HomeMy WebLinkAboutContract 47550-A3 � — 1/� ,
CITY SECRETARY �z
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TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
•— Q{ 1 `�,C;F``� w AMENDMENT NO. 3 TO CONTRACT NUMBER 58160002327
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Y2016 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
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This Amendment No. 3 to Comprehensive Energy Assistance Program Contract Number. 58160002327 by and
between the Texas Department of Housing and Community Affairs, a public and official agency of the State of Texas
('Department"), and City of Fort Worth, a political subdivision of the State of Texas ("Subrecipient"), hereinafter
collectively referred to as'Parties",
RECITALS
WHEREAS, the Parties respectively, executed that Comprehensive Energy Assistance Program Contract Number.
58160002327("Contract")on January 01,2016 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
The following Contract sections,addendums and exhibits are hereby amended as follows:
1. Section 2.Contract Period,of this Contract is hereby amended to read as follows:
The period for performance of this Contract, unless earlier terminated is January 01, 2016 through June 30,
2017(hereinafter the"Contract Term").
2. Exhibit A. Budget And Performance Statement, of this Contract is hereby deleted and replaced in its entirety
with the attached Exhibit A.
SECTION 2.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 3.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 4.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
SECTION 5.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 6.
By signing this Amendment, the Parties expressly understand and agree that ecome a part of the
Contract as if it were set forth word for word therein. OFFICIAL RECORD
Page I of 4 CITY SECRETARY
FT.WORTH,TX
SECTION 7.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 8.
This Amendment shall be effective and memorializes an effective date of March 10,2017.
WITNESS OUR HAND EFFECTIVE: March 10,2017
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Fernando Costa
Title: Assistant City Manager
Date: April 14,2017 3:21 pm
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Timothy K.Irvine
Title: Its duly authorized officer or representative
Date: April 18,2017 8:45 am
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
2016 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM (LEAP)
CONTRACT NO. 58160002327; AMENDMENT NO. 3
(CFDA # 93.568)
APPROVED AS TO FORM AND LEGALITY:
c
Paige Mebane
Assistant City Attorney
ATTEST: F FORT
p O�
U �
ary J. K
City Secretary
M&C C-27612
Dated: January 26, 2016
CITY OF FORT WORTH �-�-
By: Fernando Costa(signed electronically-see attached contract) T _
Title: Assistant City Manager
Date: April 14, 2017
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: April 18, 2017
By signing below, I acknowledge that I am the person responsible for the monitoring and
administration of this contract, including ensuring all performance and reporting requirements.
S nia Singleton, AssiVS t Director
Neighborhood Servic _-
OFFICIAL,149COR D
CITY$111CRITARY
FT.MAY",Irx
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 3 TO CONTRACT NUMBER 58160002327
FY 2016 COMPREHENSIVE ENERGY ASSISTANCE PROGRAM(CFDA#93.568)
EXHIBIT A
BUDGET
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
$4,636,577.00 CEAP FUNDS CURRENTLY AVAILABLE
$0.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS %
Administration $289,786.00 -
Assurance 16 $209,995.58 -
Direct Services $4,136,795.42 -
TOTAL CEAP BUDGET $4,636,577.00 -
BUDGET CATEGORY FUNDS %
Household Crisis $1,883,947.00 45.54
Utility Assistance $1,964,009.42 47.48
Program Services $288,839.00 6.98
TOTAL DIRECT SERVICES $4,136,795.42 100.00
Subrecipient's service area consists of the following Texas counties:
TARRANT
General Administrative and coordination of CEAP, including costs and all indirect (overhead) cost, examples include
salaries, fringe benefits, non-training travel, equipment, supplies, audit and office space are limited to 6.25% of the
contract expenditures, excluding Training/Travel costs. All other administrative costs, exclusive of administrative costs
for Program Services,must be paid with nonfederal funds.
Page 3 of 4
Assurance 16 shall not exceed the maximum 6.23%. Assurance 16 activities provide services that encourage and enable
households to reduce their home energy needs and thereby the need for energy assistance, including needs
assessments, counseling, and assistance with energy vendors, and report to the Secretary concerning the impact of
such activities on the number of households served, the level of direct benefits provided to those households, and the
number of households that remain unserved.
Program services costs shall not exceed the maximum 7.12%. Program services cost includes direct administrative cost
associated with providing the client direct service salaries and benefits cost for staff providing program services, cost
for supplies, equipment, travel, postage, utilities, rental of office space. All items listed above are allowable program
services cost when associated with providing client direct services. Other program services costs may include outreach
activities and expenditures on the information technology and computerization needed for tracking or monitoring
required by CEAP.
