HomeMy WebLinkAboutContract 32096 STATE OF TEXAS § CITY SECRETARY
CONTRACT NO. Lljo�/p
COUNTY OF TARRANT §
-THIS contract ("Contract") is made and entered into by and between the City of Fort Worth
("City"), whose address is 1000 Throckmorton St., Fort Worth Texas 76102, acting by and through
Richard Zavala, its duly authorized Acting Assistant City Manager, and Presbyterian Night Shelter
("Contractor"), whose address is 2400 Cypress, Fort Worth, TX 76102, acting by and through Mr. John
Suggs, its duly authorized Executive Director. (Sometimes City and Contractor are referred to
individually as a"Party" and collectively as the "Parties".)
WHEREAS, City has received grant monies from the United States Department of Housing and
Urban Development ("HUD") under Title 1 of the Housing and Community Development Act of 1974,
as amended, (42 USC 5301 et seq.) for utilization in connection with its Community Development
Block Grant("CDBG"), Program No. B-05-MC-48-0010, for Year XXXI;
WHEREAS, one of the national objectives of the CDBG program is to benefit low and moderate
income citizens (the"National Objective");
WHEREAS, the assigned Catalog of Federal Domestic.Assistance (CFDA) number is 14.218 for
this Federal program; and
WHEREAS City citizens, the Community Development Council, and the City Council have
determined that CDBG programs are needed by the City's low and moderate-income citizens.
NOW, THEREFORE,THIS AGREEMENT FURTHER WITNESSETH:
THAT,the Parties covenant and agree as follows:
1. Scope of Services
a. Contractor will administer Emergency Shelter services to citizens of the City of Fort Worth under
the program name Bottly Bounty("Program"), for the term June 1, 2005 to May 31, 2006.
b. Contractor will provide the services and activities as set forth in Exhibit A-Program Summary in
accordance with Exhibit B-Program Services Schedule.
c. Contractor agrees to meet the National Objective of activities benefiting low and moderate-
income individuals and to maintain full documentation supporting fulfillment of this National
Objective in its files.
d. City will monitor and evaluate Contractor's performance using the goals and performance
standards required in this Contract. Substandard performance as determined by City monitoring
will constitute non-compliance with this Contract. If action to correct such substandard performance
is not taken by Contractor within a reasonable period of time after being notified in writing by City,
procedures to suspend or terminate the Contract will be initiated.
2. Compensation and Method of Payment
a. City will disburse CDBG Year XXXI funds ("CDBG Funds") in an amount up to $30,000 to
Contractor on a reimbursement of expenses basis.
b. Payment will be processed by City following receipt from Contractor of the following monthly
financial documents: (1) Attachment I- Request For Funds, (2) Attachment II-Detail—S-tatement of
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Costs, and (3) Attachment 111-Expenditures Worksheet. Reimbursement for the payment of eligible
expenses shall be made against the budget specified in Exhibit C-Program Operating Budget and in
accordance with performance specified in Exhibit B-Program Services Schedule. City is under no
obligation to disburse funds for expenditures that occurred prior to the first day of the month for
which the reports are submitted.
c. Contractor agrees to utilize all disbursed CDBG Funds for the benefit of the Program. Contractor
agrees that all funds will be expended in accordance with Exhibit C-Program Operating Budget.
Contractor may not increase or decrease line-item amounts in the approved CDBG Funds portion of
Exhibit C-Program Operating Budget without City's prior written approval.
d. It is understood that the total cost for operation of this Program is $1,410,525 Presbyterian Night
Shelter and that Contractor will obtain from other sources the remaining funds in excess of the
CDBG Funds as detailed in Exhibit C-Program Operating Budget. Contractor will notify City
promptly of any additional funds it receives for operation of the Program, and City reserves the
right to amend Exhibit C-Program Operating Budget in such instances.
e. Contractor agrees to keep all CDBG Funds on hand in interest bearing accounts. All interest
earned shall be reported to City on a monthly basis, at the same time as submission of the monthly
report following the end of the Contract month during which the interest was earned. Interest in an
amount of$25.00 or less per month may be used for authorized Program expenses. These amounts
must be reported on the monthly financial statements filed pursuant to this Contract. Interest earned
in excess of$25.00 per month is subject to remittance to City as directed by City.
f. Contractor will not commingle CDBG Funds with any other fiends in any manner that would
prevent City from readily identifying expenditures for operation of the Program.
3. Uniform 4dininistrative Requirements and Program Management Standards
a. Financial Management
i. Accounting Standards
The Contractor agrees to comply with OMB Circular A-110, "Uniform Administrative
Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals and
other Non-Profit Organizations", and agrees to adhere to the accounting principles and
procedures required therein, utilize adequate internal controls, and maintain necessary source
documentation for all costs incurred.
ii. Cost Principles
Contractor shall administer the Program in conformance with OMB Circular A-122, "Cost
Principles for Non-Profit Organizations" and attachments and revisions thereto, regarding
principles for determining costs for the Program.
b. Documentation and Record Keeping
i. Requirement
Contractor shall maintain all records pertinent to the activities to be funded under this Contract
required in 24 CFR § 570.506. In addition, Contractor agrees to keep records to fully document
all expenditures charged to the CDBG portion of the Program. The documentation must support
the amounts charged to the Program and demonstrate that the expenditures were appropriate to
the stated goals of the Program and allowable under applicable Federal, state and City
guidelines.
ii. Retention
(1) All records pertaining to Program shall be retained for four (4) years following the
termination of this Contract. Contractor may destroy Program records at the end of this four (4)
year period if no outstanding audit finding exists.
(2) Contractor will retain any Program loan records until four (4) years after the expiration of
any loan.
iii. Real Property Records
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Contractor shall maintain real property Inventory records that clearly Identity properties
purchased, improved, or sold. Properties retained shall meet eligibility criteria and shall conform
to the requirements of 24 CFR § 570.505.
iv. Closeouts
Contractor's obligation to City shall not end until all closeout requirements are completed.
Activities during this closeout period shall include, but are not limited to: making final
payments, disposing of Program assets (including the return of all unused materials, equipment,
unspent cash advances, Program income balances, and accounts receivable to City), and
determining the custodianship of records.
v. Audits and Inspections
(1) City, HUD, and the United States Comptroller General, or their respective representatives,
shall have access to any books, documents, records and papers relating to the operations of
Contractor under this Contract for the purpose of audit, examination, exception and transcription
at all of Contractor's offices at all reasonable hours.
(2) All non-federal entities that expend $500,000 or more in Federal funds within one (1) year,
regardless of the source of the Federal award, must submit to City an annual audit prepared in
accordance with 24 CFR Sections § 570.502-570.503 generally, with specific reference to OMB
Circulars (with attachments)A-122, "Cost Principles for Non-Profit Organizations", and A-133,
"Audits of States, Local Governments, and Non-Profit Organizations", as appropriate. The
audit may cover either Contractor's fiscal year during which this Contract is in force or cover the
period of this Contract. The audit must be prepared by an independent certified public
accountant, be completed within twelve (12) months following the end of the period being
audited and be submitted to City within thirty (30) days of its completion. Contractor's audit
certification is attached hereto as Exhibit D - Audit Schedule Independent Audit Requirement.
