HomeMy WebLinkAboutContract 33510 AMENDMENT NO. 2 TO CITY SECRETARY CONTRACT NO. 29211
CITY OF FORT WORTH, TEXAS
STANDARD AGREEMENT FOR ENGINEERING SERVICES
STATE OF TEXAS § CITY SECRETARY
COUNTY OF TARRANT § Contract No.3�dl C)—
WHEREAS,
the City of Fort Worth (City) and CH2M HILL, Inc. (Engineer)made
and entered into City Secretary Contract No. 29211 (the "Contract") on the 04th day of
November, 2003; and
WHEREAS,the Contract involves engineering services for the following project:
DESIGN OF PROTECTION SYSTEMS
WHEREAS, it has become necessary to amend said Contract to:
(1) FWWD received grant from Department of Homeland Security to implement
Buffer Zone Protection Plan(BZPP) at North and South Holly WTPs. As Part of
Phase H, CH2M HILL will design an intelligent video management system for
BZPP at the North Holly, South Holly,Eagle Mountain,Rolling Hills WTPs and
Village Creek WWTF.
(2) Phase III: Add the Protection System Improvements services recommended in
CH2M HILL's Vulnerability Assessment Report completed in December 2002
which are outlined in this Amendment. No. 2, "Attachment A- Scope of Services
and Fee" and standard details developed as part of Phase II.
(3)Revise the Contract's maximum fee; and(4)Revise the Contract's M/WBE
participation commitment:
NOW THEREFORE, City and Engineer, acting herein by and through their duly
authorized representatives, enter into the following agreement which amends the Contract:
1.
Article 1, Section l.of the Contract is amended to include the additional engineering
services specified in the Scope of Services, incorporated herein as "Ai�aCnMU i A
Amendment No. 2._ The cost of the additional services shall not exce d , �1 f
$399,850.00 M , : ` �'g�`N
v f v i-
2.
Article 11 of the Contract is amended to provide for an increase in th _,fee - -
to be paid by City to Engineer as compensation for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all work and services
shall not exceed the sum of$902,650.00
vRIGINAL
Compensation details for the scope revision of the electronic security systems and
for the additional services outlined in this Amendment No. 2 are provided in the revised
"Exhibit B-3, Cost Summary", attached hereto and incorporated within this Contract.
3.
Total M/WBE participation commitment for services under this Contract, as of this
Amendment No. 2, is 15%.
4.
All other provisions of the Contract, which are not expressly amended herein, shall
remain in full force and effect.
EXECUTED on this the day of� , 2006, in
Fort Worth,Tarrant County,Texas.
APPROVAL RECOMMENDED: CITY OF FORT WORTH
By:
'Frank Crumb,P.E. Marc A. Ott
Water Director Assistant City Manager
�
c
o
ntT Authorizatiox
APPROVED AS TO FORM AND ATTEST: ---�
LEGALITY:
Bate
I1
Assistant`"City Attorney ,,MartHendrix
D City Secretary
ENG ER
By:
Gordon F.Koblitz,P.O.—
Vice
. .Vice President
2
CH2MHILL
Attachment A - Scope of Services and Fee
Contract - 29211, Amendment No.2
Fort Worth Water Department
Protection System Improvements Project
CH2M HILL is under Contract with the City of Fort Worth,Fort Worth Water Department
("FWWD") to provide detailed design,bidding and construction services to implement high
priority security improvements for the FWWD's mission critical facilities (12).
The Scope of Services for this Project as outlined in"Attachment A, Scope and Fee"of the
original agreement,is amended as follows:
(1) FWWD received grant from Department of Homeland Security to implement Buffer
Zone Protection Plan(BZPP)at North and South Holly WTPs. As Part of Phase II,
CH2M HILL will design an intelligent video management system for BZPP at the
North Holly,South Holly,Eagle Mountain,Rolling Hills WTPs and Village Creek
WWTF.
