maps, legal descriptions, or other specified documents prepared in
conjunction with the requested services shall be provided in a digital format compatible with the
electronic data collection and computer aided design and drafting software currently in use by the
CITY Department of Engineering. All text data such as plan and profile, legal descriptions, coordinate
files, cut sheets, etc., shall be provided in the American Standard Code for Information Interchange
EA1-2
...t
(ASCII) format, all drawing files shall be provided in MicroStation (DGN) or Autocad (DWG or DXF)
format (Release 2002), or as otherwise approved in writing by the CITY, and all data colleted
generated during the course of the project shall become the property of the CITY.
The minimum information to be provided in the plans shall include the following:
a. A Project Control Sheet, showing ALL Control Points, used or set while gathering data.
Generally on a scale of not less than 1:400:
b. The following information about each Control Point;
i. Identified (Existing City Monument#8901, PK Nail, 5/8"Iron Rod)
ii. X,Y and Z Coordinates, in an identified coordinate system, and a referred bearing base.
Z coordinate on City Datum only.
iii. Descriptive Location (Ex. Set in the centerline of the inlet in the South curb line of North
Side Drive at the East end of radius at the Southeast corner of North Side Drive and
North Main Street).
C. Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the same coordinate
system, as the Control Points.
d. No less than two bench marks plan/profile sheet.
e. Bearings given on all proposed centerlines,or baselines.
f. Station equations relating utilities to paving,when appropriate.
2. Coordination with Other Agencies
During the concept phase the ENGINEER shall coordinate with all utilities, including utilities owned by
the Cities of Fort Worth and Lake Worth and TxDOT. These entities shall also be contacted if
applicable, to determine plans for any proposed facilities or adjustment to existing facilities within the
project limits. The information obtained shall be shown on the concept plans. The ENGINEER shall
show the location of the proposed utility lines, existing utility lines and any adjustments and/or
relocation of the existing lines within the project limits. ENGINEER shall complete all forms necessary
for City to obtain permit letters from TxDOT and submit such forms to the City. City shall be
responsible for forwarding the forms to the affected agencies for execution.
ENGINEER will prepare a Section 404 Waters of the U.S. Impact Report for the Project. Under
Section 404 of the Clean Water Act, the U.S. Army Corps of Engineers (USACE) regulates the
discharge of dredged and fill material into waters of the U.S., including wetlands. Waters of the
U.S. include streams, rivers, ponds, lakes, wetlands and similar areas. Wetlands are classified as
special aquatic sites included in the definition of waters of the U.S. A Section 404 permit is
required from the USACE prior to the performance of work involving a discharge of dredged or fill
material into waters of the U.S., including wetlands. The following information provides the scope
of services for preparing the Section 404 Waters of the U.S. Impact Report for the Project.
a. Data Collection and Review
Collect and review information to help determine the existing conditions of the project area.
EA1-3
Information to be collected will include the following:
• Proposed project plans
• Prior studies and reports
• U.S. Geological Survey quadrangle map(s)
• National Wetland Inventory map(s)
• Tarrant County Soil Survey and hydric soil list
• Readily available aerial photography
b. Site Investigation
Conduct a site investigation of the project area to identify, characterize and document the
existing conditions relative to Section 404 jurisdictional areas in accordance with USACE
requirements.
C. Data Analysis
Analyze the data collected from the previous tasks to determine if the project area contains
areas subject to Section 404 within and immediately adjacent to the project limits.
d. Letter Report
Prepare a brief letter report addressing the results of the investigation and preliminary
determination of Section 404 permitting requirements for the proposed project. This report
will be provided to the City for its express use and will not be provided to any others without
the written consent of the City.
3. Preliminary Engineering
ENGINEER will prepare preliminary construction plans as follows:
a. Overall sanitary sewer and easement layout sheets.
b. Preliminary project plans and profile sheets on 22" x 34" sheets which show the following:
Proposed sanitary sewer plan/profile and recommended pipe size, manholes etc., related
appurtenances and all pertinent information needed to construct the project. Profile
information will be shown as applicable for all gravity segments only and will not be included
for low pressure segments. Legal description (Lot Nos., Block Nos., and Addition Names)
along with property ownership shall be provided on the plan view.