The Audit Schedule Form must be submitted to City within sixty (60) days of the end of the
period being audited (Contractor's fiscal year). Costs of preparation of this audit may be an
allowable expenditure of CDBG Funds in an amount proportional to that of the CDBG Funds
used in Contractor's total agency operating budget. Non-profit entities that expend less than
$500,000 a year in Federal funds are exempt from Federal audit requirements for that year, but
records must be available for review or audit by appropriate officials of the Federal agency, City,
and General Accounting Office ("GAO").
(3) City reserves the right to perform an audit of Contractor's agency operations and finances at
any time during the term of this Contract, if City determines that such audit is necessary for
City's compliance with OMB Circular A-133. Contractor agrees to allow access to all relevant
books, records and materials. If such audit reveals a questioned practice or expenditure, such
questions must be resolved within fifteen (15) days after notice to Contractor. If questions are
not resolved within this period, City reserves the right to withhold further funding under this
and/or future contract(s) with Contractor.
(4) If as a result of any audit it is determined that Contractor has misused, misapplied or
misappropriated all or any part of the CDBG Funds, Contractor agrees to reimburse the City the
amount of such monies so misused, misapplied or misappropriated, plus the amount of any
sanction, penalty or other charge levied against City because of such misuse, misapplication or
misappropriation.
4. Reporting Procedures
a. Financial Reports
Contractor will submit to City on a monthly basis: (1) Attachment I-Request for Funds, (2)
Attachment II-Detailed Statement of Costs, (3) Attachment III-Expenditures Worksheet, as
applicable, for expenses incurred for services and activities accomplished by Contractor in
performance of this Contract. Actual cash receipts for claimed expenditures must be provided
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at the time the request for tends is presented. The reports must be signed by a duly authorized
agent of the Contractor and submitted by the 15th of the month following the month being
reported. City is under no obligation to disburse funds for expenditures that occurred prior to
the firs day of the month for which the report is submitted.
b. Progress Reports
Contractor will submit to City on a monthly basis: (1) Attachment IVa-Program Services
Report, (2)Attachment IVb-Direct Benefit Data Report, (3)Attachment V-Performance Report,
and (4) Attachment VI-Client Data Report for services and activities undertaken by Contractor
in performance of this Contract. The report will be signed by a duly authorized agent of
Contractor and submitted by the 15th of the month following the month that is reported. City is
under no obligation to disburse funds for expenditures that occurred prior to the firs day of the
month for which the report is submitted.
c. Program Income
Contractor agrees that all program income from operation of the Program in proportion to the
amount of CDBG Funds received hereunder will be expended prior to expending CDBG Funds
and that any such program income is subject to the terms of this Contract. Contractor may expend
CDBG Funds only if program income is insufficient to meet all eligible Program activity expenses.
Contractor agrees to return to City at the end of the Contract any remaining program income
earned from operation of the Program in proportion to the amount of CDBG Funds in Exhibit A-
Program Summary and Exhibit B-Program Operating Budget.
d. Procurement
L Compliance
Contractor shall comply with City policy concerning the purchase of equipment and shall
maintain inventory records of all non-expendable personal property, as defined by such policy,
procured with funds provided under this Contract.
ii. OMB Standards
Contractor shall procure all materials, property, or services in accordance with the requirements
of 24 CFR Part 84, Procurement Standards and Property Standards, as modified by 24 CFR Part
570.502(b)(6), covering utilization and disposal of property.
5. Reversion of Assets
a. Contractor agrees to return to City any CDBG Funds remaining on hand at the end of the
Contract.
b.All property purchased with CDBG Funds under this Contract will be used solely for operation of
the Program. Contractor agrees to obtain City approval prior to purchase of property and Contractor
agrees to notify City upon receipt of property so that it may be properly tagged and inventoried.
Title to such property will be vested in City, and Contractor will deliver all such property to City for
disposition at City's sole discretion at the termination of the Program.
6. Applicable Laws
a. Federal
Contractor agrees to comply with the following laws and the applicable regulations as they are
currently written or are hereafter amended during performance of this Contract:
• Title VI of the Civil Rights Act of 1964 (42 USC 2000d et seq.)
• Title VIII of the Civil Rights Act of 1968 (42 USC 3601 et seq.)
• Executive Orders 11063, 11246, as amended by Executive Orders 11375 and 12086 and as
supplemented by 41 CFR Part 60
• The Age Discrimination in Employment Act of 1967 (29 USC 621)
• The Age Discrimination Act of 1975 (42 USC 6101 et seq.)
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• Section 504 of the Rehabilitation Act of 1973 (29 USC 794 et seq.) and 24 CFR Part 8 where
applicable
• National Environmental Policy Act of 1969, as amended, 42 USC 4321 et seq. ("NEPA") and
the related authorities listed 24 CFR Part 58
• The Clean Alt Act, as amended (42 USC 7401 et seq.), the Clean Water Act of 1977, as amended
(33 USC 1251 et seq.) and the related EPA regulations at 40 CFR Part 15, as amended from time
to time, and Executive Order 11738. In no event shall any amount of the assistance provided-
under
rovidedunder this Contract be utilized with respect to a facility that has given rise to a conviction under
the Clean Air Act or the Clean Water Act.
• The Immigration Reform and Control Act of 1986 (8 USC 1101 ei seq.), specifically including
the provisions requiring employer verification of the legal status of its employees
• The Housing and Community Development Act of 1987 (42 USC 5301 et seg.)
• The Americans with Disabilities Act of 1990 (42 USC 12101 et seq.)
• Drug Free Workplace Act of 1988 (41 USC 701 et seq.) and 24 CFR Part 23, Subpart F
• Regulations as 24 CFR Part 87 related to lobbying, including the requirement that certifications
and disclosures be obtained from all covered persons
• Executive Order 12549 and 24 CFR Part 5.105 (c) pertaining to restrictions on participation by
ineligible, debarred, or suspended persons or entities.
b. Section 3 of the Housing and Urban Development Act of 1968, as amended, (12 USC 1701u et
seq.) and its related regulations at 24 CFR Part 135
As the work to be performed under this Contract is on a project assisted under a program
providing direct Federal financial assistance from HUD, Section 3 of 24 CFR 135.38 ("Section 3")
requites that the following clause be insetted in all covered contracts ("Section 3 Clause"):
`A. The work to be performed under this contract is subject to the requirements of section 3 of
the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u (section 3). The
purpose of Section 3 is to ensure that employment and other economic opportunities generated by
HUD assistance or HUD-assisted projects covered by Section 3, shall, to the greatest extent
feasible, be directed to low- and very low-income persons, particularly persons who are recipients
of HUD assistance for housing.