(2) Phase III: Add the Protection System Improvements services recommended in
CH2M HILL's Vulnerability Assessment Report completed in December 2002 which
are outlined in this Amendment.No.2,"Attachment A-Scope of Services and Fee'
and standard details developed as part of Phase II.
SCOPE - Protection System Improvements
This scope provides the design,bidding and construction services to implement high
priority electronic security improvements for the FWWD's facilities listed below.
FWWD'facilities included in the design are:
— Remaining ground storage tanks/booster pump stations(11)
— All elevated storage tanks (11)
— Wholesale customer water metering stations (28)
— Clear Fork Raw Water PS
— All lift stations(30)
Protection system items included in the design are:
❖ Card access control system
❖ CCTV monitoring of critical assets
•'• Motion sensor/intrusion detection devices
❖ Backflow preventors in wholesale customer metering stations (6)
❖ Evaluation and develop specifications for fire hydrant back flow prevention protection
❖ Communication systems(recommended by South West Research Institute)for security
monitoring(CCTV,card access,intruder alarms)of critical remote sites from the security
command center at Holly SCADA center
Project Approach
CH2MHILL will use a phased project approach for design,consisting of a Kickoff meeting,
with visits to each site,and thereafter 30%,60% and 90% reviews. At regular intervals,a
progress meeting will be held,to update the FWWD's project manager and other key project
staff on the design status.
Engineering services during construction are included in this scope of services,including
technical bid analysis,submittal review,construction site visits,observe startup acceptance
testing,and record drawing services.
Task 1: Services During Design Phase:
Task 1.1:Site Visits:
— Locate electronic security devices(cameras,card access,motion and intruder
sensors)
— Check electrical feed for the electronic security systems
Task 1.2:Schematic Design Phase (30% Review)
— Develop preliminary-drawing list and specification list.
— Evaluate and recommend security information management software
— Produce preliminary block diagrams and facility plans.
— Provide Budget Cost Estimate(+30%/-15%).
— Provide internal QC review.
— Deliver (5 copies) 30% review documents for FWWD's review.
Task 1.3:Design Development Phase(60% Review):
— Adjudicate 30% review comments,updating drawings.
— Refine drawings,adding detail.
— Produce preliminary specifications.
2
— Provide internal QC review.
— Deliver (5 copies)60% review documents for FWWD's review.
Task 1.4:Construction Documents Phase (90% Review):
— Adjudicate 60% review comments,updating drawings.
— Complete all drawings,block diagrams,details and site-plans.
— Produce final version specifications.
— Provide internal QC review at 90% review.
— Deliver (five copies)90% review documents for client review.
— Adjudicate all comments and incorporate into final set.
— Complete Engineer's estimate of construction cost(+15%/-5%)
— Provide stamped engineering drawings and construction specifications.
Task 2: Services During Bidding Phase:
— Prepare security contractor prequalification documents and assist the City in
selecting the qualified contractors to bid on the Phase II and Phase III projects
— Answer bid questions and issue addenda(2)
— Attend Bid Opening/Tabulate bids
— Provide technical bid evaluation assistance and make recommendation of contractor
Task 3: Services During Construction Phase:
— Answer contractor information requests (Assumed 50 RFIs).
— Review shop drawing submittals (Assumed 12).
— Evaluate potential change orders (Assumed 4).
— Review Operation and Maintenance manuals(2) submitted by the Contractor.
— Assist FWWD with contractor's pay requisitions
— Construction Management: Resident inspector will be onsite during the construction
period of 6 months for Phase II(8 hours/week)
— Conduct monthly construction meetings and site visit trips (6)to observe
construction progress, documenting each trip with a Site Observation Report.
— At the construction completion visit,the objective is to develop a punch-list;
identifying deficient items,action required and pertinent drawing or specification
section.
— Produce record drawings,based on contractor drawing redline markups.
3
Task 4: Part of Phase II-Design of Intelligent Video Management System(NMS)
For the North Holly,South Holly,Rolling Hills,Eagle Mountain WTPs and Village
Creek WWTF IVMS will be designed. IVMS consists of fixed camera system along fence
line for intruder detection and notifying the FWWD's security command center. IVMS
will be integrated with the existing security surveillance and access control system.This
will be bid along with the rest of the Phase II construction contract.
