HomeMy WebLinkAboutContract 32129-A1 AMENDMENT NO. 1
STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO. "3c9ly ' A I
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Kimley-Horn and
Associates, Inc. , (Engineer) made and entered into City Secretary
Contract No. 32129, (the Contract) which was authorized by the
City Council by M&C 19873 on the 2nd day of December, 2003; and
WHEREAS, the Contract involves engineering services for the
following project:
Water and Sanitary Sewer Relocations on Vickery Boulevard.
WHEREAS, it has become necessary to execute Amendment No. 1
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the
additional engineering services specified in M&C C-24129, adopted
by the City Council on 9th day of March, 2010, and further
amplified in a proposal let'-er dated January 11, 2010, copies of
which are both attached hereto and incorporated herein. The cost
to City for the additional services to be performed by Engineer
total $380,345.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $772,245.00.
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the day of , , 2010, in Fort
Worth, Tarrant County, Texas.
ATTEST:
„7Contract Aut be : <� t
Marty Hendrix
City Secretary a
Poo°
APPR REC ED: n °04 0� APPROVED:
7
0
S. Frank Crumb, P.E. , Director'"' to Fernando Costa
Water Department 4� �� � Assistant City Manager
KIMLEY-HORN AND ASSOCIATES, INC.
Engineer
Name:Glenn Gary, P.E.
Vice President
801 Cherry Street, Unit II
Fort Worth, TX 76102
APPROVED'P ,to FORM AND LEGALITY:
Assistant City Attorney
-2-
C7,ZMn Kimley-Horn
and Associates, Inc,
January 11, 2010 Suite 950
801 Cherry Street,Unit 11
Fort Worth,Texas
Mr. Robert Sauceda 76102
City of Fort Worth
Water Department
1000 Throckmorton St.
Fort Worth,TX 76102
Re: Vickery Boulevard Water and Sanitary Sewer Improvements
Additional Services.—Amendment No. 1
KHA No. 061018023
Dear Robert:
Kimley-Horn and Associates,Inc.(Kimley-Horn or ENGINEER) is pleased to
provide the City of Fort Worth(CITY)with Amendment No. 1 Part 1 for the
Vickery Boulevard Water and Sanitary Sewer Improvements contract. The
CITY has requested Kimley-Horn to perform additional services under this
contract for the Proposed Fort Worth City Hall and Council Pavilion at the U.S.
Post Office project. This amendment will include the alignment study and water
system analysis for the proposed 36-inch water main from Henderson to the_.
Eastside Pump Station(as shown in Exhibit 1)._The will also include the design
for the relocation of 10-inch sanitary sewer main M-45 and the 36-inch water line
for the relocation of the 30-inch water,line(as shown in Exhibits 1 and 2).
ENGINEER will perform the work outlined in the following items for the
Amendment:
Item 1 (Design Management)
ENGINEER will manage change,communicate effectively, coordinate internally
and externally as needed,and proactively address issues with the CITY's Project
Manager and others as necessary to make progress on the work.
• Communications and Reporting
o Conduct and document monthly project update meetings with
CITY Project Manager
o Prepare invoices and submit monthly in the format requested by
the CITY
o Prepare and submit monthly progress reports in the format
provided by the respective CITY Department
o Prepare and submit baseline Project Schedule initially, and
Project Schedule updates with a schedule narrative monthly
TEL 817 335 6511
FAX 817 335 5070
Kimley-Horn Mr.Robert Sauceda,January 11,2010,Page 2
and Associates, Inc.
according to the City of Fort Worth's Schedule Guidance
Document
o Complete Monthly M/WBE Report Form and Final Summary
Payment Report Form at the end of the project
• Deliverables
o Meeting summaries with action items
o Monthly invoices
o Monthly progress reports
o Baseline design schedule
o Monthly schedule updates with schedule narrative describing
any current or anticipated schedule changes
o Monthly M/WBE Report Form and Final Summary Payment
Report Form
Item 2 (Water Line Alignment Study and Water System Analysis)
For the alignment study and water system analysis,ENGINEER will perform the
following services:
• Water Line Alignment Study
o Horizontal alignment(excluding profiles)for two(2)options of
the proposed 36-inch water main improvements from the
intersection of Henderson Street and Pennsylvania Avenue the
CITY's Eastside Pump Station
o Opinion of probably construction cost for each alignment
• Water System Analysis
o As shown in Exhibit 1,the proposed 36-inch water line will not
tie into the existing 30-inch water line. The connection is
proposed to be made through the proposed 16-inch water line in
Jennings Ave. Kimley-Horn will evaluate this transmission
main's reliability and redundancy utilizing the maximum day
and maximum hour plus fire flow conditions in the Holly
Pressure Plane Model to determine how this will impact the
water supply to the Eastside Pump Station.
