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HomeMy WebLinkAboutContract 49034 pM PM CITY SECRETARY CONTRACT N0. 0% co 001CONSTRUCTION REIMBURSEMENT AGREEMENT co a�/j CITY OF FORT WORTH, TEXAS BNSF RAILWAY TRACK INSTALLATION ALLIANCE AIRPORT RUNWAY EXTENSION PROJECT THIS AGREEMENT is made and entered into by and between the CITY OF FORT WORTH, a Texas home-rule municipal corporation ("City'), by and through its duly authorized Assistant City Manager, as authorized by the City Council (M&C C-27378), and Atmos Energy Corporation with a mailing address of 5420 LBJ FRWY, Dallas, TX 75040 ("Company'), each referred to herein individually as a "Party" and collectively as the"Parties". WITNESSTH: WHEREAS, Company owns and operates a 3" IP Poly Pipeline and a 6" HP Steel Pipeline (the "Facility') in Tarrant County, Texas, said Facility being a part of pipeline system; and WHEREAS, City is expanding its Alliance Airport and desires to install or cause to be relocated Eagle Parkway in Fort Worth, Texas and City has requested that Company reroute, adjust and/or take protective action on a portion of the Facility (the "Relocation"), in order to accommodate the Eagle Parkway; and WHEREAS, Company has agreed to provide the Relocation services subject to payment for relocation costs as detailed herein as generally depicted on Exhibit"A"; and WHEREAS, City has agreed to reimburse Company for the costs and expenses for the Engineering and/or Construction and Field Services for the Relocation project, estimated at $840,419.31 as shown on Exhibit "A" attached hereto and made a part hereof; NOW, THEREFORE, for and in consideration of the mutual covenants and agreements hereinafter set forth, it is hereby agreed by and between City and Company as follows: I. RECITALS The recitals, above, are incorporated into this Agreement insofar as they contain material elements germane to the Parties. I I. SCOPE OF WORK Atmos Energy proposes to install approximately 1340 feet of 6" HDPE intermediate pressure gas main, 933 feet of 6" steel high intermediate pressure gas main, and one pressure regulating station within the proposed R.O.W. of the Eagle Parkway extension and FM # 156, and abandon approximately 1800 feet of existing 3" PE intermediate Reimbursement Agreement - City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation OFFICIAL REW)Rl`� Page 1 of 6 "Te WoRTIA2 Tyk pressure gas main, 1200 feet of 6" steel high intermediate pressure gas main, and one pressure regulating station within the existing R.O.W. of Eagle Parkway and FM # 156 that will be abandoned upon completion of the city's project#02048. Refer to attached Atmos plans for construction details. Ill. REIMBURSEMENT BY CITY A. Company shall prepare, and City shall review, an estimated cost for the Engineering and/or Construction and Field Services necessary for the Relocation. The estimated Relocation cost is $840,419.31 (Exhibit"A"). These costs will be reimbursed by City to Company within 30 days of presentation of a statement(s) showing actual costs and supporting documentation of work completed. (1) City has appropriated contingency funds in the amount of$100,000.00 to cover any costs that exceed the estimated costs. Should the verified actual cost be greater than the estimated cost, City shall remit the difference to Company within thirty (30) days of execution of a change order showing actual costs and support materials for the difference in cost. (2) If the actual cost exceeds the estimated cost by more than One Hundred Thousand Dollars ($100,000), City must obtain City Council authorization for the increased payment amount and shall not be bound to the 30 day payment requirement but shall seek said approval within 30 days following receipt of evidence of such cost increase (provided that, if such approval cannot be obtained within 30 days, City, shall initiate efforts to obtain such approval within 30 days and thereafter diligently pursue such approval until a final determination by the City Council. B. City reserves the right to review and verify any presented invoice or statement for accuracy. C. Company shall submit to City within 45 days of completion a final accounting for all Relocation expenses incurred under this Agreement. Upon verification, City will remit the retainage held. D. The obligation of the City to make a cost reimbursement payment under this Agreement does not constitute a general obligation or indebtedness of City for which the City is obligated to levy, pledge or collect any form of taxation. IV. INGRESS AND EGRESS City hereby grants to Company the right of ingress and egress across all lands owned, leased or controlled by City as may be reasonable and/or necessary for Company to perform the Relocation. 