HomeMy WebLinkAboutOrdinance 22712-05-2017 ORDINANCE NO.22712-05-2017
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $36,101.67,
SUBJECT TO RECEIPT OF AN EXECUTED CONTRACT, FOR THE PURPOSE
OF AN INTERGOVERNMENTAL AGREEMENT WITH THE TEXAS
COMMISSION ON ENVIRONMENTAL QUALITY; PROVIDING FOR A
SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH,
TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2016-2017 in the
Budget of the City Manager,there shall also be increased estimated receipts and appropriations in the Grants
Fund in the amount of $36,101.67, subject to receipt of an executed contract for the purpose of an
intergovernmental agreement with the Texas Commission on Environmental Quality.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction,such decision,opinion or judgment shall in no way impair
the remaining portions, sections,or parts of sections of this ordinance,which said remaining provisions shall
be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 22393-09-2016 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations,in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
Christ Lopez-R olds, Mary J. Kay' er,
Sr. Assistant City Attorney City Secretary
ADOPTED AND EFFECTIVE: May 9,2017
Ordinance No.22712-05-2017
Page 1 of 1
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CITY OF FORT WORTH-PM�.S TCEQ CONTRACT No.582-15-50040
AMENDMENT#5
AMENDMENT NUMBER 5
The Texas Commission on Environmental Quality (TCEQ) and the City of Fort Worth
(City) agree to amend Contract No. 582-15-50040 to revise the Scope of Work, extend
the term of the contract to August 31, 2018 by exercising the third of three, one-year,
renewal options per Special Term and Condition item 1 of the Contract. In addition, the
total compensation possible under the contract is increased by $36,101.67. The City will
continue to operate and maintain two continuous air monitoring stations (CAMS 0310
and CAMS 0061) in Fort Worth and Arlington, Texas.
The following outlines the changes in this Amendment:
1. TCEQ and the City agree that the total compensation possible under this contract
is increased as follows:
The Original Contract Amount (FYI 5) $ 36,101.67
Contract Amendment No. 1 (FY16) $ 36,101.67
Contract Amendment No. 2 (FYI 5) $ 0.00
Contract Amendment No. 3 (FYI 7) $ 36,101.67
Contract Amendment No. 4 (FY16) $0.00
Contract Amendment No. 5 (FY18) $ 36,101.67
The Total Contract Amount $ 144,406.68
2. The Maximum Amount of the Contract is increased to $144,406.68
3. The revised Scope of Work is incorporated here as Attachment A.
4. TCEQ has approved the Cost Budget Sheet, hereby included in its entirety by
Attachment B of this Amendment.
5. The Term of Contract is extended to August 31, 2018.
All other conditions and requirements of Contract Number 582-15-50040 remain
unchanged.
Texas Commission on Environmental City of Fort Worth
Quality
By: By:
Authorized Signature Authorized Signature
Richard C. Chism
Printed Name Printed Name
Director,
Monitoring Division
Title Title
Date Date
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CrrY OF FORT WORTH-PMZ.S TCEQ CONTRACT No.582-15-50040
AmNDmEw#5
SCOPE OF WORK
I. FACTS/PURPOSE
The Performing Party will operate and maintain two continuous ambient
monitoring stations (CAMS) in Arlington and Fort Worth, Texas in accordance
with the effective Texas Commission on Environmental Quality (TCEQ) quality
assurance project plan (QAPP) pertaining to the Particulate Matter of 2.5
Micrometers or Less (PMZ.S) program, equipment standard operating procedures
(SOPs), and the Preventive Maintenance Instructions (PMI)Manual.
Documentation is available upon request.
Station locations:
• CAMS 0310 - Haws Athletic Center, 600 %z Congress Street, Fort Worth
• CAMS 0061 - Arlington Municipal Airport, 5504 South Collins Street,
Arlington
Air monitoring stations are subject to relocation. In the event of site relocation,
the Performing Party will be notified 30 days prior to relocation. The Performing
Party will operate similar additional or relocated ambient air monitoring
equipment as needed and as agreed upon by both parties.
Table I.1 lists all equipment and air monitoring stations operated and
maintained under this contract.