Task 5:Part of Phase II-Design equipment shelter for housing security network
equipment
The existing network room at Holly SCADA does not have room to accommodate the
new computer equipment racks required for the proposed security systems in Phase II
and III.As part of this task,evaluate locations where new equipment racks can be
located and recommend an option that suits FWWD's interim needs.As part of this
project,FWWD would like CH2M HILL to design a tilt up precast equipment shelter to
enclose equipment racks.Also,evaluate whether the existing generator can
accommodate new loads from security systems and if required provide a temporary
back up power as part of Phase II construction contract until the new generator is added
in the future by FWWD.This task also includes relocating existing security equipment
rack from Holly SCADA to new equipment shelter and conduits with fiber between
these two facilities.
Task 6: Part of Phase II-Design new fiber optic backbone or add to the existing fiber
optic backbone to connect the CCTV,Card Access System,and security panels to the
security command center at each site
This task involves making use of the existing fiber optic backbone for future security
system expansion or adding to the existing infrastructure for fiber communications for
the following new systems:
— Card Access System.
— CCTV System.
• Design communication links between the various WTP sites and the South Holly
SCADA Building to meet the requirements for the security systems.
• Design additional fiber backbone where existing capacity is not available.
• Replacing coaxial cable with fiber at Village Creek WWTP
• Design for a 20% spare expansion capability.
Task 7:Project Management
— Meet with FWWD project manager and other key project staff,reconfirm project
objectives,scope of work and schedule.
— Provide FWWD project staff with Information Needs List; (existing drawings,site-
plans documenting current system).
4
— Conduct four (4) progress meeting during the design phase (30%,60%,90% review
and final)
— Prepare project instructions,work plan,quality control procedures,schedule,and
meeting procedures. This task will also include general project management such as
reviews and in-house project management.
— Conduct internal staff coordination;budget and schedule control;coordination of
various task activities being conducted simultaneously and prepare handouts for
meetings and workshops.
— Prepare monthly invoices.
Deliverables
❖ Five (5) copies of drawings and specifications at each review phase.
❖ One set of construction documents,sealed by a Professional Engineer registered in the
State of Texas. (Drawings and Specifications)
❖ One electronic copy of drawing files.
•'• One set of record drawings.
Project Schedule
The project schedule is estimated to take approximately six months to complete the design
phase from Notice to Proceed. The services during construction phase will follow the
design phase and is estimated to be 6 months. See Attachment D for project schedule.
Assumptions
FWWD provides existing documentation/drawings (site plans,building floor plans and
electrical) that exists for the facilities. Assumes documentation in AUTOCAD format. New
drawings to be in AUTOCAD format.
FWWD will provide electronic copy of the front end specifications.
Technical specifications for the project to be assembled using CH2M HILL's Security Master
Specifications as a basis.
Escorted access will be provided within facilities.
Owner will provide acceptable topographic survey of sites and property boundary
documents if required.
Updating of electrical equipment to latest codes is not included in the scope.
No relocation of underground utilities or structures will be required to incorporate new
fencing.
5
City will require construction contractor(s) to name City and CH2M HILL as additional
insured on the contractor's general liability insurance policy.
Additional Services
Additional Services to be performed by the ENGINEER, if authorized by the FWWD which
are not included in the above described Basic Services, are described as follows:
❖ Additional project and construction meetings
❖ Additional site visits during construction(such as second punch list,field inspection)
Compensation For Engineering Services
CH2M HILL developed the engineering fees for designing the Fort Worth Water
Department's protection systems; this fee basis is shown in Attachment B. Compensation
will be on a time and materials basis as defined by the terms of the Contract between the
City of Fort Worth and CH2M HILL Inc. The budgeted amount for the basic services
identified in this Amendment No. 2 is $399,850. Compensation for services under this
Agreement shall not exceed $902,650 without prior authorization and amendment to this
Agreement.