C. All sewer lines will be located on the base sheets prepared from survey information gathered
under Part B, Section 1. Base sheets shall reference affected or adjacent streets. Below
and above ground utilities will be located and shown on the base sheets.
d. Existing utilities and utility easements will be shown on the plan and profile sheets.
ENGINEER will coordinate with utility companies and the City of Fort Worth to determine
if any future improvements are planned that may impact the project.
e. Storm Water Pollution Prevention Plan (SWPPP)
EA1-4
u
�'7`tl
The ENGINEER shall prepare a Storm Water Pollution Prevention Plan (SWPPP) to be
used by the Contractor during construction. The City of Fort Worth's example will be
used as a template. The ENGINEER will prepare drawings and details for the proposed
SWPPP improvements. The Contractor will be responsible for filing the SWPPP to the
appropriate regulatory agencies.
f. Right-of-Way Research
The ENGINEER will conduct preliminary research for availability of existing easements
where open-cut construction or relocation of existing alignments is probable.Temporary and
permanent easements will be appropriated based on available information and
recommendations will be made for approval by the City.
g. Right-of-way/Easement Preparation and Submittal
Preparation and submittal of right-of-way, easements and rights-of-entry will be in
conformance with "Submittal of Information to Real Property for Acquisition of Property". No
easements are anticipated for this project.
h. Utility Clearance Phase
The ENGINEER will consult with the City's Water Department, Department of Engineering,
and other CITY departments, public utilities, private utilities and government agencies to
determine the approximate location of above and underground utilities, and other facilities
that have an impact or influence on the project.
ENGINEER will design City facilities to avoid or minimize conflicts with existing utilities.
The ENGINEER shall deliver a maximum of 13 sets of approved preliminary construction
plans to the City's Utility Coordinator for forwarding to all utility companies, which have
facilities within the limits of the project.
L Preliminary construction plan submittal
L Preliminary plans and specifications shall be submitted to City 90 days after
approval of the PDR.
ii. The ENGINEER shall deliver two (2) sets of preliminary construction plans and two
(2) sets of specifications and contract documents to CITY for review. Generally,
plan sheets shall be organized as follows:
Cover Sheet
General Notes/Legand
Easement layout(if applicable)
Plan Sheets
Standard Construction Details
Special Details(If applicable)
iii. The ENGINEER shall submit an updated preliminary opinion of probable
construction cost with the preliminary plans submitted.
j. Review Meetings with City
EA1-5
The ENGINEER shall meet with CITY to discuss review comments for preliminary submittal.
The CITY shall direct the ENGINEER in writing to proceed with Final Design for Final
Review.
k. Public Meeting
After the preliminary plans have been reviewed and approved by the City, the ENGINEER
shall prepare project exhibits, provide the CITY with the database listing the names and
addresses of all residents and business to be affected by the proposed project, and attend
public meeting to help explain the proposed project to residents. The CITY shall select a
suitable location and mail the invitation letters to the affected customers.
4. Final Construction Plan Submittal
a. Final Construction Documents shall be submitted to CITY 30 days after approval of the
Preliminary Plans.
Following CITY approval of the recommended improvements, the ENGINEER shall prepare
final plans and specifications and contract documents to CITY (each plan sheet shall be
stamped, dated, and signed by the ENGINEER registered in State of Texas)and submit two
(2) sets of plans and construction contract documents within 15 days of CITY's final
approval. Plan sets shall be used for Part C activities.
b. ENGINEER's Estimate of Probable Construction Cost
The ENGINEER shall submit a final opinion of probable construction cost with the final plans
submitted.
C. Mylar Submittals
The ENGINEER shall submit a final set of mylar drawings for record storage as follows:
i. Plans shall be submitted as one set of plans. All sheets shall be standard size (22"
x 34") with all project numbers (Water/Sanitary Sewer and TPW) prominently
displayed.
ii. Signed plans sets shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher) file. There shall be one (1) PDF file for the Water plan set
and a separate PDF file for the TPW plan set. Each PDF file shall contain all
associated sheets of the particular plan set. Singular PDF files for each sheet of a
plan set will not be accepted. PDF files shall conform to naming conventions as
follows:
Water and Sewer file name example — "X-35667_org36.pdf" where "X-
35667" is the assigned file number obtained from the City of Fort Worth,
"_org" designating the file is of an original plan set, "36" shall be the total
number of sheets in this file.