B. The Parties to this contract agree to comply with HUD's regulations in 24 CFR Part 135, which
implement Section 3. As evidenced by their execution of this contract, the Parties to this contract
certify that they are under no contractual or other impediment that would prevent them from
complying with the Part 135 regulations.
C. The contractor agrees to send to each labor organization or representative of workers with
which the contractor has a collective bargaining agreement or other understanding, if any, a notice
advising the labor organization or workers' representative of the contractor's commitments under
this section 3 clause, and will post copies of the notice in conspicuous places at the work site where
both employees and applicants for training and employment positions can see the notice. The
notice shall describe the Section 3 preference,.shall set forth minimum number and job tides subject
to hire, availability of apprenticeship and training positions, the qualifications for each; and the
name and location of the person(s) taking applications for each of the positions; and the
anticipated date the work shall begin.
D. The contractor agrees to include this section 3 clause in every subcontract subject to
compliance with regulations in 24 CFR Part 135, and agrees to take appropriate action, as provided
in an applicable provision of the subcontract or in this Section 3 clause, upon a finding that the
subcontractor is in violation of the regulations in 24 CFR Part 135. The contractor will not
subcontract with any subcontractor where the contractor has notice or knowledge that the
subcontractor has been found in violation of the regulations in 24 CFR Part 135.
E. The contractor will certify that any vacant employment positions, includingCtiaining positions,
that are filled (1) after the contractor is selected but before the contract is executed, and-(2) with
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persons other than those to whom the regulations of 24 UF-K Part 135 require employment
opportunities to be directed, were not filled to circumvent the contractor's obligations under 24
CFR Part 135.
F. Noncompliance with HUD's regulations in 24 CFR Part 135 may result in sanctions,
termination.of this contract for default, and debarment or suspension from future HUD assisted
contracts.
G. With respect to work performed in connection with Section 3 covered Indian housing
assistance, section 7(b) of the Indian Self-Determination and Education Assistance Act (25 U.S.C.
450e) also applies to the work to be performed under this contract. Section 7(b) requires that to the
greatest extent feasible (i) preference and opportunities for training and employment shall be given
to Indians, and (ii) preference in the award of contracts and subcontracts shall be given to Indian
organizations and Indian-owned Economic Enterprises. Parties to this contract that are subject to
the provisions of section 3 and section 7(b) agree to comply with Section 3 to the maximum extent
feasible,but not in derogation of compliance with section 7(b)."
City and Contractor understand and agree that compliance with the provisions of Section 3, the
regulations set forth in 24 CFR Part 135, and all applicable tales and orders of HUD shall be a
condition of the Federal financial assistance provided to the Program, binding upon City and
Contractor, and their respective successors, assigns and subcontractors. Failure to fulfill these
requirements shall subject Contractor and its subcontractors, and their respective successors and
assigns, to those sanctions specified by die Grant Agreement through which Federal assistance is
provided and to such sanctions as are specified by 24 CFR Part 135.
c. Other Laws
Contractor covenants and agrees that its officers, members, agents, employees, Program participants
and subcontractors shall abide by and comply with all other laws, Federal, state and local, relevant
to the performance of this Contract, including all applicable City ordinances, rules and regulations
and the Housing and Community Development Act of 1974 (42 USC 5301 et seq.), as amended, and
all related regulations. Contractor further promises and agrees that it has read, and is familiar with,
terms and conditions of the Community Development Block Grant under which CDBG Funds are
granted and that it will fully comply with them. It is agreed and understood that, if City notifies
Contractor of any such violation on the part of Contractor or any of its officers, members, agents,
employees, Program participants or subcontractors, then Contractor shall immediately desist from
and correct such violation.
7. Nondiscrimination
a. Contractor will not unlawfully discriminate against any person or persons because of sex, race,
religion, age, disability, color, national origin, or familial status, nor will Contractor permit its
officers, members, agents, employees, subcontractors or Program participants to engage in such
discrimination.
b. Contractor covenants that neither it nor any of its officers, members, agents, employees, Program
participants or subcontractors, while engaged in performing this Contract, shall, in connection with
the employment, advancement or discharge of employees or in connection with the terms,
conditions or privileges of their employment, discriminate against persons because of their age
except on the basis of bona fide occupational qualification, retirement plan or statutory requirement.
c. Contractor further covenants that neither it nor its officers, members, agents, employees,
subcontractors, Program participants, or persons acting on their behalf, shall specify, in solicitations
or advertisements for employees to work on this contract, a maximum age limit for such
employment unless the specified maximum age limit is based upon a bona fide occupational
qualification, retirement plan or statutory requirement.
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d. In accordance with the provisions of the Americans With Disabilities Act oI 1990 ("ADA"),
Contractor warrants that it and any and all of its subcontractors will not unlawfully discriminate on
the basis of disability in the provision of services to the general public, nor in the availability, terms
and/or conditions of employment for applicants for employment with Contractor, or employees of
Contractor or any of its subcontractors. Contractor warrants it will fully comply with ADA'S
provisions and any other applicable Federal, state and local laws concerning disability and will
defend, indemnify and hold City harmless against any claims or allegations asserted by third parties
or subcontractors against City arising out of Contractor's and/or its subcontractors' alleged failure to
comply with the above-referenced laws concerning disability discrimination in the performance of
this Contract.
e. This Contract is made and entered into with reference specifically to the ordinances codified at
Chapter 17,Article III, Division 3 "Discrimination in Employment Practices", of the City Code, and
Contractor hereby covenants and agrees that Contractor, its officers, members, agents, employees
and subcontractors, have fully complied with all provisions of same and that no employee,
employee-applicant or Program participant has been discriminated against by the terms of such
ordinances by either the Contractor or its officers, members, agents, employees or subcontractors.
8. Prohibition Against Interest
a. No member, officer or employee of City or its designees or agents; no member of the governing
body of the locality in which the Program is situated; and no other public official of such locality or
localities, who exercises any functions or responsibilities with respect to the Program funded
hereunder during his or her tenure or for one year thereafter, shall have any interest, direct or
indirect, in any contract or subcontract, or the proceeds thereof, for work to be performed hereunder.
Contractor shall incorporate, or cause to be incorporated, like language prohibiting such interest in
all contracts and subcontracts entered into in connection with the Program.
b. No member, officer, employee, or Program participant of Contractor or its subcontractors shall
have a financial interest, direct or indirect, in this Contract or the CDBG Funds transferred
hereunder or be financially interested, directly or indirectly, in the sale to Contractor of any land,
materials, supplies or services purchased with any CDBG Funds transferred hereunder, except on
behalf of Contractor, as an officer, employee, member or Program participant. Any willful violation
of this paragraph with the expressed or implied knowledge of Contractor or its subcontractors shall
render this Contract voidable by City.