Existing Not to Exceed Amount: $502,800.00
Additional Scope described in this Amendment No.2: $399,850.00
Total Not to Exceed Amount: $902,650.00
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Amendment No. 2 to City Secretary Contract No. 29211
Exhibit B-3
(Supplement to Attachment B)
Cost Summary
Fort Worth Water Department
Protection Systems Improvements Project
Scope of Services Fee MWBE %
Attachment A $399,850 15
Proposed MWBE Subconsultants Services Fees
Gupta and Associates, Inc. Drafting, Electrical,
$63,400 Record Drawings
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Page 1 of 2
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/9/2006
DATE: Tuesday, May 09, 2006
LOG NAME: 60CH2M HILL REFERENCE NO.: **C-21442
SUBJECT:
Authorize Execution of Amendment No. 2 to the Engineering Agreement with CH2M Hill to Develop
Plans and Specifications to Install an Intelligent Video Management System at the Major Plants and
Phase 3 Protection System Improvements at Water Department Facilities
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an amendment to the
engineering agreement with CH2M Hill to develop plans and specifications for the installation of an
intelligent video management system at the major plants and Phase 3 protection system improvements at
Water Department facilities, increasing the cost by $399,850, for a total contract amount not to exceed
$902,650.
DISCUSSION:
In November 2002, the Fort Worth Water Department completed a Vulnerability Assessment of its facilities
in conformance with requirements set out in the Public Health, Security, and Bioterrorism Preparedness and
Response Act of 2002. The Vulnerability Assessment identified areas where security measures should be
enhanced. These security mitigation and enhancement programs were then prioritized based on their risk
reduction capabilities and organized into a multi-year improvement program.
On September 30, 2003, (M&C C-19784) the City Council authorized the execution of an engineering
agreement with CH2M Hill to develop plans and specifications for improvements identified as Phase
1. These improvements included new and replacement fencing for critical assets, vehicle barriers, securing
and hardening vaults, vents and hatches, fence mounted intrusion systems and motion/intrusion detection
devices. These improvements are nearing completion. On January 4, 2005, (M&C C-20477) Amendment
No. 1 was awarded to CH2M Hill that called for the development of plans and specifications for security
improvements identified as Phase 2. These improvements included card access control systems at critical
buildings, motion detection CCTV cameras, site lighting, intrusion detection devices, online instrumentation
system for raw and finished water contamination detection and an integrated communication system for
critical remote sites.
In October 2005, the Water Department advertised for proposals for engineering and design of the Phase 2
and Phase 3 Security Improvements. Four firms responded and CH2M Hill was selected as the best-
qualified firm.
Under the proposed Amendment No. 2, CH2M Hill will design and provide construction management
services for an intelligent video management system and fiber optic backbone for the major plants as part of
the Phase 2 improvements. This design work is necessary for the construction of improvements to be
funded through a recently approved federal grant. It will also include design work for security improvements
identified as Phase 3 at ground storage tanks, booster pump stations, elevated storage tanks, wholesale
customer metering stations and lift stations. The security improvements will vary by the type of facility but
generally include intrusion alarms, cameras and card access systems.
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/22/2006
Page 2 of 2
The original contract with CH2M Hill was for an amount not to exceed $251,000. Amendment No. 1
increased the contract by $251,800 to $502,800. Amendment No. 2 will increase the amended contract by
$399,850 for a total amount not to exceed $902,650
CH2M Hill is in compliance with the City's M/WBE Ordinance by committing to an additional 16% M/WBE
participation on this Amendment No. 2. The City's goal on this amendment is 15%.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds are available in the current capital budget, as appropriated, of the
Water and Sewer Capital Projects Funds.
TO Fund/Account/Centers FROM Fund/Account/Centers
P264 531200 601160023330 $313,350.00
P274 531200 701310023330 $86,500.00
Submitted for City Manager's Office by- Marc Ott (8476)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: S. Frank Crumb (8207)
http://www.cfwnet.org/council_packet/Reports/mc_print.asp 5/22/2006