Example: X-12755_org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will become
property of and remain with the City of Fort Worth. Floppy disks, zip disks, e-mail
EA1-6
flash media will not be accepted.
iii. For information on the proper manner to submit PDF files and to obtain a file
number for the project, contact the Department of Engineering Vault at telephone
number (817) 392-8426. File numbers will not be issued to a project unless the
DOE number and proper fund codes have been assigned and are in the
Department of Engineering database.
PART C -PRE-CONSTRUCTION ASSISTANCE
Administration
a. Deliver Bid Documents
The ENGINEER will make available for bidding up to forty (40) sets of the final approved
and dated plans and specifications and contract documents. The ENGINEER shall
distribute plans and contract documents to prospective bidders and plan rooms. In addition,
the ENGINEER shall maintain a plan holders list. The CITY shall be responsible for
advertisement of the project.
b. Bidding Assistance
The ENGINEER shall assist the CITY during this phase including preparation and delivery of
any additional addenda prior to bid opening to plan holders and respond to questions
submitted by prospective bidders. ENGINEER shall attend the scheduled pre-bid
conference.
The ENGINEER shall assist in reviewing the bids for completeness and accuracy. The
ENGINEER shall attend the project bid opening, develop bid tabulations in hard copy and
electronic format and return four (4) copies of the bid tabulation, along with the contract
documents to the City within three(3)working days after bid openings.
C. Assistance During Construction
The ENGINEER shall attend the pre-construction conference for the project. The
ENGINEER shall also consult with and advise the CITY on design and/or construction
changes, if necessary.
PART D—ADDITIONAL SERVICES
The following services are not included in this scope of work. These services may be performed, if
authorized by the CITY and will be considered as an additional service.
1. Resident representation or inspection during construction.
2. Construction materials testing of any type.
3. Preparation of special details for low pressure line installation that are not already included in the
D-Section of the City's specifications or that are not provided by the City.
EA1-7
4. ROW/easement acquisition or appraisals, or meeting with property owners. No ROW or
easements are anticipated for this project and the preparation of acquisition documents are
excluded from this scope of work.
5. Revisions and changes required by the CITY for easement acquisition and/or other reasons to the
pipeline alignment or sizes, after approval of the final alignment.
6. Performing investigations of substitutions of equipment and/or materials or deviations from the
plans and specifications.
7. Additional meetings not detailed in Parts A through C above.
8. Providing copies of plans and specifications in addition to those detailed in Parts A through C
above.
9. Preparation of environmental documents, permit applications or archaeological surveys other than
shown in Parts A through C above.
10. Capacity analysis of the Lake Worth lift station. It is assumed the lift station has sufficient
capacity to accept flows from this project. Further, it is assumed that no modifications will be
required to the lift station as a result of this project.
11. Preparation of Record Drawings.
EA1-8
ATTACHMENT B
COMPENSATION AND SCHEDULE
WOODVALE SANITARY SEWER IMPROVEMENTS
Small diameter low-pressure sanitary sewer system to serve
Woodvale Road, Lea Dawn Court,Vinca Circle, Lon Morris Court and Vdali Court
I. COMPENSATION
A. The ENGINEER shall be compensated a lump sum fee of$107,730 for
Engineering Services as summarized on Exhibit"13-3". Payment of the lump
sum fee shall be considered full compensation for the services described in
Exhibit "A-1" for all labor, materials, supplies, and equipment necessary to
complete the project.
B. Partial payment shall be made monthly as stipulated on Exhibit "134" upon
receipt of an invoice from the ENGINEER, prepared from the books and
records of the ENGINEER. Each invoice is to be verified as to its accuracy
and compliance with the terms of this contract by an officer of the
ENGINEER. Payment according to statements will be subject to certification
by the Director of the Water Department or his authorized representative that
such work has been performed.