9. Minority and Women Business Enterprise Commitment
Contractor agrees to abide by City's policy to involve Minority and Women Business Enterprises
(MWBEs) in all phases of its procurement practices and to provide them an equal opportunity to
compete for contracts for construction, provision of professional services, purchase of equipment
and supplies and provision of other selvices required by City. Contractor agrees to incorporate City
Ordinance No. 15530, and all amendments or successor policies thereto, into all contracts and will
further require all persons or entities with whom it contracts to comply with said Policy.
10. Non Assignment
No assignment or delegation of duties under this Contract by Contractor shall be effective without
City's prior written approval.
11. Independent Contractor
i'
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a. Contractor shall operate hereunder as an Independent contractor and not as an ottrcer, agent,
servant or employee of City. Contractor shall have exclusive control of, and the exclusive right to
control, the details of the work and services performed hereunder, and all persons performing same,
and shall be solely responsible for the acts and omissions of its officers, members, agents, servants,
employees, subcontractors, Program participants, licensees or invitee. The doctrine of respondeat
superior shall not apply as between City and Contractor, its officers, members, agents, servants,
employees, subcontractors, Program participants, licensees or invitees, and nothing herein shall be
construed as creating a partnership or joint enterprise between City and Contractor. It is expressly
understood and agreed that no officer, member, agent, employee, subcontractor, licensee or invitee
of the Contractor, nor any Program participant hereunder, is in the paid service of City and that City
does not have the legal right to control the details of the tasks performed hereunder by Contractor,
its officers, members, agents, employees, subcontractors, Program participants, licensees or
invitees.
b. City shall in no way nor under any circumstances be responsible for any property belonging to
Contractor, its officers, members, agents, employees, subcontractors, Program participants,
licensees or invitees, which may be lost, stolen, destroyed or in any way damaged; and Contractor
hereby indemnifies and holds harmless City and its officers, agents, and employees from and
against any and all claims or suits.
12. Insurance and Bonding
a. CONTRACTOR COVENANTS AND AGREES TO INDEMNIFY, HOLD HARMLESS
AND DEFEND, AT ITS OWN EXPENSE, CITY AND ITS OFFICERS, AGENTS,
SERVANTS AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS OR
SUITS FOR PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF WHATSOEVER KIND OR
CHARACTER, WHETHER REAL OR ASSERTED, ARISING OUT OF OR IN
CONNECTION WITH THE EXECUTION, PERFORMANCE, ATTEMPTED
PERFORMANCE OR NONPERFORMANCE OF THIS CONTRACT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAM DESCRIBED
HEREIN, WHETHER OR NOT CAUSED, IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY; AND CONTRACTOR HEREBY ASSUMES ALL
LIABILITY AND RESPONSIBILITY OF CITY AND ITS OFFICERS, AGENTS,
SERVANTS, AND EMPLOYEES FOR ANY AND ALL CLAIMS OR SUITS FOR
PROPERTY LOSS OR DAMAGE AND/OR PERSONAL INJURY, INCLUDING DEATH,
TO ANY AND ALL PERSONS, OF WHATSOEVER KINDS OR CHARACTER,WHETHER
REAL OR ASSERTED, ARISING OUT OF OR IN CONNECTION WITH THE
EXECUTION, PERFORMANCE, ATTEMPTED PERFORMANCE OR NON-
PERFORMANCE OF THIS CONTRACT AND AGREEMENT AND/OR THE
OPERATIONS, ACTIVITIES AND SERVICES OF THE PROGRAMS DESCRIBED
HEREIN, WHETHER OR NOT CAUSED IN WHOLE OR IN PART, BY ALLEGED
NEGLIGENCE OF OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS
OR SUBCONTRACTORS OF CITY. CONTRACTOR LIKEWISE COVENANTS AND
AGREES TO AND DOES HEREBY INDEMNIFY AND HOLD HARMLESS CITY FROM
AND AGAINST ANY AND ALL INJURY, DAMAGE OR DESTRUCTION OF PROPERTY
OF CITY, ARISING OUT OF OR IN CONNECTION WITH ALL ACTS OR OMISSIONS
OF CONTRACTOR, ITS OFFICERS, MEMBERS, AGENTS, EMPLOYEES,
SUBCONTRACTORS, INVITEES, LICENSEES, OR PROGRAM PARTICIPANTS, OR
ITR ,
CAUSED, IN WHOLE OR IN PART, BY ALLEGED NEGLIGENCE OF OFA'
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AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS OR SUBCONTRACTORS Ov
CITY.
CONTRACTOR AGREES TO AND SHALL RELEASE CITY, ITS AGENTS, EMPLOYEES,
OFFICERS AND LEGAL REPRESENTATIVES FROM ALL LIABILITY FOR INJURY,
DEATH, DAMAGE OR LOSS TO PERSONS OR PROPERTY SUSTAINED IN
CONNECTION WITH OR INCIDENTAL TO PERFORMANCE UNDER THIS
CONTRACT, EVEN IF THE INJURY, DEATH, DAMAGE OR LOSS IS CAUSED BY THE
CITY'S SOLE OR CONCURRENT NEGLIGENCE.
CONTRACTOR SHALL REQUIRE ALL OF ITS SUBCONTRACTORS TO INCLUDE IN
THEIR SUBCONTRACTS A RELEASE AND INDEMNITY IN FAVOR OF THE CITY IN
SUBSTANTIALLY THE SAME FORM AS ABOVE.
b. Contractor will maintain blanket fidelity coverage in the form of a bond in the amount of
$30,000, to insure against loss from the fraud, theft or dishonesty of any of Contractor's officers,
agents, trustees, directors or employees. The proceeds of such bond shall be used to reimburse City
for any and all loss of CDBG Funds occasioned by such misconduct. To effectuate such
reimbursement, such bond shall include a rider stating that reimbursement for any loss or losses
thereunder shall be made directly to City for the uses and benefit of Contractor.
c. Contractor shall filmish certificates of insurance as proof that it has secured and paid for policies
of workers' compensation, public liability and automobile liability insurance covering all risks
incident to or in connection with the execution, performance, attempted performance or
nonperformance of this Contract. The amounts of such insurance shall not be less than the
maximum liability that can be imposed on City under the laws of the State of Texas. Contractor
understands and agrees that such insurance amounts may be revised upward at City's option and that
Contractor shall revise such amounts within thirty (30) days following notice to Contractor of such
requirements.
d. Contractor will submit documentation to City that it has obtained insurance coverage and has
executed bonds as required in this contract within thirty (30) days of the execution of this Contract
and prior to payment of any monies hereunder.
e. Any failure on part of the City to request certificate(s) of insurance shall not be construed as a
waiver of such requirement or as a waiver of the insurance requirements themselves. Insurers of
Contractor insurance policies shall be licensed to do business in the State of Texas by the
Department of Insurance or be otherwise eligible and authorized to business in the state of Texas.