Department's prior written approval for purchase or lease of equipment with an acquisition cost of $5,000 and over is
required. Approval of this budget does not constitute prior approval for such purchases.
Funds may not be used for the purchase or improvement of land, or the purchase, construction, or permanent
improvement of any building or facility.
Subrecipient is limited to only one budget revision request during the first 6 months of the Contract Term. A second
and final budget revision must be received by the Department no later than 45 days prior to the end of the Contract
Term.
Subrecipient shall provide outreach services under all components in this category. Failure to do so may result in
Contract termination. Subrecipient must document outreach, whether the outreach is conducted with CEAP funds or
other funds.
Page 4 of 4
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FORTI
COUNCIL ACTION: Approved on 1/26/2016 - Ordinance No. 22074-01-2016
DATE: 1/26/2016 REFERENCE NO.: C-27612 LOG NAME: 19NS CEAP2016
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of a Grant with the Texas Department of Housing and Community
Affairs in the Amount Up to $7,000,000.00 for the 2016 Comprehensive Energy Assistance
Program, Authorize Related Contracts and Adopt Appropriation Ordinance (ALL COUNCIL
DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of Comprehensive Energy Assistance Program funds in the amount up
to $7,000,000.00 from the Texas Department of Housing and Community Affairs ;
2. Authorize the execution of related contracts, including any amendments, renewals and extensions
in accordance with City policies and regulations with the Texas Department of Housing and
Community Affairs for the grant funds for the program year beginning on January 1, 2016 and ending
on December 31, 2016; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of$7,000,000.00, subject to receipt of the grant.
DISCUSSION:
The City of Fort Worth contracts with the Texas Department of Housing and Community Affairs
(TDHCA) to provide the Comprehensive Energy Assistance Program (CEAP) through the Community
Action Partners (CAP), which is managed by the City's Neighborhood Services Department. The
TDHCA has notified the City to use the prior year's grant award and contract amount as a planning
figure for the 2016 CEAP. The total 2015 contract amount was $5,619,622.00. In response to the
continuing increase in energy rates, CAP Staff projects an increase in funding, resulting in an
estimated grant award up to $7,000,000.00 for this program in 2016.
The three components of the program are:
1. Household Energy Crisis -weatherization and/or energy related assistance, repair of HVAC
systems and/or purchase of window units;
2. Utility Assistance - assistance to households with a composition of elderly and/or disabled
members or a child under the age of five; and
3. Case Management- promoting energy self-sufficiency.
All households at or below 125 percent of the Federal Poverty Income Guidelines will be afforded
access to the program. Applicant households will be determined eligible according to income
guidelines and program procedures. Benefit determinations include household income, household
size, energy consumption and/or vulnerability and the availability of funds. CAP Staff will accept
applications at 10 neighborhood CAP facilities and at other identified locations throughout Tarrant
County. Payments will be made for eligible clients directly to the utility vendors and heating and
file:///Z:/COMMUNITY%20SERVICES%20DIVISION/COMMUNITY%20SERVICES... 4/25/2017
M&C Review Page 2 of 2
cooling system repair companies.
TDHCA allows no more than six percent of the grant award (excluding travel and training) to be
budgeted for administrative costs and five percent for case management administrative costs. The
remaining funds will be used for Household Energy Crisis and Utility Assistance for the duration of the
contract. From January to October 2015, CAP served 6,706 households and 13,764 individuals.
No matching funds are required from the City for the CEAP Grant.
This program serves ALL COUNCIL DISTRICTS.
This contract will be with a governmental entity, state agency or public institution of higher
education: (Texas Department of Housing and Community Affairs).
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that, upon approval of the above
recommendations, receipt of the grant and adoption of the attached appropriation ordinance, funds
will be available in the current operating budget, as appropriated, of the Grants Fund. Grant
appropriations will be completed upon confirmation of the grant award amount to the City of Fort
Worth.
TO
Fundrtment Account Project Program Activity Budget Reference# Amount
-I DepaID- - I -- ID I - _ -I I_ Year I (Chartfield 2)
21001_ 1 XXXX
-_0190444 -1 4310011 XX 1- 1_981999 1 - --1 z -$7,000,000.00
1210011 0190444 _I 5XXXXXX XXXXXX I _ 9819XX _ $7,000,000.00
FROM
Fund I Department Account Project Program Activity Budget Reference# Amount
- ID -_L. _.__. I ___ __I I Year__LAChartiield 2)
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Aubrey Thagard (8187)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
19NS CEAP2016 Grant AO.docx
file:///Z:/COMMUNITY%20SERVICES%20DIVISION/COMMUNITY%20SERVICES... 4/25/2017