II. SCHEDULE
A. Conceptual design shall be completed within 60 calendar days after"Notice
to Proceed"
B. Preliminary plans will be completed within 60 calendar days after completion
and City approval of conceptual design information.
C. Final plans and contract documents will be completed within 30 calendar
days after City approval of Preliminary Plans.
B-1
5/5/2006
EXHIBIT "B-1"
METHOD OF PAYMENT
(SUPPLEMENT TO ATTACHMENT B)
WOODVALE SANITARY SEWER IMPROVEMENTS
Small diameter low-pressure sanitary sewer system to serve
Woodvale Road, Lea Dawn Court,Vinca Circle, Lon Morris Court and Vdali Court
I. METHOD OF PAYMENTS
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the Engineer outlining the estimated current percent complete of the total
project.
The aggregate of such monthly fee payments shall not exceed the following:
A. Until satisfactory completion of Exhibit A-1, Conceptual Design Phase, and
approval by the City, a sum not to exceed 30 percent of the total lump sum
fee.
B. Until satisfactory completion of Exhibit A-1, Preliminary Construction Plan
Submittal, and approval by the City, a sum not to exceed 60 percent of the
total lump sum fee.
C. Until satisfactory completion of Exhibit A-1, Final Construction Plan Submittal,
and approval by the City, a sum not to exceed 95 percent of the total lump
sum fee.
D. The balance of the fee shall be payable after the pre-construction meeting for
the Project has been conducted.
EB1-1
5/5/2006
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(SUPPLEMENT TO ATTACHMENT B)
City Project No. 00289
Street Reconstruction, Water and Sanitary Sewer Replacement on NW 22nd Street
(Ellis Avenue to Lee Avenue), NW 22nd Street (Prospect Avenue to Lincoln Avenue),
NW 22nd Street(Pearl Avenue to Chestnut Avenue), NW 23`d Street (Ellis Avenue to
Clinton Avenue)
CATEGORY Billing Rate Ranges'`
Project Director $150 - $250
Project Manager $100 - $185
Project Engineer $ 78 - $145
Senior Technician $ 55 - $135
Clerical $ 45 - $80
*The above billing rates are based upon "Salary Cost" times a multiplier
of 2.25. As used herein, the term "Salary Cost" shall be established
at 1.40 times "Direct Salary."
Effective January 1, 2006 to January 1, 2007. Hourly rates are subject to revision after
January 1, 2007.
EB2-1
5/5/2006
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
Woodvale Sanitary Sewer Improvements
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount %
Prime Consultant:
TCB Desi n $ 74,730--f- 69.37%
Proposed M/WBE
Subconsultants:
Gorrondona&Associates Survey $ 31,000 28.78%
Alpha ra hics lReproduction $ 2,000 1 1.86%
Non-M/WBE
Consultants:
NONE
Project Description Scope of Services Total Fee M/WBE Fee Percent
Engineering Services Sanitary Sewer Improvements $ 107,730 $ 33,000 31%
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ATTACHMENT C
AMENDMENTS TO STANDARD CONTRACT
AND
GENERAL SCOPE OF SERVICES
WOODVALE SANITARY SEWER IMPROVEMENTS
Small diameter low-pressure sanitary sewer system to serve
Woodvale Road, Lea Dawn Court,Vinca Circle, Lon Morris Court and Vdali Court
1 Article IV, Paragraph K, 2d. Change the notice of cancellation from forty-five (45)
days to thirty (30) days. Revise the first sentence to read:
"A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY."
2. Article IV, Paragraph K, 2e. Revise the sentence to read:
"Insurers for all policies must be authorized or approved to do business in
the State of Texas and..."