Insurers shall be acceptable to City insofar as their financial strength and solvency and each such
company shall have a current minimum A.M. Best Key Rating Guide rating of A: VII or other
equivalent insurance industry standard rating unless otherwise approved by City. Deductible limits
on insurance policies shall not exceed$5,000 per occurrence unless otherwise approved by City.
f. Any local, federal or other regulatory insurance or bonding requirements for the Program that
exceed those specified herein shall prevail.
g. Contractor shall agree to require its subcontractors to maintain applicable insurance coverages,
limits, and other requirements as those specified herein; and, Contractor shall require its
subcontractors to provide Contractor with certificate(s) of insurance documenting such coverage.
Also, Contractor shall require its subcontractors to have City and Contractor endorsed as additional
insured (as their interests may appear) on their respective insurance policies. Contractor shall
require its subcontractors to maintain builders risk insurance at the limit of applicable project(s)
costs when the value of materials involved exceeds $10,000 or at a different limit value limit as
specified by City.
13. Waiver of Immunity
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If Contractor is a charitable or nonprofit organization and has or claims an immunity or exemption
(statutory or otherwise) from and against liability for damages or injury, including death, to persons
or property; Contractor hereby expressly waives its rights to plead defensively such immunity or
exemption as against City. This section shall not be construed to affect a governmental entity's
immunities under constitutional, statutory or common law.
14. Termination
a. In addition to, and not in substitution for, other provisions of this Contract regarding the
provision of public services with CDBG Funds, pursuant to Title I of the Housing and Community
Development Act of 1974, as amended, it is expressly understood and agreed by and between the
Parties that this Contract is wholly conditioned upon the actual receipt by City of Federal CDBG
Year XXXI funds; that all monies distributed to Contractor hereunder shall be exclusively from
Federal monies received under said grant and not from any other monies of City; and that if such
fiends under City's grant are not timely forthcoming, in whole or in part, City may, at its sole
discretion, terminate this Contract and City shall not be liable for payment for any work or services
performed by Contractor under or in connection with this Contract.
b. City may terminate this Contract whenever such termination is determined to be in City's best
interest, in event of Contractor's default, inability or failure to perform or to comply with any of the
terms herein, or, for other good cause.
c. The Parties acknowledge that CDBG Funds paid hereunder are intended to provide only partial
funding for Contractor's program operations. City may terminate this Contract if non-CDBG funds
included in the Operating Budget are not forthcoming to Contractor during the Contract term.
d. CDBG Funds provided hereunder may not be used as collateral for loans to Contractor to defray
program operation expenses, and any attempted use of CDBG Funds for this purpose will result in
termination of this Contract by City.
e. Termination will be effected by written notice to Contractor, specifying the portions of the
Contract affected and the effective date of termination. Upon Contractor's receipt of such
termination notice, Contractor will:
• Stop work under the Contract on the date and to the extent specified by City;
• Cease expenditures of CDBG Funds, except as necessary for completion of the portions of the
Contract not terminated; and
• Terminate all orders and contracts to the extent that they relate to portions of the Contract being
terminated.
f. Contractor will return to City any unused CDBG Funds previously advanced by City under this
Contract within thirty (30) days of the effective date of Contract termination. City will have no
responsibility or liability for Contractor's expenditures or actions occurring after the effective date
of Contract termination.
15. Certification Regarding Lobbying
a. The undersigned representative of Contractor hereby certifies,to the best of his or her knowledge
and belief, that: No federal appropriated funds have been paid or will be paid, by or on behalf of
Contractor, to any person for influencing or attempting to influence an officer or employee of any
agency, a member of Congress, an officer or employee of Congress or an employee of a member of
Congress in connection with the awarding of any Federal contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan or
cooperative agreement. Contractor shall require that the language of this certification be included in
all subcontracts or agreements involving the expenditure of Federal funds.
CDBG YEAR X= CONTRACT Rev.05-17-05
Presbyterian Night shelter(Bottle Bounty) 10
b. It any funds other than Yederal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a member of
Congress, an officer or employee of Congress, or an employee of a member of Congress in
connection with this Federal contract, grant, loan or cooperative agreement, Contractor shall
complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance
with its instructions.
c. This certification is a material representation of fact upon which reliance was placed when this
Contract was made or entered into. Submission of this certificate is a prerequisite for making or
entering into this Contract imposed by 31 USC Section 1352. Any person who fails to file the
required certification shall be subject to a civil penalty of not less than $10,000.00 and not more
than$100,000.00 for each such failure.
16. Miscellaneous Provisions
a. All terms of this Contract shall apply to any and all subcontractors of Contractor who are in any
way paid with CDBG Funds or who perform any work in connection with Contractor's program.
b. The provisions of this Contract are severable, and, if for any reason a clause, sentence,paragraph
or other part of this Contract shall be determined to be invalid by a court or Federal or state agency,
board or commission having jurisdiction over the subject matter thereof, such invalidity shall not
affect other provisions which can be given effect without the invalid provision.
c. City's failure to insist upon the performance of any term or provision of this Contract or to
exercise any right herein conferred shall not be construed as a waiver or relinquishment to any
extent of City's right to assert or rely upon any such term or right on any future occasion.
d. Should any action, whether real or asserted, at law or in equity, arise out of the execution,
performance, attempted performance or nonperformance of this Contract, venue for action shall lie
in Tarrant County, Texas.
e. This written instrument and the exhibits attached hereto,which are incorporated by reference and
made a part of this Contract for all purposes, constitute the entire agreement between the Parties
concerning the work and services to be performed hereunder, and any prior or contemporaneous,
oral or written agreement which purports to vary from the terms hereof shall be void. Any
amendments to the terms of this Contract must be in writing and must be approved by each Party.
f.All notices required or permitted by this Contract must be in writing and are deemed delivered on
the earlier of the date actually received or the third day following (i) deposit in a United States
Postal Service post office or receptacle; (ii) with proper postage (certified mail, return receipt
requested); and (iii) addressed to the other Party at the address set out in the preamble of this
Contract or at such other address as the receiving Party designates by proper notice to the sending
Party.
g. In accordance with the requirements of 24 CFR Part 570.200 ( j ) ,none of the performance
rendered under this Contract shall involve, and no portion of the CDBG Funds received hereunder
shall be used, directly or indirectly, for the construction, operations, maintenance or administration
of any sectarian or religious facility or activity, nor shall said performance rendered or funds
received be utilized so as to benefit, directly or indirectly, any such sectarian or religious facility or
activity.