Table I.1: Equip ment
Station Equipment Type Operating Schedule
Haws Athletic PM,.,FRM sampler 1/6 da s
Center PM2.,TEOM monitor continuous
Arlington
Municipal PM2.5 TEOM monitor continuous
Airport
FRM-federal reference method
PMZ.S-particulate matter of 2.5 micrometers or less in diameter
TEOM-tapered element oscillating microbalance
II. TCEQ RESPONSIBILITIES/DESIGNATION OF STAFF
A. Provide all air monitoring equipment, parts, audit equipment, gas standards,
sample media as required, communications equipment, and equipment
related supplies for the proper operation of the air monitoring stations.
B. Provide all electrical and communication accounts necessary for the proper
operation of air monitoring stations.
C. Provide all site maintenance equipment (i.e., lawnmower, edge trimmer).
D. Provide shipping labels upon request for the Performing Party to ship air
monitoring equipment, parts, audit equipment, and equipment related
supplies to the TCEQ.
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CITY OF FORT WORTH-PM2.5 TCEQ CONTRACT No.582-15-50040
AMENDMENT#5
E. Provide Performing Party staff with individual virtual private network(VPN)
access accounts to check the site status remotely by the TCEQ's internal
status report webpage during the term of the contract.
F. Provide training for equipment operations and other activities designed to
increase technical capabilities required to support this agreement upon
request by the Performing Party.
G. Provide contact information, troubleshooting, and technical support related
to TCEQ air monitoring equipment by phone, email, or on-site visits, during
regular business days between the hours of 8:00 AM and 5:00 PM Central
Standard Time (CST).
H. Conduct annual air monitoring station field audits.
I. Designation of staff
• Lecelle Clarke (512) 239-0664 is the Project Manager and point of contact
for this contract. Additional experienced TCEQ staff will be available in
her absence. Contact information for technical staff is available upon
request.
• Marcia King (512) 239-1766 is the Contract Specialist.
III. PERFORMING PARTY RESPONSIBILITIES
A. Provide at least one primary operator with a minimum of six months
experience with ambient air monitoring equipment and one backup site
operator with similar experience. These site operators must be
electrical/mechanical grade technicians capable of operating and
performing light maintenance on meteorological hardware and electronic
monitoring equipment. Staff must be proficient in the use of digital volt
meters and personal computers. One operator must be present during all
TCEQ assessments or site visits.
B. Designate a Project Representative who receives directions from the TCEQ,
manages the work being performed, and acts on behalf of the Performing
Party as an authorized representative.
C. Operate monitoring equipment according to established applicable SOPs,
PMIs, and QAPPs. This documentation is available upon request.
D. Document all site activities in the electronic operator log before leaving the
site where access to electronic logs is available, and within two business
days where site access to electronic logs is not available.
E. Monitor the site status remotely through the agency's internal status report
webpage using the TCEQ-provided VPN access. Ensure individual VPN
access accounts remain active. If VPN access is lost, it is the Performing
Party's responsibility to alert the TCEQ Project Manager upon discovery.
VPN access accounts are issued to individuals and must not be shared
amongst Performing Party's staff.
F. Possess and utilize the information,practical knowledge, techniques, and
skills to comply with federal and state air monitoring rules, including those
listed in the effective Code of Federal Regulations.
G. Communicate effectively with TCEQ technical staff to troubleshoot
malfunctioning equipment.
H. Reply in writing to all TCEQ requests by set deadlines.
1. Make travel arrangements and cover expenses for its staff to attend all
requested trainings, demonstrations of competency, and meetings.
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AMENDMENT#5
J. Maintain and provide as needed: documentation of shipping expenses,
insurance costs (required)whether using the TCEQ account or other, and
any additional information necessary to track equipment or be reimbursed
for the activity.
K. When visiting the TCEQ headquarters, all staff must enter through the front
of the building, check-in with the security guard, and be escorted by TCEQ
staff.
L. Notify the TCEQ Project Manager immediately of any damages due to
accident or vandalism. Provide pictures, police reports, and communications
to provide remedy within 48 hours of discovery. The TCEQ is not responsible
for damages due to negligence of the Performing Party or its subcontractors.
The Performing Party must provide adequate replacement for equipment
that is lost, stolen, or damaged due to negligence by the Performing Party or
any subcontractor.
M. Provide a physical shipping address for replacement equipment, parts, and
supplies in writing with each request.