1' V. INSURANCE REQUIREMENTS Company shall maintain insurance of the types and in amounts typical of a natural gas utility and in amounts sufficient to address Company's obligations under this agreement, including Company's indemnification obligations, provided that Company may self-insure Reimbursement Agreement City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation Page 2 of 6 for part or all of Company's insurance obligations hereunder. Upon City's written request, but no more than one (1) time per year, Company shall provide a certificate evidencing Company's insurance coverage. Vi. HOLD HARMLESS AND INDEMNIFICATION To the extent allowed by law, City, its successor or assigns, shall hold Company harmless and free from any and all claims of damages which may occur, arising out of City's, its successors'and assigns' negligence in connection with the development of the land or in particular with this project to install new BNSF Railway tracks. Company, its successor or assigns, shall indemnify and hold City harmless and free from any and all claims of damages which may occur, arising out of Company's negligence in connection with the Relocation. VII. NO THIRD PARTY This Agreement is solely for the benefit of the City and Company, and neither the City nor Company intends by any provision of this Agreement to create any rights in any third-party beneficiaries or to confer any benefit or enforceable rights, under this Agreement or otherwise, upon anyone other than the City and Company. Vlll. VENUE AND JURISDICTION This Agreement shall be governed by the laws of the State of Texas. Venue for any action brought to interpret or enforce, or arising out of or incident to, the terms of this Agreement shall be in Tarrant County, Texas or the United States District Court for the Northern District of Texas, Fort Worth Division. IX. RIGHT TO AUDIT City shall have the right, upon reasonable notice and during normal business hours to audit and obtain copies of the books, records, and accounts of Company relating to the Relocation for up to one hundred eighty(180)days after the date Company completes the Relocation. Company understands that the Relocation work may be funded in whole or in part by federal grant funds and Company may be required to make its records related to the Relocation available to the United States federal government. . X. ENTIRETY OF AGREEMENT This Agreement constitutes the entire agreement between the parties hereto relating to the subject matter hereof, and no alterations of the terms and conditions of this Agreement shall be valid unless in writing and signed by both of the parties hereto. This Agreement shall be binding upon and inure to the benefit of the parties hereto, their successors and assigns. Reimbursement Agreement City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation Page 3 of 6 IN WITNESS WHEREOF, this Agreement shall become effective as of the date it becomes fully executed by the parties. ATMOS ENERGYfcComdqu \ SON CITY OF FORT WORTH By- By Name: /: Fernando Costa Title:(—)pO A ods Assistant City Manager Date: Date: 2117 APPROVAL RECOMMENDED: Bill Welstead Aviation Director APPROVED AS TO FORM AND LEGALITY: M&C: C'—28n e3 By Date: I M10 Richard A. McCracken 5 L�► Form 1295: '201U- 114.610q Assistant City Attorney ATTEST: F FO&), By: Mar J. K er ,� T City Secretary ` `* CONTRACT MANAGER: By signing, I acknowledge that I am the person responsible for the monitoring and admi Istration of this contract, including ensuring all orman a d rep rting requirements. By: Julie ostak 'Project Speci list/Senior dministrative Assistant =- - -- Aviation Department OFFICIAL RECORD Reimbursement Agreement CITY SECRETARY City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation FT.WORTH,TX Page 4 of 6 ACKNOWLEDGMENTS STATE OF TEXAS ) COUNTY OF ) Before me, a Notary Public in and for said county and state, on this � 14 day Of , 2017 personally appeared A&0( Cnt5k_AV.14 Q.eook to me known be the identical person who subscribed the name of the maker thereof to the foregoing instrument as Vvcr-e of and acknowledged to me that helehe executed the same as hisAief free an v luntary act and deed, and as the free and voluntary act and deed of such corporation for the uses and purposes set forth. Witness my hand and official seal this the Sj' day of 2017. AA .