It. Contractor represents that it possesses the legal authority, pursuant to any proper, appropriate and
official motion, resolution or action passed or taken, to enter, into this Contract and to perform the
responsibilities herein required.
i. Contractor certifies that it has obtained a 501 (c) (3) Certificate from the Internal Revenue
Service. Contractor shall notify City in writing of any changes to its 501 (c) (3) tax-exempt status
during the term of this Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE] 1
CDBG YEAR 10M CONTRACT Rev.05-17-05
Presbyterian Night Shelter(Bottle Bounty) 11.
IN WITNESS WHEKEUE, the Parte ���ereto have exeen�e t ee (:3) copies of this Contract in tort
Worth, Tarrant County, Texas,this!C,�L�day of / , 20
CITY OF FORT WORTH Presbyteria fight Shelter
By: By)Executive
hard Zavala JohSuggs
Acting Assistant City Manager Director
APPR VED AS TO FORM AND LEGALITY:
7vEDCify Attorney _ n Y1
Contract Authorization
ATTEST: 5-1 L��_
f_�A Date
City Secretary
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on , 2005_by Richard
Zavala, the Acting Assistant City Manager of the City of FoA Wort4, on behalf of the City of Fort
Worth.
e$tiv PE ROSELLA BARNES '� - L, 11.2_�•,�,�'
MY COMMISSION EXPIRES Notary Public, State of Texas
= � Maroh 31,2009
STATE OF TEXAS §
COUNTY OF TARRANT §
This instrument was acknowledged before me on Jct w , 2005_by
Mr. John Suggs, the Executive Director of Presbyterian Night Shel er, a Texas non-profit corporation,
on behalf of said corporation.
---- RICHARD VICKERS Notary Public, State of Texas
® Notary Public,State Qf Texas
My Commission Expires On
9�oF Da-26.2006
CDBG YEAR X= CONTRACT Rev.05-17-05
Presbyterian Night Shelter(Bottle Bounty) 12
EXHIBIT A
CDBG PROGRAM SUMMARY
AGENCY Presbyterian Night Shelter
PROGRAM Bottle Bounty
June 1, 2005 — May 31, 2006 $30,000
CONTRACT NO. PERIOD AMOUNT
PROGRAM DESCRIPTION Offering the homeless population a chance to help the community and earn a
little money at the same time. The Presbyterian Night Shelter will accept glass bottles from homeless individuals at
a rate of 3 cents for every bottle collected.
COUNCIL DISTRICT($)
All districts are served. Shelter is located in district 8.
PROGRAM GOALS
To offer homeless individuals the opportunity to earn some income by collecting glass
bottles in an effort to support Fort Worth's mission to create a cleaner and more attractive city.
PROGRAM OBJECTIVES
Revitalize central city neighborhoods and commercial districts by removing and preventing blight in these areas.
- Over 465,817 littered bottles will be collected from Fort Worth property.
Create job opportunities for Fort Worth's chronically homeless citizens.
- Over 60 homeless individuals will gain employment during this program.
PROGRAM SERVICES and ACTIVITIES GOALS
Numer of Individuals to employ 60
Bottles to be collected throughout the year 666,666
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CITY OF FORT WORTH EXHIBIT C
CDBG YEAR
Page 1 of 3
CONTRACT PERIOD[— From: 6/1/2005 To: 5/31/2006
Name of Sub Grantee Presbyterian Night Shelter of Tarrant County Name of Program Bottle Bounty
Program CDBG Other Sources**
Cost Category Budget Funds [a] [b] [c] [d]
PERSONAL SERVICES
Salaries $700,000 $ 30,000 $ 122,350 $391,711 $ 128,639 $ 27,300
FICA $ 53,550 $ 51,639 $ 1,911
Life Insurance
Health Insurance $ 60,000 $ 60,000
Employment Tax- State
Employment Tax- Federal
Worker's Comp $ 21,000 $ 21,000
Retirement
SUPPLIES
Office Supplies $ 20,125 $ 20,125
Postage $ 3,800 $ 3,800
Teaching Aids
Food Supplies
Other Operating Expenses $ 100,000 $ 50,000 $ 50,000
CONTRACTUAL-SERVICES
Telephone $ 18,350 $ 18,350
Electric $ 101,500 $ 1,861 $ 99,639
Gas $ 32,000 $ 30,345 $ 1,655
Water/Waste Disposal $ 40,000 $ 40,000
Rent[Building]
Custodial Services $ 35,000 $ 35,000
Office Equipment Rental*
Printing $ 1,000 $ 1,000
Repairs $ 75,000 $ 75,000
Fidelity Bond*** $ 2,000 $ 2,000
Liability Insurance*** $ 65,000 $ 65,000
Legal &Accounting $ 45,000 $ 45,000
Private Auto Allowance- Local
Advertising
Conference& Seminars
Contractual Services
Miscellaneous $ -
CAPITAL OUTLAY $
Office Furniture $ -
Computer Equipment $ -
Other:[Furniture/Security System] $ 37,200 $ 37,200
TOTAL $ 1,410,525 $30,000 $200,0001 $411,8361 $325,9841 $442,705
*Specify on Budget Detail(following pages)
**Use one column for each non-grant funding source;note below which column equates to each source(from Leverage of Funds)