• Deliverables
o Three(3)copies of the water line alignment study
o Three(3)copies of the water system analysis report
Kimley-Horn Mr.Robert Sauceda,January 11,2010,Page 3
and Associates, Inc.
Item 3(Additional Water and Sanitary Sewer Design)
The CITY has requested ENGINEER to perform the following additional water
and sanitary sewer relocations for the Vickery relocation project in accordance
with the scope of services in the original contract:
• For the relocation of the existing 30-inch waterline,the ENGINEER will
design the following water lines:
o 36-inch water main along Pennsylvania,Jennings,and Broadway
for 3,500 LF
o 16-inch water line along Jennings for 1,300 LF
o 12-inch water line along Pennsylvania for 2,400 LF
o 8-inch water line along Jarvis for 1,000 LF
For the relocation of the existing 10-inch sanitary sewer M-45,the
ENGINEER complete the design of the following sanitary sewer lines:
o 12-inch sanitary sewer M-45 along Vickery,Jennings,and Jarvis
for 1,476 LF
o 8-inch sanitary sewer L-196 along Vickery for 358 LF
The ENGINEER will also prepare up to 45 details traffic control details
associated with the water and sanitary sewer relocations
Item 4(Survey and Subsurface Utility Engineering(SUE))
Due to the changes in the design listed above,the ENGINEER will perform
4,400 LF of survey, 3,300 LF of Level B SUE,and 4 Level A SUE.
Item 5(Geotechnical Services)
The ENGINEER will perform eight(8)bores to a total depth of 170 vertical for
this project.
Item 6(Corrosion Engineering)
For the proposed 36-inch water main along Pennsylvania,Jennings and
Broadway,the ENGINEER will perform the following services for the Corrosion
Engineering:
• Soil Corrosivity Evaluation—measure soil resistivity using the Wenner
Four Electrode Method(ASTM G57)at three locations to a depth of 15
feet below grade. Perform chemical analysis to obtain minimum
resistivity,chloride ion concentration, sulfate ion concentration,and soil
pH on three(3)of the samples obtained during geotechnical
investigations. Perform a field investigation to identify existing metallic
Kimley-Horn Mr.Robert Sauceda,January 11,2010,Page 4
and Associates, Inc.
pipelines,cathodic protection systems and high voltage AC or DC
systems as sources for stray current interference.
• Data Analysis and Letter Report—Analyze the results of the soil
resistivity testing,chemical analysis and stray current investigation with
respect to corrosivity and prepare a letter report with the results and
recommendations for corrosion control.
• Corrosion Control System Design—prepare details and technical
specifications for Cathodic Protection system.
Item 7(Additional Bidding and Construction Phase Services)
The ENGINEER will provide one(1)additional bidding and construction phase
services for this project. These services will be provided for the following in
accordance with the scope of services in the original contract:
• Preparation of a bidding package as required by the City.
• Reproduction costs for the additional unit and set of bidding documents
required by the City.
• Pre-construction assistance for the additional unit and set of bidding
documents required by the City.
• Construction phase services for the additional unit and set of bidding
documents required by the City.
Scope of Services
The scope of services for this amendment is divided into the following tasks:
Item 1 (Design Management): $16,100(Water$12,075 Sewer$4,025)
• Task 1—ENGINEER will manage change,communicate effectively,
coordinate internally and externally as needed,and proactively address
issues with the CITY's Project Manager and others as necessary to make
progress on the work. $16,100
Item 2(Water Line Alignment Study and Water System Analysis):
$48,300(Water$48,300 Sewer$0)
• Task 1—Water Line Alignment Study for 16,500 LF. $40,100
• Task 2—Water System Analysis for 16-inch connection to existing 30-
inch water main. $8,200
KimleyHorn Mr.Robert Sauceda,January 11,2010,Page 5
and Associates, Inc.
Item 3(Additional Water and Sanitary Sewer Design): $195,250
(Water$151,600 Sewer$43,650)
• Task 1—Design of 8,200 LF of 36-inch through 8-inch water lines and
traffic control for the revised water line alignments. $151,600
• Task 2—Design of 1,834 LF of 12-inch and 8-inch sanitary sewer lines
and traffic control for the sanitary sewer lines. $43,650
Item 4(Survey and SUE): $ 1,800 Kimley-Horn
$64,250 Survey
$ 6,425 10% Sub Fee
$72,475 Total
(Water$50,905 Sewer$21,570)
• Task 1—The ENGINEER will perform 4,400 LF of survey along
Pennsylvania,Jennings and Broadway for the water main relocations.