3. Article IV, Paragraph K, 2i. Delete this item in its entirety.
5/4/2006 C-1
WOODVALE SANITARY SEWER IMPROVEMENTS
Attachment D
Project Schedule
Projected Actual
ID Task Name Duration Start Finish Duration Start Finish
1 Notice to Proceed 0 days 5/22/2006 5/22/2006
2 Conceptual Design 74 days 5/22/2006 8/4/2006
3 Data Collection 30 days 5/22/2006 6/21/2006
4 Conceptual Design 30 days 6/21/2006 7/21/2006
5 Preliminary Design Report(PDR) 30 days 6/21/2006 7/21/2006
6 City Review 14 days 7/21/2006 8/4/2006
7 Preliminary Design 74 days 8/4/2006 10/17/2006
8 Survey 30 days 8/4/2006 9/3/2006
9 Waters of US Impact Report 30 days 8/4/2006 9/3/2006
10 Prepare Preliminary Plans and Contract Documents 60 days 8/4/2006 10/3/2006
11 City Review 14 days 10/3/2006 10/17/2006
12 Final Design 44 days 10/17/2006 11/30/2006
13 Prepare Final Plans and Contract Documents 30 days 10/17/2006 11/16/2006
16 City Review 14 days 11/16/2006 11/30/2006
17 Construction Phase 210 days 11/30/2006 6/28/2007
18 Preconstruction Assistance 90 days 11/30/2006 2/28/2007
19 Advertise Project 30 days 11/30/2006 12/30/2006
20 Oen Bids 0 days 12/30/2006 12/30/2006
21 Project Award 60 days 12/30/2006 2/28/2007
22 Construction 120 days 2/28/2007 6/28/2007
It
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/2/2006 - Ordinance No. 16919-05-2006 & 16920-05-2006
DATE: Tuesday, May 02, 2006
LOG NAME: 60WOODVALE REFERENCE NO.: **C-21427
SUBJECT:
Adopt Appropriation Ordinances and Authorize Execution of an Engineering Agreement with Turner
Collie and Braden for the Woodvale Sanitary Sewer Extension Project
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $111,568.00 from the Lake Worth Infrastructure Escrow Account to the Water
and Sewer Operating Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Water and Sewer Operating Fund in the amount of$111,568.00;
3. Authorize the transfer of $111,568.00 from the Water and Sewer Operating Fund to the Sewer Capital
Projects Fund;
4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$111,568.00; and
5. Authorize the City Manager to execute a contract with Turner Collie and Braden for engineering
services for the Woodvale Sanitary Sewer Extension Project, for a total contract amount not to exceed
$107,730.
DISCUSSION:
The Woodvale Sanitary Sewer Extension Project will provide sanitary sewer service to 110 residents on
Woodvale, Malaga, Kay Lea Dawn Court, Vinca Circle, Lon Morris Court, and Vdali Court at Lake
Worth. Currently property owners must rely on privately owned on-site septic systems for their sewer
service. The project will involve the installation of approximately 9400 linear feet of HDPE low-pressure
sewer line with service lines from the intersection of Malaga and Cahoba near Mosque Point Park on the
west end to the City Of Lake Worth lift station at Marina Drive on the east end.
In October 2005 Turner Collie and Braden was selected as the best qualified engineering firm after
receiving and reviewing proposals from seven engineering firms. Under this proposed contract, Turner
Collie and Braden will develop plans and specifications, coordinate with other agencies, prepare easements
as required, provide bidding assistance and perform project management for an amount not to exceed
$107,730. In addition to the contract amount of $107,730.00, $3,838.00 is included for Water Department
project management.
Turner Collie and Braden is in compliance with the City's M/WBE Ordinance by committing to 31% MM/BE
participation. The City's goal on this amendment is 30%.
The Woodvale Project is located in COUNCIL DISTRICT 7.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/22/2006
Page 2 of 2
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of
the Sewer Capital Project Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2)PE45 444192 0701000 $111,568.00 1)PE45 240015 0000000 $111,568.00
2)PE45 538070 0709020 $111,568.00 3)PE45 538070 0709020 $111,568.00
P274 472045 7071300391ZZ $111,568.00 274 531200 707130039130 $107,730.00
41 $107,730.00
P274 531200 707130039130
41 3
P274 511010 707130039180
738.00
P274 533010 707130039181
100.00
Submitted for City Manager's Office bv: Marc Ott (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: S. Frank Crumb (8207)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/22/2006