***Fidelity bond&liability insurance are required of all subcontractors&may be paid from grant funds or other funds.
MATCHING FUND SOURCES
[a] First Presbyterian
[b] Individuals
[c] All Other Categories
[d] Foundations/Grants
BUDGET DETAIL Page 2 of 3
PERSONAL SERVICES
Salary
Hourly Annual % of
Position/Title Rate Hours Time Amount
1 Glass Collector $ 6.00 1667 100% 10,000
2 Glass Collector $ 6.00 1667 100% 10,000
3 Glass Collector $ 6.00 1667 100% 10,000
4
5
6
7
8
TOTAL STAFF SALARIES 30,000
FRINGE BENEFITS
% of % Paid % Paid
CATEGORY Payroll Amount by Agency by CDBG Amount
FICA 7 53550 100%
Life Insurance
Health Insurance 9 60,000 100%
Employment Tax
Worker's Comp 3 21,000 100%
Retirement
TOTAL FRINGE BENEFITS $ -
TOTAL PERSONAL SERVICES $ 30,000.00
**Note 2080 hours annually comprise a full-time position
BUDGET DETAIL Page 3 of 3
UTILITIES
AVERAGE COST PER NUMBER OF MONTHS AMOUNT
CATEGORY MONTH
Telephone 12 0
Electric 12 0
Gas 12 0
Waste/Water Disposal 12 0
Other
Total Utilities $
BUILDING LEASE
BUILDING COST PER SQUARE
LOCATION NO. SQUARE FOOT FOOT AMOUNT
1
2
3
TOTAL BUILDING LEASE 0
OTHER EXPENSES
CATEGORY TOTAL CHARGE % CHARGED TO CDBG AMOUNT
Fidelity Bond 2000 0% $
Liability Insurance 65000 0%
Legal &Accounting 45000 0%
Office Supplies 20125 0%
Postage 3800 0%
Printing 1000 0%
Mileage 0%
Advertising 0%
TOTAL OTHER EXPENSES 136925 $ -
CONFERENCES AND SEMINARS
EVENT TOTAL CHARGE % CHARGED TO CDBG AMOUNT
1
2
3
TOTAL CONFERENCES AND SEMINARS $
OFFICE EQUIPMENT RENTAL
ITEM TOTAL CHARGE % CHARGED TO CDBG AMOUNT
1
2
TOTAL OFFICE EQUIPMENT RENTAL $ -
�E'.�.Iltt3t`.1" ytt�il
S°Iwhol
J=
CITY OF FORT WORTH Attachment I
BUDGET AND MANAGEMENT SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
REQUEST FOR FUNDS
AGENCY: Presbyterian Night Shelter PROGRAM: Bottle Bounty
ADDRESS: 2400 Cypress Street CONTRACT NUMBER:
Fort Worth, TX 76102 CONTRACT AMOUNT: $30,000
CONTRACT DATE: June 1, 2005
DATE OF REQUEST:
SECTION I (AGENCY) CURRENT MONTH CUMULATIVE
I. Reimbursement Request
1. Expenditures: $ $
2. Income
A. Program Income $ $
B. City of Fort Worth $ $
C. Interest Earned CDBG Funds $ $
3. Reimbursement(1 minus 2) $ $
11.Advance Pay Requests/Repayment $ $
III. Reporting Interest
1. Interest over$25 per quarter returned to City of Fort Worth $ $
SECTION 11 (CITY)
I. BYSPEED - Purchasing Request
A.BYSPEED INPUT:Vendor/P0 Number/Requisition Number:
B. Fund/Account/Center: GR76/539120/003206005740
C.Total Amount of this Request: $
SECTION III
I. Verification
A. Contract Compliance Specialist Sherry Johnson
(Name) (Signature) (Date)
B. BYSPEED-Purchasing
(Name) (Signature) (Date)
C. Accounting
(Name) (Signature) (Date)
II.Authorization
A. Agency John Suggs
(Name) (Signature) (Date)
B. Contract Manager D.Emerson
(Name) (Signature) (Date)
C. Budget Director B. Garrett
(Name) (Signature) (Date)
Distribution:
1 Copy-Accounting
1 Copy-IAGM
1 Copy-Agency
CITY OF FORT WORTH CDBG ATTACHMENT II
BUDGET AND MANAGEMENT SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
DETAIL STATEMENT OF COSTS
Presbyterian Night Shelter
AGENCY CONTRACT NO. DATE
Bottle Bounty TO
PROGRAM REPORT PERIOD
PROGRAM MONTHLY CUMULATIVE
COST CATEGORY ACCOUNT BUDGET EXPENDITURES TO DATE BALANCE
PERSONAL SERVICES
Salaries 516 010 $30,000
FICA 518 010
Life Insurance 518 050
Health Insurance 518 060
Unemployment Tax-State 518 090
Worker's Comp 518 040
Retirement 518 070
SUPPLIES
Office Supplies 521 010
Postage 521 020
Teaching Aids(Equipment) 522 030
Food Supplies 522 030
Other Operating Supplies 523 300
CONTRACTUAL SERVICES
Telephone 535 040
Electric 535 020
Gas[Utility] 535 010
Water/Waste Disposal 535 030
Rent[Building] 537 010
Custodial Services 539 220
Office Equipment Rental 537 030
Printing 533 030
Repairs 536 010
Fidelity Bond 538 210
Liability Insurance 534 020
Legal&Accounting 538 050
Private Auto Allowance-Local 532 130
Advertising 533 010
Conferences&Seminars 531 180
Contractual Services 539 120
CAPITAL OUTLAY
Furniture,Fixtures 541 330
Office Equipment, Com uters 541 370
Other Equipment 541 320
TOTAL $30,000.00
Contractors Certification: I certify that the costs incurred are taken from the books of account and that such costs are valid and consistent with the terms of
NAME and TITLE OF AUTHORIZED OFFICER SIGNATURE and DATE
PREPARE ONE FORM FOR EACH SOURCE OF FUNDS
DISTRIBUTION:
1 Copy-Accounting
1 Copy-IAGM
1 Copy-Agency 2 lA&GM FORM April 2002
ATTACHMENT III
CITY OF FORT WORTH
BUDGET AND MANAGEMENT SERVICES DEPARTMENT
CONTRACT MANAGEMENT DIVISION
EXPENDITURES WORKSHEET
Presbyterian Night Shelter
Agency Contract Number Date
Bottle Bounty To
Program Report Period
NO DATE CHECK NO PAYEE DESCRIPTION ACCOUNT NO. AMOUNT
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
TOTAL
TITLE OF AUTHORIZED OFFICER SIGNATURE AND DATE
Distribution:
1 copy-Accounting
1 copy-IAGM
1 copy-Agency
CDBG ATTACHMENT IV A
CITY OF FORT WORTH
BUDGET AND MANAGEMENT SERVICES DEPARTMENT
CDBG YEAR XXXI
Public Service
1. Name and Address of Sub-Grantee
2. Project Name Bottle Bounty
Presbyterian Night Shelter
2400 Cypress Street 3. Contract No.
Fort Worth, TX 76102 4. Date of Request
Month &Year
5. Program Services and Activities
Current Month Cumulative
Number of New Households and/or Persons Served
6. Direct Benefit(Continued)
Low/Mod Low Income
Current Month
Cumulative
7. Age 0-4 5 - 17 18-24 25-54 55-64 64+
Current Month
Cumulative
Certification: The undersigned hereby gives assurance that to the best of my knowledge and belief, the data
included in this report is true and aurate, and if a non-profit agency, has been approved by the governing body
of the organization prior to submission.
Date: Submitted by: Phone No.
CITY OF FORT WORTH Attachment IV B
CONTRACT MANAGEMENT DIVISION
CDBG YEAR XXX
PUBLIC SERVICE
1. Name and Address of Sub-Grantee
2. Project Name Bottle Bounty
Presbyterian Night Shelter
2400 Cypress Street 3. Contract No.
Fort Worth, TX 76102 4. Date of Request
Month &Year
8. Direct Benefit Data(New Household and/or Persons Served)
Ethnicity:(Section
Must be Completed) Hispanic Non-Hispanic
Current Month
Cumulative
American
Race:Section Must be Black Indian/Alaskan Native Hawaiian/Other American Indian/Alaskan
Completed) White African/American Asian Native Pacific Islander Native and White
Current Month
Cumulative
American
Indian/Alaskan Native
Asian and Black/African &Black African Black/African American
White American&White American Other Multi-Racial &White Total
Current Month
Cumulative
Female Head of Household
Current Month
Cumulative
Certification: The undersigned hereby gives assurance that to the best of my knowledge and belief,the data included in this report is true and accurate,and if a non-
profit agency,has been approved by the governing body of the organization prior to submission.