N. Provide arrangements to convey equipment to and from the site to TCEQ
employees at mutually agreed upon locations for exchange, delivery, or
transfer. The Performing Party is responsible for its own fuel,vehicle, and
any other expenses associated with the requested conveyance.
O. Operate air monitoring equipment in accordance with Table V.1 and ensure
the deliverables listed in Table V.1 are performed adequately and on time.
P. Document completion and submit deliverables in the manner listed in Table
V.1.
Q. Upon request by the TCEQ provide guided tours of the monitoring sites to
local school districts or governing agencies, not to exceed four hours per
quarter.
R. Promptly respond to site and contractual information requests from the
TCEQ Project Manager.
S. Promptly respond to and comply with verbal and written guidance supplied
by the TCEQ Project Manager and technical support staff.
T. Provide limited logistical support related to relocating or establishing a new
air monitoring site. This may include, but is not limited to, assistance with
locating a new site, providing access to contractors and utility companies for
site construction, and reviewing and documenting site construction
activities.
U. Perform transitional services. Given the nature and importance of the
services requested under this contract, TCEQ must maintain uninterrupted
services. The Performing Party shall provide services as needed to assist in
the smooth transition of a replacement contractor. Transitional services
include, but are not limited to:
• the Performing Party will provide one week of training to the replacement
contractor;
• the Performing Party will provide reports, maps, property site contact
information, keys, equipment, and other TCEQ property to any
replacement contractor upon execution of said future contract;
• the Performing Party will report to any replacement contractor any
pending problems being investigated or for which equipment repair is
incomplete;
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CITY OF FORT WORTH-PM,.S TCEQ CONTR4Cr No.582-15-50040
AMENDMENT#5
• upon request by TCEQ the Performing Party will provide to any
replacement contractor access to site trailers, buildings, utilities, or other
locked areas;
• the Performing Party will notify the TCEQ Project Manager in writing
when the transition of services is complete; and
• at all times, the Performing Party will provide complete cooperation,
courtesy, civility, and professionalism when providing transitional
services and communicating with any replacement contractor staff.
IV. DESCRIPTION OF DELIVERABLES
The Performing Party must operate and maintain the air monitoring stations
listed in Section I according to all effective TCEQ QAPPs, SOPs, and PMls, as well
as any additional guidance provided by the TCEQ Project Manager to meet
existing, and future, federal air monitoring requirements. TCEQ documents can
be accessed through the TCEQ Rhone page and are also available upon request.
V. SCHEDULE OF DELIVERABLES
The Performing Party must provide the deliverables listed in Table V.1 to the
TCEQ in accordance with the noted timeframes.
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AMENDMENT#5
Table V.1: Contract Deliverables
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
Data PM,.,FRM, . Collect and monitor continuous LEADS via VPN or
Collection PM2.s TEOM ambient air data and operate non- through the on-site
continuous samplers according to data logger
applicable Standard Operating
Procedures (SOPs) and the U.S. EPA
Monitoring Schedule.
. Review continuous data in Leading
Environmental Analysis and Display
System(LEADS) daily to ensure
sampler function. Document this
review in the electronic operator log
on the day it occurs.
Sample PMZ.s FRM . Package and ship all collected PM,.s Desert Research
Collection and FRM filters following the shipping Institute (DRI)
Shipping schedule provided by the Project http://eafs.dri.edu/
Manager. and Leads via VPN
. Submit electronic sample files to the
analytical contractor on same day as
filter shipment.
• Document shipping date in electronic
operator lo .
Equipment PM2.s FRM, . Respond to equipment failures or Project Manager,
Failure PM,.,TEOM malfunctions by visiting the site on TCEQ Equipment
Response the same day if feasible, but no later Support Work
than the next business day. Group (ESWG), and
• Notify TCEQ in writing within one LEADS via VPN
business day of problem resolution.
. Follow the TCEQ's technical advice
and instructions without exception
when troubleshooting equipment.
Equipment PM,.;FRM, . Report equipment failures or TCEQ ESWG,
Failure and PMZ.s TEOM malfunctions in writing the same day Project Manager,
Sample Loss as discovered. Include symptoms or and LEADS via VPN
Report cause of failure and contact
information for the Performing Party
personnel immediately available to
troubleshoot.