$19,690
• Task 2—The ENGINEER will perform 3,300 LF of Level B SUE along
Jarvis,Pennsylvania, and Jennings for the water and sanitary sewer main
relocations. This task also includes four(4)Level A SUE for the water
main relocation on Pennsylvania and Jennings. $44,560
Item 5(Geotechnical Services): $8,200 Geotechnical
$ 820 10% Sub Fee
$9,200 Total
(Water$9,200 Sewer$0)
• Task 1—Perform geotechnical services for eight(8)bores for the 36-
inch water main relocation. $8,200
Item 6(Corrosion Engineering): $15,000 Corrosion
$ 1,500 10% Sub Fee
$16,500 Total
(Water$16,500 Sewer$0)
• Task 1—For the proposed 36-inch water main along Pennsylvania,
Jennings and Broadway,the ENGINEER will perform the services for
the Corrosion Engineering. $15,000
Kimley-Horn Mr.Robert Sauceda,January 11,2010,Page 6
and Associates,Inc.
Item 7(Additional Bidding and Construction Phase Services):
$22,700 Total
(Water$17,025 Sewer$5,675)
Task 1—Pre-construction assistance for the additional unit and set of
bidding documents required by the City. $10,500
o This task includes preparation and delivery of addenda to plan
holders and responses to questions submitted to the DOE by
prospective bidders. Also included is attending the scheduled
pre-bid conference,assisting in reviewing the bids for
completeness and accuracy,attending the project bid opening,
developing bid tabulations in hard copy and electronic format,
and submitting four(4)copies of the bid tabulation.
o After the City has selected the low bidder,the ENGINEER will
prepare the conformance documents for the water and sanitary
sewer bid package.
Task 2—Construction phase services for the additional unit and set of
bidding documents required by the City. $12,200
o The ENGINEER will perform the shop drawing reviews and
construction period observations every other month.
We recommend that the City increase the budget by$380,345 for these
additional services. From the additional services listed above,the recommended
breakdown for water and sewer services is as follows:.
Description Water Sewer Total
Item I —Design Management $12,075 $4,025 $16,100
Item 2—Water Line Alignment
Study and Water System $48,300 $- $48,300
Analysis
Item 3—Additional Water and $151,600 $43,650 $195,250
Sanitary Sewer Design
Item 4—Survey and SUE $50,905 $21,570 $72,475
Item 5—Geotechnical Services $9,020 $- $9,020
Item 6—Corrosion Engineering $16,500 $- $16,500
Item 7—Additional Bidding and $17,025 $5,675 $22,700
Construction Phase Services
Total $305,425 $74,920 $380,345
Kimley-Horn Mr.Robert Sauceda,January 11,2010,Page 7
and Associates, Inc.
The following table summarizes the Fee per Work Phase breakdown:
Work Phase Water Sewer Total
31 $26,037.50 $5,572.00 $31,609.50
32 $156,225.00 $33,432.00 $189,657.00
33 $78,112.50 $16,716.00 $94,828.50
51 $45,050.00 $19,200.00 $64,250.00
Total $305,425.00 $74,920.00 $380,345.00
The following table summarizes our recommended budget revisions by Item
(please see attached Fee Breakdown for an hourly breakdown of each item):
Description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Total
Pre- $16,100 $- $- $- $ - $- $- $16,100
Engine rin&_
Conceptual $_ $48,300 $14,000 $72,475 $9,020 $16,500 $- $160,295
Engineering
Preliminary
Construction $- $- $54,800 $- $- $- $- $54,800
Plans _
Final
Construction $- $- $126,450 $- $- $- $- $126,450
Plans ----
Pre-
Construction $- $- $- $- $- $ - $10,500 $10,500
Services
Construction $- $_ $- $_ $- $ _ $12,200 $12,200
Phase Services
Total $16,100 $48,300 $195,250 $72,475 $9,020 $16,500 $22,700 $380,345
KimleyHorn Mr.Robert Sauceda,January 11,2010,Page 8
and Associates, Inc.
The following table summarizes our recommended budget revisions and shows
the revised contract amount:
Description Original Fee Amend No. 1 Revised
Contract
Pre-Engineering _$- $16,100 $16,100
Conceptual Engineering $133,900 $160,295 $294,195
Preliminary Construction $104,500 $54,800 $159,300
Plans —
Final Construction Plans $137,650 $126,450 $264,100
Pre-Construction Services $1,500 $10,500 $12,000
Construction Phase $14,350 $12,200 $26,550
Services
Total Project $391,900 $380,345 $772,245
The ENGINEER will subcontract a portion of these services to SAM, Inc.,
Addula Consulting Engineers, and V&A Engineering M/WBE subconsultants.
The amount we will be subcontracting is$87,450. This represents an M/WBE
participation percentage of 23.0%for these additional services. With these
Additional Services,our revised contract amount will be$772,245. This will
revise our total contract M/WBE participation from$80,000(20.4%)to $167,450
(21.7%).