Date: Submitted by: Phone No.
Step 1:Ethnicity-Report whether client identifies themselves as Hispanic or Non-Hispanic
Step 2:Race-Identify the category chosen by the client
ATTACHMENT V
CITY OF FORT WORTH
BUDGET AND MANAGEMENT SERVICES DEPARTMENT
CONTRACT MANAGEMENT
1.Agency/Address 2.Project Name: Bottle Bounty
3.Contract No: Contract Date:
Presbyterian Night Shelter June 1,2005
Contract Amount:
2400 Cypress Street $30,000
4.Date of Request:
Fort Worth,TX 76102
MONTH&YEAR
5. PROGRAM SERVICES AND ACTIVITIES: CURRENT CUMULATIVE
6. SCOPE OF WORKNARRATIVE:
7. PROBLEMS ENCOUNTERED / SOLUTIONS PROPOSED:
8. ANTICIPATED ACTIVITY DURING THE NEXT MONTH:
9. CERTIFICATION: The undersigned hereby gives assurance that to the best of my knowledge and belief,the data included in this report is true
and accurate,and if a non-profit agency,has been approved by the governing body of the organization prior to submission.
Date: Submitted by: Phone Num:
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City Of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 5110/2005
DATE: Tuesday, May 10, 2005
LOG NAME: 0305ACTIVITY REFERENCE NO.: C-20722
SUBJECT:
Authorize Execution of Community Development Block Grant Year XXXI, Emergency Shelter Grant
Year 2005-2006 and Housing Opportunities for Persons with AIDS 2005-2006 Contract Activities
RECOMMENDATION:
It is recommended that the City Council:
Authorize the City Manager to execute Community Development Block Grant (CDBG) Year XXXI,
Emergency Shelter Grant (ESG) Year 2005-2006 and Housing Opportunities for Persons with AIDS
(HOWPA) Year 2005-2006, contracts with the following organizations to administer their respective
programs, contingent upon approval and receipt of adequate funding from the U.S. Department of Housing
and Urban Development (HUD), for a term beginning June 1, 2005, and ending May 31, 2006:
I. Community Development Block Grant CDBG)
Contracts with the following agencies for them not to exceed listed amount.
Organization Amount
.-United Community Center $250,000.00
Habitiat for Humanity $13,287.00
REACH, Inc-Project Ramp $17,715.00
/Southside Area Ministries -SAM's Kids After School $4,563.00
Boys & Girls Club - NINOS $17,486.00
Boys & Girls Club - KEYS $16,439.00
East Ft. Worth Montessori -After School Program $20,146.00
Latin Arts Association -Theatre Skills Program $15,525.00
Summerbridge Fort Worth -Summerbridge Program $24,605.00
CJ's Studio of Performing Arts - Performing Arts $8,000.00
Women's Center- Play It Safe $24,300.00
Cooks Childrens Hospital - Project Smile $30,000.00
Bridge Emergency Youth Services - Buffalo Soldiers $20,000.00
✓Parents & Children Together, Inc. -SKIP $20,396.00
YWCA -Child Development Program $135,000.00
Child Care Associates $117,000.00
FWHA-AMAKA Child Care Center $27,000.00
,/YWCA-AIM $18,887.00
YMCA -School Aged Child Care $108,338.00
Clayton YES -School Aged Child Care $54,000.00
JMAC Youth Center of Tarrant County $22,500.00
Lo4name: 0305ACTIVITY
Y
✓Southside Area Ministries - Mid-South Seniors $2,570.00
✓Seniors Citizen Services -Como Senior Citizens $17,597.00
,/Meals on Wheels
$33,696.00
,Senior Citizen Services - Riverside Senior Citizens $15,271.00
✓NSEAM $17,000.00
,,'Mental Health Association - Mental Health Advocate $24,750.00
Centro Cultural De Las Americas -Job Training $24,786.00
-Mental Health Association - Long Term Ombudsman $17,500.00
-Northside InterChurch Agency - Good Works $26,040.00
Presbyterian Night Shelter Bottle Bounty Deposits $30,000.00
„Day Resource Center Security $27,000.00
Learn Education Center- Learn Even Start Program $20,000.00
'United Community Centers - Crisis Intervention Program $20,000.00
Sickle Cell Disease Association - Health Outreach $23,640.00
Fort Worth SER - Northside Resource Center $65,001.00
A-Prep Center of Tarrant County $64,571.00
YWCA- Ben & Jerry's Job Training/Job Placement $18,207.00
TOTAL CDBG $1,412,816.00
II. Emergency Shelter Grant (ESG)
Organization Amount
-YWCA-Supportative Living $12,150.00
Cornerstone Assistance - New Life Center
$12,211.00
'Presbyterian Night Shelter- Homeless Shelter $151,308.00
,-Bridge Emergency Services - Emergency Youth Shelter $6,374.00
—Women's Haven of Tarrant County $19,515.00
✓MHMR of Tarrant County $14,505.00
YWCA- My Own Place $17,184.00
Presbyterian Night Shelter- Elderly & Infirmary Program $13,536.00
Salvation Army $10,580.00
,'Woman's Haven of Tarrant County - Supportive Child Care $13,000.00
TOTAL ESG $270,363.00
III. Housing Opportunities for Persons with HIV/AIDS (HOPWA)
Organization Amount
AIDS Outreach Center $460,970.00
Tarrant County Samaritan Housing, Inc. $240,889.00
AIDS Outreach Rural Texas $103,141.00
TOTAL HOPWA $805,000.00
DISCUSSION:
On April 5, 2005, the City Council adopted the budgets and the appropriation ordinance increasing
estimated receipts and appropriations for the Year XXXI (June 1, 2005 to May 31, 2006) Community
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4
Development Block Grant (CDBG) grant funds, (2005-2006) Emergency Shelter Grant (ESG) grant funds
and (2005-2006) Housing Opportunities for Persons with AIDS (HOPWA) grant funds as part of the City's
Consolidated Plan and Consolidated Action Plan. The Consolidated Plan, as adopted by the City Council,
included program descriptions on each program listed above.
The above programs are consistent with the City's approved funding policies and priorities. Each program
meets the requirements of the Department of Housing and Urban Development (HUD) regulations
defining "eligible activity." These programs prove services citywide.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that funds will be available in the current operating budget as appropriated, in
the Grants Fund contingent upon approval and receipt of adequate funding from the U.S. Departmental of
Housing and Urban Development (HUD) for the term beginning June 1, 2005, and ending May 31, 2006.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 539120 005206007XXX $270.363.00
GR76 539120 005206008XXX $805,000.00
GR76 539120 005206005XXX $1,412,816.00
Submitted for City Manager's Office by Richard Zavala (Acting) (6222)
Originating Department Head: Bridgette Garrett (6183)
Additional Information Contact: Deidra Emerson (7563)
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