• Report in writing within one business
day if any continuous monitor fails to
collect data for more than 48
consecutive hours or when two
consecutive non-continuous samples
are missed or invalid. Include reason
for data loss and corrective action
plan.
Monthly PM2,FRM, . Perform verifications monthly within Project Manager
Verification PM,.,,TEOM first five business days of the month.
and Report . Perform verification procedures as
defined by instrument SOPs.
. Download a new verification
worksheet from the TCEQ Rhone page
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Deliverable Equipment Summary of Tasks and Timeframes Submit to:
at http://rhone4/cgi-
bin/worksheet_docs.pl for each
verification report.
• Enter all verifications in the electronic
operator log according to the
requirements listed in Section III.D of
this contract, identifying the sampler,
and the date of verification.
• Verification reports must be
independently reviewed by someone
other than the originator prior to
submission to the TCEQ to ensure
accuracy.
• Submit verification report within two
business days of completion.
Quarterly PM,FRM, • Perform quarterly audits within first Project Manager
Audit and PM2.s TEOM five business days of quarter, as
Report defined by instrument SOPS.
• Perform additional audits after
instrument repair, modification, or
replacement.
• Download a new calibration
worksheet from the TCEQ Rhone page
at http://rhone4/cgi-
bin/worksheet_docs.pl for each
verification report.
• Enter all audits in the electronic
operator log according to the
requirements listed in Section IIID of
this contract, identifying the sampler,
and the date of the audit.
• Audit reports must be independently
reviewed by someone other than the
originator prior to submission to the
TCEQ to ensure accuracy.
• Submit audit report within two
business days of audit completion.
Preventive PM2.s FRM, Execute the following, on any updated LEADS via VPN
Maintenance PM2.s TEOM version posted on the Rhone page:
Instruction • 40-030, Cleaning the R&P Air Screens,
(PMI) a minimum of every 30 days;
Completion • 40-30a, Cleaning the Very Sharp Cut
Cyclone, a minimum of every 30 days;
• 40-30b, Cleaning the 1-1 Stage and
Inlet, a minimum of every 30 days;
• 40-180, 2025 Battery Replacement, a
minimum of every six months and at
battery failure;
• 41-30, TEOM Air Condition Filter, a
minimum of every 30 days;
• 41-030a, TEOM PX,SCC Adapter
Cleaning, a minimum of every 30 days
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AMENDMENT#S
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
or at motor failure;
. 41-030b, TEOM Sample Inlet Cleaning,
a minimum of every 30 days;
■ 41-180, TEOM In-Line Auxiliary Filter
Change, a minimum of every six
months;
■ 41-180a, TEOM Air Conditioner
Cleaning, a minimum of every six
months; and
■ any future PMIs developed for this
equipment with TCEQ notification.
. Enter the completion of each PMI, and
the date of completion, in the
electronic operator log according to
the requirements listed in Section IIID
of this contract.
Audit and PM,.,FRM, ■ Respond within 24 hours of receiving TCEQ Data Quality
Assessment PM2.s TEOM audit request to acknowledge that the Team and
Assistance request was received. Project Manager
■ Submit completed pre-audit
questionnaires by set deadlines.
■ Assist TCEQ staff or U.S. EPA auditors
on-site during all TCEQ audits and
assessments.
Site site . Maintain site free of vegetation higher LEADS via VPN
Maintenance than six inches and trash or debris.
. Ensure site remains locked and secure
when staff are not on-site.
■ Obtain written approval from TCEQ to
change the site lock or combination.
■ Request and maintain vegetation
control equipment from TCEQ.
. Ensure the site meets the siting
criteria outlined in the Code of
Federal Regulations (CFR) Part 58
Appendix E.
■ Notify the Project Manager
immediately when the site does not
meet siting criteria.
Invoice and PM,.,FRM, . Submit quarterly invoices within 30 Project Manager
Release of PMZ.s TEOM days after the end of the following and
Claims five intervals: Contract Specialist
Submission o September - November
■ due December 31
o December -February
■ due March 31
o March
■ due April 30
o April - May
■ due June 30
o June -August
■ due September 30
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AMENDMENT#S
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
• Submit quarterly invoices according
the requirements provided in the
TCEQ Administrative Procedures for
Contracted Operators document. This
document can be found at
http://rhone4/c,Qi-
bin/worksheet_docs.pl.