The water and sewer design fees for this amendment are$305,425 and$74,920
respectively. Our revised project water and sewer design fees will be$603,269
and$168,976 respectively.
We appreciate the opportunity to be of continued service to the City. Please
contact us if we need to provide any further information.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES,INC.
Glenn A. Gary,P.E.
Sr. Vice President
GAG/CTD:ctd
Attachments:
K:\FTW Utilities\061018023\Ppp\Amend-l-Post�f ..\Amendl-Vickery-Ltr_doc
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Official,Ito of the City of Fort Worth,
IVOR
CITY COUNCIL AGENDA FORr,
COUNCIL ACTION: Approved on 3/9/2010-Ord. No. 19068-03-2010
DATE: 3/9/2010 REFERENCE NO.: **C-24129 LOG NAME: 60VICKERYA1-
KIMLEYHORN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 1 in the Amount of$380,345.00 to City Secretary Contract No.
32129 with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer Main
Relocations on Vickery Boulevard, Jennings Avenue and Pennsylvania Avenue and Adopt
Appropriation Ordinance (COUNCIL DISTRICT 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$412,345.00 from the Water and Sewer Operating Fund to the Water
Capital Projects Fund in the amount of$321,425.00 and Sewer Capital Projects Fund in the amount
of$90,920.00;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Water Capital Projects Fund in the amount of$321,425.00 and the Sewer Capital Projects Fund
in the amount of$90,920.00, from available funds; and
3. Authorize the City Manager to execute Amendment No. 1 in the amount of$380,345.00 to City
Secretary Contract No. 32129 with Kimley-Horn and Associates, Inc., for Water and Sanitary Sewer
Main relocations on Vickery Boulevard, Jennings Avenue and Pennsylvania Avenue thereby
increasing the contract amount to$772,245.00.
DISCUSSION:
On December 2, 2003, (M&C C-19873)the City Council authorized the City Manager to execute an
engineering agreement in the amount of$391,900.00 with Kimley-Horn and Associates, Inc., for
Water and Sanitary Sewer Main Relocations on Vickery Boulevard.
Amendment No. 1 will provide for the following:
Design for the relocation of the existing 10-inch sanitary sewer main and 30-inch water main for
the proposed City Hall and Council Pavilion at the U.S. Post Office on Lancaster Avenue
Alignment study and water system analysis of a proposed 36-inch water main from the Henderson
Street/Pennsylvania Avenue intersection to the Eastside Pump Station located on Vickery
Boulevard
Additional bidding and construction phase services
Design Management
Additional design survey
Subsurface utility exploration
Cathodic protection design
Geotechnical investigation
Kimley-Horn and Associates, Inc., proposes to perform the additional services for a lump sum fee of
$380,345.00. City staff considers this fee to be fair and reasonable for the scope of services
proposed.
M/WBE - Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 23 percent M/WBE participation on this Amendment No. 1.
In addition to the contract cost, $32,000.00 (water: $16,000.00, sewer$16,000.00) is required for
project management, land cost and utility clearance.
ttp://apps.cfwnet.org/council_packet/mc_review.asp?ID=13078&councildate=3/9/2010 3/10/2(
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This project is located in COUNCIL DISTRICT 8, Mapsco 76D and 77E.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations, and the adoption of the attached appropriation ordinance, funds will be available
in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer
Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/A_c_count/Centers
_2_) P253__53.1.350. 609170143433 $305425.00 37253 53.1200_609170.14.3.433 $3054Z5.00
2)_P258_531200 _7091.70143433 $74,920.00 3)P258.531200709170143433 $74,920.00
27253.531350 609170143442 $5,000.00 1) PE45 538040 0609020 321 425.00
2)_P253 541100 6091.70143441. $5-000.00 11_PE45 538040 0709020 90 920.00
2)_P25:3_531500_609170143473 $3000.00
2)_P258__511010709170143430 $3,000.00
2) P253 511010 609170143430 $3,000.00
2)P256 _541100 709170143441 $_5000.00
2 P258 531350 709170143442 $5 000.00
2 P258 531350 709170143473 $3 000.00
1&2_) $90-920.00
P258 476045 7091701434ZZ
1&2_) $321,425..00
P253 476045 609170.1434ZZ
Submitted for CitkManager's Office_by- Fernando Costa (6122)
Ori ina Ing.Degartmentt Head: S. Frank Crumb (8207)
Additional.Information Contact: Roberto C. Sauceda (2387)
ATTACHM_E_NTS
60VICKERYAl-KIMLEYHORN AO.doc
60VICKERYAl-KIMLEYHORN MAP.pdf
.ttp://apps.cfwnet.org/council_packet/mc—review.asp?ID=13078&councildate=3/9/2010 3/10/20