��"°P"'iE STACYAHUGHES No ry Public Notary ID# 10602813 ,fel �� ?-0� My commission Expires My Commission Expires: January 20,2021 STATE OF TEXAS ) COUNTY OF TARRANT ) Before me, the undersigned authority, on this day personally appeared Fernando Costa, Assistant City Manager of the CITY OF FORT WORTH, a Texas home-rule municipal corporation, known to me to be the person whose name is subscribed to the foregoing instrument and acknowledged to me that in his capacity as Assistant City Manager of the CITY OF FORT WORTH, he executed the same as the act of such corporation for the purposes and consideration therein expressed. Witness my hand and official seal this the day of A-la j 2017. Notary Public 11111NYA L JOHNSON My Commission Expires: / 1 2 v/ aA, ,'q=Notary public, state of Texas Comm. Expires 04-17.2018 Notary ID 1238832-0 Reimbursement Agreement City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation Page 5 of 6 EXHIBITS TO FOLLOW: Cost Estimate for Utility Relocation Reimbursement Agreement City of Fort Worth&Atmos Energy Corporation Alliance Runway Extension Utility Relocation—Eagle Pkwy Relocation Page 6 of 6 f i Eagle Parkway 81 DRS 'Project Number 08045067 Delo:10.20.1016 Direct Costs Materials-with Stores Overheads(Atmos PO's and r.1c,funkin materials) Atmos Qty Description Price Ea, Costs 1 Regulator Skid,Prebuilt S 35,000 S 35,000 2 4'Flsher,SOD ANSI,RFWNRegulators S 5,500 $ 11,000 II 1000 6'Poly Pipe,SDRA i $ 7 S 6,500 t 2 6'Hol Tap Filling,TO Williamson $ 4,000 $ 8,000 1000 6'Steel Pipe,0.280'W,DRL,X42,FBE $ 16 S 16,000 II 2 Mlsc.Piping Materials(Pipe,Valves,Fillings,Gaskets,Bolls,Elc.) S 51000 S 10,000 AlmosMaterials Subtotal S 86,500 Sales Tax(8-1/4%)S 7,135 I i Freight(2.6%) $ 2,183 Materials Total $ 95,799 j Materials-wloStores Overheads(Typically Items bought by Field Ops on P•Cerds) Atmos 6 Qty Description Price Ea. Costs 1 Mlsc.llama Purchased by Field Ops Materials w10 Stores Total $ - Land Costs(Fee Property) Atmos i Qty Description Piloo/Ea Costs 1 Station Site S 1,000 S 1,000 Land Rights(Cephalized) Atmos Qty Description Price/Ea costs t 1 Easements $ 1,000 S 1,000 1 Damage Payments $ 11000 S 1.000 Land Rights Total$ 2,000 Total Direct Capital Labor(Company Labor) Atmos Q(y Description Price iHr Costs 60 Engineering - S . 65 S 3,900 40 Field Ops $ 50 $ 2,000 20 Environmental $ 3s s 700 40 ROW Personnel $ 35 S 1,400 100 FCC $ 36 S 3,600 I Company LaborTolai $ 11,500 Contractor Labor(Includes Labor,Services,Equipment,&Materials) Almos Qty Descripgon Price/Day or Each Price/Hr Costs 480 Contract Engineering S S 125 S 60,000 40 ROW Agent(aid Party) S 76 $ 3,000 0 Flats-a-Ice S - S - I 1 Environmental(SWPPP,Permit Preparation,Consulting,etc) S 10,000 $ 10,000 4 Survey Crew S 1,600 S 6,000 1 -Hot Tap Fabrication&Instal a0en $ 10,000 S 10,000 - 2 TOW Hot Tap Crew S 7,000 $ 14,000 2 DRS Skid Installation and Piping Hook-up S 7,600 $ 15,000 1 PfpellneConstruction(Laba,Services,&Equipment) $ 200,000 S 200,000 2 Pipeline Construction(Materials) $ 10,000 $ 20,000 1 Painting(sandblast,prime,and finish) $ 6,600 $ 8,600 1 Vehicle Barricades $ 2,000 S 2,000 i Gravel Site After lnslatiallon $ 8,000 $ 6,000 0 Access Road $ $ 240 Construction inspector(3RD Party) S 50 S 12,000 8 NOT Company(X-Ray) $ 1,600 S 12.000 j Contract LaborTotal$ 378,600 Sales Tax(8-1/4%) S 31.226 S 409,726 Other Expenditures 0 Cost of Gas Lost(i.e.Flare Gas) $ 10,000 $ - 0 Other Tinge That Don't Flt Any,ffiere Else $ 10,000 $ Other Exp endilutesTotal$ - I Total Direct Costs S 520 026 Indirect Costs(as of 8.9.2016) Description Costs �< Other Expenditures wtoOverheads(RHUTTS:27.62%ofCompany Labor+1.95%of contractor Labor) S 11,166 7AFUDC Debt(0.0%of Direct&IndlreclTolais excluding AFUDC) S IIIIII 28eneflisOverheads(46.39%of Company Labor) $ 5,335 zSlore Overheads(4%of Atmos Purchased Materials) $ 3,832 zDivislon Overheads(14.66176%of Direct Costs) S 70,245 I, t zCorp Overheads(7.5471%of Direct Costs) S 39,247 r Tota)indirect Costs $ 136,026 i I P DIRECT&INDIRECT TOTALS $ 655,650 ! 