• Submit completed Release of Claims
form with final Contract invoice.
• Late submittal of invoices will be
noted and documented in the end of
the year evaluation that may
determine the continuation of this
contract.
• Invoices must include a detailed '
breakdown of all expenditures.
• Any inappropriate expenditure,
including items not related to the
project, will result in the invoice being
rejected.
• In the event that an invoice is
rejected, the Performing Party must
submit a revised invoice within 10
business days of rejection date.
Data PM,.,FRM, • Track and submit data completeness Project Manager
Completeness PMZ.S TEOM reports within one calendar month and
Reports after close of fiscal quarter. Fiscal LEADS via VPN
quarters are defined as:
o September - November
■ due December 31
o December -February
■ due March 31
o March-May
■ due June 30
o June -August
■ due September 30
• Include description of how data
completeness was determined and
provide justification for data loss and
corrective actions taken.
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AMENDMENT#5
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
Inventory PM,.s FRM, • Notify the Project Manager within one Project Manager
Management PM2.5 TEOM business day of equipment
and Reports replacement or change(including gas
cylinders).
• Documents any equipment
replacement or change(including gas
cylinders)in the electronic operator
log according to the requirements
listed in Sections IIID of this contract.
. Return inoperable equipment, with
proper documentation of the problem,
to the TCEQ within three business
days of replacement.
• Upon request, promptly assist the
Project Manager with maintaining
inventory control and with Inventory
Management Database(IMD)data
requests.
. Track and submit inventory
management reports within one
calendar month after close of fiscal
quarter. Fiscal quarters are defined as:
o September -November
■ due December 31
o December -February
■ due March 31
o March-May
■ due June 30
o June-August
■ due September 30
Demonstration PM2.s FRM, . Ensure all site operators demonstrate Project Manager
of Competency PM2.5 TEOM, passing DOCs.
(DOC) met . Submit completed DOC forms and
supporting documentation to the
TCEQ Project Manager for all
equipment and all current operators
within six months after the effective
date of this contract.
• If an operator is hired after the
effective date of this contract, submit
completed DOC form within six
months of the operator's hire date.
Ensure the operator demonstrates a
passing DOC.
■ Complete all DOCS using Form 1: DOC
Documentation Form, provided in
Attachment C, and submit original
forms to the TCEQ within 10 business
days of completion. Maintain copies of
the completed forms and any
supporting documentation for a
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AMENDMENT#S
Deliverable Equipment Summary of Tasks and Timeframes Submit to:
minimum of 5 years. Make this
documentation available upon
request.
FRbi-federal reference method
met-meteorological equipment with sensors to measure wind speed,wind direction,and temperature
PM2.,-particulate matter of 2.5 micrometers or less in diameter
SOP-standard operating procedure
TEOM-tapered element oscillating monitor
TCEQ-Texas Commission on Environmental Quality
U.S.EPA-United States Environmental Protection Agency
VPN-virtual private network
VI. ACCEPTANCE CRITERIA
The Performing Party is required to provide the TCEQ at least an 85 percent (%)
quarterly data return from all monitors and samplers. If the 85% data return is
not achieved, assignable cause must be identified within a week after each
month end. Assignable causes may include acts of nature (tornadoes,
hurricanes, hail, etc.), vandalism, or circumstances beyond the control of the
Performing Party. Neglect of the site is not an assignable cause. The parties
agree that the following reduction represents a reasonable calculation for
payment in the event that the Performing Party fails to meet the required 85%
quarterly data return. TCEQ may reduce Performing Party's payment for the
fiscal year by up to 25% if the required data return is not achieved and there is
no assignable cause. The possible reduction amount (25% of the fiscal year
funds) will be split evenly between each quarter of operation of each monitor.
For example, if this Scope of Work calls for four monitors to be operated for
four quarters each, the possible reduction amount will be split 16 ways. In that
example, for each quarter that a monitor does not achieve the required data
return, TCEQ may deduct up to 1/16 of the possible reduction amount.
Considerations for the reduction of payment will consist of evaluation of the
Performing Party's performance of required operating procedures, quality
control procedures, and effective and timely communication of non-compliance
issues. Non-compliance issues will also require corrective action. This
adjustment is cumulative with all other remedies.
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AMENDMENT#5
M8 Cost Budget
Cooperative Reimbursement Contract
for State Agencies and Local Governments
1. Budget. Authorized budgeted expenditures for work performed are as follows:
Budget Category Cost for Work to be
Performed
Salary/Wages $18,300.65
Fringe Benefits $9,937.47
Travel $0.00
Supplies $1,073.00
Equipment $0.00
Contractual $0.00
Construction $0.00
Other $725.00
Indirect Costs $6,065.55
Total $36,1o1.67
2. Indirect Cost Reimbursable Rate. The reimbursable rate for this Contract is
21.48% of(check one):
®salary and fringe benefits
❑modified total direct costs
❑ other direct costs base
If other direct cost base,identify:
This rate is less than or equal to(check one):
❑ Predetermined Rate—an audited rate that is not subject to adjustment.
® Negotiated Predetermined Rate—an experienced-based predetermined rate
agreed to by Performing Parry and TCEQ.This rate is not subject to adjustment.
❑ Default rate—a standard rate of ten percent of salary/wages may be used in lieu of
determining the actual indirect costs of the service.
3. Other. If Budget Category"Other"is greater than $25,000 or more than 1o% of
budget total,identify the main constituents:
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4. Travel. In order to be reimbursable, travel costs must be specifically authorized in
advance of the travel. Travel costs will be reimbursed only in the amount of actual
costs, up to the maximum allowed by law for employees of the State of Texas at the
time the cost is incurred.
5. Budget Categories. The Budget Categories above have the definitions,
requirements and limitations stated in UGMS. Construction costs are not
reimbursable without prior, specific written authorization from TCEQ.
6. Budget Control.
a. Cumulative transfers equal to or less than io% of the Total Budget.
Performing Party may transfer amounts between the approved direct cost budget
categories so long as cumulative transfers from direct cost budget categories
during the Contract Period do not exceed ten percent(io%) of the Total Budget
amount. Performing Party must timely submit a Budget Revision Request(BRR)
Form reflecting the revised budget. Upon approval by TCEQ,the BRR will be
incorporated into this Contract as though it is a document revised under General
Term and Condition Section 1.2.The lo%limit does not reset with the approval
of each BRR. It resets when an amendment is signed by the parties reflecting
changes to the budget.
b. Cumulative transfers greater than io% of the Total Budget. TCEQ must
pre-approve in writing all budget revisions that result in the cumulative
transfer from direct cost budget categories of funds greater than io% of the Total
Budget during the Contract Period. The Performing Party must request to amend
the Contract.A contract amendment is required before Performing Party incurs
these costs.
c. Performing Party may not transfer amounts to budget categories containing zero
dollars without TCEQ pre-approval in writing.
7. Invoice Submittal. Unless otherwise stipulated in the Contract, invoices must be
submitted to the individual named in TCEQ Project Representatives and Records
Location at monthly intervals. Final invoices shall be submitted within two(2)
calendar months after completing the Scope of Work activities. TCEQ may
unilaterally extend this deadline by e-mail.
a. All invoices must be submitted in a format that clearly shows how the budget
control requirement is being met.
8. Supporting Records. Performing Party shall submit records and documentation
to TCEQ as appropriate for the review and approval of reimbursing costs. TCEQ
may reject invoices without appropriate supporting documentation. TCEQ has the
right to request additional documentation such as expenses for the invoice period,
year-to-date expenses, projected totals for the year(or applicable contract period),
percent of budget spent to date, and percentage of budget projected to be spent.
Performing Party shall maintain records subject to the terms of this Contract.
9. Indirect Costs. Performing Party's indirect costs will be reimbursed at the
reimbursable rate entered above. If no reimbursable rate is shown above, indirect
costs are not reimbursable under this Contract. The reimbursable rate must be less
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CIT OF FORT WORTH-PM,., TCEQ CONTRACT NO.582-15-50040
AMENDMENT#5
than or equal to the rate authorized under UGMS. To the extent that the
reimbursable rate is lower than Performing Party's actual indirect costs, Performing
Party is contributing its unreimbursed indirect costs to the successful performance of
this Contract, and waives any right it may have to reimbursement of those costs(if
this Contract requires matching funds, Performing Party may claim its
unreimbursed indirect costs as part or all of its match). Performing Party must fund
all unreimbursed indirect costs from other funds. It is the Performing Party's
responsibility to ensure that unreimbursed indirect costs are not charged to other
projects which do no benefit from them, and that it uses funding sources that may be
properly used to fund its unreimbursed costs.