1 I ESTIMATED TOTAL PROJECT COST(CAPITALIZED) $ 655,650 INCOME TAX ADJUSTMENT(22.04%,NON•CAPITALIZED) $ 144,549 FRANCHISE FEE(5%Typical) $ 40,020 TOTAL COSTS ASSOCIATED WITH PROJECT(CAPITALIZED&NON-CAPITALIZED) $ 840,419 I Notes: f, This estimate assumes(hat all expenses are born by Atmos and that ABC Corp pays an Ald-in-Conshucllon payment(up front)equal[a j. the Estimated Total Project Cost(Capitalized&Non-Capilalized), [ I' 2. There is nocontingencybu9lintothisesUmale, !, Eagle Parkway CES 1(12416 q Rembl �I t: i Interest Carrying Costs & Franchise Fee Adjustment Calculator Project##: 80.45067 1 City List Updated: 6/17/2015 Project Title: EAGLE PARKWAY ALLIANCE AIRPORT RELOCATION CItY:J Fort Worth Customer Type: Commercial-Govt. ACE Total Cost:— 655,850.00, Project Cost 655,850.00 Income Tax Adjustment— 144,549.34 Franchise Fee Adjustmentl $ 40,019.97 1 TOTAL CHARGE— 840,419.31 ..........................................Project Notes:...................................., ESTIMATE PREPARED 12/01/2016 .. ......................................................... .......................................................................................................................................................................................................................... ............................................................................................................................................................................................................................................................................................... ............................................................................................................................................................................................................................................................................................. 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OFFICE USE ONLY Complete Nos. 1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-145104 Atmos Energy Corporation Dallas,TX United States Date Filed: 2 Name of governmental entity or state agency that is a party to the contract for which the form is 12/12/2016 being filed. City of Fort Worth Date Acknowledged: 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a description of the services,goods,or other property to be provided under the contract. 00960 Alliance Runway Ext Construction Reimbursement Agreement for Relocation of Natural Gas Facilities 4 Nature of interest Name of Interested Party City,State,Country(place of business) (check applicable) Controlling I Intermediary 5 Check only if there is NO Interested Party. ❑ X 6 AFFIDAVIT I swear,or affirm, under penalty of perjury,that the above disclosure is true and correct. P&;!, JAYNE A ZABALA �� Notary Public, State of Texas My Commission Expires December 13, 2017 faF�„ Stature of authorized agelqf contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE Sworn to and subscribed before me,by the said this the day of 20� to certify which,witness my hand ands al&office. /)./,n 6) A //j Ae6L A— 11 rjIliature oath 4inted name of officer administering oath Title ollicer administering oath FdWs provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 C-28083 - C CERTIFICATE OF INTERESTED PARTIES FORM x.295 101`1 Complete Nos.1-4 and 6 if there are interested parties. OFFICE USE ONLY Complete Nos.1,2,3,5,and 6 if there are no interested parties. CERTIFICATION OF FILING 1 Name of business entity filing form,and the city,state and country of the business entity's place Certificate Number: of business. 2016-145104 Atmos Energy Corporation Dallas,TX United States Date Filed: 2 Name of governmental entity or state agency that is a parry to the contract for which the form is 12/12/2016 being filed. City of Fort Worth Date Acknn e e c 3 Provide the identification number used by the governmental entity or state agency to track or identify the contract,and provide a I description of the services,goods,or other property to be provided under the contract. 00960 Alliance Runway Ext P Construction Reimbursement Agreement for Relocation of Natural Gas Facilities k 4 Nature of interest Name of interested Party City,State,Country(place of business) (check applicable) Controlling Intermediary 5 Check only if there is NO Interested Party. X 6 AFFIDAVIT I swear,or affirm,under penalty of perjury,that the above disclosure is true and correct. g JAYNE A ZABAIA Notary Public, State of Texas . My Commission Expires December 13, 2017 Inature of authorized agelqf contracting business entity AFFIX NOTARY STAMP/SEAL ABOVE rk Sworn to and subscribed before me,by the said this the--day of 20_/A��,to certify which,witness my hand ands al of office. p R Si ature o officer a ministering oath inted name of officer administering oath Title o icer administering oath t F-6ffds provided by Texas Ethics Commission www.ethics.state.tx.us Version V1.0.277 4