14 of 14
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5/9/2017 - Ordinance No. 22712-05-2017
DATE: Tuesday, May 9, 2017 REFERENCE NO.: **C-28227
LOG NAME: 23TCEQ PM 2.5 CONTRACT AMEND 5 FY18
SUBJECT:
Authorize Execution of Amendment No. 5 to City Secretary Contract No. 45912, an Intergovernmental
Cooperative Reimbursement Contract with the Texas Commission on Environmental Quality in the Amount
of$36,101.67 for a Total Contract Amount of$144,406.68, for the Operation of Local Air Pollution
Monitors, Apply Indirect Costs at Approved Percentage Rate and Adopt Appropriation Ordinance
(COUNCIL DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize Execution of Amendment Number 5 to City Secretary Contract No. 45912, an
Intergovernmental Cooperative Reimbursement Contract with the Texas Commission on Environmental
Quality with an amount not to exceed $36,101.67 for the contract period of September 1, 2017, through
August 31, 2018;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount of$36,101.67 in Fiscal Year 2017, subject to receipt of an executed contract;
and
3. Apply the indirect cost at the rate of 21.48 percent in accordance with the terms of the
Intergovernmental Cooperative Reimbursement Contract.
DISCUSSION:
This Amendment to City Secretary Contract No. 45912 (Initial Contract) will require the City of Fort Worth
(City) to operate local air pollution monitors to include retrieving the sampling filters and data, sending
filters and data for analysis, and performing regular audit and maintenance activities on the equipment
under the terms of the contract. The contract period will be September 1, 2017 through August 31, 2018,
with a not to exceed amount of$36,101.67 for reimbursement of expenses to the City. This is the last
available renewal amendment to the Initial Contract.
,Document MC No. Approval Date ;Amount
_.._ _ ��
Initial Contract C-26930 08/26/2014 $36,101.67
Amendment No. 1 ;C-27421 `08/18/2015 $36,101.67
Amendment No. 2 C-26930 108/27/2015 $0.00 (90 day extension)
Amendment No. 3 C-27855 1108/09/2015 $36,101.67
,Amendment No. 4 None 107/29/2016 $0.00 (90 day extension)
__..
Amendment No. 5 PendingPending $36,101.57
Logname: 23TCEQ PM 2.5 CONTRACT AMEND 5 FYI Page 1 of 2
Total 1$144,406.68
In 1998, the United States Environmental Protection Agency (EPA) revised its measurement standards for
Particulate Matter (PM) emissions in to the atmosphere. Since Fiscal Year 1999-2000, the Texas
Commission on Environmental Quality (TCEQ) has contracted with the City for operation and
maintenance of the monitoring equipment provided by the TCEQ for two PM Monitoring stations. The
location of each station is as follows:
Haws Athletic Center 000 Congress Street 2 Monitors
rlington Municipal Airport 0000 South Collins Street 11 Monitor
The Haws Athletic Center monitors are located in COUNCIL DISTRICT 2.
This contract will be with a governmental entity, state agency or public institution of higher
education: TCEQ.
FISCAL INFORMATION / CERTIFICATION:
The Director of Finance certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated,
of the Grants Fund. Funds will be reimbursed by grantor after expenditures are made.
FUND IDENTIFIERS (FIDs):
TO _
___ .� ___p_.I t ID g _ Year Chartfield 2
Fund De artment ccoun Pro'ect Pro ram ctiv� Bud et Reference # �Amoun
( ) I i
FROM
Fundi Department ccoun Project Program ctivity Budget Reference # moun
ID ID 1 Year (Chartfield 2)
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Brandon Bennett (6345)
Originating Department Head: Elmer DePaula (7251)
Cody Whittenburg (5455)
Additional Information Contact: Ben Carson (6336)
Logname: 23TCEQ PM 2.5 CONTRACT AMEND 5 FYI Page 2 of 2